HVAC Maintenance and Repair Services

Page 1 of 26 Contractor Initials ________ Date ________ STATE OF NEW HAMPSHIRE BID TRANSMITTAL LETTER Date: ___________________ Company Name: ________________________________________ Address: _________________________________________________________ _________________________________________________________ To: Point of Contact: Erica Brisson Telephone: (603)-271-7272 Email: NH.Purchasing@das.nh.gov RE: Bid Invitation Name: HVAC MAINTENANCE AND REPAIR SERVICES Bid Number: 2437 -21 Bid Posted Date (on or by): February 11, 2021 Bid Closing Date and Time: March 10, 2021 @ 10:00 AM (EST) Dear Ms. Brisson: [Insert name of signor]_____________________________, on behalf of _____________________________ [insert name of entity submitting bid (collectively referred to as “Vendor”) hereby submits an offer as contained in the written bid submitted herewith (“Bid”) to the State of New Hampshire in response to BID # 2437 -21 for HVAC

Preventative Maintenance and Repair Services at the price(s) quoted herein in complete accordance with the bid. Vendor attests to the fact that: 1. The Vendor has reviewed and agreed to be bound by the Bid. 2. The Vendor has not altered any of the language or other provisions contained in the Bid document. 3. The Bid is effective for a period of 180 days from the Bid Closing date as indicated above. 4. The prices Vendor has quoted in the Bid were established without collusion with other vendors. 5. The Vendor has read and fully understands this Bid. 6. Further, in accordance with RSA 21-I:11-c, the undersigned Vendor certifies that neither the Vendor nor any of its subsidiaries, affiliates or principal officers (principal officers refers to individuals with management responsibility for the entity or association): a. Has, within the past 2 years, been convicted of, or pleaded guilty to, a violation of RSA 356:2, RSA 356:4, or any state or federal law or county or municipal ordinance prohibiting specified bidding practices, or involving antitrust violations, which has not been annulled; b. Has been prohibited, either permanently or temporarily, from participating in any public works project pursuant to RSA 638:20; c. Has previously provided false, deceptive, or fraudulent information on a vendor code number application form, or any other document submitted to the state of New Hampshire, which information was not corrected as of the time of the filing a bid, proposal, or quotation; d. Is currently debarred from performing work on any project of the federal government or the government of any state; e. Has, within the past 2 years, failed to cure a default on any contract with the federal government or the government of any state; f. Is presently subject to any order of the department of labor, the department of employment security, or any other state department, agency, board, or commission, finding that the applicant is not in compliance with the requirements of the laws or rules that the department, agency, board, or commission is charged with implementing; g. Is presently subject to any sanction or penalty finally issued by the department of labor, the department of employment security, or any other state department, agency, board, or commission, which sanction or penalty has not been fully discharged or fulfilled; h. Is currently serving a sentence or is subject to a continuing or unfulfilled penalty for any crime or violation noted in this section; i. Has failed or neglected to advise the division of any conviction, plea of guilty, or finding relative to any crime or violation noted in this section, or of any debarment, within 30 days of such conviction, plea, finding, or debarment; or j. Has been placed on the debarred parties list described in RSA 21-I:11-c within the past year. Authorized Signor’s Signature _______________________________ Authorized Signor’s Title ________________________ NOTARY PUBLIC/JUSTICE OF THE PEACE COUNTY: ___________________________ STATE: ______________ ZIP: _________________ On the _____ day of _______________, 2021, personally appeared before me, the above named ________________________, in his/her capacity as authorized representative of ________________, known to me or satisfactorily proven, and took oath that the foregoing is true and accurate to the best of his/her knowledge and belief. In witness thereof, I hereunto set my hand and official seal. _________________________________________________________ (Notary Public/Justice of the Peace) My commission expires: _________________________________________________________ (Date) mailto:NH.Purchasing@das.nh.gov Page 2 of 26 Contractor Initials ________ Date ________ Form P37-A REQUEST FOR BID FOR HVAC MAINTENANCE AND REPAIR SERVICES FOR THE STATE OF NEW HAMPSHIRE PURPOSE: The purpose of this bid invitation is to establish a contract for HVAC Maintenance and Repair services to the State of New Hampshire with services indicated in the SCOPE OF SERVICES and OFFER sections of this bid invitation, in accordance with the requirements of this bid invitation and any resulting contract. INSTRUCTIONS TO VENDOR: Read the entire bid invitation prior to filling it out. Complete the pricing information in the “Offer” section (detailed information on how to fill out the pricing information can be found in the “Offer” section); complete the “Vendor Contact Information” section; and finally, fill out, sign, and notarize page one of the bid invitation. BID SUBMITTAL: All bids shall be submitted on this form (or an exact copy), shall be typed or clearly printed in ink, and shall be received on or before the date and time specified on page 1 of this bid under “Bid Closing”. Interested parties may submit a bid to the State of New Hampshire Bureau of Purchase and Property by email to NH.Purchasing@DAS.NH.Gov. All bids shall be clearly marked with bid number, date due and purchasing agent’s name. IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY THAT YOUR BID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201. BID INQUIRIES: Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to commit their organization to the Terms and Conditions of this bid and shall be received in writing at the Bureau of Purchase and Property no later than 4:00 PM on the date listed in the timeline below. Questions shall not be submitted to anyone other than the Purchasing Agent or his/her representative. Bidders that submit questions verbally or in writing to any other State entity or State personnel shall be found in violation of this part and may be found non-compliant. Questions shall be submitted by E-mail to Erica Brisson at the following address: Erica.D.Brisson@das.nh.gov Submissions shall clearly identify the bid Number, the Vendor’s name and address and the name of the person submitting the question. BID DUE DATE: All bid submissions shall be received at the Bureau of Purchase and Property no later than the date and time shown on the transmittal letter of this bid. Submissions received after the date and time specified shall be marked as “Late” and shall not be considered in the evaluation process. All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor’s disclosure or distribution of bids other than to DAS, Bureau of Purchase and Property may be grounds for disqualification. ADDENDA: In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date, the NH Bureau of Purchase and Property shall post on our web site any Addenda. Before your submission and periodically prior to the RFB closing, Vendors are required to check the site for any addenda or other materials that may have been issued affecting the bid. The web site address is: https://apps.das.nh.gov/bidscontracts/bids.aspx TIMELINE: The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the dates below a “no later than” date. mailto:NH.Purchasing@DAS.NH.Gov mailto:Erica.D.Brisson@das.nh.gov https://apps.das.nh.gov/bidscontracts/bids.aspx Page 3 of 26 Contractor Initials ________ Date ________ 02/11/2021 Bid Solicitation distributed on or by 03/01/2021 Last day for questions, clarifications, and/or requested changes to bid 03/10/2021 10:00 AM (EST) Bid Closing TERMS OF SUBMISSION: All material received in response to this bid shall become the property of the State and shall not be returned to the Vendor. Regardless of the Vendors selected, the State reserves the right to use any information presented in a bid response. The content of each Vendor’s bid shall become public information once a contract(s) has been awarded. A responding bid that has been completed and signed by your representative shall constitute your company’s acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to these terms and conditions. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official or employee who shall select, evaluate, or award the RFB. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or conditions contain language to the contrary. The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful Vendor and the State, following notification, shall promptly execute this contract form, which is to be completed by incorporating the service requirements and price conditions established by the vendor’s offer. CHAPTER ADM 600 PROCUREMENT AND PROPERTY RULES APPLY TO AND ARE MADE A PART HEREOF. Complete bids shall be filled out on the original documents and format that are a part of this bid invitation. Vendors may submit additional paperwork with pricing, but all pricing shall be on the documents provided with this bid invitation and in the State’s format. CONTRACT TERM: The term of the contract for Department of Military Affairs and Veteran Affairs shall commence upon execution by the Commissioner of the Department of Administrative Services and shall continue thereafter till December 31, 2022. The contract for New Hampshire Department of Corrections shall commence on July 1, 2021 till December 31, 2022. The contract may be extended for an additional two (2) one-year extensions thereafter under the same terms, conditions and pricing structure upon the mutual agreement between the successful Vendor and the State with the approval of the Commissioner of the Department of Administrative Services. CONTRACT AWARD: The award shall be made to the Vendor(s) meeting the criteria established in this RFB and providing the lowest cost by section, there are two sections (Section I and II). Vendors may bid on one or both sections to be considered however the Section must be bid in its entirety to be considered, unless other wised noted. The State reserves the right to reject any or all bids or any part thereof and add/delete items/locations to the contract. All award(s) shall be, in the form of a State of New Hampshire Contract(s). Successful Vendor shall not be allowed to require any other type of order, nor shall the successful Vendor be allowed to require the filling out or signing of any other document by State of New Hampshire personnel. NOTIFICATION AND AWARD OF CONTRACT(S): Bid results shall not be given by telephone. For Vendors wishing to attend the bid closing, the names of the vendors submitting responses and pricing shall be made public. Other specific response information shall not be given out. Bid results shall be made public after final approval of the contract(s). Page 4 of 26 Contractor Initials ________ Date ________ Bid results may also be viewed on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx. For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be made public. LIABILITY: The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work performed prior to contract issuance. