2015-042 Cashiering Software

"TS LEE'S SUMMIT\n\nMISSOURI\n\nINTEROFFICE MEMORANDUM\n\nAGREEMENT DOCUMENT\n\nDATE: June 8, 2015\n\nTO: Key Purchasing Personnel\n\nFROM: Procurement and Contract Services\nRE: RFP# 2015-042\n\nCashiering Software\n\nVendor System Innovators, Inc.\nName & Address 10550 Deerwood Park Boulevard, Suite 700\nJacksonville, FL 32256\n\nPhone & Fax (800) 963-5000\n(904) 645-8892 (fax)\n\nContact Person Alex Fernandez\n\nOrdering Instructions Using Department to enter a requisition in the Lawson System for a Purchase Order to\nbe issued.\nRequisition must include each item as a separate line item.\nInvoices will be paid against Lawson System Receiver and Purchase Order.\n\nSee Attached Pricing Sheet\nAs specified\nEffective Dates June 8, 2015 through June 7, 2025\n\ncc: Bid File- Original memo\nIntranet\n" "AMENDED AND RESTATED PURCHASE AND SOFTWARE LICENSE AGREEMENT\n\nThis AGREEMENT is made-and entered into this gr day of Tune 2015, by and\n\nbetween the City of Lee\u2019s Summit,

Missouri, a Municipal Corporation in the state \u00f6f Missouri, hereinafter referred to as \u201cCity,\u201d\nand System Innovators, Inc. a Corporation in the State of Florida, hereinafter referred to as \u201cService Provider.\u201d Witnesseth that:\n\nWHEREAS, City and Service Provider entered into a Purchase and Software License Agreement on M\u00e4rch 19, 1997\n(hereinafter \u201cOriginal Agreement\u201d) which governed the sale of computer equipment and related peripherals and supplies, the\nprovision of professional consulting, programming, installation, support and training services, and the licensing of computer\nsoftware and related documentation by Service Provider to City; and\n\nWHEREAS, City and Service Provider have been working under the terms of the Original Agreement since the\ninception of the same; and\n\nWHEREAS, the current software program being utilized by City for its cashiering processes is not compliant for\noperating system upgrades; and\n\nWHEREAS, City has determined that in order to bring the cashiering system into compliance, an upgrade of current\nsoftware is necessary, which is hereinafter referred to as \u201cthe Cashiering System Replacement Project\u201d; and\n\nWHEREAS, funds have been budgeted by City for the Cashiering System Replacement Project; and\n\nWHEREAS, due to the expiration of current software with City\u2019s current operating system, time is of the essence in\nproceeding with the Cashiering System Replacemenit Project; and\n\nWHEREAS, Service Provider has an upgrade option for City\u2019s current cashiering system called iNovah; and\n\nWHEREAS, City staff has determined that iNovah would be an acceptable upgrade for the City\u2019s cashiering system\nneeds; and\n\nWHEREAS, City and Service Provider desire to amend and restate the original agreement to incorporate specific\nprovisions related to the iNovah software upgrade for the Cashiering System Repladement Project.\n\nNOW, THEREFORE, in consideration of the mutual covenants and considerations herein contained, IT IS HEREBY\nAGREED by the parties Hhereto as follows:\n\n1. City employs Service Provider to perform the services hereinafter set forth.\n\n2. Services. Service Provider represents that it is equipped, competent, and able to perform, and that it will perform all\nservices hereinafter set forth in a diligent, competent and workmanlike manner. Service Provider will perform all such services\nin accordance with the following provisions, incorporated into this Agreement as if fully set forth herein: Purchase and Software\nLicense Agreement between the City of Lee\u2019s Summit and System Innovators, Inc. dated March 19, 1997, as amended, attached\nhereto as Exhibit_A; Si Reven\u00fce Management Solutions Investment Schedule dated February 6, 2015, which includes the\nStatement of Work and costs associated with performance of the services, att\u00e4ched hereto