Arts District

Request for Qualifications (Commissioning Agent) State of Ohio Standard Forms and Documents F130-08-2015-OCT Publish Date: September 14, 2018; Ohio Register # 301 Page 1 of 4 Administration of Project: Local Higher Education Project Name Arts District Response Deadline 10/02/2018 2:00 p.m. local time Project Location Columbus Campus Project Number OSU-180285 City / County Columbus / Franklin Project Manager Nathaniel Thomas Owner The Ohio State University Contracting Authority Local Higher Education Delivery Method Construction Manager at Risk Prevailing Wages State No. of paper copies requested (stapled, not bound) 0 No. of electronic copies requested on CD (PDF) 1 Submit the Statements of Qualifications (Form F110-330) via email to 330Submittals@osu.edu. In the subject line, include the project number and name for the RFQ you are responding to. See Section H of this RFQ for additional submittal instructions. Submit all questions regarding

this RFQ in writing to Nathaniel Thomas at thomas.2651@osu.edu with the project number and name included in the subject line (no phone calls please). Project Overview A. Project Description The Ohio State University (Ohio State) requests qualifications for a commissioning agent team with all required consultants necessary to complete the Arts District project. This project is a result of the university’s masterplan, Framework 2.0, a long-term guiding vision that imagines transformational research and learning environments over the next decade and beyond. Framework 2.0, coupled with the university’s strategic plan, comprehensively supports the university’s academic and outreach missions, while strengthening Ohio State’s position as a leading national flagship public research university. This project is a key component to fulfill that vision. Additional information: Framework 2.0: https://pare.osu.edu/sites/default/files/framework2.0_presentation.pdf Time and Change (University’s Strategic Plan): https://president.osu.edu/strategicplan/ Project Overview The project designs a new School of Music building and Department of Theatre building in the Arts District of the Columbus campus. The design will be based on a completed program and planning study. The project includes: Department of Theatre Building: To be located bounded on the west by College Road, on the north by 18th Avenue, on the east by Arps Hall and on the south by extended Annie and John Glenn Avenue. The program is about 73,000 ASF; 103,000 GSF and includes space for the Moving-Image Production Program, a 500-seat proscenium theatre, a 300-seat flexible theatre, a 100-seat black box, classrooms, faculty offices, rehearsal space, lobby and theatre support spaces. School of Music Building: To include Weigel Hall and an addition north of existing Weigel Hall on the east side of College Avenue. The program is approximately 11,500 ASF renovation of existing space and 83,000 GSF new includes a new 250-seat Recital Hall, rehearsal spaces, faculty offices, classrooms, lobby and music support spaces. The project also includes the design of site amenities including the extension of Annie and John Glenn Avenue from College Road to High Street and modifications to College Road and adjacent pedestrian spaces. This project will be registered with USGBC for a minimum Silver LEED certification. This project is required to be constructed and delivered within a collaborative BIM-enabled environment following The Ohio State University BIM Project Delivery Standards. This project is required to deliver asset tagging within a collaborative BIM-enabled environment. The Primary firm submitting for the project will be required to have the expertise capable of meeting this requirement, and is responsible to support their subcontractors to meet this requirement. The Asset Tagging Workflow and the OSU PDS Tools can be accessed via the OSU FOD website (https://fod.osu.edu/resources) under Design Guidelines, Specifications, Standards; Specifications and Standards; Building Information Modeling (BIM). mailto:330Submittals@osu.edu https://pare.osu.edu/sites/default/files/framework2.0_presentation.pdf https://president.osu.edu/strategicplan/ https://fod.osu.edu/resources Request for Qualifications (Commissioning Agent) continued F130-08-2015-OCT Publish Date: September 14, 2018; Ohio Register # 301 Page 2 of 4 B. Scope of Services The objective of commissioning is to provide documented confirmation that a facility fulfills the functional and performance requirements of the building owner, including but not limited to fundamentals contained within Climate Action Plan, Energy & Infrastructure Plan, Green Build and Energy Policy 3.10, and Integrated Energy & Environmental Implementation Strategies, sustainable practices of the University, LEED Commissioning Requirements, occupants and operators. To reach this goal it is necessary for the commissioning process to develop and document the owner’s criteria for system function, performance, and maintainability, as well as, to verify document compliance with these criteria throughout design, construction, start-up, initial operation and seasonal operation. In addition, complete electronic operation and maintenance (O&M) manuals, as well as