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS: Generally, the full contents of any bid or proposal (including all materials submitted in connection with it, such as attachments, exhibits, addenda, and vendor presentations) become public information upon completion of final contract or purchase order negotiations with the selected vendor. Certain information concerning bids or proposals, including but not limited to pricing or scoring, is generally available to the public even before this time, in accordance with the provisions of NH RSA 21-G: 37. To the extent consistent with applicable state and federal laws and regulations, as determined by the State, including, but not limited to, NH RSA Chapter 91-A (the “Right-to-Know” Law), the State shall, after final negotiations with the selected vendor are complete, attempt to maintain the confidentiality of portions of a bid or proposal that are clearly and properly marked by a bidder as confidential. Any and all information contained in or connected to a bid or proposal that a bidder considers confidential shall be clearly designated in the following manner: If the bidder considers any portion of a submission confidential, they shall provide a separate copy of the full and complete document, fully redacting those portions by blacking them out and shall note on the applicable page or pages of the document that the redacted portion or portions are “confidential.” Use of any other term or method, such as stating that a document or portion thereof is “proprietary”, “not for public use”, or “for client’s use only”, is not acceptable. In addition to providing an additional fully redacted copy of the bid submission to the person listed as the point of contact on Page one (1) of this document, the identified information considered to be confidential must be accompanied by a separate letter stating the rationale for each item designated as confidential. In other words, the letter must specifically state why and under what legal authority each redaction has been made. Submissions which do not conform to these instructions by failing to include a redacted copy (if required), by failing to include a letter specifying the rationale for each redaction, by failing to designate redactions in the manner required by these instructions, or by including redactions which are contrary to these instructions or operative law may be rejected by the State as not conforming to the requirements of the bid or proposal. The State will generally assume that a bid or proposal submitted without an additional redacted copy contains no information which the bidder deems confidential. Bids and proposals which contain no redactions, as well as redacted versions of submissions that have been accepted by the State, may be released to the public, including by means of posting on State web sites. The State shall have no obligation to maintain the confidentiality of any portion of a bid, proposal or related material, which is not marked in accordance with the foregoing provisions. It is specifically understood and agreed that the bidder waives any claim of confidentiality as to any portion of a response to this RFB or RFP that is not marked as indicated above, and that unmarked (or improperly marked) submissions may be disseminated to any person, without limitation. Marking an entire bid, proposal, attachment or full sections thereof confidential without taking into consideration the public’s right to know shall neither be accepted nor honored by the State. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to public disclosure REGARDLESS of whether or not marked as confidential. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal and if disclosure is not prohibited under NH RSA 21-G:37 or any other applicable law or regulation, bidders acknowledge and agree that the State may disclose any and all portions of the proposal or related materials which is not marked as confidential. In the case of bids, proposals or related materials that contain portions marked confidential, the State shall assess what information it believes is subject to release; notify the bidder that the request has been made; indicate what, if any, portions of the proposal or related material shall not be released; and notify the bidder of the date it plans to release the materials. The State is not obligated to comply with a bidder’s designation regarding confidentiality. The State shall have no obligation to advise a bidder that an https://apps.das.nh.gov/bidscontracts/bids.aspx Page 5 of 26 Contractor Initials ________ Date ________ individual or entity is attempting to electronically access, or has been referred to, materials which have been made publicly available on the State’s web sites. By submitting a bid or proposal, the bidder agrees that unless it obtains and provides to the State, prior to the date specified in the notice described in the paragraph above, a court order valid and enforceable in the State of New Hampshire, at its sole expense, enjoining the release of the requested information, the State may release the information on the date specified in the notice without any liability to the bidder. Notwithstanding NH RSA 91-A:4, no information shall be available to the public, or to the members of the general court or its staff concerning specific responses to this bid invitation from the time this bid is published until the closing date for responses. TERMINATION: The State of New Hampshire shall have the right to terminate the contract at any time with written notice to the successful Vendor a thirty (30) day written notice. VENDOR CERTIFICATIONS: All Vendors shall be duly registered as a vendor authorized to conduct business in the State of New Hampshire. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: Prior to bid award, Vendors shall have a completed VENDOR CERTIFICATIONS: All Vendors shall be duly registered with the NH Bureau of Purchase and Property as State of New Hampshire vendors. All Vendors that are corporations, limited liability companies, or other limited liability business entities (this excludes sole proprietors and general partnerships) shall be duly registered with the New Hampshire Secretary of State to conduct business in the State of New Hampshire. • STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor must have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property. See the following website for information on obtaining and filing the required forms (no fee: https://DAS.NH.Gov/Purchasing • NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a Vendor that is a corporation, limited liability company, or other limited liability business entity (this excludes sole proprietors and general partnerships) must be registered to conduct business in the State of New Hampshire AND in good standing with the NH Secretary of State. Please visit the following website to find out more about the requirements for registration with the NH Secretary of State: https://sos.nh.gov/corporation-division/ • CONFIDENTIALITY & CRIMINAL RECORD: If Applicable, any employee or approved subcontractor of the Vendor who will be accessing or working with records of the State of New Hampshire shall be required to sign a Confidentiality and Non-Disclosure Agreement and a Release of Criminal Record Authorization Form. These forms shall be returned to the designated State agency prior to commencing any work. • CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be required to submit proof of comprehensive general liability insurance coverage prior to performing any services for the State. The coverage shall insure against all claims of bodily injury, death or property damage in amounts of not less than $1,000,000 per occurrence and $2,000,000 aggregate. Coverage shall also include State of New Hampshire workers’ compensation insurance to the extent required by RSA Chapter 281-A. BID PRICES: Bid prices shall remain firm for the entire contract period and shall be in US dollars and shall include delivery and all other costs required by this bid invitation. Special charges, surcharges (including credit card transaction fees), or fuel charges of any kind (by whatever name) may not be added on at any time. Any and all charges shall be built into your bid price at the time of the bid. Unless otherwise specified, prices shall be F.O.B. DESTINATION, (included in the price bid), which means delivered to a state agency's receiving https://das.nh.gov/Purchasing https://sos.nh.gov/corporation-division/ Page 6 of 26 Contractor Initials ________ Date ________ dock or other designated point as specified in this contract or subsequent purchase orders without additional charge. Shipments shall be made in order to arrive at the destination at a satisfactory time for unloading during receiving hours. Per Administrative Rule 606.01(e) “if there is a discrepancy between the unit price and the extension price in a response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor”. Price decreases shall become effective immediately as they become effective to the general trade or the Vendor’s best/preferred customer AUDITS AND ACCOUNTING: The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all records for the purpose of determining compliance with the terms and conditions of this bid invitation and in determining the award and for monitoring any resulting contract. At intervals