Kobacker Center Renovation/Addition

Request for Qualifications (Architect / Engineer) State of Ohio Standard Forms and Documents F110-02-2021-JAN Publish Date: 1/13/2022; Ohio Register # 341 Page 1 of 5 Administration of Project: Local Higher Education Project Name Kobacker Center Renovation/Addition Response Deadline February 2 2:00 local time Project Location Kobacker Center/Health Science Campus City / County Toledo / Lucas Owner The University of Toledo Delivery Method General Contracting No. of paper copies requested (stapled, not bound) 2 Project Number UTO-5007-22-1893 Project Manager Jason Toth Contracting Authority Local Higher Education Prevailing Wages State No. of electronic copies requested (PDF) 1 Submit the requested number of Statements of Qualifications (Form F110-330) directly to Lise’ Konecny at The University of Toledo: Attn: Lise’ Konecny, Project 5007-22-1893. Mail/Carrier address: The University of Toledo, Facilities and Construction, Plant Operations Building, 2925 East Rocket Dr., Toledo, Ohio

43606-3390. Email address: lise.konecny@utoledo.edu. See Section J of this RFQ for additional submittal instructions. Submit all questions regarding this RFQ in writing to Robert Waddle at robert.waddle@UToledo.edu with the project number included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page on the OFCC website at http://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the party submitting a question will not be included on the Q&A document. Project Overview A. Project Description The University of Toledo (UToledo) is soliciting qualifications for professional services for the addition of an 18 bed Adolescent/Child Psych Inpatient unit, with additional renovations and repurposing of two existing wings for administrative office space, as well as for Intensive Outpatient support unit and 12 bed Adult Psych inpatient unit. Kobacker Center was built in 1982. The building has served as a psychiatric clinical operation since that time. The facility has gone through minor renovations and maintenance as needed. It concentrates at this time on senior behavioral health. The core of the project will be an addition to the building that will serve as an inpatient operation dedicated to treatment of adolescents/children. This addition is anticipated on the southwest corner of the facility, tied to other support operations from the existing facility. The project is also planning to renovate the existing 9,407 sq.ft. south wing to support administrative operations, as well as creating an Adolescent/Child and Geriatric Psych Intensive outpatient unit. And finally, the University is looking to complete a less extensive renovation and repurposing of the existing 10,712 sq.ft. east wing to support a 12 bed Adult Psych inpatient unit. The wing presently has 12 patient rooms. Although focused on the expansion of the facility and the specific identified wings, the project could include improvements to circulation areas and other support spaces that are necessary in supporting the identified operations and overall concept. As this is an addition to an existing University building, the design will need to closely follow University standards and design guidelines. This project is a continuation of clinical operation improvements associated with the University of Toledo and the University of Toledo Medical Center. The intention of this RFQ is to allow the University to select a consultant to assist in the completion of programming and conceptual design/budgeting before proceeding into basic services for the project. B. Scope of Services For projects advertised with an appropriately developed Program of Requirements (“POR”), upon award of the Agreement, commence with Design. For projects without such a POR, upon award of the Agreement, commence by developing the Program of Requirements. This project does not have a POR. In addition to the POR, the University will also need to work with the selected firm to develop conceptual designs and estimates for the improvements. CAD plans of Kobacker Center will be provided to the short-listed firms. UToledo may purchase loose furniture directly. The selected A/E will be responsible for selecting and documenting interior finishes, in conjunction with UToledo’s interior designer. mailto:lise.konecny@utoledo.edu mailto:robert.waddle@UToledo.edu http://ofcc.ohio.gov/ Request for Qualifications (Architect / Engineer) continued F110-02-2021-JAN Publish Date: 1/13/2022; Ohio Register # 341 Page 2 of 5 The selected A/E is to provide 3D computer modeling for design exploration and communication with user groups. The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Architect/Engineer Agreement detailed cost components to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity (EDGE) Program as required by statute and the Agreement. As required by the Agreement, and as properly authorized, provide the following categories of services: Program Development, Conceptual Design/Estimate, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support, Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types. Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov. During the construction period, provide not less than 8 hours (excluding travel time) on-site construction administration services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having relevant and appropriate types of construction administration experience. For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ: 1. New Construction/Renovations of Inpatient Psychiatric Treatment Centers 2. Design of buildings or building additions in a University/Hospital campus setting 3. Design of building systems on renovation projects, including modifications to existing infrastructure/systems 4. Renovations within occupied facilities, while maintaining adjacent areas in operation 5. Previous experience managing medical center renovations with tight design and construction schedules 6. Previous experience working with identified sub-consultants 7. Previous experience working with UToledo 8. Previous experience working the State of Ohio C. Estimated Budget / Funding D. Anticipated Schedule State Funding: $0 Professional Services Start: 03 / 22 Other Funding: $10,000,000 Construction Notice to Proceed: 12 / 22 Construction Cost: $8,000,000 Substantial Completion of all Work: 12 / 23 Total Project Cost: $10,000,000 Professional Services Completed: 02 / 24 E. Estimated Basic Fee Range (see note below) F. EDGE Participation Goal 7.5% to 9.0% Percent of initial Total A/E Fee: 15.0% NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents, (5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The Basic Fee includes all professional design services and consultant services necessary for proper completion of the Basic Services, including validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for the project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above, including the Owner’s contingency. The Basic Fee excludes any Additional Services required for the project. G. Basic Service Providers Required (see note below) H. Additional Service Providers Required Lead A/E Discipline: Architecture Secondary Disciplines: Mechanical-Electrical-Plumbing Eng. Fire Protection Engineering Landscape Architecture Interiors/Loose Funishings Design Technology/Communic./Security https://ofcc.ohio.gov/ Request for Qualifications (Architect / Engineer) continued F110-02-2021-JAN Publish Date: 1/13/2022; Ohio Register # 341 Page 3 of 5 NOTE: The lead A/E shall be (1) an architect registered pursuant to ORC Chapter 4703, (2) a landscape architect registered pursuant to ORC Chapter 4703, or a (3) professional engineer or (4) professional surveyor licensed pursuant to ORC Chapter 4733. I. Evaluation Criteria for Selection • Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous projects. • Previous experience compatible with the proposed project (e.g., type, size). • Relevant past work of prospective firm’s proposed consultants. • Past performance of prospective firm and its proposed consultants. • Qualifications and experience of individuals directly involved with the project. • Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed consultants. • Specification writing credentials and experience. • Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM schedules as a project management resource. • Approach to and success of using partnering and Alternative Dispute Resolution. • Proximity of prospective firms to the project site. • Proposer’s apparent resources and capacity to meet the needs of this project. • The selected A/E and all its consultants must have the capability to use the Internet within their normal business location(s) during normal business hours. Interested A/E firms are required to address how they will implement Building Information Modeling (“BIM”) on the project, experience and level of training of staff related to BIM, incorporation of team partners that have previous BIM experience, and an understanding of collaborative BIM processes, including but not limited to the State of Ohio BIM Protocol available at the OFCC website at https://ofcc.ohio.gov. Interested A/E firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract with and use EDGE-certified Business Enterprise(s), as a part of the A/E’s team. The Intent to Contract and to Perform and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the A/E’s Technical Proposal. Both forms can be accessed via the OFCC website at https://ofcc.ohio.gov. The Intent to Contract and to Perform form is again required at the Fee Proposal