Student Information Systems

The Alabama State Department of Education (ALSDE) is soliciting proposals for a Student Information and Management System vendor hosted scalable and secured solution. ALSDE is soliciting proposals from qualified software firms to provide a comprehensive, fully integrated, operational Student Information System (SIS) and education business administrative functions that will meet the information needs over the next ten years. A qualified firm is defined as a vendor with multiple years of experience with completed state-wide implementations. ALSDE is seeking an interested company that can provide solutions to address current and future SIS needs. The successful firm shall meet the terms and conditions set forth in this document and all attachments. This RFP requires vendors to submit technical and cost proposals that clearly delineate the vendor’s plan for delivering products and services for multiple years. The RFP includes requirements for all areas encompassing student information and

reporting (e.g., student records, registration, scheduling, hosting, testing and assessment results, grades, attendance, state compliance needs and health records). Additional areas to be included are Special Education, 504 and EL compliance records, Professional development documentation and staff transcription, learning management system that fully integrates with the proposed SIS, and analytics suite that includes students plans and interventions that encompass a whole student profile. The ALSDE expects vendors to deliver a solution that will result in no loss of functionality from current SIS functionality. Background: The ALSDE serves over 740,000 students across the State in various schools and institutions, pre- K through adult. ALSDE expects to consider only providers that demonstrate forward-thinking solutions that will sustain the State well into the future. The SIS must provide functionality to support classroom, school, community, administration and student records administrative functions appropriate for a PK-12 school district. The application system is required to be an existing, integrated software system that incorporates the operational functions described in this RFP. Vendors are asked to submit a recommended implementation plan and specify the areas where services will be provided as well as clearly specifying the responsibility areas of the ALSDE project team. Implementation plans may include but are not limited to; software installation and configuration, data conversions, interface development, training and implementation support and management. The ALSDE is interested in vendor recommendations on how best to ensure project success, knowledge transfer and positive system acceptance. To control the cost of the system, the ALSDE will make every reasonable attempt to use the software as proposed without modification. However, the proposal must contain an estimated modification cost based on experience with other customers. The requirements contained in this RFP represent the ALSDE’s vision of an integrated system. As such, we realize that the Request for Proposal (RFP) RFP ALSDE 2024-07 Alabama State Department of Education, Executive Section requirements may exceed the offerings currently available in the marketplace. For this reason, proposals will be evaluated in their entirety with attention to immediate functionality as well as flexibility to accommodate changing requirements and technology. Proposals should clearly delineate how the software system can best satisfy the stated requirements of the ALSDE and how the implementation approach will minimize the risk of delayed implementation. The ALSDE’s objectives ar