Fabricated Flex -A-Gard Chain and A-2 Attachments (One-Time Buy) Snapfinger

RFQ 21-3003758 Page 1 P&C Approved 04/18/2019 Department of Purchasing & Contracting 1300 Commerce Drive, 2nd Floor Decatur, Georgia 30030 Fax: (404) 371-7006 Date: September 15, 2021 Request for Quotation No. 21-3003758 DeKalb County, Georgia is requesting a quotation for the following: Fabricated Flex – A-Gard Chain and A-2 Attachments (One-Time Buy) Snapfinger I. Proposed Term: Ten (10) days upon receipt of written notice to proceed. II. Attachments: A. Scope of Work/Minimum Specifications B. Quote Form C. Reference Form and Reference Check Release Statement D. Bidder Affidavit E. Subcontractor Affidavit (if applicable) III. Payment Terms: Net 30 IV. Scope of Work: See Attachment A V. Federal Work Authorization Program: All qualifying contractors and subcontractors performing work with DeKalb County, Georgia must register and participate in the federal work authorization program to verify the work eligibility information of new employees. In order for RFQ 21-3003758 Page 2

P&C Approved 04/18/2019 a Quotation to be considered, it is mandatory that the Bidders Affidavit, Attachment E, be completed with bidder’s proposal. VI. Due Date: All questions are due to Sharice Feagins-Bailey via email at sfbailey@dekalbcountyga.gov on or before 5:00 p.m. Monday, September 20, 2021. Additional Information/Addenda The County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the due date. Bidders should not rely on any representations, statements, or explanations other than those made in this RFQ or in any addendum to this RFQ. Where there appears to be a conflict between the RFQ and any addenda issued, the last addendum issued will prevail. It is the responsibility of the Bidder to ensure awareness of all addenda issued for this solicitation. Please acknowledge the addenda and submit to the DeKalb County Department of Purchasing and Contracting as requested. Bidders may contact the above listed contact person to verify the number of addenda prior to submission. Addenda issued for this RFQ will be posted on DeKalb County’s website, https://www.dekalbcountyga.gov/informalbids. Bidder should regularly check the County’s website for addenda. Quotes are due on or before 5:00 p.m. Monday, September 27, 2021. Bidder must complete and return the quote form, reference form, bidder affidavit and provide a copy of Bidder’s valid business license to DeKalb County by email to the attention of Sharice Feagins-Bailey or email to sfbailey@dekalbcountyga.gov. All quotes are to be provided on Attachment B, Quote Form. Thank you for your interest in doing business with DeKalb County. Sincerely, _________________________________________________ Sharice Feagins-Bailey Procurement Technician Department of Purchasing and Contracting mailto:sfbailey@dekalbcountyga.gov https://www.dekalbcountyga.gov/informalbids mailto:sfbailey@dekalbcountyga.gov RFQ 21-3003758 Page 3 P&C Approved 04/18/2019 ATTACHMENT A MINIMUM SPECIFICATIONS A. Introduction The Department of Watershed Management (DWM) is requesting a Request for Quote for a Fabricated Flex-A-Gard Chain and A-2 Attachment to be used in the system at the Aerated Grit Chamber (AEG) at the Snapfinger Plant. The chain is used to move grit from the chamber to a box and to the landfill for burial. B. Supplemental Specifications Description Quantity PMC720X steel reinforced urethane chain links with 304 stainless steel pins and stainless scotters and washers, priced per foot 300 PMC720X A2 attachment link with 304 stainless steel pins and stainless steel cotters and washers, priced per link 50 1. Specifications must be exact. All specifications outlined in the RFQ are mandatory. 2. Product must be new. No resurfaced or refurbished units will be accepted. 3. Unit pricing is required. RFQ 21-3003758 Page 4 P&C Approved 04/18/2019 ATTACHMENT B QUOTE FORM Description Quantity Price Total PMC720X steel reinforced urethane chain links with 304 stainless steel pins and stainless scotters and washers, priced per foot 300 $ $ PMC720X A2 attachment link with 304 stainless steel pins and stainless steel cotters and washers, priced per link 50 $ $ Is freight included in pricing? Yes or No If No. What is the cost of the freight? $ Total price including freight: $ Total Price $ Quote Statement: I, the undersigned, certify that this quote is made without prior understanding, agreement or connection with any corporation, firm, or person submitting a quote for the same materials, supplies, equipment, or services, and is in all respect fair and without collusion or fraud. I agree to abide by all conditions of this quote and certify that I am authorized to sign this quote for the Quoter. Date Authorized Signature Name of Authorized Signer (Typed or Printed) RFQ 21-3003758 Page 5 P&C Approved 04/18/2019 ATTACHMENT C REFERENCE CHECK AND RELEASE FORM List below at least three (3) references, including company name, contract period, contact name, email address, telephone numbers and project name of individuals who can verify your experience and ability to perform the type of services listed in the solicitation. Company Name Contract Period Contact Person Name and Title Telephone Number (include area code) Complete Primary Address City State Zip Code Email Address Fax Number (include area code) Project Name Company Name Contract Period Contact Person Name and Title Telephone Number (include area code) Complete Primary Address City State Zip Code Email Address Fax Number (include area code) Project Name Company Name Contract Period Contact Person Name and Title Telephone Number (include area code) Complete Primary Address City State Zip Code Email Address Fax Number (include area code) Project Name REFERENCE CHECK RELEASE STATEMENT You are authorized to contact the references provided above for purposes of this RFQ. Signed Title Company Name Date RFQ 21-3003758 Page 6 P&C Approved 04/18/2019 ATTACHMENT D CONTRACTOR AFFIDAVIT By executing this affidavit, the undersigned verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the Quoter submitting a quote, contractor, firm or corporation which is contracting with DEKALB COUNTY, GA, a political subdivision of the State of Georgia, has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91, as amended]. The affiant agrees to continue to use the federal work authorization program throughout the contract period. The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the COUNTY, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. § 13-10-91, as amended, on the Subcontractor Affidavit form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the COUNTY, within five (5) days from when the subcontractor(s) is retained to perform such service. BY: Authorized Officer or Agent Federal Work Authorization Enrollment Date Title of Authorized Officer or Agent of Quoter Identification Number Printed Name of Authorized Officer or Agent Company Name & Address (do not include a post office box) SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF , 20 Notary Public My Commission Expires: RFQ 21-3003758 Page 7 P&C Approved 04/18/2019 ATTACHMENT E Subcontractor Affidavit under O.C.G.A. § 13-10-91 By executing this affidavit, the undersigned Subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with (insert name of Contractor) on behalf of DEKALB COUNTY, GEORGIA has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned Subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the Subcontractor with the information required by O.C.G.A. § 13-10-91. Additionally, the undersigned Subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the Contractor within five business days of receipt. If the undersigned Subcontractor receives notice that a sub-subcontractor has received an affidavit from any other contracted sub-subcontractor, the undersigned Subcontractor must forward, within five business days of receipt, a copy of the notice to the Contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number Date of Authorization Name of Subcontractor Name of Project Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on , 20 in (city), (state). By: Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent Subscribed and Sworn before me on this the day of , 20 .