Fence Installation Dalrymple Park

Lee County has received additional requests for clarifications regarding its Bid Request #4712-02-23 Proposal for Solid Waste Decals. Clarifications are as follows: 1. Can you provide a sample picture of decals and envelopes? Decals are attached to the informational flyer to be inserted into the addressed envelope. The envelopes will be no­ window with return address and recipient address printed on outside. Example of both is attached. 2. Will the decals be required via single delivery? All decals will need to be delivered by the 6/1/2023 cutoff. The delivery should be sent as one single mass mail to Lee County residents. 3. Can the previous years bid tabulation be provided. Yes, please review the prior year bid opportunities on the County website. Lee County Government I Department of General Services 805 South Fifth Street I Sanford, NC 27330 I P: 919-718-4622 I F: 919-774-6526 leecountync.gov I @leecountync Starting July 1, 2022 all convenience center users must have the above

decal displayed on their vehicle in order to deposit their residential waste and recyclables. Vehicles without a decal will be turned away. 2 CIRCLE LABELS SIZE 2 1/4” X 2 1/4” 1” FOLD @ 3 2/3” FOLD @ 7 1/3” THIS IS NOT AN ORDER INFORMAL BID REQUEST DATE: __________ Vendor Name Contact Name Vendor Address Contact E‐mail address Vendor City, State and Zip Contact Phone Number Lee County is currently accepting informal sealed bids for the item(s) listed below. If you are interested in supplying the item(s) to Lee County, please complete this form as well as any other information in duplicate and return to the Lee County Finance Office, Attn: Purchasing Agent, 408 Summit Drive, Sanford, NC 27330, by the date and time listed below. ELECTRONIC BID SUBMISSIONS WILL NOT BE CONSIDERED. Please include the description listed below on your envelope. DO NOT INCLUDE SALES TAX IN YOUR BID. PLEASE INCLUDE IN YOUR BID PACKAGE: A CURRENT W‐9, a Vendor Application, E‐Verify/Iran Divestment Bid Due Date and Time: Item(s) needed by: February 8th, 2023 @ 3:00 PM EST 6/1/2023 Description to Put on Sealed Envelope: 4712‐02‐23 Proposal for Solid Waste Decals Extended Item Description Qty. Price Amount Solid Waste Convenience Center Permit Decal (2 per Informational Flyer): One color UV resistant ink on white background. Decals should be appoximately 3'x3'. To be oriented for application to inside of car windshield by adhesive not static cling. Decals do not need to be numbered. PDF of original design will be provided along with a one‐time list for recipient addresses. 30,000 8.5" x 11" Informational Flyer full color on one side. Trimmed and tri‐folded. #70 weight paper or equivalent is acceptable. 15,000 #10 standard envelopes with black ink Envelopes will be no‐window with return address and address recipient printed on outside. 15,000 Envelopes to be stuffed with flyer and decals, sealed and addressed per information provided by Lee County. Delivered for postage. 15,000 Delivery/Other Charges (Please explain): Total Lee County reserves the right to reject any or all bids, any part of a bid and to waive the informalities & technicalities in the bidding procedure. Vendor Signature Date Lee County, North Carolina Finance Department 408 Summit Drive, Sanford, NC 27331‐1968 Phone: (919)‐718‐4600 x5512 Vendor Application PURCHASING DIVISION LEE COUNTY PO Box 1968Please fill out this form and send by e-mail to jwaterhouse@leecountync.gov or fax to (919) 718-4631. Your business will be added to our new vendor list. Sanford, NC 27330 Phone: (919)-718-4600 Fax: (919)-718-4631 Please Type or Print Legibly Federal ID # SS# For Finance Use Only Vendor # Vendor Name Date ORDER ADDRESS PAY ADDRESS Street Street Street PO Box City City State Zip Code State Zip Code CONTACT PERSON TELEPHONE NUMBER FAX NUMBER CONTACT PERSON E-MAIL ADDRESS TERMS DISCOUNT CONTRACTOR'S LICENSE # (if applicable) SIGNATURE This firm certifies that it is a : (if applicable) Disabled Minority Business Enterprise Women Business Enterprise To qualify for MWBE status, 51% of the company must be owned and controlled by minority groups or women. For the purpose of this definition, minority group members are Black Americans, Hispanic Americans, American Indians and/or American Women. To qualify for Disabled status, 51% of the company must be owned and controlled by disabled persons. Product(s) and/or Service(s) Please list the type product(s) and/or Service(s) that your company can provide. Form W-9 (Rev. October 2018) Department of the Treasury Internal Revenue Service Request for Taxpayer Identification Number and Certification ▶ Go to www.irs.gov/FormW9 for instructions and the latest information. Give Form to the requester. Do not send to the IRS. P ri nt o r ty p e. S ee S p ec ifi c In st ru ct io ns o n p ag e 3. 1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. 2 Business name/disregarded entity name, if different from above 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the following seven boxes. Individual/sole proprietor or single-member LLC C Corporation S Corporation Partnership Trust/estate Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ▶ Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that is disregarded from the owner should check the appropriate box for the tax classification of its owner. Other (see instructions) ▶ 4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3): Exempt payee code (if any) Exemption from FATCA reporting code (if any) (Applies to accounts maintained outside the U.S.) 5 Address (number, street, and apt. or suite no.) See instructions. 