Oracle Upgrade

Project Title Oracle Upgrade Invitation # RFP S24047F Bid Posting Date 03/14/2024 12:33 PM (PDT) Project Stage Bidding Bid Due Date 04/15/2024 2:00 PM (PDT) Response Format Electronic Project Type RFP (Request for Proposal) Response Types Line Items Cost File Response File Exhibit C: Required Forms (required) Financial Documents (required) Type of Award Lump Sum Categories 423430 - Computer and Computer Peripheral Equipment and Software Merchant Wholesalers 541511 - Custom Computer Programming Services 541512 - Computer Systems Design Services 541519 - Other Computer Related Services License Requirements Department Purchasing Address 1825 Third Street Riverside, California 92507 County Riverside Bid Valid 120 Days Liquidated Damages No Estimated Bid Value Start/Delivery Date Completion by December 31, 2024 Project Duration One-time Project Bid Bond Bid Bond 0.00% Payment Bond 0.00% Performance Bond 0.00% Pre-Bid Meeting Information Pre-Bid Meeting Yes - Not Mandatory Pre-Bid Meeting

Date 03/21/2024 10:00 AM (PDT) Pre-Bid Meeting Location Microsoft Teams Online Q&A Online Q&A Yes Q&A Deadline 03/28/2024 2:00 PM (PDT) Contact Information Contact Info Lon-Det Givens 951-565-5184 lgivens@riversidetransit.com Bids to Owner's Agent Description Scope of Services Riverside Transit Agency (RTA) invites proposals from qualified contractors to upgrade its E-Business application system from Oracle EBS 12.1.3 to version 12.2.1.2 or the latest stable release and upgrade the Agency’s database from 12.1.0.2.0 to version 19c or latest stable release to support this system upgrade. RTA anticipates award of a firm-fixed priced contract for this project. Other Details Agency may need to hold interviews on the following dates May 9 & 10, 2024. Please have some availability and flexibility around these days. Notes CLICK HERE TO JOIN PRE-PROPOSAL CONFERENCE. Meeting ID: 260 844 148 718 Passcode: brcWzv Special Notices Disadvantaged Business Enterprise – Offerors/Bidders/Respondents shall ensure that Disadvantaged Business Enterprises (DBE’s) will be afforded full opportunity to compete for subcontracting work and will not be discriminated against on the grounds of race, color, age, national origin, ancestry, sex, or religion. Offerors/Bidders/Respondents will be required to comply with all applicable equal opportunity laws and regulations. Electronic Submissions Only – Proposals/Bids/Statements will only be accepted electronically via PlanetBids. No other form of submission will be accepted. Accept/Reject – RTA reserves the right to accept or reject any and all responses, or any item or part thereof; or to waive any informalities or irregularities in responses. RTA shall have the sole discretion to determine the most responsive and responsible offeror/bidder. Request for Clarifications – All requests for clarifications, questions, and comments must be received before the Q&A deadline. If needed, you can attach additional information in the Q&A section. Exceptions/Deviations – Offeror/Bidder may list exceptions or deviations for Agency review and consideration. Each exception/deviation shall reference the particular section in the Scope of Work/Services, Terms and Conditions and/or Proposed Agreement Article (if applicable). Recommend exceptions/deviations be submitted during the Q&A phase. Proposals/Bids with exceptions/deviations not clarified during the Q&A/clarification phase may be eliminated from further consideration. Read Entire Document – The information contained in the Bid Information tab is is an overview of the requirements and does not substitute the details indicated in the entire document in the documents tab. You must read/review the entire document including the Proposed Agreement (if applicable). No Response/Decline Form – Offerors choosing not to submit a proposal/quote/statement are requested to complete and email the “No Response Decline” form only to the Procurement Official listed. Cost File – For the Cost File, upload the Price Form(s)/Bid Schedule. Response File – For the Response file, upload the Technical Proposal. If submittal is in response to a Request for Qualifications, upload Division 1 documents for the Response file. Save Periodically – Saving your information periodically will help prevent loss of data in case of power or internet connection failure and can speed up the submittal processing time. eBid Submissions – All eBids must be fully uploaded and received prior to the due date and time, PACIFIC TIME. Once an eBid is accepted, a confirmation pop-up will display indicating "Bid Successfully Submitted" and an email confirmation which includes the date and time the eBid was submitted will be sent automatically to the email address registered on the vendor account. Required Documents – It is the responsibility of the Offeror/Bidder/Respondent to check all areas of the solicitation post before submission. Specifically, be sure to review the applicable Response Types in the Bid Information tab and the Documents, Q&A, Addenda & Email tabs. Acceptable forms of Financial Documentation – Audited financial statements, Dun and Bradstreet report, Filed Federal tax return for immediately preceding tax year, or One-page CPA summary. The Contract to be awarded may be paid for in part with Federal Transit Administration (FTA) funds therefore, Bidders shall comply with all applicable terms and conditions prescribed by the FTA for third party contracts. Local Programs & Policies Place eBid