during the contract term, and prior to the termination of the contract, the successful Vendor may be required to provide a complete and accurate accounting of all products and quantities ordered by each agency and institution and by political sub-divisions and authorized non-profit organizations. USAGE REPORTING: The successful Vendor shall be required to submit a quarterly and annual usage report for analysis for each state agency. Reports are due no later than 30 days after each end of each calendar quarter Bureau of Procurement Services, Erica Brisson and sent electronic to Erica.D.Brisson@das.nh.gov. At a minimum, the Report shall include: • Contract Number • Utilizing Agency and Eligible Participant • Services/Products Purchased (showing the manufacturer, item, part number, and the final cost.) • Recycling documentation with respect to content used in the manufacture, development and distribution process of goods and services sold. This report shall include but not be limited to: o Percentage of recycled materials contained within finished products o Percentage of waste recycled throughout the manufacturing process o Types and volume of packaging used for transport o Any associated material avoided and/or recycled as applicable under contract o A standardized reporting form will be provided after contract award • Total Cost of all Services/Products Purchased. Ability to sort by agency/eligible participant. • Preferred in Excel format ESTABLISHMENT OF ACCOUNTS: Each State of New Hampshire agency shall have its own individual customer account number. There may also be instances where divisions or bureaus within an agency will need their own individual customer account numbers. Should any State of New Hampshire agency place an order under the contract, the successful Vendor agrees to establish an account within three business days from the date the order is placed. However, there shall be no delay in any shipment; the agency shall receive the items ordered in accordance with the delivery time required under this bid invitation, as if an account already exists for the agency. PAYMENT: Payment method (P-Card or ACH). Payments shall be made via ACH or Procurement Card (P-card = Credit Card) unless otherwise specified by the state of New Hampshire. Use the following link to enroll with the State Treasury for ACH payments: https://www.nh.gov/treasury/state-vendors/index.htm Eligible participants shall negotiate their own payment methods with the successful Vendor. INVOICING: Invoices shall be submitted to the corresponding State agency after completion of work. TERMS OF PAYMENT: Payment shall be made in full within thirty (30) days after receipt of the invoice and acceptance of the corresponding goods and/or services to the State’s satisfaction. mailto:Erica.D.Brisson@das.nh.gov https://www.nh.gov/treasury/state-vendors/index.htm Page 7 of 26 Contractor Initials ________ Date ________ VENDOR RESPONSIBILITY: The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and any resulting contract. All State of New Hampshire bid invitations and addenda to such bid invitations are advertised on our website at: https://apps.das.nh.gov/bidscontracts/bids.aspx It is a prospective Vendor’s responsibility to access our website to determine any bid invitation under which the Vendor desires to participate. It is also the Vendor’s responsibility to access our website for any posted addenda. The website is updated several times per day; it is the responsibility of the prospective Vendor to access the website frequently to ensure that no bidding opportunity or addendum is overlooked. It is the prospective Vendor’s responsibility to forward a signed copy of any addendum requiring the Vendor’s signature to the Bureau of Purchase and Property with the bid response. In preparation of a bid response, the prospective Vendor shall: • Provide pricing information as indicated in the “Offer” section; and • Provide all other information required for the bid response (if applicable); and • Complete the “Vendor Contact Information” section; and • Add applicable prospective Vendor information to the “Transmittal Letter” form, and sign the form in the space provided. The Transmittal Letter form must be signed under oath and acknowledged by a notary public or justice of the peace in order for the bid response to be considered. It is the responsibility of the Vendor to maintain this any awarded contract and New Hampshire Vendor Registration with up to date contact information. Contract specific contact information (Sales contact, Contractor contract manager, etc.) shall be sent to the State’s Contracting Office listed in Box 1.9 of Form P-37. Additionally, all updates i.e., telephone numbers, contact names, email addresses, W9, tax identification numbers are required to be current through a formal electronic submission to the Bureau of Purchase and Property at: https://das.nh.gov/purchasing/vendorregistration/(S(q0fzcv55qhaeqs45jpyq5i45))/welcome.aspx IF AWARDED A CONTRACT: The successful Vendor shall complete the following sections of the attached Agreement State of New Hampshire Form #P-37: Section 1.3 Contractor Name Section 1.4 Contractor Address Section 1.11 Contractor Signature Section 1.12 Name & Title of Contractor Signatory (if Vendor is not a sole proprietor) • Provide certificate of insurance indicating the coverage amounts required by Section 14 of the Form Number P-37. • Provide proof of sufficient workers’ compensation insurance coverage or evidence of exemption from RSA Chapter 81-A. • If the successful Vendor is a corporation, limited liability company, or other limited liability business entity, then provide a certificate of good standing issued by the NH Secretary of State or, for a newly incorporated, formed, or registered entity, a copy of the appropriate registration document certified by the NH Secretary of State. SPECIFICATIONS: Complete specifications required are detailed in the SCOPE OF SERVICES section of this bid invitation. In responding to the bid invitation, the prospective Vendor shall address all requirements for information as outlined herein. https://apps.das.nh.gov/bidscontracts/bids.aspx https://das.nh.gov/purchasing/vendorregistration/(S(q0fzcv55qhaeqs45jpyq5i45))/welcome.aspx Page 8 of 26 Contractor Initials ________ Date ________ SITE VISITATION: Prior to bidding, it is each Vendor's responsibility to become thoroughly familiar with the sites of the intended service, to determine everything necessary to accomplish the services. Failure of the Vendor to make a site visit does not relieve the Vendor of responsibility to fully understand what is necessary to accomplish a successful and complete services. SCOPE OF SERVICES: The Vendor(s) shall provide the State with preventative maintenance, repair and emergency repair services for the Heating, Ventilation, and Air Conditioning (“HVAC”) equipment and associated devices (see attached equipment lists) owned by the State of New Hampshire, as described throughout this bid invitation. Vendor shall supply all labor, tools, transportation, materials, equipment and permits as necessary and required to perform services as described herein. Specifications are separated into the following Sections: SECTION I: DEPARTMENT OF MILITARY AFFAIRS AND VETERANS SERVICES – ROCHESTER FMS (Services start upon contract approval through December 31, 2022) SECTION II: DEPARTMENT OF CORRECTIONS (Services start July 1, 2021 through December 31, 2022) SECTION I: DEPARTMENT OF MILITARY AFFAIRS AND VETERANS SERVICES – ROCHESTER FMS 1. The Vendor shall provide the Department of Military Affairs and Veterans Services with “preventative maintenance” and emergency services for the Heating, Ventilation, and Air Conditioning (“HVAC”) equipment and associated devices (see attached equipment list, Appendix A, Section VIII for the types of equipment to be covered) owned by the State of New Hampshire, Department of Military Affairs and Veterans Services, as described throughout this bid invitation. 2. The term “preventative maintenance” as used above shall include providing all supervision, materials, equipment, labor and transportation necessary for the successful completion of the work under the terms and conditions contained herein. The equipment covered by this agreement, their respective locations and manufacturers are listed and attached as part of this bid invitation in Appendix A, Section VIII. 3. The Vendor shall provide an annual fall cleaning and inspections* of all heating systems including boilers, furnaces and domestic hot water tanks as described below: • Remove all cleaning access panels • Wire brush and vacuum all fireside surfaces free of soot • Wash coat all refractory; perform patching of refractory as required • Replace all gasketing as required and any other maintenance or component replacement or repair necessary to maintain the boilers, burners, domestic hot water systems and associated controls in proper working order in accordance with manufacturer’s specifications is included in this agreement. • Reseal boiler access panels • Inspect all burners; Adjust spark gap and test pilots • Test fire all burners • Test all safety devices including but not limited to fire eye controls, pressure relief valves and low water cut offs • Test and ensure that all operating controls for the respective heating systems are working properly • Collect and properly dispose of all waste products that result from the cleaning or repairs to the above mentioned boilers. *For the All Facility, the cooling and heating systems glycol shall be inspected annually in the fall (September – November) for PH and other properties needed to provide correct temperature, protection and distribution to 10 degrees below zero (report findings and provide recommendations to Plant Maintenance Engineer or his designated representative). All materials to be provided must meet original specifications. All waste materials are to be disposed of according to State and Federal laws. 4. The Vendor shall provide an annual fall maintenance inspection* of the unit heaters, radiant heat panels, Page 9 of 26 Contractor Initials ________ Date ________ baseboards, make-up air units, infrared heaters and cabinet heaters as described herein. The maintenance inspection shall include the following services: • Brush or vacuum grilles, coils, fans, baseboards, fin tubes, etc. • Lubricate fan and motor bearings where applicable • Check belts and sheaves where applicable • Check steam traps, valves, etc. where applicable • Check and tighten all electrical connections • Check all control operations • Lubricate and adjust dampers and linkages • Check heat exchanger for leaks where applicable • Check gas valve and controls where applicable • Check oil burner and controls where applicable • Check and tighten electric heater connections • Check amps/volts where applicable • Check filters • Check fan assembly • Check and tighten all mounting hardware • Check overall operation • Check hardware and gaskets. *NOTE: All Facility. The Vendor shall provide a semi-annual inspection in the spring (March – May) and fall (September – November) of the unit heaters (Make-up heaters Jackson/Church) as identified. 