Duplicating Paper

"Dr. Terry E. Arbogast, II\n\nSchool Board Members\nDivision Superintendent\n\nJason B. Buckland\nMelissa R. Guynn\nPhillip A. Pennington\nStephen M. Steele\nMark A. Wilburn\n\nINVITATION FOR BID\n\nTO: Vendors\nFROM: Dr. Terry E. Arbogast, 7\n\nDivision Superintendent\n\nMike Brown\nDirector of Oper\u00e4tio\n\nDATE: January 25, 2023\n\nRE: Invitation for Bid (IFB)\nIFB Number\u2014 2-2023\nTitle of IFB\u2014 Duplicating Paper\n\nGENERAL INSTRUCTIONS\n\nEnclosed are specifications and forms for subject IFB. This solicitation and resulting\ncontract(s) shall be established using procedures applicable to competitive negotiation.\nYou are hereby requested to submit your bid to furnish the specified goods and/or\nservices. Please note that bid(s) must be submitted on the forms provided with this\nrequest. Bids will be received as follows:\n\nPLACE: School Board Office\nRECEIVING DATE: February 10, 2023\nRECEIVING TIME: 2:00 p.m.\nOPENING TIME: 2.1s DM,\n\nAny bid received after the

receiving date and time stated above will not be considered.\nAlso, all bids will be received subject to the conditions cited herein. GCPS reserve the\nright to reject any or all bids in whole or in part, to waive any informality and to base all\nconclusions, decisions, and actions in accordance with the best interests of GCPS. It is\nalso understood that GCPS shall be the sole deciding authority on the acceptance of bids\nand any subsequent action thereto including award or non-award of contract(s). Bids will\nbe regarded as firm for 45 days after the receiving date cited above and, except as\nmutually agreed upon by subsequent negotiation, may not be withdrawn or altered during\nthat time.\n\n151 School Road Pearisburg, VA 24134 (540) 921-1421 phone (540) 921-1424 fax\n" "TRANSMITTAL SHEET #1\n\nTO: Mike Brown\n\nDirector of Operations\nFROM: Company or Individual Indicated Below\nRE: Transmiittal of Bid\n\nIFB Number\u2014 2-2023\nTitle\u2014Duplicating Paper\n\nReceiving Date\u2014February 10, 2023\nReceiving Time\u20142:00 p.m.\nOpening Time\u20142:15 p.m.\n\nIn compliance with this Invitation for Bid and subject to all the instructions, specifications,\nand conditions imposed herein, the Undersigned offers and agrees to furnish and deliver\nany one or allthe goods and/or services described at the price(s) indicated.\n\nWe hereby submit this bid and agree to enter into a written contract, if requested, and to\nfurnish such security as the attached bid conditions may require. Also, we herewith\nassure the buyer that we are conforming to the provisions of the Civil Rights Act of 1964.\n\nMy signature below certifies that this bid is made without prior understanding, agreement,\nor connection with any corporation, firm, or person submitting a bid for the same goods\nand/or services, and is in all respects fair and without collusion or fraud. | understand\ncollusive bidding is a violation of the Virginia Governmental Frauds Act and Federal Law\nand can result in fines, prison sentences, and civil damage awards. | further certify that\nthe goods and/or services to be provided pursuant to this bid fully satisfy each ofthe\nidentified terms, requirements, conditions and coverages described within the IFB or if\nsuch goods and/or services differ in any manner from that described in the IFB, all\ndifferences are specifically identified and fully described. I certify that | am authorized to\nsign this bid for the company or individual making this offer.\n\nCOMPANY NAME\n\nADDRESS\n\nTELEPHONE\nDATE\n\nSUBMITTED BY NAME\nTMLE\n\nSIGNATURE\n" "SPECIFICATIONS\n\nThe Giles County Public School System (GCPS) is soliciting bids for 510 cases of 8 % x\n11 duplicating paper. Minimum specifications are to include: 84 brightness (white paper),\n20 basis weight, 140 smoothness. Prices are to include delivery and unloading to the\nSchool Bus Garage/Maintenance building in Pearisburg (320 Thomas Drive) (there\nis a loading dock). All responders must have met the minimum of all identified\n\nrequirements.\n\nThe selection process will be in compliance with the regulations under the provisions of\nthe Virginia Procurement Act and Giles County School Board Policy. It is understood that\nGCPS reserves the right to cancel any contract resulting from this solicitation immediately\nupon providing notification to the contractor in writing from GCPS. This cancellation will\nbe without liability or penalty to GCPS for breach of contract. GCPS does not\ndiscriminate against faith-based organizations.\n\nIf this IFB pertains to any school building that is being financed under Virginia Public\nSchool Authority, the administrator delegated to review this IFB for the Giles County\nSchool Board will take appropriate steps to ensure that IRS regulations regarding tax\nexempt bonds are not violated in the proposed contract for services.