MSU Commencement Photography

expired opportunity(Expired)
From: Montana(State)
MSU-RFP-23-07

Basic Details

started - 29 Sep, 2022 (18 months ago)

Start Date

29 Sep, 2022 (18 months ago)
due - 31 Oct, 2022 (17 months ago)

Due Date

31 Oct, 2022 (17 months ago)
Bid Notification

Type

Bid Notification
MSU-RFP-23-07

Identifier

MSU-RFP-23-07
Montana department of justice

Customer / Agency

Montana department of justice
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30 September 2022 MSU Commencement Photography Montana State University is seeking experienced graduation photographers for various commencement events and ceremonies in the Brick Breeden Fieldhouse and various locations across campus. 30 September 2022 Open 9/29/2022 2:00 PM MDT Type Request for Proposal Close 10/31/2022 2:00 PM MDT Number MSU-RFP-23-07 Currency US Dollar Sealed Until 10/31/2022 2:00 PM MDT Payment Terms 0% 0, Net 30 30 September 2022 Contacts Ramie Pederson ramie.pederson@montana.edu Phone +1 406-994-3213 30 September 2022 Commodity Codes Commodity Code Description 3702 Photographic - Equipment 3701 Photographic - Aerial Photography Services 3704 Photographic - Supplies 30 September 202230 September 202230 September 202230 September 202230 September 202230 September 202230 September 202230 September 202230 September 2022 mailto:
href="mailto:ramie.pederson@montana.edu">ramie.pederson@montana.edu Montana State University is seeking experienced graduation photographers for various commencement events and ceremonies in the Brick Breeden Fieldhouse and various locations across campus. Montana State University would like photographers available to take graduation portraits at Grad Fair (date for fall and spring grad fair TBD). Approximately 1300 students are scheduled to graduate in the fall and 2000 in the spring of 2023 with approximately 1,000 attending each of the ceremonies on Friday, May 12, 2023. The event is fast paced and requires photos every 3 seconds to keep up with the pace of the ceremony. Commencement is held at Brick Breeden Fieldhouse located in the Montana State University campus at #1 Bobcat Circle, Bozeman MT. Multiple ceremonies are held across campus. Contracted vendor must be able to provide photography services at spring and fall commencement ceremonies, as well as individual events. ******************************************************************************************************* ***************** To submit a proposal, download RFP 23-07 Attachment 1 Commencement Photography SOW to use in responding to the requirements of this RFP; respond to all prerequisites and Questions and enter cost proposal in eMACS. Faxed or emailed proposals will not be accepted and deemed non-responsive. Description Required to View Event Prerequisites Required to Enter Bid 30 September 2022 1. Review and accept the single point of contact information. 2. Review and accept the University's instructions for submitting a proposal. 3. Review and accept the contract term. 4. Review and accept our RFP general information. 5. Review and accept the University's insurance requirements. 6. Review and accept the instructions and schedule for the Offerors' Questions and University's Response. 7. Review and accept the minimum score requirement. 8. Review and accept the University's Right to Investigate and Reject clause. 9. Review and accept the University's Mandatory Requirements clause. 10. Review and accept the University's Cooperative Purchasing clause. 11. Review and accept the Presentation/Demonstration/Interview requirement. 12. Review and accept the University's Financial Stability requirement. 13. Review and accept the University's Debarment clause. 14. Review and accept the Prime Contractor/Subcontractors information. 15. Review and accept the attached Contract. Requests for additions or exceptions to the Contract terms, including any necessary licenses, or any added provisions must be submitted to the Procurement Officer referenced above by the date for receipt of questions, as stated in the Schedule of Events. Any request must be accompanied by an explanation of why the exception is being sought and what specific effect it will have on the Offeror’s ability to respond to the RFP or perform the Contract. The University will make any final determination of changes to the standard terms and conditions and/or contract. 30 September 202230 September 202230 September 202230 September 202230 September 202230 September 202230 September 2022 Buyer Attachments 1. RFP 23-07 Attachment 1 Commencement Photograpy SOW.docx 30 September 202230 September 202230 September 202230 September 202230 September 202230 September 2022 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1099367-1320500567RFP%2023-07%20Attachment%201%20Commencement%20Photograpy%20SOW.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1727645824&Signature=L6DpPTwDhFr9o0UBUqeVm01ZZrw%3D Questions Required Questions Group 1: General Instructions: 1.1 I understand it is my responsibility to check the Public Q&A board before submitting my proposal. 1.2 I understand that to ensure my questions will be answered, they should be submitted to the public Q&A board by October 13, 2022 by 3 pm. Questions may be submitted after this deadline but there is no guarantee that late questions will be answered. 1.3 Submit a current W-9. 1.4 Provide company name used on invoices. 