COBRA and Retiree Administrations Services

Login Bid Opportunity Detail Return to ListingSupplier Registration Bid Information Type Request for Proposal Status Issued Number 2024-008 Addendum 1 (COBRA and Retiree Administrations Services) Issue Date & Time 4/1/2024 05:18:12 PM (CT) Close Date & Time 5/3/2024 02:00:00 PM (CT) Time Left 11 hours 36 minutes 3 seconds Notes All responses and questions must be submitted electronically utilizing the electronic bidding system. Contact Information Name Robin Lynes Address 111 S. Cherry Street Suite 2400 Olathe, KS 66061 USA Phone 1 (913) 7150596 Fax Email robin.lynes@jocogov.org Bid Documents Document nameFormat Data pager Data pager 1 Page size: PageSizeComboBox select10152050 2 items in 1 pages Bid Invitation Acrobat / PDF Public Question & Answer Acrobat / PDF Bid Attachments File NameDescriptionFile Size Data pager Data pager 1 Page size: PageSizeComboBox select10152050 6 items in 1 pages 2024-008 COBRA and Retiree

Administration Services_final.pdf Request for Proposal553 KB 2024-008 Attachment A_Insurance.docx Attachment A30 KB 2024-008 Attachment B_COBRA_Retiree RFP_Pricing Worksheet.xlsx Attachment B12 KB 2024-008 Attachment C_Questionnaire.xlsx Attachment C110 KB 2024-008 Attachment D_Vendor Security Questions.docx Attachment D51 KB 2024-008 Attachment E_COBRA and Retiree Rate Chart.pdf Attachment E75 KB Bid Questions Question What are the current issues or struggles Johnson County has with current administration? AnswerThere are no current issues or struggles with administration today. The County is pleased with the current vendor; however, Purchasing Policy requires remarketing professional services every five years.Submitted4/15/2024 03:47:14 PM (CT) Question Can you share your current pricing? Answer$0.45 PEPM for COBRA based on covered employees and $5.25 per month for each enrolled Retiree. A one-time fee of $52.25 when a retiree first enrolls for continuation. Administrator also retains the 2% administrative fee for COBRA participants.Submitted4/15/2024 03:47:05 PM (CT) Question Please provide the following additional dates to your RFP timeline. -Open Enrollment date(s) -Fiscal year start & end dates -Plan Year AnswerOpen Enrollment is the first two weeks of November. The Plan Year is January 1 through December 31. Fiscal Year is August 1 through July 31.Submitted4/15/2024 10:24:31 AM (CT) Question Does the award vendor retain the 2% administration fee? AnswerYes.Submitted4/15/2024 10:24:14 AM (CT) Question What is the current pricing for administrative services? Answer$0.45 PEPM for COBRA based on covered employees and $5.25 per month for each enrolled Retiree. A one-time fee of $52.25 when a retiree first enrolls for continuation. Submitted4/15/2024 10:24:07 AM (CT) Question How does their benefit ecosystem communicate with the COBRA Administrator? (API/EDI/Manual) AnswerManual reports are sent to the administrator to process.Submitted4/15/2024 10:24:02 AM (CT) Question Who is the current COBRA administrator? Who is the current Retiree Billing administrator? Who is the current HRIS/Benefits administrator? AnswerThe current COBRA and Retiree administrator is Navia Benefit Solutions. The County uses Oracle as it's HRIS system.Submitted4/15/2024 10:23:51 AM (CT) Question If retirees pay their health premium by retirement system withdraw, what happens if their retirement/pension check cannot handle the full premium deduction amount? AnswerThe County does not allow this option, although the State of Kansas allows public safety officers to use up to $3,000 of their deferred compensation plan assets to pay for retiree premiums.Submitted4/15/2024 10:23:39 AM (CT) Question What are the rate structure for your retiree populations? AnswerSee Attachment E under the Attachments tab.Submitted4/15/2024 10:23:31 AM (CT) Question Are you looking for a vendor to carry out open enrollment for the retiree population? AnswerYes, COBRA participants are allowed an annual Open Enrollment option at the same time as offered to active employees.Submitted4/15/2024 10:23:27 AM (CT) Items 1 - 10 shown of 34 • Page 1 of 3 shown First < 1 2 3 4 > Last