Transmission Pan Repairs to T11-730 Patrol Truck

Department Office/Division/Program: Maine DOT Region 2 Fleet Department Contract Administrator or Grant Coordinator: Michael Colson (If applicable) Department Reference #: T11-730 Amount: (Contract/Amendment/Grant) $ 7,667.38 Advantage CT / RQS #: CONTRACT Proposed Start Date: 2/26/2024 Proposed End Date: 3/12/2024 AMENDMENT Original Start Date: Effective Date: Previous End Date: New End Date: GRANT Project Start Date: Grant Start Date: Project End Date: Grant End Date: Vendor/Provider/Grantee Name, City, State: Daigle & Houghton (Allegiance truck) Hermon Me. Brief Description of Goods/Services/Grant: Repairs to T11-730 a patrol truck had check engine light on, tringle light on and transmission pan leaking and corroded. PART II: JUSTIFICATION FOR VENDOR SELECTION Check the box below for the justification(s) that applies to this request. (Check all that apply.) A. Competitive Process G. Grant B. Amendment H. State Statute/Agency Directed C. Single Source/Unique Vendor I. Federal Agency

Directed D. Proprietary/Copyright/Patents J. Willing and Qualified E. Emergency K. Client Choice F. University Cooperative Project L. Other Authorization DocuSign Envelope ID: 411FA211-94EC-4F79-8AA7-D45129AD9335 20240409000000001460 DocuSign Envelope ID: D63C6BFD-128A-4B89-A465-11EC1E87660E DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES DIVISION OF PROCUREMENT SERVICES (ey SU Wu Le) BAUS} Procurement Justification Form (PJF) REV 1/23/2024 Page 2 of 4 Please respond to ALL of the questions in the following sections. PART III: SUPPLEMENTAL INFORMATION 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. Plow truck T11-730 had check engine light on, triangle light on, and trans pan leaking. The DOT field technician at the Washington camp didnt have a diagnostic laptop and has not had any training on International diagnostic program. He did however check the transmission pan leak and found the pan was corroded and should be replaced. DOT field technician checked with Fleet TCS about changing transmission pan, and he informed him that changing the transmission pan requires special tooling that DOT does not have. With the region not having a full staff of field technicians, and the two-field technicians that have diagnostic laptops were already working on trucks with computer issues. With Fleet in Augusta being down 6 technicians and it being the winter season, it was decided to send it to a vendor. These are the vendor technician repair notes. PULLED TRUCK INTO THE SHOP AND TOOK HEALTH REPORT. HOOKED UP WITH ABS SOFTWARE AND LOOKED AT CODE FOR RIGHT STEER SPEED SENSOR AIR GAP. TAPPED SENSOR BACK INTO PLACE, CODE WENT INACTIVE. TEST DROVE WITH NO ISSUES. BROUGHT TRUCK IN TO REPLACE TRANSMISSION PAN DUE TO CORROSION. DRAINED TRANSMISSION FLUID. TRIED FINDING A TOOL THAT WOULD WORK ON PAN BOLTS BUT THEY ARE SO BAD, STARTED WELDING NUTS ON THE TRANSMISSION PAN MOUNT BOLTS TO REMOVE THEM BECAUSE THE HEADS ARE ALL CORRODED OFF. COOLER LINES STILL HOOKED UP, ONE FITTING BROKE FREE EASY, BUT THE OTHER FITTING BROKE FREE EASY AT THE PAN, BUT IT DIDN'T BREAK FREE WHERE IT NEEDED TO ALLOW HOSE TO SPIN WHILE TURNING OFF, OTHERWISE IT TWIST AND KINKS HOSES WITHOUT THEM FREE. HIT IT WITH PENETRATING OIL, THEN HEAT, TRIED WITH WRENCHES TO BREAK IT NO LUCK, GOT TORCHES AND PUT SOME MORE HEAT TO IT, GOT IT TO BREAK FREE, DRAINED LINES. HAD A WELDED NUT IN THE CORNER ON A BOLT, GOT THAT OUT THEN GOT EASY OUT SOCKET SET WITH HALF INCH IMPACT TO BREAK ALL THE REST FREE. NO WELDING NEEDED FOR THE REST, REMOVED THE FILTERS, PAN WAS NOT EMPTY OF TRANS OIL, LOOKED PAN OVER AGAIN, VERIFIED ALL THE BOLTS WERE OUT. TAPPED ON IT WITH HAMMER ONE SIDE DROPPED DOWN, OTHER SIDE LOOKED LIKE IT WAS HANGING UP ON A DOWL PIN. USED PRY BAR TO WORK IT OFF THE PIN, ONCE REMOVED TOOK OVER TO WORKBENCH FOR STRIPPING AND SWAPPING OF FITTINGS AND PLUGS. CHANGED OUT O-RINGS AND CLEANED SEALS OF THE FILTER CAPS ON TRANSMISSION SIDE. ONCE ON THE BENCH, BREAKING DOWN THE PAN, NOTICED THE METAL PLATE HAD A CRACK IN IT. PARTS FOUND A KIT FOR THE SEALS AND NEW METAL PLATE. THE NEW GASKET WHEN INSTALLING MATCHING UP TO THE OLD, NOTICED THE NEW METAL GASKET WAS NOT THE EXACT SAME AS THE OLD. WORKED WITH PARTS TO VERIFY THIS WAS A THE CORRECT PART FOR THE TRUCK. PARTS CONFIRMED WITH ALISON THIS IS THE UPDATED PART. WORKED ON CLEANING AND INSTALLING TO MAKE INSTALL GO FASTER. STARTED REASSEMBLY OF THE VALVE BODY FOR THE OIL PAN. HAD TO ORDER A FEW ADDITIONAL PARTS. FOUND THAT THE DOWEL PIN IS STUCK AND BROKE WHEN REMOVING. HAD TO DRILL AND TAP THE DOWEL PIN TO GET A BOLT THREADED INTO IT IN ORDER TO USE IT AS A PULLER. AFTER HEATING AND RESETTING TOOL A BUNCH OF TIMES THE PIN FINALLY CAME OUT,