as Exhibit B; Schedule D Support\nand Maintenance Agreement, attached hereto as Exhibit C; Insurance Requirements, attached hereto as Exhibit D; and General\nConditions, attached hereto as Exhibit E, In the event of a conflict between the terms of this Amended \u00e4nd Restated Purchase\nand Software License Agreement, Exhibits A, B, C and E, the terms of this Amended Software License Agreement and Exhibit E\nshall control,\n\n3. Term. The term of this Agreement shall be for one year from the date first written above. This Agreement shall\nautomatically renew for additional one (1) year renewal periods unless City gives written notice of non-renewal at least thirty\ndays prior to expiration of the current contract term.\n\n" "5. Eund Allocatiori. Continuance of any resulting \u00c4greement, Contract, or issuance of Purchase Orders is contingent upon the\navailable funding and allocation of City funds. The Seller understands th\u00e4t the obligation of the City to pay for goods and/or\nservices under the contract is limited to payment from available revenues and shall constitute a current expense ofthe City and\nShall not in any way be construed to be a debt of the City in contravention of any \u00e4pplicabie constitutional or statutory limitations\nor requirements concerning the creation of.indebtedness by the City nor shall anything contained in the contract constitute a\n\npledge of the general tax revenues, funds or moneys of the City, and all provisions of the. contract shall be construed so as to give\n\neffect to such: intent.\n\n\u201c6. City may terminate this Agreement or any subsequent renewal terms due to failure of the City\u2019s governing body to\n\nappropriate sufficient funds.\n\n7. This agreement shall be binding on the parties thereto only after it has been auly executed and approved by the City and\nthe Service Provider.\n\nCITY OF LEES\u2019SUMMIL-.\n\nPPROVED AS TO FORM:\n\nUnsere Ns passommn 5\n\nTitle\u2019 Date\n\nIshos\n" "SIT Purchase an\n\u201aae I...\n\ner EXHIBIT A\nPURCHASE AND SOFTWARE LICENSE AGREEMENT\nDATED MARCH 19, 1997, AS AMENDED\n\nA. Burchase:Orders. Customer:purchase orders, as may be. issued from time:io fime:and\nab\u00f6epted by SIL, shall be treated as Exhibits to this Agtesmeit. The terms and \u00f6nditi\u00f6ns of ts\nAgreeiient shall;prevail, not withstanding any variations or adklitions dontained in any. putchase-order\n\n er.other document s\u00fcbr\u00fctted by the'Customer.\n\nveceipt of Hardware and/or Software and (6) delivery ofa.sigued acceptance stateient to SIL or use of\nlie Hardware-and/or Software:in the ordinary courge-of:business for. a period af thirty (30) days\n\n\"payment\u2019is released,\n\n3 Coueiei Hardware. The han\u00f6iyare opvered by Hardware Support Services in tis\nAgros\u0131hent (\"Coveied Hardware\") is computer hardware and related peripheral equifment listed in\n\n4 Cowered Software. The.software covered by Software Support Services in this\nAgt\u00f6tmenit. (\"Covered Software\n\n\") is-comp\u00fcter software and Telated d\u00f6ctment\u00e4tion Hoensed: ta the\nCustomer.and-listed'in B: \"C\u00f6yersdSefw\u00e4 -\n\n. _ Hardware Support.Seryices. (a) SU'will provide ihe following: services under this\nAt. (Ratdw\u00e4re. Supp\u00f6rt, Servines\") \"for. tlie\u2018 Coveisd- Hardware: (i) Help desk support\ning technical'assistanc by teleplone, inodem, fax geriice and/or c\u00f6urier; (i) Detetmination of\n\nhardware failures. through telephone. consuliation with the. Customer, (ii). Shipment sf-replacement\n\nHardwate, when. deemed nedessary. by SIL, from SIE to Custoiner\u2019s location by counier service, (iv)\nPreventative m\u00e4lntenarice servicds dsemkd\u2019\u00e4pproptiate by SIL; (v) Preparation of shipping labels.and\nAnstructions: for Customer: to return failed hardware: in the same box that Teplacement H\u00e4rdware\n\nVI Te gr Te\n" "product lite:\n\nCustomer staff\n\u201e\u201areqyiitements to: SIf's. \u201apetsohnel and. providing copies of. \u00e4dta: on pritited materials and/or magnetic.