Water Treatment Chemicals and Services

RFB #2183-19 Page 1 STATE OF NEW HAMPSHIRE Department of Administrative Services Division of Procurement and Support Services Bureau of Purchase and Property State House Annex Concord, New Hampshire 03301 Date: August 5, 2019 NOTICE OF CONTRACT COMMODITY: Water Treatment Chemicals and Services CONTRACT NO.: 8002523 NIGP: 885-0000 VENDOR: Metro Water Chemicals VENDOR # : 163692 64 Cummings Park Woburn, MA 01801 CONTACT PERSON(s): Mike Flahive, General Manager Tel. No.: 781-932-9911 Cell: 347-844-0085 E-Mail: mflahive@metrogroupinc.com EFFECTIVE FROM: July 1, 2019 through June 30, 2022 PAYMENT & TERMS: Payments may be made via ACH. Use the following link to enroll with the State Treasury for ACH payments: https://www.nh.gov/treasury INVOICING & PAYMENTS: Invoices shall be submitted after completion of work to the requesting agency. Payment shall be

paid in full within thirty (30) days after receipt of invoice and acceptance of the work to the State’s satisfaction. DELIVERY TIME: Within 10 working days from placement of order. No minimum order requirements. F.O.B.: F.O.B. Destination to any location within the State of New Hampshire ORDERING: State agencies will place their orders by e-mail. PRODUCTS & PRICING: PRODUCT PRICE PER UNIT 100% propylene gycol $18.00 Gal Lonza Dantoin BCDMH RW tablets 1= Bromo-2-Chloro-5, 5- Diamathylydantoin 97% Inert ingredients 2.3% $357.00 Bucket Solid Phosphate Tablets $133.50 Case Scale inhibitor, “one-drum” combination, liquid, phosphonate/polymer types $15.50 Gal Scale inhibitor/dispersant, liquid copolymer type for steam generating systems $10.28 Gal Oxygen scavenger, catalyzed corrosion inhibitor, liquid $6.94 Gal Corrosion inhibitor for condensate return, liquid, neutralizing amine, DEAE $14.50 Gal Corrosion inhibitor/dispersant, closed system, nitrite type $24.00 Gal mailto:mflahive@metrogroupinc.com RFB #2183-19 Page 2 Corrosion inhibitor/dispersant, liquid, for open evaporative cooling towers $19.00 Gal Biocide, liquid, polyquaternary ammonium type, for control of micro- organism and fungi in re-circulating closed systems and open evaporative cooling tower systems $40.00 Gal Liquid biocide, organ sulfur type, for control of micro-organism, fungi, algae, in cooling towers $24.00 Gal Tower lay-up $22.04 Gal Tower clean $17.45 Gal Total bacteria dipslides $10.00 Box (10 per box) Reagents – various $1.00 60 ml in size  Products shall be made available in 5, 15, 30, and 55 gallon containers depending on agency’s needs. The Contractor shall provide complete and supervisory service, test kits, test reagents, etc., including services and products as described herein. 1. Provide a monthly email to all Agency systems for which chemicals are being supplied, for example steam generating systems, re-circulating hot and cold water systems, cooling towers etc. Monthly visits shall also consist of testing chemistry and comparing results to agency’s daily/weekly test results. Provide a report within 24 hours of visit with recommendations. 2. Respond to an Agency emergency call within a 24-hour period. 3. Provide Agency with adequate basic start-up procedures. 4. Assume responsibility for the supervision and oversight of the injection of all chemicals into the steam generating system, via automatic injection equipment, by-pass pumps, etc., to be provided by the Agency. 5. Provide laboratory analyses of water samples, and scale samples, as required to insure that the objectives of the water treatment program are achieved. Contractor must have access to a laboratory which has the capability of providing analyses of all elements and compounds associated with steam generation systems. 