Parking Lot Management Services

04 November 2022 Parking Lot Management Services Weekday Operations and Management of the Multnomah Building Parking Garage Facility located at Multnomah Building Garage, 508 SE Hawthorne Blvd Portland, OR 97214-3514. 04 November 2022 Open 11/4/2022 8:00 AM PDT Type Invitation to Bid (ITB) Close 12/8/2022 2:00 PM PST Number ITB-61-2023 Currency US Dollar Sealed Until 12/8/2022 2:00 PM PST Payment Terms 0% 0, Net 30 04 November 2022 Contacts Kathi Braeme-Burr kathi.braeme-burr@multco.us Phone +1 503-988-7550 ext. 87550 04 November 2022 Commodity Codes Commodity Code Description 78181703 Vehicle Parking Services 04 November 202204 November 202204 November 202204 November 202204 November 202204 November 202204 November 202204 November 202204 November 2022 mailto:kathi.braeme-burr@multco.us PARKING LOT MANAGEMENT SERVICES PRE-BID CONFERENCE: There will be an

optional pre-bid conference for this sourcing event. Pre-Bid Meeting ITB-61-2023 - Parking Lot Management Services Tuesday, November 15 · 2:00 pm Pacific Time Google Meet joining info: Video call link: https://meet.google.com/hvp-ddmy-jwv Or dial: (US) +1 316-512-3555 PIN: 330 448 733# More phone numbers: https://tel.meet/hvp-ddmy-jwv?pin=6739723093118 All questions in regards to the Sourcing Event must be submitted through the Q & A board. SERVICE DESCRIPTION, FUNDING AND CONTRACTING INFORMATION PURPOSE AND OVERVIEW: The Multnomah County Department of County Assets, Facilities and Property Management is seeking Bidders from whom it may purchase Parking Lot Management Services at the Multnomah Building Parking Facility (“MBPF”) located at the corner of SE Grand Avenue and SE Hawthorne Blvd. The purpose of this solicitation is to secure proposals for Parking Lot Management Services from qualified firms who have prior experience providing Parking Lot Management Services for public and private organizations in the Portland Metropolitan area. See Buyer Attachment 1 for Scope of Services needed. INTRODUCTION AND PROGRAM HISTORY The MBPF is for use by the public and by County employees for daily and hourly parking. Capacity is approximately 325 parking spaces. GOALS, VALUES AND OTHER IMPORTANT CONSIDERATIONS The awarded Proposer shall cooperate and make all efforts necessary to establish a partnership with the County to provide the Scope of Service. TARGET POPULATION SERVED The public and Multnomah County employees. GEOGRAPHIC BORDERS/LIMITATIONS & SERVICE AREAS The Multnomah Building Parking Facility (“MBPF”) located at the corner of SE Grand Avenue and SE Hawthorne Blvd. Address is - 508 SE Hawthorne Blvd., Portland Oregon, 97214. FUNDING Facilities and Property Management has budgeted approximately $100,000 - $140,000 annually for Parking Lot Management Services. BID DOCUMENTS All documents for this bid, contract terms and conditions are available for view and download on the Buyer Attachments page of this Sourcing Event. The Buyer Attachments page includes the following: Description  Procedural Instructions - This includes "Instructions for Bidders" and Contract Award Procedures  Attachment 1 – Scope of Services – Parking Mgmt  Attachment 2 – Bid Sheet (complete and upload)  Attachment 3 – Cooperative Purchasing Vendor Agreement (complete and upload)  Sample Contract – Multnomah County Services Contract SPECIFICATIONS AND ADDITIONAL REQUIREMENTS  See Attachment 1 - Scope of Services RESPONSIBLE BUSINESS PRACTICE  Contractor shall utilize and encourage the use of energy efficient appliances.  Your organization will apply route optimization strategies when providing services, which reduces dependency on oil, saves money and reduces climate changes when feasible.  Your organization will, where possible, and in accordance with the scope of services to be provided under this contract, recycle, reuse and reduce waste going to landfill.  Contractor shall make a reasonable effort to include diverse suppliers, vendors, and subcontractors in the conduct of your business and supply chain. PREVAILING WAGE Prevailing Wage Rates (PWR) DO NOT apply to this project. PRICE ADJUSTMENTS All prices must be held firm for the first twelve (12) months of the contract. Subsequently, any Contractor requested price increases shall be submitted, in writing, to the County no less than sixty (60) days prior to the proposed date of change. Price increases are limited to a single request during any consecutive twelve (12) month period, and may not exceed the lesser of the U.S. Department of Labor Consumer Price Index for A Urban Consumers (CPI-U), U.S., or three percent (3%). The County reserves the right to reject any requested price modifications that are unacceptable to the County. COMPENSATION AND METHOD OF PAYMENT The Proposer will be paid a fixed management fee on a monthly basis. Management fee will be deducted from the revenues paid to the County. CONTRACT TERM Fixed term. The contract term shall be for a maximum of five (5) years. Unless earlier terminated, the termination date of all contracts issued under this ITB shall be five (5) years from the initial, first contract execution. BID BOND A Bid Bond will not be required for this solicitation. PERFORMANCE AND PAYMENT BONDS Performance and payment bonds will not be required for this contract. INSURANCE REQUIREMENTS See Sample Contract - Exhibit 2: Insurance Requirements located in the Buyer Attachments section of this sourcing event. COOPERATIVE PURCHASING Other public agencies may establish contracts or price agreements directly with the awarded contractor under the terms, conditions and prices of the original contract; pursuant to ORS 279A.215 and agreement by the selected Contractor to extend the terms, conditions and prices of the original contract. Proposer must sign and upload Attachment 3 - Cooperative Purchasing Vendor Agreement located in the Buyer Attachments section of this sourcing event. BID SUBMISSION  Bids must be submitted electronically through this Sourcing Event.  Complete Buyer Attachment 2 – Bid Sheet and uploaded to Question 2.1.  