MAINTENANCE OF CONDENSING BOILERS - ERIE COUNTY CORRECTIONAL FACILITY (218165-002)

ECDIINTY IF ERIE DIVISIN DF PIIREHASE MEMDRANDIIM To: Division of Sewerage Management From: Jamie Kucewicz, Buyer Date: June 30, 2022 Subject: MAINTENANCE OF CONDENSING BOILERS - ECCF Bid No.: 218165-002 Effective Dates: Extended through June 30, 2024 Vendor: B.J. MUIRHEAD COMPANY, INC. 115 Mid County Drive Orchard Park, NY 14127 Telephone: 716-667- 7100 Contact: Stephen Odrzywolski Pricing: per attached documents COUNTY OF ERIE DIVISION OF PURCHASE VALLIE M. FERRARACCIO DIETO June 6, 2022 8.J. Muirhead Co. Inc 115 Mid County Drive Orchard Park, NY14127 Attn: Donna Oswald Re. Bid #218165-002 - "Maintenance of Condensing Boilers - ECCF Dear Mrs. Oswald: The County of Erie wishes to extend this agreement for an additional two years, through June 30, 2024, under the same prices terms and conditions as the original agreement. Extension is provided for per paragraph 26, Page 5 of 6 of the "Instructions to Bidders". This offer is for your immediate consideration and acceptance. Please

indicate below whether you agree to extend or do not wish to extend. Please respond withinseven days upon receipt of thisrequest. After approval and execution by the County, a fully signed copy will be returned to you for your files. ' Yes, I agree to extend No, I do not wish to extend com»y Name-d.MuirheadCompanyEe. Representative (Please print): Donna Oswald Signatu~V'.~ Sincerely, James D. Kucewicz Buyer Title: Treasurer Date: 6/29/2022 RATH BUILDING • 95 FRANKLIN STREET • BUFFALO, N.Y. • 14202 • OFFICE: (716) 858-6395 • FAX: (716) 858-6465 • WW,ERIE.GOV EXHIBIT "F" County of Erie MARK C. POLONCARZ COUNTY EXECUTIVE DIVISION OF PURCHASE STANDARD AGREEMENT This AGREEMENT, made as of the 18" DAY QF _JLJL_Y,_2018 by and between BJ MUIRHEAD COMPANY,_INC of 115 MID COUNTY DRIVE ORCHARD PARK NY 14127 herein after referred to as the Contractor, and the County of Erie, a municipal corporation of the State of New York, hereinafter referred to as the County: WHEREAS, in accordance with public open competitive bidding, sealed proposals were received and publicly opened by the County of Erie, Division of Purchase on JUNE 25. 2018 at 11.00A4M for: MAJNTENANCE OF CONDENSING BOILERS - ERIE COUNTY CORRECTIONAL FACILITY WHEREAS, the bid of the Contractor submitted in accordance therewith, the sum of $26,900, was the lowest responsible bid submitted; and WHEREAS, a contract is hereby awarded to the Contractor by the County, in accordance with the provisions therein contained; and WHEREAS, the Notice to Bidders and Specifications make provisions for entering into a proper and suitable contract in connection therewith; NOW, therefore, the Contractor does hereby for its heirs, executors, administrators and successors agree with the County of Erie that, the Contractor shall for the consideration mentioned, and in the manner set forth in Accepted Invitation to Bid No. 218165-002 , Specifications and Provisions of Law annexed hereto and forming a part of this contract, furnish the equipment and materials and perform the work and services described in the Accepted Bid for the above sum. d, f.o 'L]._5: h \ 1,£:2&n~ Pa;d moothly ,pon p,esenta(O,n of ;nvo;ces Upon delivery, completion and approval of the work, as per specifications. Please refer to the Invitation to Bid (Page 1) and the Instructions to Bidders which are part of this agreement. IN WITNESS THEREOF, the parties hereto have hereunto set their hands and seals the day and year first above written. COUNTY OF ERIE by _ Director of Purchase Date------------ APPROVED AS TO FORM Assistant County Attorney County of Erie, New York Date _ CONTRACTOR: B.J. MUIRHEAD COMPANY, INC. -let, au. pt COUNTY OF ERIE MARK C. POLONCARZ COUNTY EXECUTIVE DIVISION OF PURCHASE INVITATION TO BID RECEIVED Jui .. ZUi BJ. MUIRHEAD CO INC. Bids, as stated below, will be received and publicly opened by the Division of Purchase in accordance with the attached specifications. FAX bids are unacceptable. Bids must be submitted in a sealed envelope to: County of Erie Division of Purchase Attention: JAMES D. KUCEWICZ, BUYER (716) 858-6336 95 Franklin Street, Ro0m 1254 Buffalo, New