5. The Vendor shall provide an annual maintenance inspection of the exhaust fans in the fall (September - November) as described herein. The maintenance inspection shall include the following services: • Brush, vacuum or clean grills, coils and fans • Lubricate fan and motor bearings where applicable • Check belts and sheaves where applicable • Check and tighten all electrical connections • Check all control operations • Lubricate and adjust any dampers or linkages • Check amps/volts where applicable • Check fan assembly • Check and tighten all mounting hardware • Check overall operation 6. The Vendor shall provide an annual inspection in the spring (March – May) of the air handler systems. Inspections shall include the following: • Check bearings for wear • Checking fans and fan shafts for proper balance • Checking all belts for proper tension, alignment and wear • Checking all air handling systems for proper flow, operation and control sequence. All related controls are included. • Clean all heating and cooling coils • Clean and scrub all condensation pans and check to make sure that pans are pitched correctly for proper drainage • Biocide tablets will be used in the condensation pans so that the pans are clean and in good working order • Check all sheaves for proper alignment • Check and tighten all electrical terminations • Check contacts for wear • Check and record motor current against nameplate • Check all safety controls • Lubricate motors/bearings where applicable • Check fan wheels - clean as required • Check fan scrolls - clean as required Page 10 of 26 Contractor Initials ________ Date ________ • Check fan bearing supports • Check motor supports • Check damper operation • Check damper linkages • Check motor damper operation • Inspect and clean condensate pumps where applicable • Replace air filters (Vendor shall provide filters; Filters to meet or exceed existing filters for efficiency and quality) • Check humidifier strainer where applicable • Check and clean humidifier float assembly • Check humidifier level controls • Check and clean humidifier drain/pan • Check humidifier heating elements • Check all humidifier controls • Check and clean outside air intakes • Check for any unusual noises or vibrations • Check structural integrity of the unit. 7. The Vendor shall inspect and complete preventative maintenance on all air conditioning and chiller systems annually in the spring (March- May)* as required to maintain them in proper operating condition by providing, at a minimum the following services: • Check and record volts/amps of compressors • Check and record volts/amps of condenser fan motor where applicable • Check starter and contact surfaces • Check and record operating temperatures • Check refrigerant charge (Vendor shall be responsible for the removal and disposal of any used refrigerant) • Check moisture indicators and sight glasses • Check oil level • Check oil contamination • Check all belts where applicable • Check all safety controls • Check superheat and adjustment • Check hot gas by pass controls where applicable • Check head pressure controls where applicable • Check unloader operation where applicable • Check all operating controls • Check and tighten all electrical connections • Lubricate motors/bearings where applicable • Inspect and clean condenser coil • Clean and paint rusted areas • Check water cooled condenser coil where applicable • Check water regulating valve where applicable • Check cap tubes/piping for chafing • Check crankcase heaters • Visual check for oil refrigerant leaks (Vendor shall be responsible for the removal and disposal of any used refrigerant) • Check fan wheels - clean as required • Check fan scrolls - clean as required • Check fan sheave wear • Check fan sheave alignment • Check fan bearing supports • Check motor supports • Check damper operation • Check damper linkages • Check motor damper operation • Inspect and clean evaporator coils Page 11 of 26 Contractor Initials ________ Date ________ • Inspect and clean condensate pans • Inspect and clean condensate pumps where applicable • Replace air filters (Vendor shall provide filters; Air filters to meet or exceed existing filters for efficiency and quality) • Check humidifier strainer where applicable • Check and clean humidifier float assembly • Check humidifier level controls • Check and clean humidifier drain/pan • Check humidifier heating elements • Check all humidifier controls • Check and clean outside air intakes • Check for any unusual noises or vibrations • Check structural integrity of the unit • Check glycol level if applicable *NOTE: Liebert Air Conditioning Systems. The Vendor shall provide a semi-annual inspection in the spring (March – May) and fall (September – November) of the Liebert Air Conditioning Systems 8. The Vendor shall maintain all digital control systems and associated devices on a semi-annual basis; spring (March-May) and fall (Sept-Nov) as required to maintain them in proper operating condition by providing, at a minimum the following services: • Review system for proper operation, verify that all associated devices start and stop properly, check that set points are maintained, and verify scheduling • Check operational sequence of all VAV’s, and related preheat, reheat and radiation valves and motors • Check operational sequence of all cabinet heaters, unit heaters and electric strip heaters • Test and calibrate all devices including but not limited to thermostats, actuators, controls, dampers, valves, variable air volume devices • Make back-up copies of software configurations and operating system. Provide customer with access to most recent copy. • Check and record and system abnormalities or deficiencies 9. The Vendor shall provide a semi-annual inspection in the spring (March – May) and fall (September – November) of the pneumatic control systems including all components as described below. The automatic temperature control system services shall consist, at a minimum, the following services: • Calibrate all transmitter receiver gauges and controllers • Check all PE switches, solenoid air valves and limit controls • Check all control valves and pilot positioners • Check operation of all auxiliary devices • Review HVAC system sequence of operation • Check all dampers and lubricate • Check operational sequence of all VAV’s, CAV’s and related preheat, reheat and radiation valves and motors, if equipment is not working notify maintenance mechanics • Check operational sequence of all cabinet heaters, unit heaters and electric strip heaters • Check all room thermostats • Check time clock operation and settings • Check particle filters and oil filters (change as required) • Check pressure reducing valve settings • Check low-pressure safety valve • Check air dryer refrigerant pressure/temperatures • Check air dryer drain tap and by pass valves • Drain air compressor tank and check traps • Check air compressor oil pressure • Check air compressor belt and sheaves (change as required); Change air compressor suction filter as required. • Check air compressor unloaders and check valve • Check air compressor operating controls including PE switch, starter and alternator Page 12 of 26 Contractor Initials ________ Date ________ • Check air compressor high-pressure safety valve • Repair or replace all defective components 10. The Vendor shall inspect all condenser water, and chilled water pumps as well as any glycol pumps annually in the spring (March- May). In addition the Vendor shall inspect all forced hot water pumps and circulators in the fall (September - November) as required to maintain them in proper operating condition by providing, at a minimum, the following services: • Inspect electrical connections and contactors • Check couplings for alignment and wear and realign or replace when necessary • Lubricate all bearings • Check packing and adjust if necessary • Clean strainers • Check impeller and wearing rings • Check for any bearing wear • Check gaskets • Check for proper operation • Check for any improper vibration or noise • Tighten all nuts and bolts • Check and tighten all electrical terminations • Check contacts for wear • Check and record motor current against nameplate • Check motor mounts and vibrator pads. 11. The annual preventative maintenance inspections shall be scheduled and completed prior to the heating/cooling season, subject to the approval of Paul Annis, Plant Maintenance Engineer, Department of Military Affairs and Veterans Services, or his designated representative Michael Jean, Maintenance Technician. 12. The Vendor shall, in performing the services as described herein, utilize mechanics skilled in the service of large water chillers and air conditioning systems that have obtained a “journeyman” level of competence. Further, the Vendor shall maintain all necessary certifications and/or licensing as required by state and/or federal law (e.g. Gas Fitter’s License for all persons engaged in the installation, servicing and/or repair of gas fired appliances; EPA Certification for CFC (chlorofluorocarbons) Recovery). 13. The Vendor shall make service available twenty-four (24) hours per day, seven (7) days per week. The Vendor shall employ a sufficient number of trained mechanics so that calls of any emergency nature can be answered promptly with the mechanic arriving at the job site no later than three (3) hours after the call is entered. If overtime is necessary as a result of late arrival, the State may deduct the additional time, over three (3) hours from any overtime payment. 