\n\u201estorage. media that may as\u00e4ist SIT in Providing \u201aServices; (y) Providing a modeni hogk\u00fcp 16 the.\n. H\u00e4rdw\u00e4re when\u2018 requested-by SIT; Ci) Informing SH of changes in related hardware and software and\n\nBe\n\n\u201aariyes in, to SH. g\u00f6lleot, (vi). Telecommmuniestion dlieiges associated with SIT initiated calls f\u00fcr\n\n\u201aisdem: and: \u201atelephorie support Servives,, and: ii). Toll 3 Des phone, service for. Incoming: telephone\n. calls; .\n\nThe ,G\u00f6llowing servioes \u00e4te' serie exeluded, from. Hardware Support\n\nI\n\u201aServices: \u00a9: Bieetrical work external tw the. affected Hirdware; @) ea of E\u00fcnmage zesuig from.\n\nHong); R ) Painting, or efinish\u00e4ng: ie\naffested firma re Relecation or: \"eit\u00f6tailstion uf Pr al Hardware or the: addition.-or\ntemoval.of any \u00e4tt\u00e4chments, \u201aenhancemenis, \u00f6t-other: hardware accessories; (vi) Changes:\u00f6r tepairk to:\n\n- Hardware not covered under tis Agreement, Such seryices, if requested\u2019by:the Customer, may be\n\nprovided. By: SIT for additional. :cH\u00e4rges..\n\n(a). s\u0131r will provide, the- following \u201aservices under this\n\n. Adreement esoffware Support Seivices\u201d) * the Covered Software; (i).Help desk 's\u00fcpport, including\n\n- technical: assist\u00e4nee by. teleplione, modem, Tax service. ander: gourier, (Hi) Corteetioh: of err\u00f6rs.or\ndeficieneies.in. kieensed: \u201am\u00f6duleg:oF SI Software; (iii) Maintenance of eustomiizeil source: code atSE\u2019s\n\noffice: for. access. \u201aby: Siis personnel; \u00c4v); New- releases: of}\ndocumentation, as: ayatlable;.(v) Offtsite- backup ofcustomizei\n\n'souree: oode; (i) Teleconmsiuniestion\n\nch\u00e4rges assscisted' with\u2019 SH initi\u00e4ted calls for iodem and: \u201atelephone. sufidort services; {y\u00fc) Toll-free\n\nplione service for i incoming: \u201aphone. calls; and vi) Postage and freigkt charges. associated with the\ndchyary of'SII software-and documentation. updates,\n\n6b) The following \u201aservices are specifically. es\u00f6juded; Kom Software Support Services: (i).\nOperation\u2018 of the: Software:in. ihe'normal cp\u00fctse:of busixiess;, ) Gonsulting, programming: or. training\nservices fhat are'nat associated'with Software: \u201aetrors or:.deficieneies;. (ii) Programming or analytical\n\nassistance elaling. to'\u201aenhanc\u00e4ment \u201aof existing \u201aPrograms ;or the crealion of new programs; (iv)\n\u201aPro ir\n\nBer: aualytical: 'assistarice-relating to.restofing progtams and/or computer aecessible data.\n\n| Hiles- rendered: \u00e4noperative \u201adue.to:any cause outside.of SITs-:control; and (v) Supportirig any. software.\n\nnot.cavered \u00fcnder this. Agreement, 'Such:servioss, if requesied W the Customer, may be:provided by:\nsu for additional oharges,\n\n7. K\u00fcstomerResp\u00f6nstbilitie: Kustomers\u2019 ponsibilities. under this Agreement\ninclude: & Providing. a. lie environment for the Hardware as: speeified in the. anufactuters:\ne:and &s specified by SH in any written insttuktions 16 Customer; (ii) Inst\u00e4lling all\nic\u00e4tion: \u201anetwork hardware. ;and- software; (iii) \u201aEns\u00fcring: the proper training \"for\n\u00f6lyei., with: the . Hardware, Software at\u0131l: Services (iv) Explaihling \u201as\u00f6ftware\n\nTequired ..ce\n\ntheir. \u201asonfiguration; vi. Informhing. SI \u00f6f changes: in: Hardware\u2019 locations; (v\u00fci) Backing up,\nrem\u00f6ving, '\u00e4nd. protecting,. as applicable, data and removable. st\u00f6rage. media .containied: in failing\nHardware sent to-SII;\u00e4nd (ix).Removing.and: \u201acontrolling. \u201aAny: eurtency or other funds\u2018 Hot Hardwate\nbefore su \u201aprovides.S\u00fcpport Services.\n\n| Fordan and Sofwintelioense \u00c4gtsemen\n"