York 14202-3967 NOTE: Lower left hand corner of envelope MUST indicate the following: BID NUMBER:llóQo OPENING DATE:JUNE25,2017 FOR: MAINTENANCE OF CONDENSING BOILERS - ECCF TIME: 11:00 AM BJ MUIRHEAD 115 MID COUNTY DR. ORCHARD PARK NY 14127 NAME OF BIDDER: If you are submitting other Invitations to Bid, each bid must be enclosed in a separate envelope Following EXHIBITS are attached to and made a part of the bid specifications, and part of any agreement entered into pursuant to this Invitation to Bid: NIA X X X __x_­X EXHIBIT "A" - Assignment of Public Contracts EXHIBIT "B" - Purchases by Other Local Governments or Special Districts EXHIBIT "C" - Construction/Reconstruction Contracts EXHIBIT "D" - Bid Bond (Formal Bid) EXHIBIT "E" - Bid Bond (Informal Bid) EXHIBIT "EP" - Equal Pay Certification EXHIBIT "p - Standard Agreement EXHIBIT "G" - Non-Collusive Bidding Certification EXHIBIT "H" - MBE/ WBE Commitment EXHIBIT "IC" - Insurance CLASSIFICATION "A" EXHIBIT "P" & EXHIBIT "PBI" - Performance Bond EXHIBIT "PW" - NYS Prevailing Wage EXHIBIT "Q" - Confined Space Program Certification (Rev. 1/00) ERIE COUNTY OFFICE BUILDING, 95 FRANKLIN STREET, BUFFALO, NEW YORK 14202 (716) 858-6336 EXHIBIT "G" County of Erie DIVISION OF PURCHASE NON-COLLUSIVE BIDDING CERTIFICATION By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his knowledge and belief: (1) the prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or any competitor; (2) unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and (3) no attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition. NOTICE (Penal Law, Section 210.45) IT IS A CRIME, PUNISHABLE AS A CLASS A MISDEMEANOR UNDER THE LAWS OF THE STATE OF NEW YORK, FOR A PERSON, IN AND BY A WRITTEN INSTRUMENT, TO KNOWINGLY MAKE A FALSE STATEMENT, OR TO MAKE A FALSE STATEMENT, OR TO MAKE A STATEMENT WHICH SUCH PERSON DOES NOT BELIEVE TO BE TRUE. BID NOT ACCEPTABLE WITHOUT FOLLOWING CERTIFICATION: Attred underenay ot penury me 2) aayorJog.zo_[8 TERMS \\e~ DELIVERY DATE AT DESTINATION we\ fnoc_hO Cop Trc oores. lus dCal, hoa.k ft z,ILL27osos.....ñJ TYPED NAME OF AUTHORIZED SIGNATURE , / ne. à±,,e reenoeo. o/y /tu (Rev1/2000) ERIE COUNTY OFFICE BUILDING, 95 FRANKLIN STREET. BUFFALO, NEW YORK 14202 {716) 858-6336 Page 2 of 6 Pages County of Erie DIVISION OF PURCHASE BID SPECIFICATIONS BID NO. 218165-002 Ship to: County of Erie Attention: Sewer District Address: Ship Via: Most Economical Date Required at Destination: As Required ITE QUA CATALOG NO./DESCRIPTION TOTAL M N­ U/M PRICE NO. TITY Vendor to furnish all labor, material and equipment to provide comprehensive, all inclusive maintenance for five Fulton Condensing Boilers at the Erie County Correctional Facility, 11581 Walden Avenue, Alden, NY 14004, per the attached specifications. Term of the contract will be July 1, 2018 - June 30, 2020. Please provide pricing in Article VI and Article VII below. For questions in regard to the specifications of this bid, please contact Earl Zeeb at (7 I 6) 858-4991 NOTE: Bid results cannot be given over the phone. All requests for bid results should be submitted in writing or taxed to: ERIE COUNTY DIVISION OF PURCHASE Freedom of Information Officer 95 Franklin Street, Rm. 1254 Buffalo, NY 14202 FAX #: 716/858-6465 (Rev. 9/95) ERIE COUNTY OFFICE BUILDING. 95 FRANKLIN STREET, BUFFALO, NEW YORK 14202 (716) 858-6395 Comprehensive Maintenance Contract Specification Condensing Boilers Erie County Correctional Facility 11581 Walden Ave. Alden N.Y.14004 Article I- General Information 1001- Erie County Correctional Facility Require a Comprehensive all inclusive Parts and Labor preventive maintenance contract for Five (S) Fulton Condensing Boilers. Located at Erie County Correctional Facility 1002 - The services shall be performed under Fulton equipment manufacture's specifications. And follow required service under Article V.Contract to include all parts and labor for preventive maintenance, repair and replacement for worn, failed components and related parts. This is also to include all labor on manufacturer's parts and components. All labor is to include travel and any related expenses to perform work required. 