PAYROLL AND HUMAN RESOURCE INFORMATION SYSTEMS SERVICES

The City of Trenton, Department of Administration and Personnel is soliciting sealed Request for Competitive Contracting Proposals through a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq. for Payroll and Human Resource Information Systems Services; to provide a business-process outsourced solution to City of Trenton and all subsidiaries outlined in this RFP. This document has been prepared to allow you, the Respondent, the opportunity to propose detailed and adequately sized solutions for City of Trenton and all subsidiaries. Actual implementation may be selective and in a phased and controlled manner at City of Trenton's discretion. The contract shall be awarded for a period of three (3) years with an option to extend two (2) one (1) year extensions.

The City of Trenton is the capital City of the State of New Jersey and services some 85,000 residents. The City’s daily

operations include police, fire, streets, sanitation, and the management of both a sewer utility and a county-wide water utility. The City is host to six separate and distinct collective bargaining units and works diligently to provide the best possible service to our employees and our citizens.

The City of Trenton seeks well-developed approach to Human Capital Management. This would involve a variety of processes—such as recruiting, onboarding, payroll, talent management, benefits that work together.

The City of Trenton seeks a system that integrates recruitment, hiring, payroll, benefits, and personnel. In addition, the City seeks a solution to leave management that will entirely offload responsibility for processing employee leave onto the respondent. Ideally all areas of the system components will cross-populate information to eliminate redundant entry of information. The City seeks a system where employee documents, benefit information, personnel information can be stored electronically. An employee portal is also essential to this strategy. Having an interface for employees to retrieve payroll stubs, W2s, and submit routine changes to their profile is necessary. The City seeks a system that has a New Jersey based ability to produce checks same day due to a weather or other unforeseen event that interferes with normal payroll processing.

For this solicitation, the City of Trenton is seeking a provider for all of the services contemplated in the Scope of Services. The City, at its discretion, may choose, at the time of the issuance of the contract, to select all or some of the offered services based on its needs and pricing concerns. While the City will consider proposals that seek to provide only some of the listed services, vendors that are unable to provide all of the contemplated services are encourage to partner with other entities in order to provide the most complete package to the City of Trenton possible.

Respondents are expected to include a proposed schedule for implementation in their proposal.


PRE-BID MEETING IS SCHEDULED FOR DECEMBER 17, 2020 AT 11:00AM.

JOIN THE LIVE EVENT +1 609-453-2732  Conference ID: 734 433 323#


PROPOSAL OPENING ON JANUARY 5, 2021 AT 11:00AM.

JOIN THE LIVE EVENT +1 609-453-2732 Conference ID: 632 272 585#