Communication Tower Upgrades, Multiple Sites, Public Safety Communications (PSC), SW, SE, and N Idaho State Regions

"State of Idaho\n\nDepartment of Administration\nDivision of Public Works\n\n502 North 4th Street\nGovemor | Boise, ID 33720-0072\n\nKEITHREYNOLDS | Telephone (208) 332-1900\n\nDirector | www.dpw.idaho.gov\n\nPATDONALDSON\n\nAdministrator\n\nNovember 29,2022\n\nREQUEST FOR QUALIFICATIONS - 2\u201d Issue\n\nIo: Design-Build Contractors Va\n\nFROM: Pat Donaldson, Administra\nDivision of Public Works\n\nSUBJECT: DPW PROJECT NO. 22450\nCommunication Tower Upgrades Multiple Sites.\nPublic Safety Communications (PSC)\nSW, SE, and N Idaho State Regions\n\nRFQ submittal packages will be received at the Division of Public Works (DPW) office, located at\n502 N. 4th Street, PO Box 83720 Boise, ID 83720-0072, by 3:00 p.m., Mountain Standard Time\nZone, on December 20,2022, for furnishing Design-Build services to the State of Idaho.\n\nAll questions must be sent to the DPW Project Manager:\n\nJessica Rodriguez, Project

Manager\nDivision of Public Works\n\n502 N. 4th St.\n\nPO Box 83720\n\nBoise ID 83720-0072\n\n(208) 332-1920\nJessica.Rodriguez@adm.idaho.gov\n\nThere will be no informational meeting; see attached documents and photos.\n\nModifications (addenda) to this RFQ, if any, will be posted on the Division of Public Works web\npage at https://dpw.idaho.gov/professional-services/. It is recommended that responders to this\nRFQ check this page prior to making their submittal.\n\nThis project will be funded by State & Agency funds. The Division of Public Works (DPW) will\nadminister the project according to the terms and conditions ofthe award, State laws and guidelines.\nThe Design-Build team will receive general instructions through the State. A Project Manager from\n" "DPW will be assigned to serve as project manager and liaison between the Department of\nAdministration, the Agency, and the Design-Build team.\n\nThe Design-Build team shall warrant the following: not knowingly hire or engage any illegal aliens\nor persons not authorized to work in the United States as required by Title 67, Chapter 79, Idaho\nCode. The Design-Build team shall take steps to verify that it does not hire or engage any illegal\naliens or persons not authorized to work in the United States; and that any misrepresentation in this\nregard or any employment of persons not authorized to work in the United States constitutes a\nmaterial breach and shall be cause for the imposition of monetary penalties and/or termination of\nany Contract resulting from this RFQ.\n\nDESCRIPTION OF PROJECT\n\nPriority | Site Name\n\nBrief Deser iption Estimated Project Location\nBud get\n\n| Photovoltaic Battery $ 500, 000.00 | Custer County\nKaplaenieni\n\nMt. Hari ison\n\nSummit Take\n\nBuilding upgr ade $ 475, 000. 00 [Near | Pomerelle Ski area\n(S of Burley) Cassia, County\n\nRelay Ridge |Building and Tower | $ 925,000.00 E of Driggs\nupgr ade (80') Teton \u0131 County\n3 Snowbank Tower upgrade (60') $ 575, 000. 00 sw of Cascade\n\nValley County\n\n$ 125, \u201a000. 00 NE of Lanoss:\n\nBoise County\n\nWoodrat . Building and Tower | $ 300, 000.00 | NE of Kooskia\nupgrade er Clearwater County\n\n[Total 18.3,150,000.00|\n\nThis DPW project consists of (7) individual projects, at different locations, with similar scopes to\nbe managed by a single Design-Build Team. As identified in the table above, scopes range from\nreplacing Communication Shelter buildings to replacing Towers, or both. The existing structures\nare at capacity and do not comply with Telecommunications Industry Association (TIA) standards.\nA Statement of Work (SOW) has been prepared for each site by Public Safety Communications\n(PSC), which include a detailed scope of work, location and photos of the Tower projects identified.\n\nCurrent Geotechnical Soils Reports (w/Resistivity testing at Tower locations) will be completed by\nthe time Design-Build contract negotiations are complete.