training on system operations should be provided to the building operators to ensure the building continues to operate as intended. The Commissioning Agent (CxA) will develop the Owner’s Programming of Requirements (OPR), system manual, and interface with BAS program. The CxA will be involved from construction design phase through warranty phase. The CxA will be responsible for reviewing and thoroughly documenting the Owner’s Requirements and Basis of Design through reviews and have interaction with the Project Engineer, University Architect, University Engineering, and Facilities Operations and Development. The primary role of the CxA during the overall design phase is to develop detailed commissioning specifications, and to review design to ensure it meets the Owner’s objectives as well as LEED certification requirements. During construction, the CxA coordinates the execution of a testing plan, which includes observing and documenting all systems’ performance to ensure that systems are functioning in accordance with the Owner’s objectives and the contract documents. The CxA is not responsible for design or general construction scheduling, cost estimating, or construction management, but it may be necessary to assist with problem solving non-conformance issues and deficiencies. The CxA will be required to provide input on the overall master schedule where they are to perform tasks. CxA will assist in HVAC trade(s) pay app review(s) as they relate to commissioning. The selected CxA, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and clarify with the Owner and/or the Contracting Authority, the cost breakdown of the Consultant Agreement detailed cost components to address the Owner’s project requirements. Participate in the Encouraging Growth, Diversity & Equity (“EDGE”) Program as required by statute and the Agreement. The CxA may be responsible for contracting with an outside firm for independent testing and balancing of systems. Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format adhering to The Ohio State University Project Closeout Standards. The Ohio State University Project Closeout Standards can be accessed via the OSU FOD vender resource website (https://fod.osu.edu/resources) under Post Construction / Close Out. For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form F110-330), below is a list of relevant scope of work requirements for this RFQ: 1. Performing Arts Centers: Performance Theater, Music, Dance, Film Production 2. LEED Enhanced Commissioning 3. Building Automation Commissioning For the purpose of the selection of 10 Relevant Projects in Section F of the Statement of Qualification (Form F110-330), projects must have been completed by the Commissioning Firm. C. Funding / Estimated Budget Total Project Cost $TBD State Funding $ Construction Cost $TBD Other Funding $ Estimated CxA Fee 0.9% to 1.0% NOTE: The CxA fee percentage for this project includes all professional design services, and consultant services necessary for proper completion of the commissioning services for the successful completion of the project. D. Services Required (see note below) E. Anticipated Schedule Primary Commissioning Services Professional Services Start 10 / 18 Secondary Envelope Commissioning Construction Notice to Proceed TBD Performing Art Center Commissioning Substantial Completion of all Work TBD Professional Services Completed TBD F. EDGE Participation Goal https://fod.osu.edu/resources Request for Qualifications (Commissioning Agent) continued F130-08-2015-OCT Publish Date: September 14, 2018; Ohio Register # 301 Page 3 of 4 Others Percent of initial TOTAL CxA Fee 5.0% G. Evaluation Criteria for Selection • Demonstrated ability to meet Owner’s project requirements. • Previous experience compatible with the proposed project (e.g., type, size). • Relevant past work of prospective firm’s proposed consultants. • Past performance of prospective firm and its proposed consultants. • Qualifications and experience of individuals directly involved with the project. • Proximity of prospective firms to the project site. • Proposer’s apparent resources and capacity to meet the needs of this project. Interested CxA firms are required to submit the Commitment to Participate in the EDGE Business Assistance Program form in its Statement of Qualifications (Form F110-330) submitted in response to the RFQ, to indicate its intent to contract with and use EDGE-certified Business Enterprise(s), as a part of the CxA’s team. The Intent to Contract and to Perform and / or waiver request letter and Demonstration of Good Faith Effort form(s) with complete documentation must be attached to the CxA’s Technical Proposal. Both forms can be accessed via the OFCC website at http://ofcc.ohio.gov. The Intent to Contract and to Perform form is again required at the Fee Proposal stage. The EDGE Participation Statement of Intent to Contract and Perform from Section H. Additional Information must also be submitted. Please identify the EDGE-certified Business Enterprises, by name, which will participate in the delivery of the proposed professional services solicited in the RFQ. H. Submittal Instructions Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC website at http://ofcc.ohio.gov. PDF