6 City, state, and ZIP code Requester’s name and address (optional) 7 List account number(s) here (optional) Part I Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Requester for guidelines on whose number to enter. Social security number – – or Employer identification number – Part II Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. I am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. Sign Here Signature of U.S. person ▶ Date ▶ General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. Purpose of Form An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limited to, the following. • Form 1099-INT (interest earned or paid) • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. Cat. No. 10231X Form W-9 (Rev. 10-2018) Vendor Electronic Payment Authorization Form For your convenience and benefit, the Lee County is now processing all vendor payments electronically, rather than by check. Your payments will be deposited into the checking or savings account of your choice. In addition to having the money deposited electronically, you also will be notified of the deposit by email. This notice will provide you with all the information that would normally be on your check stub. In order for us to complete the process of udpating your information, please provide a bank verfication letter or a voided check. This information is used to verify the account number that you have provided below. In the event that you change banks, bank account numbers, or email addresses, you must notify the County with the necessary changes and include a new bank verification letter or a voided check. Failure to notify us of these changes will cause delayed payments to you. Send changes to: jwaterhouse@leecountync.gov. Please print the following information: ■ Vendor Name: Vendor Address: Street: City, State, ZipCode: Phone Number: Name of Bank: Bank Routing Number: Bank Account Number: Checking or Savings: Authorized Signature: Printed Name: Title: Telephone number: ■ Notification of payment e-mail address: Contact Jen Waterhouse at jwaterhouse@leecountync.gov or (919) 718-4600 ext 5504 with questions or changes to above information. Checking Account Savings Account Tel: (919) 718-4600 P.O. Box 1968 Sanford, NC 27331-1968 DEPARTMENT OF FINANCE dcoggins Highlight The County of Lee North Carolina Vendor/Contractor Name: IRAN DIVESTMENT ACT CERTIFICATION REQUIRED BY N.C.G.S. 147-86.59 As of the date listed below, the Vendor/Contractor listed above certifies that they are not on the Iran Final Divestment List ("List") created by the North Carolina State Treasurer persuant to N.C.G.S. 147-86.58. Contractor/Vendor shall not utilize any subcontractor that is identified on the list. E-VERIFY CERTIFICATION REQUIRED BY N.C.G.S. 143-48.5 & 147-33.95(g) As of the date listed below, the Vendor/Contractor listed above and all Vendor/Contractor's subcontractors certify that they are in compliance with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system. The undersigned hereby certifies that he/she is authorized by the entity listed above to make the foregoing statement. Signature Date Printed Name Printed Title Lee County, North Carolina Terms and Conditions By acceptance of this purchase order, the vendor or contractor, (referred to as the Seller), declares that the supplies, materials, equipment, apparatus, or services will be furnished according to the following terms and conditions: 1. QUESTIONS CONCERNING THE PURCHASE ORDER: Contact the Ship To Department shown. 2. PURCHASE ORDER NUMBER: The purchase order number must appear on all invoices, packing slips, correspondence and bill of lading. 3. PRICE: If prices or terms do not agree with your quotation, you must notify the ordering Department immediately. All prices are quoted F.O.B. DESTINATION unless specifically indicated otherwise. 4. INVOICES: All invoices are to be mailed to the Ship To Department. Each purchase order must be invoiced separately. Invoices for partial shipments will be accepted and final invoices should indicate completion of order. The Purchase Order Number must be referenced on all invoices. 5. CASH DISCOUNTS: All cash discounts will be effective from the date of actual receipt of a correct and approved invoice by the ordering department. 6. PAYMENT TERMS: The County agrees to pay all approved invoices Net Thirty (30) days from the date received and approved. The County does not agree to the payment of late charges or finance charges assessed by the Seller for any reason. Invoices are payable in U.S. funds. 7. TAXES: Lee County is not Tax-Exempt. Prices shown on the County’s purchase order may not include tax; however, all applicable taxes shall be paid by the County. Seller shall itemize taxes on the Seller’s invoice. It should be noted that the County is exempt from Federal Excise Tax except as required to be paid by law. 8. QUANTITY: The specific quantity ordered must be delivered in full and will not be changed/increased without the Purchasing Director’s written consent. Any unauthorized quantity is subject to rejection and return at Seller’s expense. 