\n\n502 North 4\"' Street, P.O. Box 83720 Boise, Idaho 83720 Telephone (208) 332-1900\n" "REQUIRED SERVICES\n\nDPW is requesting proposals for a Design-Builder who will be a team player, who will work closely\nand in harmony with DPW and PSC and be proactive with the design and construction processes\n(design phases, Division of Occupational and Professional Licenses plan reviews/permitting, early\nbid packages, identify long lead items). It will be essential to work closely with PSC when\nspecifying equipment that may require sole sourcing due to quality, reliability and system\ncompatibility requirements at the various, remote, mountaintop sites with extreme weather and\nconditions. Most important to PSC is quality of work, reputation within the industry and years of\nexperience. The Design-Build team will be required to provide all services as per the standard DPW\nDesign-Build Agreement and be licensed as required for the design and construction work.\n\nA DPW Design-Build Agreement Sample is provided on the DPW\u2019s website and at the link below:\nhttps://dpw.idaho.gov/docs-forms-guides/\n\nDue to the project being State funded, the responding Design-Build Team will need to provide\nverification that it is licensed as a Class AAA Public Works Contractor by the State of Idaho, when\nsubmitting Statement of Qualifications, please include an active Public Works License number.\n\nA total project budget of $3,150,000.00 has been established to include design fees and\nconstruction. A relatively complete construction cost estimate will be required following the\nSchematic Design Phase and must be updated at each additional phase.\n\nThe Design-Builder is required to provide Programming, Schematic Design, Design Development,\nConstruction Documents, and Construction.\n\nThe Design-Build team shall make a minimum of two (2) presentations to the Permanent Building\nFund Advisory Council and shall keep in mind that during all phases, code compliance, energy\nefficiency, and building maintenance concerns should be incorporated into the design.\n\nThe Design-Build team will be required to upload all documents to DPW\u2019s cloud-based project\nmanagement system, ProjectMates. Documents may include, but are not limited to meeting minutes,\nsketches, diagrams, programming analysis, photographs relevant to the project, drawings, project\nmanual, schedules, cost estimates, field reports, RFI\u2019s, Submittals, Proposal Requests, close out\ndocuments, warranties, etc.\n\nThe Design-Build team shall be responsible for the Construction Phase which shall include:\npreparation of construction documents, construction and construction administration by the Design-\nBuilder as well as the Architect/Engineers of Record. Construction administration will also include\nconferences, weekly site observations, document management as noted above, and progress meetings\nwith the Agency and DPW.\n\n502 North 4\" Street, P.O. Box 83720 Boise, Idaho 83720 Telephone (208) 332-1900\n" "PROPOSAL CONTENT\n\nA. Basic Qualifications (10 Points): Provide basic data relative to Design-Build team size,\nhistory, personnel, special expertise with Telecommunication projects, and general credits. Individual\nresumes, awards, associations, etc., may be included. Office brochures should be submitted separately\nas supplemental data. For the various Telecommunication project types, explain the team's makeup,\nroles, and responsibilities. The Division of Public Works reserves the right to investigate and confirm\nthe proposer's financial responsibility. This may include financial statements, bank references and\ninterviews with past consultants, employees, and creditors. Unfavorable responses to these\ninvestigations are grounds for rejection of proposal.\n\nB. Specific Qualifications (10 Points): List the team expected to accomplish this work including\nanticipated consultants. Describe who will perform the various tasks, the amount of their involvement\nand responsibilities, and give their qualifications, and license information as required by the State of\nIdaho. Provide a list of at least three (3) projects, with brief descriptions that show ability to complete\nprojects of this scope.