1.5 Provide complete remit to address for payments if it differs from the address on the W-9. 1.6 Provide contact information for the contract liaison: __________ is Contractor's liaison. (Address): (City, State, ZIP): Telephone: Cell Phone: Fax: E-mail: 1.7 Provide name, title and email address for Contract signatory. 1.8 The University routes Contracts for signature via DocuSign. Please provide names & emails for additional personnel that should receive a copy of the Contract within your company, other than the Contract’s liaison or signatory stated above. 1.9 Equal Pay for Montana Women. Executive Order No. 12-2016 promoting equal pay for Montana women directs the Department of Administration to include incentives in the RFP process for contractors who engage in best practices to promote wage transparency. These best practices include the following: (a)posting salary ranges in employment listings; (b)certifying that the contractor will not ask about wage history in employee interviews; (c)certifying that the contractor will not retaliate or discriminate against employees who discuss or disclose their wages in the workplace. Offeror indicating it will comply with Executive Order No. 12-2016 will receive 5% of the total points available. Offerors who do not comply will not receive the available points. 1.10 I understand that any and all costs associated with my product or service must be disclosed in my proposal. Any and all costs not disclosed in my proposal will be deemed non-applicable. I understand the University is not liable to pay any cost that was not disclosed in my proposal. Group 2: Requirements Instructions: 2.1 I understand that if Offeror advances to the final selection process, Offeror may be required to provide a minimum of three (3) references that have used the services of the type proposed in this RFP, preferably within the last three (3) years. These references may be contacted to verify Offeror’s ability to perform the contract. The University reserves the right to use any information or additional references deemed necessary to establish the ability of the Offeror to perform the conditions of the contract. Negative references may be grounds for proposal disqualification. 2.2 Specify how long the individual/company submitting the proposal has been in the business of providing supplies and/or services similar to those requested in this RFP and under what company name. Offeror should provide a complete description of any relevant past projects, including the supply/service type and dates the supplies and/or services were provided. A resume or summary of qualifications, work experience, education, skills, etc., which emphasizes previous experience in this area should be provided for all key personnel who will be involved with any aspects of the contract. 2.3 List of Service Implementations. Offerors shall also provide a list of five universities, Offeror provided commencement photography services, in the last five years as well as customer Point of Contact information. This information may be used to determine responsibility of the Offeror to perform the required services. 2.4 Provide information as to Offeror’s ability to meet specifications specifically detailed in RFP 23-07 Attachment 1 Commencement Photograpy SOW in the Buyer Attachment Section. Offeror shall respond to each requirement and provide information on its ability to meet these specifications. 2.5 I understand at the University’s discretion, it may require confirmation of Offeror’s financial stability. Although it is not required to be submitted with Offeror’s proposal, this information may be requested before RFP award and will be scored on a pass/fail basis, at the University’s discretion. Therefore, offerors should be prepared to demonstrate their financial stability to supply, install and support the services specified by: (1) providing financial statements, preferably audited, for the 3 consecutive years immediately preceding the issuance of this RFP, and (2) providing copies of any quarterly financial statements that have been prepared since the end of the period reported by its most recent annual report. 30 September 202230 September 202230 September 202230 September 202230 September 2022 Group 3: Evaluation Criteria Instructions: 3.1 I understand the RFP will be evaluated based on the scoring criteria attached. 3.2 I understand the RFP Cost Proposal will be based on Section 3.1 of the attached. Cost proposal must be entered in eMACS as well. 30 September 202230 September 202230 September 202230 September 202230 September 2022 Product Line Items Product Line Items 1. Graduate Photos # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery P1 Single 5 x 7 1 EA - Each Single 5 x 7 P2 Digital Image Download 1 EA - Each Digital Image Download 2. Revenue Sharing # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery P1 Gross Revenue Sharing Percentage 1 P1 - Percent Gross Revenue Sharing Percentage P2 Minimum Annual Guarantee 1 YR - Year Minimum Annual Guarantee 30 September 202230 September 202230 September 202230 September 2022 Service Line Items Service Line Items There are no Items added to this event. 30 September 202230 September 202230 September 2022

215 N Sanders St. Helena, MT 59601Location

Address: 215 N Sanders St. Helena, MT 59601

Country : United StatesState : Montana

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