Complete Buyer Attachment 3 – Cooperative Purchasing Vendor Agreement and uploaded to Question 2.2. VIRTUAL BID OPENING Bids will be opened and read virtually on: Bid Opening ITB-61-2023 - Parking Lot Management Services Thursday, December 8 · 2:15pm Pacific Time Google Meet joining info Video call link: https://meet.google.com/bjk-ihxq-kyx Or dial: (US) +1 301-882-3928 PIN: 351 601 438# More phone numbers: https://tel.meet/bjk-ihxq-kyx?pin=6693890629791 CONTRACT AWARD  As a result of this sourcing event process, Multnomah County intends to award a single contract to the lowest bidder who meet minimum requirements.  The award will be made on the lowest prices provided for the Total Annual Management Fee listed on Line 30 in the Buyer Attachment 2, Bid Sheet. IMPORTANT: Suppliers who do not currently have access to the Multco Marketplace Supplier Portal will need to complete the "MMP Supplier Access Request Form". The optimal time to submit the "MMP Supplier Access Request Form" to gain access to participate in a formal Sourcing Event (RFP, RFPQ or ITB) is 14 days. This will allow the County sufficient time to review your request and for you, the supplier, to access the Sourcing Event and to perform the actions needed before the event close date. https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=Multnomah Required to View Event Prerequisites Required to Enter Bid 04 November 2022 1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information. 2. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest. 3. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link. 4. VACCINE ATTESTATION - Please read the vaccine attestation requirements in the prerequisite link. 04 November 202204 November 202204 November 202204 November 202204 November 202204 November 202204 November 2022 Buyer Attachments 1. Procedural Instructions (Bids) 2. How to Complete and Submit a Response to a Sourcing Event - MMP Supplier Guide 3. Attachment 1 - Scope of work - Parking Mgmt.docx 4. Attachment 2 - Bid Sheet.xlsx 5. Attachment 3 - Cooperative Purchasing Vendor Agreement.pdf 6. General Services Agreement Sample Contract.pdf 04 November 202204 November 202204 November 202204 November 202204 November 202204 November 2022 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1101306-817778332Procedural%20Instructions_Bids%2006.26.19%20%282%29.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1730646077&Signature=yZbWs9aYDszpBmMa2cT4KU9VIFA%3D https://multco.us/file/73233/download https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1101306-1333043281Attachment%201%20-%20Scope%20of%20work%20-%20Parking%20Mgmt.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1730646077&Signature=MeCvSUHI8g77DYDcXQzt1SJxKgk%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1101306-1333044112Attachment%202%20-%20Bid%20Sheet.xlsx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1730646077&Signature=yNnPTGxepFbC6Q15Y%2BCLg4AQv7s%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1101306-1333044353Attachment%203%20-%20Cooperative%20Purchasing%20Vendor%20Agreement.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1730646077&Signature=KSoatohgF%2FQav7UdiWzFCNB7jbo%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1101306-1330984763General%20Services%20Agreement%20Sample%20Contract.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1730646077&Signature=NEvb%2FxqM6bOM72C8GZXP%2BY%2FF14I%3D Questions Required Questions Group 1: Company Certification Information - This section is not scored Instructions: 1.1 State of Incorporation 1.2 Date of Incorporation 1.3 Bidder attests that bidder is either a non-resident bidder or a resident bidder, as described in ORS 279A.120, a.ORS 279A.120 (2)(b) states that a public contracting agency shall, for the purpose of awarding the contract, “add a percent increase on the bid of a nonresident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides.” b.“Resident bidder” means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a “resident bidder”. ORS 279A.120 (1)(b). Enter state of residency here: 1.4 Where Bidder is unable to certify to any of the statements in Bidder Representations and Certifications of the pre-requisite, Bidder shall provide an explanation to their offer here. 1.5 The Bidder certifies to the best of its knowledge and believes that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified below, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Bidder, Multnomah County may exclude the Bidder from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Bidder further certifies that the degree and extent of the relationship of the Bidder with these named firm(s)/individual(s) will be fully disclose: 1.6 Upload additional explanation as needed 1.7 Name of person submitting the Bid: 1.8 Title of person submitting the Bid: 1.9 I represent that I am at least eighteen (18) years of age. 1.10 I represent that the printing of my name and the submittal of a Bid is intended to authenticate this writing and to have the same force and effect as my manual signature. 1.11 I represent that I am either authorized to bind the Bidder, or that I am submitting the Bid on behalf of and at the direction of the Bidder's representative authorized to contractually bind the Bidder. 1.12 I represent that the Bidder and/or its applicable representative(s) has reviewed the information contained in this Bid and that the information submitted is accurate. Group 2: Required Supporting Documentation Instructions: 2.1 Upload completed Attachment 2 - Bid Sheet 2.2 Upload completed Attachment 3 - Cooperative Purchasing Vendor Agreement 04 November 202204 November 202204 November 202204 November 202204 November 2022 Product Line Items Product Line Items There are no Items added to this event. 04 November 202204 November 202204 November 202204 November 2022 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 Do not enter information here. Upload Buyer Attachment 2 - Bid Sheet 1 PC - Piece Do not enter information here. Pricing information will be uploaded as a support document (completed Buyer Attachment 2). Award will be determined by lowest bid from Line 30 of Attachment 2. 04 November 202204 November 202204 November 2022