Wireless Interpretation Equipment

Department Office/Division/Program: Court Services Department Contract Administrator or Grant Coordinator: Nickole Wesley, Communication Access Specialist (If applicable) Department Reference #: Amount: (Contract/Amendment/Grant) $13,082.50 Advantage CT / RQS #: 20240410*1468 CONTRACT Proposed Start Date: 4/2/2024 Proposed End Date: 4/2/2024 AMENDMENT Original Start Date: Effective Date: Previous End Date: New End Date: GRANT Project Start Date: Grant Start Date: Project End Date: Grant End Date: Vendor/Provider/Grantee Name, City, State: Pro AV Systems, Inc. Brief Description of Goods/Services/Grant: Wireless Interpretation Equipment PART II: JUSTIFICATION FOR VENDOR SELECTION Check the box below for the justification(s) that applies to this request. (Check all that apply.) A. Competitive Process G. Grant B. Amendment H. State Statute/Agency Directed C. Single Source/Unique Vendor I. Federal Agency Directed D. Proprietary/Copyright/Patents J. Willing and Qualified E. Emergency K.

Client Choice F. University Cooperative Project L. Other Authorization DocuSign Envelope ID: 92BE596C-15D3-4C58-AC57-92B92FF8E915DocuSign Envelope ID: F9BDB57B-71A6-4167-92D1-65D723662D2B DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES DIVISION OF PROCUREMENT SERVICES e) Rsv wu he) BENNO} Procurement Justification Form (PJF) REV 4/4/2023 Page 2 of 3 Please respond to ALL of the questions in the following sections. PART III: SUPPLEMENTAL INFORMATION 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. Wireless interpretation equipment is used for long proceedings to provide simultaneous interpretation. The Judicial Branch hired an additional four Courtroom Technology Assistants that need equipment as well as replacing equipment for the existing five CTAs that allow for the interpretation to be recorded per Administrative Order JB-12-01. The equipment needed to interact with the systems already in place as replacing the sensors would be cost prohibitive. 2. Provide a brief justification for the selected vendor to supplement the response in Part II. Reference the RFP number, if applicable. Pro AV is familiar with the Judicial Branchs requirement to record language interpretation and the technology required to do so. 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. Three vendors were contacted regarding the equipment that needed to be replaced. The prices received were all comparable, but the selected vendor is familiar with the current equipment that is now discontinued and was the only one able to guarantee the new equipment would work with our system. 4. Describe the plan for future competition for the goods or services. Court Services will continue to look for new technology that enables language interpretation and is compatible with the current courtroom A/V systems. PART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP) Does this request utilize ARPA/MJRP funds? Yes If Yes, please attach the approved Business Case(s). No If No, proceed to Part V. PART V: APPROVALS The signatures below indicate approval of this procurement request. Signature of requesting Departments Commissioner (or designee): Typed Name: Date: Signature of DAFS Procurement Official: DocuSign Envelope ID: 92BE596C-15D3-4C58-AC57-92B92FF8E915 4/10/2024 Connor Smith DocuSign Envelope ID: F9BDB57B-71A6-4167-92D1-65D723662D2B DocuSigned by: Connor Smtth 755FO66F9C634D0... DocuSigned by: E Noseple Arriola EA813178102243C... Procurement Justification Form (PJF) REV 4/4/2023 Page 3 of 3 Typed Name: Date: DocuSign Envelope ID: 92BE596C-15D3-4C58-AC57-92B92FF8E915DocuSign Envelope ID: F9BDB57B-71A6-4167-92D1-65D723662D2B Joseph Zrioka Director of IT Procurement 4/16/2024 2024-04-16T14:53:13-0700 Digitally verifiable PDF exported from www.docusign.com