14. Request to repair and/or replace parts shall be approved by Paul Annis, Plant Maintenance Engineer, Department of Military Affairs and Veterans Services, or his designated representative Michael Jean, Maintenance Technician. Materials shall be invoiced not to exceed 10% above vendor’s cost. All replacement parts shall be new and of the same quality and brand name as that being replaced. All supplies such as oils and refrigerants shall be as specified by the equipment manufacturer. Substitutions will be permitted only with prior authorization of Paul Annis, Plant Maintenance Engineer, Department of Military Affairs and Veterans Services, or his designated representative Michael Jean, Maintenance Technician. 15. The Vendor shall, after each scheduled or emergency call and before leaving the job site, present a written summary of the work performed and obtain signature thereon from Paul Annis, Plant Maintenance Engineer, or his designated representative Michael Jean, Maintenance Technician Department of Military Affairs and Veterans Services. 16. The Vendor shall present two (2) copies of a Final Report of work done the previous calendar year. The report may be in a narrative during each month of the contract year. The report shall be submitted to the Paul Annis, Plant Maintenance Engineer, or his designated representative Michael Jean, Maintenance Technician Department of Military Affairs and Veterans Services, on or before January 15 of the following year. Page 13 of 26 Contractor Initials ________ Date ________ 17. Paul Annis, Plant Maintenance Engineer, Department of Military Affairs and Veterans Services, or his designated representative Michael Jean, Maintenance Technician shall: a. Provide the Vendor with all pertinent information regarding the requirements within two (2) working days of receiving a request for information from the Vendor. b. Examine any documents submitted by the Vendor and rendering decisions pertaining thereto promptly to avoid delay in the progress of the Vendor’s work. 18. If applicable, as determined by the Department of Military Affairs and Veterans Services, the Vendor (to include each employee and any approved sub-contractor(s) working in a state office or externally with the State’s records) shall be required to sign the State of New Hampshire’s Confidentiality Form and Criminal Record Authorization Form. Prior to placing an individual in a State facility, all prospective personnel must receive clearance from the NH Department of Safety, Division of State Police, Criminal Bureau. Said clearance shall be obtained by submitting a Criminal Record Release Authorization Form on behalf of all personnel/employees and sub-contractor(s) to the Requesting Agency. SECTION II: NH DEPARTMENT OF CORRECTIONS: 1. The Contractor shall provide the Department of Corrections with preventative maintenance, repair, and emergency services for the Heating, Ventilation, and Air Conditioning (“HVAC”) equipment and associated devices owned by the State of New Hampshire. 2. The term “preventative maintenance” as used above shall include providing all supervision, materials, equipment, labor, and transportation necessary for the successful completion of the work under the terms and conditions contained herein. 3. The Contractor shall provide an annual fall maintenance inspection of the NHDOC’s unit heaters as described herein. The maintenance inspection shall include the following services: • Brush or vacuum grilles, coils, fan, etc. • Lubricate fan and motor bearings where applicable • Check belts and sheaves where applicable • Check/clean drains, pans, condenser pumps • Check/clean strainers where applicable. • Check steam traps. valves, etc. where applicable • Check and tighten all electrical connections • Check all control operations • Lubricate and adjust dampers and linkages • Check unit-operating conditions • Check heat exchanger for leaks where applicable • Check gas valve and controls where applicable • Check oil burner and controls where applicable N 8 • Check and tighten electric heater connections Check amps/volts where applicable • Check filters • Check fan assembly • Lubricate fan and motor bearings as required Check motor volts/amps • Check/adjust belts and sheaves • Check burner interlock controls • Check and tighten all mounting hardware • Check overall operation • Check and tighten electrical connections • Check operating controls • Check thermometer accuracy • Check hardware and gaskets • Check overall operation • Any other maintenance or component replacement or repair necessary to maintain equipment in accordance with manufacturer's specifications Page 14 of 26 Contractor Initials ________ Date ________ 4. The Contractor shall provide an annual inspection in the spring (March-May) of the air handler systems. Inspections shall include the following: • Check bearings for wear • Check fans and fan shafts for proper balance • Check all belts for proper tension, alignment and wear • Check all air handling systems for proper flow, operation and control sequence (All related controls are included) • Clean all heating and cooling coils • Clean and scrub all condensation pans and check to ensure that pans are pitched correctly for proper drainage • Biocide tablets will be used in the condensation pans so that the pans are clean and in good working order • Check all sheaves for proper alignment • Check and tighten all electrical terminations • Check contacts for wear • Check and record motor current against nameplate • Check all safety controls • Lubricate motors/bearings where applicable • Check fan wheels - clean as required • Check fan scrolls - clean as required • Check fan bearing supports • Check motor supports • Check damper operation • Check damper linkages • Check motor damper operation • Inspect and clean condensate pumps where applicable • Replace air filters (the Contractor shall supply the filters and shall install the filters) • Check humidifier strainer where applicable • Check and clean humidifier float assembly • Check humidifier level controls • Check and clean humidifier drain/pan • Check humidifier heating elements • Check all humidifier controls • Check and clean outside air intakes • Check for any unusual noises or vibrations • Check structural integrity of the unit • Replace belts annually. Contractor shall include the replacement price in PM. • Any other maintenance or component replacement or repair necessary to maintain the air handlers in accordance with manufacturer's specifications is included in this agreement 5. The Contractor shall inspect and complete preventative maintenance on all air conditioning systems annually in the spring (March-May) as required to maintain them in proper operating condition by providing, at a minimum, the following services: • Check and record volts/amps of compressors • Check and record volts/amps of condenser fan motor where applicable • Check starter and contact surfaces • Check and record operating temperatures • Check refrigerant charge (Contractor shall be responsible for the removal and disposal of any used refrigerant) • Check moisture indicators and sight glasses • Check oil level • Check oil contamination • Check all belts where applicable • Check all safety controls • Check superheat and adjustment • Check hot gas by-pass controls where applicable Page 15 of 26 Contractor Initials ________ Date ________ • Check head pressure controls where applicable • Check unloader operation where applicable • Check all operating controls • Check and tighten all electrical connections • Lubricate motors/bearings where applicable • Inspect and clean condenser coil • Clean and paint rusted areas • Check water cooled condenser coil where applicable • Check water regulating valve where applicable • Check cap tubes/piping for chafing • Check crankcase heaters • Visually check for oil refrigerant leaks (Contractor shall be responsible for the removal and disposal of any used refrigerant) • Check fan wheels -clean as required • Check fans on scrolls -clean as required • Check fan sheave wear • Check fan sheave alignment • Check fan bearing supports • Check motor supports • Check damper operation • Check damper linkages • Check motor damper operation • Inspect and clean evaporator coils • Inspect and clean condensate pons • Inspect and clean condensate pumps where applicable • Replace air filters (the Contractor shall supply the filters and install the filters) • Check humidifier strainer where applicable • Check and clean humidifier float assembly • Check humidifier level controls • Check and clean humidifier drain/pan • Check humidifier heating elements • Check all humidifier controls • Check and clean outside air intakes • Check for any unusual noises or vibrations • Check structural integrity of the unit • Check glycol level if applicable 6. The Contractor shall provide annual fall cleaning and inspections of all heating systems including boiler, furnaces, and domestic hot water tanks as described below: • Remove all cleaning access panels • Wire brush and vacuum all fireside surfaces free of soot • Wash coat all refractory; perform patching of refractory as required • Replace all gasket(s) as required • Reseal boiler access panels • Inspect all burners • Adjust spark gap and test pilots • Test fire all burners • Test all safety devices including but not limited to fire eye controls, pressure relief valves and low water cut offs • Test and ensure that all operating controls for the respective heating systems are working properly • Collect and properly dispose of all waste products that result from the cleaning or repairs to the above mentioned boilers • Any other maintenance or component replacement or repair necessary to maintain the boilers, burners, domestic hot water systems and associated controls in proper working order in accordance with manufacturer's specifications is included in this agreement • Replace belts annually. Contractor shall supply belts. Page 16 of 26 Contractor Initials ________ Date ________ • Filters changed at each PM. Contractor shall supply filters and include in pricing of PM 7. The Contractor shall provide semi-annual inspections of all control systems including all components as described below. These inspections will take place in the spring and fall. The automatic temperature control system services shall consist of, at a minimum, the following services.” • Calibrate all transmitter receiver gauges and controllers • Check all PE switches, solenoid air valves and limit controls • Check all control valves and pilot positioners • Check operation of all auxiliary devices • Review HVAC system sequence of operation • Check all dampers and lubricate • Check operational sequence of all VAV's, single duct terminal units. CAV's and related preheat, reheat and radiation valves and motors, if equipment is not working notify maintenance mechanics • Check operational sequence of all cabinet heaters, unit heaters and electric strip heaters • Check all room thermostats • Check time clock operation and settings • Check particle filters and oil filters (change as required) • Check pressure reducing valve settings • Check low-pressure safety valve • Check air dryer refrigerant pressure/temperatures • Check air dryer drain tap and by pass valves • Drain air compressor tank and check traps • Check air compressor oil pressure • Check air compressor belt and sheaves (change as required); Change air compressor suction filter as required • Check air compressor unloaders and check valve • Check air compressor operating controls including PE switch, starter and alternator • Check air compressor high-pressure safety valve • Perform any software changes, upgrades and backups as required • Repair or replace all defective components • Any other maintenance, or component replacement or repair necessary to maintain the control systems in accordance with manufacturer's specifications is included with this agreement. 