9. FREIGHT AND PACKAGING: Price quotations shall include freight, transportation, shipping, handling and similar charges. Collect freight shipments will be refused. The Seller shall absorb any increase in rates becoming effective after the date hereof. The seller agrees to assume and pay all extra expense occurring on account of improper packaging. 10. SERVICES PERFORMED: All services rendered under this agreement will be performed at the Seller’s own risk and the Seller expressly agrees to indemnify and hold harmless Lee County, its officers, agents, and employees from any and all liability, loss or damage that they may suffer as a result of claims, demands, actions, damages or injuries of any kind or nature whatsoever by or to any and all persons or property. 11. APPLICABLE LAWS: By the acceptance of this order, Seller represents that the goods covered by this order are in full compliance with all applicable local, state or federal laws and regulations and agrees to indemnify and defend Lee County against any loss, cost, liability or damage by reason of Seller’s violation of any laws. 12. CANCELLATION: Lee County reserves the right to cancel this order, or any part thereof, at any time without penalty. Such cancellation may be based upon failure of the Seller to comply with the terms and conditions of this transaction, failure to perform the work with promptness and diligence, failure to make shipment within the time specified, or for any other reason which causes the Seller not to perform as agreed. 13. ACCEPTANCE AND INSPECTION: All goods shall be subject to the County’s right of inspection and rejection. Risk of loss and title to all goods shall remain with the Seller until acceptance has been made by the County. If goods are rejected, they will be returned at Seller’s risk for credit or replacement at the County’s option and all handling and transportation expenses both ways shall be assumed by the Seller. When goods have been rejected, the County shall have the right to cancel any unshipped portion of this order. Payment for supplies shall not constitute acceptance and is without prejudice to claims that the County may have against the Seller. 14. WARRANTY: The Seller expressly warrants that goods covered by this order will conform to the specifications, drawings, or samples furnished by the County, be suitable for the purpose intended, and shall be free from defects in material and/or workmanship and shall be merchantable. This warranty shall survive any inspection, delivery acceptance or payment by the County. The Seller also warrants that the goods do not infringe any patent, registered trademark or copyright, and agrees to hold Lee County harmless in the event of any infringement or claim thereof. Additionally, Seller warrants that the goods are free and clear of all liens and encumbrances, and that Seller has a good and marketable title to the same. 15. HAZARDOUS CHEMICALS: The Seller shall ensure that each container of a hazardous chemical is labeled, tagged or marked with information required by OSHA’s Hazard Communication Standard, Department of Transportation requirements, and any applicable EPA requirements. 16. MATERIAL SAFETY DATA SHEETS (MSDS): The Seller shall ensure that Lee County is provided an appropriate current MSDS with or prior to the initial shipment of a hazardous chemical, and with or prior to the initial shipment after the MSDS is updated. 17. NON-DISCRIMINATION POLICY: Lee County does not discriminate on the basis of race, color, sex, national origin, religion, age or disability. 18. VERBAL AGREEMENT: This purchase order, including all references and/or insertions, with the stated terms and conditions thereon shall constitute the complete agreement between the County and Seller. The terms and conditions of this order shall not be modified by any verbal understanding and shall only be binding if agreed to in writing by the County. 19. INDEPENDENT CONTRACTOR: It is mutually understood and agreed that the Seller is an independent contractor and not an agent of Lee County, and as such, Seller and his or her agents and employees shall not be entitled to any county employment benefits, including but not limited to vacation, sick leave insurance, worker’s compensation, pension or retirement benefits. 20. GOVERNING LAW: This agreement shall be governed and interpreted pursuant to Laws of the State of North Carolina. Any legal actions arising from default of this contract shall be brought only in the County of Lee, State of North Carolina. 21. E-VERIFY: For purchase orders that include construction or services, employers and their subcontractors with 25 or more employees in North Carolina as defined in Article 2 of Chapter 64 of the NC General Statutes must comply with E-Verify requirements to contract with the County. E-Verify is a Federal program operated by the US Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hire employees pursuant to federal law. 22. IRAN DIVESTMENT ACT CERTIFICATION: By acceptance of this purchase order Seller certifies that: (i) Seller is not listed on the Final Divestment List created by the State Treasurer pursuant to N.C.G.S. § 147-86.58 (the “Final Divestment List”), and (ii) Seller will not utilize any subcontractor performing work under this Purchase Order which is listed on the Final Divestment List. The Final Divestment List can be found on the State Treasurer’s website at the address www.nctreasurer.com/Iran and should be updated every 180 days.