6. Assume responsibility for taking readings of various chemical concentrations, and for on-the- spot testing of samples, during the regular monthly service call. 7. Issue a written report and send via email, following each service call, with recommendations and comments, to the Agency's stationary engineer. a. Written reports of each service call shall be provided to agency staff. This report shall include, at a minimum: i. discrepancies identified in the system ii. recommended corrective actions to be taken to resolve discrepancies iii. Benefits of taking the corrective action iv. Possible consequences of not taking the corrective action (i.e. replacement of heat exchanger, boiler, cooling tower, contaminated water, etc.) Note: Service report must give sufficient test information (e.g. chloride levels in boiler water, make-up water, feed water and condensate return), so that all parties concerned can easily determine the cycles of concentration, at which each individual boiler is operating, and the percentage of the feed water which is made up of condensate return, at time of monthly service call. 8. Provide Water Treatment Technology Seminars annually for State of New Hampshire employees. The training shall be focused on boiler water treatment and cooling water treatment and shall be at no additional charge to the State. These seminars shall occur RFB #2183-19 Page 3 annually in the month of May and will be organized between the Contractor and requesting agency. SERVICE CALLS AS REQUESTED: Provide service calls for those agencies/buildings not requiring chemical treatment, upon request, to include, at a minimum: 1. Onsite testing of Agency water systems, including hot and cold water loops, cooling towers, and other related systems to determine need for chemicals. This shall include laboratory analysis of water and scale samples. 2. Training for on-site staff: educate staff responsible for heating and cooling systems in the need for water treatment and how it may defer or reduce costs of replacement equipment. 3. Should chemicals be required, Contractor shall provide and inject chemicals as needed, per the contracted price. Following initial chemical injection, should such building require ongoing treatment and testing, it shall be converted to the chemical pricing model as described in Section A of this Contract. 4. Written reports of each service call shall be provided to agency staff. This report shall include, at a minimum: a. discrepancies identified in the system b. recommended corrective actions to be taken to resolve discrepancies c. Benefits of taking the corrective action d. Possible consequences of not taking the corrective action (i.e. replacement of heat exchanger, boiler, cooling tower, contaminated water, etc.) 5. All labor rates shall start when Contractor’s personnel arrive at the work site and end when Contractor’s personnel leave the work site. 6. Mileage and travel expenses for service calls shall be built into the service call rate in Section B of Exhibit B. No additional mileage or travel expenses may be added to invoices. Service calls, as requested $0.50 Per call ADDITIONAL TESTING/SERVICES: Provide additional testing and services as requested and/or required 1. Coupon installation, analysis and corrosion monitoring 2. Piping system and cooling tower cleanings 3. Legionella Testing 4. Additional or emergency service calls as requested and/or required • All labor rates shall start when Contractor’s personnel arrive at the work site and end when Contractor’s personnel leave the work site. • Mileage and travel expenses for service calls shall be built into the repair/emergency services hourly rate in Section C of Exhibit B. No mileage or travel expenses may be added to invoices. ADDITIONAL TESTING Coupon installation, analysis and corrosion monitoring $1.00 Per system Piping system and cooling tower cleanings $400.00 Per tower Legionella testing $190.00 Per system RFB #2183-19 Page 4 SERVICE CALLS Monday through Friday 7:00 AM To 4:00 PM $110.00 Per Hour/Per Person Monday through Friday 4:01 PM To 6:59 AM $110.00 Per Hour/Per Person Saturday Work $165.00 Per Hour/Per Person Sunday or Holiday* Work (*holidays shall be based on state designated holidays) $220.00 Per Hour/Per Person BALANCE OF PRODUCT LINE ITEMS Agencies may order associated water treatment chemicals and services as offered by the contractor. Balance of product line items shall include all charges and be governed by the terms and conditions of the contract. QUESTIONS: Direct any questions to Erica Brisson, 603-271-7272 or Erica.Brisson@das.nh.gov mailto:Erica.Brisson@das.nh.gov Division of Procurement and Support Services