8. The annual preventative maintenance inspections shall be scheduled and completed prior to the heating/cooling season, subject to the approval of the agency contact. 9. The Contractor shall, in performing the services as described herein, utilize mechanics skilled in the service of large water chillers and air conditioning systems that have, at a minimum, obtained a “journeyman” level of competence. 10. The Contractor shall be responsible for obtaining permits, scheduling inspections, and being on site during inspection. The State agencies shall be invoiced for the permit, at no markup, as part of the services. The permit cost will be itemized on the detailed invoice at completion of work. 11. Except as otherwise provided in this Scope of Services, all Preventative Maintenance services performed under this Contract shall be performed between the hours of 7:00 A.M. and 3:00 P.M., unless other arrangements are made in advance with the NH Department of Corrections. Any deviation in work hours shall be pre-approved by the Contracting Officer and/or designee. The State requires ten (10) day advance knowledge of said work schedules to provide security and access to respective work areas. No premium charges will be paid for any off-hour work. 12. The Contractor shall make service available twenty-four (24) hours per day, seven (7) days per week. The Contractor shall employ a sufficient number of trained mechanics so that calls of any emergency nature can be answered promptly with the mechanic arriving at the job site no later than three (3) hours after the call is entered. If overtime is necessary as a result of late arrival, the State may deduct the additional time, over three (3) hours from any overtime payment. Page 17 of 26 Contractor Initials ________ Date ________ 13. Request to repair and/or replace parts shall be approved by the Administrator, Department of Corrections or his/her designated representative(s). Materials shall be invoiced not to exceed 10% above contractor’s cost. All replacement parts shall be new and of the same quality and brand name as that being replaced. All supplies such as oils and refrigerants shall be as specified by the equipment manufacturer. Substitutions will be permitted only with prior authorization of the Administrator of the Department of Corrections or his/her designated representative(s). 14. The Contractor shall, after each scheduled or emergency call and before leaving the job site, present a written summary of the work performed and obtain signature thereon from the Administrator, Department of Corrections or his/her designated representative(s). 15. The Contractor shall present two (2) copies of a Final Report of work done the previous calendar year. The report may be in a narrative during each month of the contract year. The report shall be submitted to the Agency Contact/Administrator or his/her designated representative(s), on or before January 15th of the following year. 14. The Agency, shall: a. Provide the Contractor with all pertinent information regarding the requirements for services within two (2) working days of receiving a request for information from the Contractor. b. Examine any documents submitted by the Contractor and rendering decisions pertaining thereto promptly to avoid delay in the progress of the Contractor's work. 1. Administrative Rules, Policies, Regulations and Policy and Procedure Directives: Contractor shall comply with any applicable NH Department of Corrections Administrative Rules, Policies, Regulations and Policy and Procedure Directives (PPD’s). Additional information can be located as a separate link: http://www.nh.gov/nhdoc/business/rfp_bidding_tools.htm. 2. Prison Rape Elimination Act (PREA) of 2003: Contractor shall comply with the Prison Rape Elimination Act (PREA) of 2003 (Federal Law 42 U.S.C.15601 et. seq.), with all applicable Federal PREA standards, and with all State policies and standards related to PREA for preventing, detecting, monitoring, investigating, and eradicating any form of sexual abuse within facilities/programs/offices owned, operated, or contracted. Vendor acknowledges that, in addition to self- monitoring requirements, the State will conduct compliance monitoring of PREA standards, which may require an outside independent audit. Additional information can be located as a separate link: http://www.nh.gov/nhdoc/business/rfp_bidding_tools.htm. 3. Vendor Employee Information/Background Checks: a. The Contractor (to include each employee and any approved subcontractor working in a NHDOC facility) will be required to sign the State of New Hampshire's Confidentiality Form and Criminal Record Authorization Form. Prior to placing an individual in a State facility, all prospective personnel must receive clearance from the NH Department of Corrections. Said clearance shall be obtained by submitting a Criminal Record Release Authorization Form on behalf of all personnel/employees and subcontractor to the NH Department of Corrections. b. The NH Department of Corrections reserves the right to conduct a procedural review of all criminal background checks of all potential Vendor and/or sub-vendors employees to determine eligibility status. c. The NH Department of Corrections will notify the Vendor of any potential Vendor and/or sub-vendors employee who does not comply with the criteria identified, below. d. In addition, the Vendor and/or sub-vendors shall not be able to hire employees meeting the following criteria: • Individuals convicted of a felony shall not be permitted to provided services; • Individuals with confirmed outstanding arrest warrants shall not be permitted to provide services; • Individuals with a record of a misdemeanor offense(s) may be permitted to provide services pending determination of the severity of the misdemeanor offense(s) and review of the criminal record history by the Warden and/or designee of the corresponding facility requiring service; http://www.nh.gov/nhdoc/business/rfp_bidding_tools.htm http://www.nh.gov/nhdoc/business/rfp_bidding_tools.htm Page 18 of 26 Contractor Initials ________ Date ________ • Individuals with restrictions on out-of-state and/or State of NH professional licenses and or certifications; • Individuals whose professional licenses and/or certification have been revoked and reinstated from other States and/or the State of New Hampshire; • Individuals with a history of drug diversion; • Individuals who was a former State of NH employee and/or former contract employee that was dismissed for cause; • Individuals previously employed with the NH Department of Corrections without prior approval of the NH Department of Corrections; and • The NH Department of Corrections may not permit relatives of currently incarcerated felons to provide services without prior approval. SECTION III: EMERGENCY REPAIRS FOR NON-CONTRACTED LOCATIONS: 1. For State locations not covered under Sections I – II Vendor shall provide repair rates at the hourly rates entered in the Offer Section. Agencies shall request services by issuing a Request for Quote (RFQ) with scope of work detailing as much information on the equipment as available. For non-emergency repairs the agency shall issue the RFQ to a minimum of 50% of the successful Vendors. 2. Requests for emergencies to repair and/or replace parts shall be approved in advance by the Agency Contact, or their designated representative. Materials shall be invoiced not to exceed 10% above Vendor’s cost. All replacement parts shall be new and of the same quality and brand name as that being replaced. All supplies such as oils and refrigerants shall be as specified by the equipment manufacturer. Substitutions will be permitted only with prior authorization of the Agency Administrator, or their designated representative. 3. The Vendor shall, after each scheduled or emergency call and before leaving the job site, present a written summary of the work performed and obtain signature thereon from the Administrator, or their designated representative. 