file: Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your firm’s name. Use the “print” feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Firms are requested to identify professional registrations, memberships, and any other appropriate design and construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form. http://ofcc.ohio.gov/ http://ofcc.ohio.gov/ Commissioning Agent Selection Rating Form State of Ohio Standard Forms and Documents F130-08-2015-OCT Publish Date: September 14, 2018; Ohio Register # 301 Page 4 of 4 Project Name Arts District Proposer Firm Project Number OSU-180285 City, State, Zip Selection Criteria Value Score 1. Primary Firm Location, Workload and Size (Maximum 10 points) a. Proximity of firm to project site Less than 100 miles 5 100 miles to 200 miles 2 More than 200 miles 0 b. Amount of fees awarded by Contracting Authority in previous 24 months Less than $200,000 2 $200,000 to $1,000,000 1 More than $1,000,000 0 c. Number of relevant professionals Less than 10 professionals 2 Max = 3 10 to 25 professionals 3 More than 25 professionals 1 2. Primary Qualifications (Maximum 30 points) a. Project management lead Experience / ability of project manager to manage scope / budget / schedule / quality 0 - 10 b. Project administration lead Experience / ability to effectively administer project controls and processes 0 - 10 Max = 20 c. Technical staff Experience / ability of technical staff to verify fully coordinated construction documents 0 - 7 d. Construction administration staff Experience / ability of field representative to identify and solve issues during construction 0 - 3 3. Key Consultant Qualifications (Maximum 20 points) a. Key discipline leads Experience / ability of key consultants to perform effectively and collaboratively 0 - 15 b. Proposed EDGE-certified Consultant participation* One additional point for every 2 percent increase in professional services over the advertised EDGE participation goal 0 - 5 4. Overall Team Qualifications (Maximum 10 points) a. Previous team collaboration Less than 2 sample projects 0 2 to 4 sample projects 2 More than 4 sample projects 5 b. Team organization Clarity of responsibility / communication demonstrated by table of organization 0 - 5 5. Overall Team Experience (Maximum 30 points) a. Previous team performance Past performance as indicated by evaluations and letters of reference 0 - 10 b. Experience with similar projects / delivery methods Less than 3 projects 0 - 3 3 to 6 projects 4 - 6 More than 6 projects 7 - 10 c. Budget and schedule management Performance in completing projects within original construction budget and schedule 0 - 5 d. Knowledge of Ohio Capital Improvements process Less than 3 projects 0 - 1 3 to 6 projects 2 - 3 More than 6 projects 4 - 5 * Must be comprised of professional design services consulting firm(s) and NOT the primary firm ** Leadership in Energy & Environmental Design administered by the Green Building Certification Institute Subtotal Notes: Evaluator: Name Signature Date 2:00 p.m. 10/02/2018 Response Deadline Project Name local time OSU-180285 Project Number Project Location Nathaniel Thomas Project Manager City / County Contracting Authority The Ohio State University Owner Prevailing Wages Construction Manager at Risk Delivery Method 1 No. of electronic copies requested on CD (PDF) 0 No. of paper copies requested (stapled, not bound) Submit the Statements of Qualifications (Form F110-330) via email to 330Submittals@osu.edu. In the subject line, include the project number and name for the RFQ you are responding to. See Section H of this RFQ for additional submittal instructions. Submit all questions regarding this RFQ in writing to Nathaniel Thomas at thomas.2651@osu.edu with the project number and name included in the subject line (no phone calls please). B. Scope of Services The objective of commissioning is to provide documented confirmation that a facility fulfills the functional and performance requirements of the building owner, including but not limited to fundamentals contained within Climate Action Plan, Energy & I... The CxA will be involved from construction design phase through warranty phase. The CxA will be responsible for reviewing and thoroughly documenting the Owner’s Requirements and Basis of Design through reviews and have interaction with the Project Eng... The CxA may be responsible for contracting with an outside firm for independent testing and balancing of systems. Closeout Services: The closeout for this project is required to be delivered in an electronic cloud-based format adhering to The Ohio State University Project Closeout Standards. The Ohio State University Project Closeout Standards can be accessed via... $ State Funding $TBD Total Project Cost $ Other Funding $TBD Construction Cost 0.9% to 1.0% Estimated CxA Fee Professional Services Start Construction Notice to Proceed Substantial Completion of all Work Professional Services Completed Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC website at http://ofcc.ohio.gov. Firms are requested to identify professional registrations, memberships, and any other appropriate design and construction industry credentials. Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.