stage. If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform forms signed by both parties with its Statement of Qualifications. Note: For capital construction projects the University of Toledo diverse supplier goal is 15%. The requirement for meeting UToledo’s goal of 15% diversity can be met by the designation of any combination of approved diverse suppliers, contractors, or professional firms including a 5% minimum allocation for EDGE certified vendors. Please see the Facilities & Construction Supplier Diversity standard operating procedure website at https://www.utoledo.edu/facilities/. For all Statements of Qualifications, please identify the EDGE-certified Business Enterprises, by name, which will participate in the delivery of the proposed professional services solicited in the RFQ. J. Submittal Instructions Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC website at https://ofcc.ohio.gov. Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please label the CD or DVD and the sleeve with the project number and firm name if applicable. Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or coverings of any type. Cover letters and transmittals are not necessary. Facsimile copies of the Statement of Qualifications will not be accepted. https://ofcc.ohio.gov/ https://ofcc.ohio.gov/ https://www.utoledo.edu/facilities/ https://ofcc.ohio.gov/ Request for Qualifications (Architect / Engineer) continued F110-02-2021-JAN Publish Date: 1/13/2022; Ohio Register # 341 Page 4 of 5 Statements of Qualifications may be submitted electronically by email. Submittals are limited to one email with a maximum file size of 25 MB. Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP, LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form. Architect / Engineer Selection Rating Form State of Ohio Standard Forms and Documents F110-02-2021-JAN Publish Date: 1/13/2022; Ohio Register # 341 Page 5 of 5 Project Name Kobacker Center Renovation/Addition Proposer Firm Project Number 5007-22-1893 City, State, Zip Selection Criteria Value Score 1. Primary Firm Location, Workload and Size (Maximum 10 points) a. Proximity of firm to project site Less than 150 miles 5 150 miles to 300 miles 2 More than 300 miles 0 b. Amount of fees awarded by Contracting Authority in previous 24 months Less than $200,000 2 $200,000 to $1,000,000 1 More than $1,000,000 0 c. Number of licensed professionals Less than 5 professionals gg Max = 3 5 to 10 professionals hh More than 10 professionals ii 2. Primary Firm Qualifications (Maximum 30 points) a. Project management lead Experience / ability of project manager to manage scope / budget / schedule / quality 0 - 10 b. Project design lead Experience / creativity of project designer to achieve owner’s vision and requirements 0 - 10 Max = 20 c. Technical staff Experience / ability of technical staff to create fully coordinated construction documents 0 - 5 d. Construction administration staff Experience / ability of field representative to identify and solve issues during construction 0 - 5 3. Key Consultant Qualifications (Maximum 20 points) a. Key discipline leads Experience / ability of key consultants to perform effectively and collaboratively 0 - 15 b. Proposed EDGE-certified Consultant participation* One point for every 2 percent increase in professional services over the EDGE participation goal 0 - 5 4. Overall Team Qualifications (Maximum 10 points) a. Previous team collaboration Less than 3 sample projects 1 Max = 3 3 to 6 sample projects 2 More than 6 sample projects 3 b. LEED** Registered / Certified project experience Registered LEED v4.0 or v4.1 projects 1 Max = 2 Certified LEED v4.0 or v4.1 projects 2 c. BIM project experience Training and knowledge 1 Max = 3 Direct project experience 3 d. Team organization Clarity of responsibility / communication demonstrated by table of organization 0 - 2 5. Overall Team Experience (Maximum 30 points) a. Previous team performance Past performance as indicated by evaluations and letters of reference 0 - 10 b. Experience with similar projects / delivery methods Less than 4 projects 0 - 3 4 to 7 projects 4 - 6 More than 7 projects 7 - 10 c. Budget and schedule management Performance in completing projects within original construction budget and schedule 0 - 5 d. Knowledge of Ohio Capital Improvements process Less than 3 projects 0 - 1 3 to 6 projects 2 - 3 More than 6 projects 4 - 5 * Must be comprised of professional design services consulting firms and NOT the lead firm - For more information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric. ** Leadership in Energy & Environmental Design administered by Green Business Certification Inc. Subtotal Notes: Evaluator: Name Signature Date https://ofcc.ohio.gov/Portals/0/Documents/Forms/Procurement/F199-01-RFQ_Rubric_2021.pdf