4. The Vendor shall make service available twenty-four (24) hours per day, seven (7) days per week. The Vendor shall employ a sufficient number of trained mechanics so that calls of any emergency nature can be answered promptly with the mechanic arriving at the job site no later than three (3) hours after the call is entered. Vendor shall provide a not to exceed estimate before starting any work. If overtime is necessary and is caused by the vendor, the State may at their discretion deduct a portion the additional time. Additional requirements: All services performed under this Contract(s) where the times have not been outlined in the scope of services shall be performed between the hours of 7:30 A.M. and 4:00 P.M. for State business days, unless other arrangements are made in advance with the State. Any deviation in work hours shall be pre-approved by the Contracting Officer. The State requires ten-day advance knowledge of said work schedules to provide security and access to respective work areas. No premium charges shall be paid for any off-hour work. The Vendor shall not commence work until a conference is held with each agency, at which representatives of the Vendor and the State are present. The conference shall be arranged by the requesting agency (State). The State shall require correction of defective work or damages to any part of a building or its appurtenances when caused by the Vendor’s employees, equipment or supplies. The Vendor shall replace in satisfactory condition all defective work and damages rendered thereby or any other damages incurred. Upon failure of the Vendor to proceed promptly with the necessary corrections, the State may withhold any amount necessary to correct all defective work or damages from payments to the Vendor. The work staff shall consist of qualified persons completely familiar with the products and equipment they shall use. The Contracting Officer may require the Vendor to dismiss from the work such employees as deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the work is deemed to be contrary to the public interest or inconsistent with the best interest of security and the State. Page 19 of 26 Contractor Initials ________ Date ________ The Vendor or their personnel shall not represent themselves as employees or agents of the State. While on State property, employees shall be subject to the control of the State, but under no circumstances shall such persons be deemed to be employees of the State. All personnel shall observe all regulations or special restrictions in effect at the State Agency. The Vendor’s personnel shall be allowed only in areas where services are being performed. The use of State telephones is prohibited. If sub-contractors are to be utilized, please include information regarding the proposed sub-contractors including the name of the company, their address, contact person and three references for clients they are currently servicing. Approval by the State must be received prior to a sub-contractor starting any work. WARRANTY REQUIREMENTS: The successful Vendor shall be required to provide warranties on all equipment provided by the Vendor for a period of not less than one (1) year or the manufacturer’s standard warranty period, whichever is greater, commencing on the date that the equipment is received, inspected, and accepted by the State of New Hampshire. The warranty shall cover 100% of repair or replacement costs, including all parts, shipping, labor, travel, lodging, and expenses. OBLIGATIONS AND LIABILITY OF THE VENDOR: The successful Vendor shall perform all work and furnish all materials, tools, equipment and safety devices necessary to perform the requested services in the manner and within the time hereinafter specified. The Vendor shall provide said services to the satisfaction of the State and in accordance with the specifications and at the price set forth herein. All work to be performed and all equipment to be furnished pursuant to the Scope of Services included herein shall be performed and furnished in strict accordance with the specifications included herein, the terms of any contract awarded as a result of this solicitation, any associated contract drawings, and the directions of State representatives as may be given from time to time while the work is in progress. The successful Vendor shall take full responsibility for the work to be performed pursuant to the Scope of Services included herein; for the protection of said work; and for preventing injuries to persons and damage to property and utilities on or about said work. The Vendor shall in no way be relieved of such responsibility by any authority of the State to give permission or issue orders relating to any part of the work, by any such permission given or orders issued, or by any failure of the State to give such permission or issue such orders. The successful Vendor shall bear all losses accruing to the Vendor as a result of the amount, quality, or character of the work required, or because the nature or characteristics of the work location is different from what the Vendor estimated or expected, or due to delays or other complications caused by the weather, elements, or other natural causes. The successful Vendor agrees that any damage or injury to any buildings, materials, equipment, or other property resulting from the Vendor’s performance of the requested services shall be repaired at the Vendor’s own expense so that such buildings, materials, equipment, or other property are satisfactorily restored to their prior condition. OFFER: Vendor hereby offers to perform the services to the State of New Hampshire as specified at the prices quoted below, in complete accordance with the general and detailed specifications included herewith. SECTION I: DEPARTMENT OF MILITARY AFFAIRS AND VETERANS SERVICES – ROCHESTER FMS FACILITY NAME ADDRESS TOWN SEMI-ANNUAL PRICE (Contract Approval - December 31, 2021) SEMI-ANNUAL PRICE (January 1, 2022 through December 31, 2022) Rochester FMS 86 Brock Street Rochester TOTAL, SECTION I Page 20 of 26 Contractor Initials ________ Date ________ REPAIR RATES, EMERGENCY SERVICES AS REQUIRED, PER HOU FOR DEPARTMENT OF MILITARY AFFAIRS AND VETERANS SERVICES – ROCHESTER FMS Monday thru Friday, 8:00 AM to 4:30 PM Journeyman Mechanic $ per hour/per person ____________ Monday thru Friday, 4:31 PM to 7:59 AM Journeyman Mechanic $ per hour/per person ____________ Saturday Work: Journeyman Mechanic $ per hour/per person ____________ Sunday Work: Journeyman Mechanic $ per hour/per person ____________ SECTION II: DEPARTMENT OF CORRECTIONS FACILITY NAME ADDRESS TOWN 2021 SEMI-ANNUAL PRICE (July 1, 2021 through December 31, 2021) 2022 SEMI-ANNUAL PRICE (January 1, 2022 through December 31, 2022) Northern Correctional Facility (NCF) 138 East Milan Road Berlin NH State Prison – Men (NHSP –M) 281 North State Street Concord NH State Prison – Warehouse 3 McGuire Street Concord NH State Prison – Farm 314 North State Street Concord North End Transitional Housing Unit/Transitional Work Center (NEH) 1 Perimeter Road Concord Concord Transitional Work Center (TWC) 275 North State Street Concord Shea Farm, Transitional Housing Unit (THU) 60 Iron Works Road Concord Calumet House, Transitional Housing Unit (THU) 126 Lowell Street Manchester Women’s Prison 42 Perimeter Rd Concord TOTAL, SECTION II REPAIR RATES, EMERGENCY SERVICES AS REQUIRED, PER HOUR FOR NH DEPARTMENT OF CORRECTIONS Monday thru Friday, 8:00 AM to 4:30 PM Journeyman Mechanic $ per hour/per person ____________ Monday thru Friday, 4:31 PM to 7:59 AM Journeyman Mechanic $ per hour/per person ____________ Page 21 of 26 Contractor Initials ________ Date ________ Saturday Work: Journeyman Mechanic $ per hour/per person ____________ Sunday Work: Journeyman Mechanic $ per hour/per person ____________ Locations may be added or deleted during the term of any awarded contract. Locations being added will be quoted by the successful Vendor awarded the Section, zone, or district. The State reserves the right to competitively bid any new location. VENDOR CONTACT INFORMATION: Please provide contact information below for a person knowledgeable of and who can answer questions regarding, this bid response. ____________________________________ _______________________ __________________________ Contact Person Local Telephone Number Toll Free Telephone Number ____________________________________________ _________________________________ E-mail Address Company Website __________________________________________ _______ __________________________________________________ Vendor Company Name Vendor Address ATTACHMENTS: The following attachments are an integral part of this bid invitation: Attachment A: Sample P-37 Form Attachment B: Appendix A Note: To be considered, bid shall be signed and notarized on front cover sheet in the space provided. Page 22 of 26 Contractor Initials ________ Date ________ ATTACHMENT A SAMPLE FORM TO BE COMPLETED UPON AWARD FORM NUMBER P-37 (version 12/11/2019) AGREEMENT The State of New Hampshire and the Contractor hereby mutually agree as follows: GENERAL PROVISIONS 1. IDENTIFICATION. 1.1 State Agency Name 1.2 State Agency Address 1.3 Contractor Name 1.4 Contractor Address 1.5 Contractor Phone Number 1.6 Account Number 1.7 Completion Date 1.8 Price Limitation 1.9 Contracting Officer for State Agency 1.10 State Agency Telephone Number 1.11 Contractor Signature Date: 1.12 Name and Title of Contractor Signatory 1.13 State Agency Signature Date: 1.14 Name and Title of State Agency Signatory 1.15 Approval by the N.H. Department of Administration, Division of Personnel (if applicable) By: Director, On: 1.16 Approval by the Attorney General (Form, Substance and Execution) (if applicable) By: On: 1.17 Approval by the Governor and Executive Council (if applicable) G&C Item number: G&C Meeting Date: Notice: This agreement and all of its attachments shall become public upon submission to Governor and Executive Council for approval. Any information that is private, confidential or proprietary must be clearly identified to the agency and agreed to in writing prior to signing the contract. Page 23 of 26 Contractor Initials ________ Date ________ 2. SERVICES TO BE PERFORMED. The State of New Hampshire, acting through the agency identified in block 1.1 (“State”), engages contractor identified in block 1.3 (“Contractor”) to perform, and the Contractor shall perform, the work or sale of goods, or both, identified and more particularly described in the attached EXHIBIT B which is incorporated herein by reference (“Services”). 3. EFFECTIVE DATE/COMPLETION OF SERVICES. 3.1 Notwithstanding any provision of this Agreement to the contrary, and subject to the approval of the Governor and Executive Council of the State of New Hampshire, if applicable, this Agreement, and all obligations of the parties hereunder, shall become effective on the date the Governor and Executive Council approve this Agreement as indicated in block 1.17, unless no such approval is required, in which case the Agreement shall become effective on the date the Agreement is signed by the State Agency as shown in block 1.13 (“Effective Date”). 3.2 If the Contractor commences the Services prior to the Effective Date, all Services performed by the Contractor prior to the Effective Date shall be performed at the sole risk of the Contractor, and in the event that this Agreement does not become effective, the State shall have no liability to the Contractor, including without limitation, any obligation to pay the Contractor for any costs incurred or Services performed. Contractor must complete all Services by the Completion Date specified in block 1.7. 