Deliver a virtual 2022 Maine Regional School Transportation Safety Conference

REV 11/18/2021 Page 1 of 3 PROCUREMENT JUSTIFICATION FORM (PJF) This form must accompany all contract requests and sole source requisitions (RQS) over $5,000 submitted to the Division of Procurement Services. INSTRUCTIONS: Please provide the requested information in the white spaces below. All responses (except signatures) must be typed; no hand-written forms will be accepted. See the guidance document posted with this form on the Division of Procurement Services intranet site (Forms page) for additional instructions. PART I: OVERVIEW Department Office/Division/Program: Education/Transportation Department Contract Administrator or Grant Coordinator: Pat Hinckley (If applicable) Department Reference #: Amount: (Contract/Amendment/Grant) $ 12,000 (NTE) Advantage CT / RQS #: CONTRACT Proposed Start Date: 4/18/2022 Proposed End Date: 4/19/2022 AMENDMENT Original Start Date: Effective Date: Previous End Date: New End Date: GRANT Project Start Date: Grant Start Date: Project End Date: Grant

End Date: Vendor/Provider/Grantee Name, City, State: Maine Association for Pupil Transportation, Farmington, Maine Brief Description of Goods/Services/Grant: Deliver a virtual 2022 Maine Regional School Transportation Safety Conference PART II: JUSTIFICATION FOR VENDOR SELECTION Check the box below for the justification(s) that applies to this request. (Check all that apply.) A. Competitive Process G. Grant B. Amendment H. State Statute/Agency Directed C. Single Source/Unique Vendor I. Federal Agency Directed D. Proprietary/Copyright/Patents J. Willing and Qualified E. Emergency K. Client Choice F. University Cooperative Project L. Other Authorization DocuSign Envelope ID: 0A2AB966-494E-4706-A973-4C6C7F8A7B9E DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES iy DIVISION OF PROCUREMENT SERVICES Rsv wu he) BENNO} Procurement Justification Form (PJF) REV 11/18/2021 Page 2 of 3 Please respond to ALL of the questions in the following sections. PART III: SUPPLEMENTAL INFORMATION 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. Deliver a one (1) day virtual Maine Regional School Transportation Safety Conference during April 2022. The purpose of the contract is to provide a regional school bus driver training program per 29-A M.R.S. section 2303(4). 2. Provide a brief justification for the selected vendor to supplement the response in Part II. Reference the RFP number, if applicable. Maine Association for Pupil Transportation (MAPT) is a non-profit. They are the in-state vendor that provides in-service transportation safety training specifically for school bus drivers. Most MAPT members work at local school administrative units on the transportation teams, including transportation directors and school bus drivers. Given that field experience, MAPT members understand current safety training needs at the local school level and deliver programs that school transportation teams value. 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. This budget for this regional conference has been the same for many years. Given that the FY22 conference will be virtual, it is likely the final cost will be significantly lower than the estimated not to exceed $12,000 not to exceed budget. 4. Describe the plan for future competition for the goods or services. Every year the Department reviews the procurement options available for this service. If additional qualified vendors become available, the Department will put the service out to RFP. PART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP) Does this request utilize ARPA/MJRP funds? Yes If Yes, please attach the approved Business Case(s). No If No, proceed to Part V. PART V: APPROVALS The signatures below indicate approval of this procurement request. Signature of requesting Departments Commissioner (or designee): DocuSign Envelope ID: 0A2AB966-494E-4706-A973-4C6C7F8A7B9E Procurement Justification Form (PJF) REV 11/18/2021 Page 3 of 3 Typed Name: Date: Signature of DAFS Procurement Official: Typed Name: Date: Daniel A. Chuhta 3/15/2022 DocuSign Envelope ID: 0A2AB966-494E-4706-A973-4C6C7F8A7B9E Michelle Fournier 4/8/2022 DocuSigned by: Midulle Fournier O66BBD96EE5347F... Certificate Of Completion Envelope Id: FCC0D07944424ADF8A4CA5EFA61679E8 Status: Completed Subject: Please DocuSign This Document Source Envelope: Document Pages: 3 Signatures: 1 Envelope Originator: Certificate Pages: 1 Initials: 0 Daniel A. Chuhta AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-05:00) Eastern Time (US & Canada) Daniel.Chuhta@maine.gov IP Address: 64.207.219.137 Record Tracking Status: Original 3/15/2022 1:45:34 PM Holder: Daniel A. Chuhta Daniel.Chuhta@maine.gov Location: DocuSign Security Appliance Status: Connected Pool: StateLocal Storage Appliance Status: Connected Pool: Maine Department of Education Location: DocuSign Signer Events Signature Timestamp Daniel A. Chuhta Daniel.Chuhta@maine.gov Deputy Commissioner Maine Department of Education Security Level: Email, Account Authentication (None) Signature Adoption: Uploaded Signature Image Using IP Address: 72.231.250.95 Sent: 3/15/2022 1:45:35 PM Viewed: 3/15/2022 1:46:00 PM Signed: 3/15/2022 1:46:23 PM Freeform Signing Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/15/2022 1:45:35 PM Certified Delivered Security Checked 3/15/2022 1:46:00 PM Signing Complete Security Checked 3/15/2022 1:46:23 PM Completed Security Checked 3/15/2022 1:46:23 PM Payment Events Status Timestamps DocuSign Envelope ID: 0A2AB966-494E-4706-A973-4C6C7F8A7B9E DocuSign