SURVEY OF RIGHT-OF-WAY PINE STREET, MARKET STREET & TOWNE CENTER PLACE

proposal to be considered, it must be based on terms, conditions and scope of services contained herein and must be a complete response to this RFP. One (1) original and one (1) copy of each Proposal including a digital soft copy (on thumb drive or stick) of your response in PDF format readable on Microsoft Operating systems shall be submitted to the Issuing Department. The original Proposal should be marked “Original”. The copies must consist of all documents that are included in the “Original” Proposal. No other distribution of the Proposal shall be made by the Proposer. Proposals shall be limited to ten (10) double-sided pages or less and must be signed by an authorized representative. Each Proposal should be bound in a single volume with all relevant documentation. The Town may elect to require oral presentations after receipt of the proposals. 2. PRE-PROPOSAL CONFERENCE: A Pre-Proposal Conference will be held at 9:00 A.M., on Wednesday, March 27, 2024, located in the Public

Utilities Conference Room, 230 Hospital Road, Smithfield, North Carolina 27577. The purpose of this Conference is to allow all potential proposers an opportunity to present questions and obtain clarifications relative to this solicitation. While attendance at this Conference will not be a prerequisite to submitting a proposal, all potential Proposers are strongly encouraged to attend and read the entire solicitation in advance. Any changes resulting from this Conference will be issued in a written Addendum to the solicitation. 3. COMMUNICATION WITH PROPOSERS: All communications between the Public Utilities Department and prospective proposers shall be in writing. E-mailed questions will be accepted and can be sent to ted.credle@smithfield-nc.com. Any inquiries, requests for interpretation, technical questions, clarification, or additional information shall be directed to Ted Credle, at the email address above. All questions concerning this RFP shall reference the RFP number, section number and paragraph. Questions and responses affecting the Scope of Services will be provided to all Proposers by issuance of an Addendum. All questions shall be received by the Public Utilities Department no later than 3:00 P.M., on April 25, 2024. NO EXCEPTIONS. 4. PROPOSAL DUE DATE: Proposals will be received until 3:00 P.M., on May 2, 2024. Proposals must be mailed or hand delivered to: Town of Smithfield Public Utilities Department, Attn: Ted Credle 230 Hospital Road, Smithfield, NC 27577. Proposals shall be dully marked and/or identified with Proposer name, address and RFP number. LATE PROPOSALS: Proposals received after the date and time specified will not be considered for award and will be returned to the Proposer unopened. 5. VENDOR APPLICATION: All Proposers shall complete and submit the Vendor Application along with the W-9 Form. This information will be used to create or update the Town’s electronic vendor database upon award of contract. 6. BOND REQUIREMENTS: A Performance Bond will not be required for this project. 7. INVOICE PAYMENT: Invoices submitted will be paid net 30 days. Invoices shall be forwarded to the Town’s Designated Representative for review and payment approval. 8. TERMS OF CONTRACT: The initial term of the contract will be from June 1, 2024 through September 30, 2024 with the option to renew up to four (4) additional terms in one-year increments (July 1st through June 30th), for a total possible life of five terms (5 years) at the sole discretion of the Town. The Town shall make notice of such intent to renew approximately sixty (60) days prior to the expiration of the current term. Any renewal shall be based on satisfactory performance by the Contractor(s) during the previous years for the services provided. Price increases may be negotiated only at time of renewal. 9. CANCELLATION OF CONTRACT: The Town of Smithfield reserves the right to cancel and terminate any resulting contract(s), in part or in whole, without penalty, upon 30 days written notice to the Contractor. Any contract cancellation shall not relieve the Contractor(s) of the obligation to deliver and/or perform services on all outstanding orders issued prior to the effective date of cancellation. 5 10. TOWN DESIGNATED REPRESENTATIVE(S): Ted Credle, PE, Public Utilities Director, 230 Hospital Road, Smithfield, NC 27577, 919-934-2116 x-1162. 11. BEHAVIOR OF CONTRACTOR’S PERSONNEL: The Town of Smithfield is committed to creating and maintaining an environment free from harassment and other forms of misconduct that fundamentally compromise the working environment of the Town. All Contractors performing work/services at a Town facility shall take all necessary steps to ensure that none of its employees engage in harassment or intimidation relating to personal beliefs or characteristics of anyone on the Town’s premises, including, but not limited to race, religion, color, sex, or national origin, or disabilities. Such harassment is unacceptable and will not be condoned in any form at the Town of Smithfield. If such conduct occurs, the Contractor will take all necessary steps to stop it and prevent its future occurrence, including but not limited to the immediate dismissal of personnel. This policy shall be strictly enforced. 12. QUALIFICATIONS OF PROPOSERS: The Town may make such reasonable investigations as deemed proper and necessary to determine the ability of the Proposer to perform the work and the Proposer shall furnish to the Town all such information for this purpose as may be requested. The Town reserves the right to inspect the Proposer’s physical facilities prior to award to satisfy questions regarding the Proposer’s capabilities. The Town further reserves the right to reject any Proposal if the evidence submitted by, or investigations of such Proposer, indicates the Proposer is not properly qualified to carry out the obligations of the contract and to complete the work contemplated herein. 13. DISCREPANCIES AND OMISSIONS: Should a Proposer find discrepancies in, or omissions from the documents, or should be in doubt as to their meaning, he/she should at once notify the Town, and a written Addendum shall be issued. The Town will not be responsible for any oral instructions. Acknowledgment of any Addendum received shall be noted on the Addendum Acknowledgement Form included in the Proposal. In closing of a contract, any Addendum issued shall become a part thereof. 14. E-VERIFY. As a condition of payment for services rendered under this agreement, CONTRACTOR shall comply with the requirements of Article 2 of Chapter 64 of the General Statutes. Further, if CONTRACTOR provides the services to the County utilizing a subcontractor, CONTRACTOR shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the General Statutes as well.