\n\nTERMINATION FOR NONAPPROPRIATION\n\nNotwithstanding any contrary provisions in this Agreement, the School Board may, at its\noption, terminate this Agreement as of the end of its fiscal year if funds are not\nappropriated which, in the opinion of the School Board, are sufficient to meet its\nobligations hereunder. If sufficient funds are not appropriated, the School Board shall give\nthe Vendor written notice of termination within ten (10) days after the adoption of the final\nbudget for such fiscal year.\n\nSUBMISSION REQUIREMENTS\n\nA complete response consists of the following:\n\n1; Mailed or otherwise delivered in a sealed envelope which indicates the return\naddress of the sender, IFB number, title, receiving date, and time on the outside of\nthe envelope.\n\nThe transmittal sheet(s) enclosed with this document properly completed.\nCertificate of insurance, if applicable.\n\nSubstitute W-9 form (attached).\n\nAny additional information as may be required by GCPS.\n\nBoMm\n\nAWARD CRITERIA FOR NON-PROFESSIONAL SERVICES (if applicable)\n\nSelection shall be made of two or more offerors deemed to be fully qualified and best\nsuited among those submitting proposals, on the basis of the factors involved in the\nInvitation for Bid, including price if so stated in the IFB. Negotiations shall then be\nconducted with each of the offerors so selected. Price shall be considered, but need not\nbe the sole determining factor. After negotiations have been conducted with each\nofferor so selected, the public body shall select the offeror which, in its opinion, has\nmade the best proposal, and shall award the contract to that offeror. When the terms\nand conditions of multiple awards are so provided in the IFB, awards may be made to\n" "more than one offeror. Should the public body determine in writing and in its sole\ndiscretion that only one offeror is fully qualified, or that one offeror is clearly more highly\nqualified than the others under consideration, a contract may be negotiated and\nawarded to that offeror.\n\nNON-DISCRIMINATION\n\nPer Virginia Code $ 2.2-4311 (if contract exceeds $10,000):\n\n1. During the performance of this contract, the contractor agrees as follows:\n\na. The contractor will not discriminate against any employee or applicant for\nemployment because of race, religion, color, sex, national origin, age, disability, or other\nbasis prohibited by state law relating to discrimination in employment, except where\nthere is a bona fide occupational qualification reasonably necessary to the normal\noperation of the contractor. The contractor agrees to post in conspicuous places,\navailable to employees and applicants for employment, notices setting forth the\nprovisions of this nondiscrimination clause.\n\nb. The contractor, in all solicitations or advertisements for employees placed by or on\nbehalf of the contractor, will state that such contractor is an equal opportunity employer.\nc. Notices, advertisements and solicitations placed in accordance with federal law, rule\nor regulation shall be deemed sufficient for the purpose of meeting the requirements of\nthis section.\n\n2. The contractor will include the provisions of the foregoing paragraphs a, bandcin\nevery subcontract or purchase order of over $10,000, so that the provisions will be\nbinding upon each subcontractor or vendor.\n\nDRUG-FREE WORKPLACE\n\nPer Virginia Code 8 2.2-4312 (if contract exceeds $10,000)\n\nThe following provisions shall be in place for contractor:\n\nDuring the performance of this contract, the contractor agrees to (i) provide a drug-free\nworkplace for the contractor's employees; (ii) post in conspicuous places, available to\nemployees and applicants for employment, a statement notifying employees that the\nunlawful manufacture, sale, distribution, dispensation, possession, or use ofa\ncontrolled substance or marijuana is prohibited in the contractor's workplace and\nspecifying the actions that will be taken against employees for violations of such\nprohibition; (iii) state in all solicitations or advertisements for employees placed by or on\nbehalf of the contractor that the contractor maintains a drug-free workplace; and (iv)\ninclude the provisions of the foregoing clauses in every subcontract or purchase order\nof over $10,000, so that the provisions will be binding upon each subcontractor or\nvendor. For the purposes of this section, \"drug-free workplace\" means a site for the\nperformance of work done in connection with a specific contract awarded to a\ncontractor in accordance with this chapter, the employees of whom are prohibited from\nengaging in the unlawful manufacture, sale, distribution, dispensation, possession or\nuse of any controlled substance or marijuana during the performance of the contract.\n" "TRANSMITTAL SHEET #2\nGILES COUNTY PUBLIC SCHOOLS\n151 SCHOOL ROAD\nPEARISBURG, VA 24134\n(540) 921-1421\n\nIFB Number\u2014 2-2023 RESPONSE SHEET\n(DUPLICATING PAPER)\n\nDATE:\nCOMPANY:\nCONTACT:\n\nADDRESS:\n\nPHONE:\n\nCOST PER CASE OF 8 1/72 X 11\n(AS SPECIFIED IN IFB)\n\n(note: price is to include delivery and unloading\nto the School Bus Garage in Pearisburg)\n"