1003- A pre-bid walk through will be held on Wednesday, June 13, 2018 at 9:00 AM Site contact: Joe Dauer (716) 937-5529 1004 - The County reserves the right to terminate (60 day written notice) at any time, for any reason, or suspend any part of the services described herein when conditions change, operation of a county facility is reduced or discontinued or other similar circumstances take place. In the event of such termination or suspension, payments for services shall suspend without penalty. Article II - Qualification of Bidders 2001 - The contractor shall have had a qualified service organization for a minimum of l O years. The contractor shall provide factory trained certified service specialists to perform work on equipment listed in Article IV. The contractor shall provide current documentation of certified factory trained Fulton service specialists at time of bid. 2002 - The contractor shall have a flawless record with the Department of Labor any infractions within the past I O years, specifically regarding prevailing rate, will disqualify the bidder. Article IHI -- Scope of Services 3001 -- The service specialists shall perform detailed reporting and documentation functions that will allow the contractor to provide the a report detailing the work performed as well as a listing of time, date and result of each time the equipment was serviced. All service shall be signed off by a representative Erie County Department of Public Works Contractor to provide 24/7 on call service with 2 Hour response time from time on initial call. On call service to be charged at the rates listed in article VI 3002 - Test and Inspection of all components listed in Article rv to insure that the equipment is operating to manufactures specifications. 3003 - Quality Assurance service to communicate with building manager to ensure that the services provided comply with the level of service outlined in the specification. 3004 - Preventive maintenance to include two visits per year for equipment listed in Article rv with administration of a maintenance program with all required labor, parts and maintenance supplies to effectively perform required maintenance per equipment manufactures recommendations. See required maintenance listed in Article V 3005 - Additional work Any work not covered under this contract must be quoted and approval required prior to start of any work and follow the rate schedule in article VI. Article IV- Equipment Listing Fulton Model VTG-4OOODF Unit # 7706 Fulton Model VTG-4O00DF Unit # 7714 Fulton Model VTG-4000DF Unit # 7720 Fulton Model VTG -400ODF Unit# 7721 Fulton Model VTG -4000DF Unit # 7727 Article V- Required Services Annual Service I. Open and Clean Fireside of Boilers. 2. Check ignition electrodes for deposits/Clean and align as required. 3. Check burner and diffuser for any damage or burn marks. 4. Inspect door refractory and repair minor cracks as needed. 5. Inspect the pressure vessel for damage or residue .Clean as needed. 6. Replace fireside gaskets 7. Safety limits device inspection for all boilers. (Data to be recorded) 8. Natural gas combustion reset on all boilers (data to be recorded) 9. Check that condensate drains are functioning. IO. Perform limit test on boiler safety controls. 11. Test flame failure. 12. Check and adjust pilot flame. 13. Check electronically operated gas valves for leakage and positive shutoff. 14. Inspect and clean the following: diffuser, electrode, pilot tube, air damper. 15. Check gaskets for leakage and replace if required 16. Check and clean scanner or flame rod. 17. Run combustion analysis on all boilers tune combustion for optimal efficiency and submit reports to Chief Engineer. Article VI- On-call Service/ Parts beyond scope of contract to be charged at the following Rates. 6001 Labor Rates 41jo ORegular Hourly Rate Monday - Fridayà> Weekend Rate Holiday Rate 6002 Parts $1O,0 4290.0o cost ls_?O%e (material invoices must be provided) Article VII Payment Schedule Payments to be made (1) one time/ yr. in arrears upon signed work orders and invoices and sent to: Erie County Department of Public Works 95 Franklin St. Buffalo N.Y. 10202 Yearly Cost for Services July 1, 2018 - June 30, 2019 July 1, 2019 - June 30, 2020 $ 13 5oo