RFP for Accounting Servicses

CITY OF LITHONIA REQUEST FOR PROPOSALS RFP 2020-FP-002 ACCOUNTING SERVICES The City of Lithonia, located in Lithonia, Georgia is soliciting proposals from certified public accountant /accounting firms to perform accounting services for the City of Lithonia beginning January 1, 2021. The proposal must contain the requested information below to be considered. SCOPE OF THE WORK The scope of work shall include the following: General Bookkeeping Services: Input of all data which includes accounts payable, receivables, receipts, budget items, and payroll into the QuickBooks software. Prepare and write disbursement checks for accounts payable, and other vendors. Monthly reconciliation of all bank accounts. Preparing and presenting cash flow projections for the year with a monthly comparison of action to projected to maintain the objectives. Monthly budget analysis to ensure the achievement of the city’s financial goals. Close out the current year’s budget. Preparation of the upcoming budget.

Handling of all financial budget. Providing Financial information in a prompt manner MINIMUM QUALIFICATIONS & REQUIREMENTS The City of Lithonia requires the following minimum qualifications of all individuals/firms submitting proposals: Minimum of at least 5 years of experience working for a governmental agency. SPECIFIC INFORMATION WITHIN PROPOSAL Explanation of Experiences: Preferences will be given to applicants who have experience with governmental entities. Abilities and Background of Personnel: Applicants should list key personnel who will be responsible for conducting the work and provide resumes for those individuals. Ability to complete the Scope of Work: Applicants should comment on their ability to complete the scope of work listed above, being sure to list any items they do not feel they would be able to complete, and any additional items they are able to provide above the scope. Detailed Explanation of Costs: Explain in detail how costs are calculated and what the organization can expect to pay for the services provided. This should include an all-inclusive monthly fee. Software Preferences and Cost of Expectations: Applicants should detail which software package(s) they will be using and who is responsible for paying for such service. References: Include references for us to contact regarding services. Key Events & Dates Friday, July 17, 2020 Request for Proposal advertised in paper and posted on City’s Website and GLGA Marketplace Friday August 21, 2020 Sealed Proposals are due by 3:00 pm Tuesday September 8, 2020 Recommendations will be made to City Council Basis of Award or Rejection of Bids: Staff will recommend the lowest responsive and responsible bidder to Council. Council reserves the right to reject any or all bids, either part or in whole. Contract Termination: The City of Lithonia reserves the right to terminate a vendor’s contract for just cause without penalty. The Mayor of Lithonia will notify the vendor of the intent to terminate, in writing, at least (30) days prior to the effective date of termination and the contract will officially terminate at the end of the 30-day grace period. The vendor may request reconsideration of this decision in writing at any time during the 30-day grace period. The request must be addressed to the Mayor of Lithonia, who will initiate an internal review of the matter. If the vendor’s input is required as part of the reconsideration process, the vendor will be notified when and where to appear. Request for reconsideration received after (30) day grace period will be denied. INQURIES AND PROPOSALS SHOULD BE DIRECTED TO: LaThaydra Sands, City Administrator Lathaydra.Sands@lithoniacity.org Please drop off or Mail your sealed bid to: The City of Lithonia 6920 Main Street Lithonia, GA 30058.