\n\n4 Approach to Project (15 Points): Include a statement of your approach to this specific project\nincluding design philosophy and understanding of the scope of work. Identify sequencing and specific\napproach to working at the multiple remote locations. Identify Quality Control measures during design\nand construction to keep projects on schedule and in budget, such as establishing milestones and review\nperiods built into the schedule. Identify methods for mobilization and performing work in remote areas\nand mountain top locations. Explain approach to meet the project budget in the current market\nconditions.\n\nD. Management Plan (10 Points): Provide a management plan which states how the Design-Build\nTeam will manages project workflow, cost estimation and schedule while maintaining quality control\nfor this type of project. Provide a sample schedule and cost estimate and examples of approaches to stay\nin budget. Explain collaborative process working with stakeholders DPW and PSC to gain input,\nrequirements, and approach acceptance.\n\nE, Examples of Work (15 Points): Provide three to five Telecommunication projects that would\ninclude: communication towers, buildings, and the required site infrastructure, such as electrical\ngrounding, battery banks and working in remote locations, that were designed and constructed within\nthe last ten (10) years for which the Design-Build Team was the prime contractor. Include name,\nlocation, short project description, project owner, initial projected construction cost, final construction\ncost, date of substantial completion and a reference/contact for each project. If there is a differential\nbetween budget and final cost, explain the reason for the difference. Past DPW work experience will be\nconsidered, and is favorable, but is not a requirement. For Design-Build teams who have done work for\nthe State of Idaho / DPW and/or PSC in the past five years, a reference to the project with project\nnumber is sufficient in lieu of renderings/photographs. The sample projects shall demonstrate the ability\nof the proposed personnel to manage, plan, design, and construct and erect telecommunication towers\nand buildings. Renderings, photographs, preliminary drawings, working drawings and specifications\nmay be submitted as examples of your work.\n\nF. Format (5 Points): To assist evaluation it is desirable to format the proposal similar to the\nheadings listed above. The proposals should be clear and to the point. Emphasis should be placed on\nspecific qualifications of the people to actually perform the project and the approach to designing this\nspecific project.\n\n502 North 4\" Street, P.O. Box 83720 Boise, Idaho 83720 Telephone (208) 332-1900\n" "SUBMITTAL\n\nSubmit five (5) copies of the submittal; include one USB drive containing a PDF of the submittal.\nIn your RFQ cover letter, include the email address of the primary contact person; failure to provide\n\nthis information may result in the proposal being nonresponsive.\n\nEVALUATION, FINAL RANKING, INTERVIEW PROCESS\n\nA selection committee consisting of two (2) persons from DPW, two (2) persons from the agency,\nand an independent Design Professional/Contractor will rank the submittals.\n\nThe ranking process is accomplished in two steps: 65 points for the Initial Ranking based on the\nwritten submittal, and 35 points for a Final Ranking based on an interview. Step one: the selection\ncommittee will score the written submittals based on the criteria in the Proposal Content and the top\n3-5 teams will be invited for an interview. Step two: the teams invited for an interview will be given\na set of questions in the interview invitation. The scores will be based on the tables below\n\nInitial Ranking, Written Point Scoring\n\nPe\nPoints\n_B__|Specifie Qualifications\n\nC | Approach to Project\n| D | Management Plan 10\nF | Format 5\n\nWritten Total\n\nPresentation \u2014 Interview Point Scoring\n\nCriteria Maximum Possible\nPoints\n\nCompetency and abilities to address 15\nthe items that will be provided to the\nfinal ranked teams.\nSelection Committee\u2019sQ & A 15\nOverall Presentation Approach & 5\nQuali\n\n35\n\nPresentation \u2014 Interview Total 35]\n\nAWARD\n\nBased on the results of the final proposals, DPW will recommend a course of action to the PBFAC\nat their next regularly scheduled meeting. If recommended, a notice of intent to negotiate will be\nissued by DPW.\n\n502 North 4\"' Street, P.O. Box 83720 Boise, Idaho 83720 Telephone (208) 332-1900\n"