4. CONDITIONAL NATURE OF AGREEMENT. Notwithstanding any provision of this Agreement to the contrary, all obligations of the State hereunder, including, without limitation, the continuance of payments hereunder, are contingent upon the availability and continued appropriation of funds affected by any state or federal legislative or executive action that reduces, eliminates or otherwise modifies the appropriation or availability of funding for this Agreement and the Scope for Services provided in EXHIBIT B, in whole or in part. In no event shall the State be liable for any payments hereunder in excess of such available appropriated funds. In the event of a reduction or termination of appropriated funds, the State shall have the right to withhold payment until such funds become available, if ever, and shall have the right to reduce or terminate the Services under this Agreement immediately upon giving the Contractor notice of such reduction or termination. The State shall not be required to transfer funds from any other account or source to the Account identified in block 1.6 in the event funds in that Account are reduced or unavailable. 5. CONTRACT PRICE/PRICE LIMITATION/ PAYMENT. 5.1 The contract price, method of payment, and terms of payment are identified and more particularly described in EXHIBIT C which is incorporated herein by reference. 5.2 The payment by the State of the contract price shall be the only and the complete reimbursement to the Contractor for all expenses, of whatever nature incurred by the Contractor in the performance hereof, and shall be the only and the complete compensation to the Contractor for the Services. The State shall have no liability to the Contractor other than the contract price. 5.3 The State reserves the right to offset from any amounts otherwise payable to the Contractor under this Agreement those liquidated amounts required or permitted by N.H. RSA 80:7 through RSA 80:7-c or any other provision of law. 5.4 Notwithstanding any provision in this Agreement to the contrary, and notwithstanding unexpected circumstances, in no event shall the total of all payments authorized, or actually made hereunder, exceed the Price Limitation set forth in block 1.8. 6. COMPLIANCE BY CONTRACTOR WITH LAWS AND REGULATIONS/ EQUAL EMPLOYMENT OPPORTUNITY. 6.1 In connection with the performance of the Services, the Contractor shall comply with all applicable statutes, laws, regulations, and orders of federal, state, county or municipal authorities which impose any obligation or duty upon the Contractor, including, but not limited to, civil rights and equal employment opportunity laws. In addition, if this Agreement is funded in any part by monies of the United States, the Contractor shall comply with all federal executive orders, rules, regulations and statutes, and with any rules, regulations and guidelines as the State or the United States issue to implement these regulations. The Contractor shall also comply with all applicable intellectual property laws. 6.2 During the term of this Agreement, the Contractor shall not discriminate against employees or applicants for employment because of race, color, religion, creed, age, sex, handicap, sexual orientation, or national origin and will take affirmative action to prevent such discrimination. 6.3. The Contractor agrees to permit the State or United States access to any of the Contractor’s books, records and accounts for the purpose of ascertaining compliance with all rules, regulations and orders, and the covenants, terms and conditions of this Agreement. 7. PERSONNEL. 7.1 The Contractor shall at its own expense provide all personnel necessary to perform the Services. The Contractor warrants that all personnel engaged in the Services shall be qualified to perform the Services, and shall be properly licensed and otherwise authorized to do so under all applicable laws. 7.2 Unless otherwise authorized in writing, during the term of this Agreement, and for a period of six (6) months after the Completion Date in block 1.7, the Contractor shall not hire, and shall not permit any subcontractor or other person, firm or corporation with whom it is engaged in a combined effort to perform the Services to hire, any person who is a State employee or official, who is materially involved in the procurement, administration or performance of this Agreement. This provision shall survive termination of this Agreement. 7.3 The Contracting Officer specified in block 1.9, or his or her successor, shall be the State’s representative. In the event of Page 24 of 26 Contractor Initials ________ Date ________ any dispute concerning the interpretation of this Agreement, the Contracting Officer’s decision shall be final for the State. 8. EVENT OF DEFAULT/REMEDIES. 8.1 Any one or more of the following acts or omissions of the Contractor shall constitute an event of default hereunder (“Event of Default”): 8.1.1 failure to perform the Services satisfactorily or on schedule; 8.1.2 failure to submit any report required hereunder; and/or 8.1.3 failure to perform any other covenant, term or condition of this Agreement. 8.2 Upon the occurrence of any Event of Default, the State may take any one, or more, or all, of the following actions: 8.2.1 give the Contractor a written notice specifying the Event of Default and requiring it to be remedied within, in the absence of a greater or lesser specification of time, thirty (30) days from the date of the notice; and if the Event of Default is not timely cured, terminate this Agreement, effective two (2) days after giving the Contractor notice of termination; 8.2.2 give the Contractor a written notice specifying the Event of Default and suspending all payments to be made under this Agreement and ordering that the portion of the contract price which would otherwise accrue to the Contractor during the period from the date of such notice until such time as the State determines that the Contractor has cured the Event of Default shall never be paid to the Contractor; 8.2.3 give the Contractor a written notice specifying the Event of Default and set off against any other obligations the State may owe to the Contractor any damages the State suffers by reason of any Event of Default; and/or 8.2.4 give the Contractor a written notice specifying the Event of Default, treat the Agreement as breached, terminate the Agreement and pursue any of its remedies at law or in equity, or both. 8.3. No failure by the State to enforce any provisions hereof after any Event of Default shall be deemed a waiver of its rights with regard to that Event of Default, or any subsequent Event of Default. No express failure to enforce any Event of Default shall be deemed a waiver of the right of the State to enforce each and all of the provisions hereof upon any further or other Event of Default on the part of the Contractor. 9. TERMINATION. 9.1 Notwithstanding paragraph 8, the State may, at its sole discretion, terminate the Agreement for any reason, in whole or in part, by thirty (30) days written notice to the Contractor that the State is exercising its option to terminate the Agreement. 9.2 In the event of an early termination of this Agreement for any reason other than the completion of the Services, the Contractor shall, at the State’s discretion, deliver to the Contracting Officer, not later than fifteen (15) days after the date of termination, a report (“Termination Report”) describing in detail all Services performed, and the contract price earned, to and including the date of termination. The form, subject matter, content, and number of copies of the Termination Report shall be identical to those of any Final Report described in the attached EXHIBIT B. In addition, at the State’s discretion, the Contractor shall, within 15 days of notice of early termination, develop and submit to the State a Transition Plan for services under the Agreement. 10. DATA/ACCESS/CONFIDENTIALITY/ PRESERVATION. 10.1 As used in this Agreement, the word “data” shall mean all information and things developed or obtained during the performance of, or acquired or developed by reason of, this Agreement, including, but not limited to, all studies, reports, files, formulae, surveys, maps, charts, sound recordings, video recordings, pictorial reproductions, drawings, analyses, graphic representations, computer programs, computer printouts, notes, letters, memoranda, papers, and documents, all whether finished or unfinished. 10.2 All data and any property which has been received from the State or purchased with funds provided for that purpose under this Agreement, shall be the property of the State, and shall be returned to the State upon demand or upon termination of this Agreement for any reason. 10.3 Confidentiality of data shall be governed by N.H. RSA chapter 91-A or other existing law. Disclosure of data requires prior written approval of the State. 11. CONTRACTOR’S RELATION TO THE STATE. In the performance of this Agreement the Contractor is in all respects an independent contractor, and is neither an agent nor an employee of the State. Neither the Contractor nor any of its officers, employees, agents or members shall have authority to bind the State or receive any benefits, workers’ compensation or other emoluments provided by the State to its employees. 12. ASSIGNMENT/DELEGATION/SUBCONTRACTS. 12.1 The Contractor shall not assign, or otherwise transfer any interest in this Agreement without the prior written notice, which shall be provided to the State at least fifteen (15) days prior to the assignment, and a written consent of the State. For purposes of this paragraph, a Change of Control shall constitute assignment. “Change of Control” means (a) merger, consolidation, or a transaction or series of related transactions in which a third party, together with its affiliates, becomes the direct or indirect owner of fifty percent (50%) or more of the voting shares or similar equity interests, or combined voting power of the Contractor, or (b) the sale of all or substantially all of the assets of the Contractor. 12.2 None of the Services shall be subcontracted by the Contractor without prior written notice and consent of the State. The State is entitled to copies of all subcontracts and assignment agreements and shall not be bound by any provisions contained in a subcontract or an assignment agreement to which it is not a party. 13. INDEMNIFICATION. Unless otherwise exempted by law, the Contractor shall indemnify and hold harmless the State, its officers and employees, from and against any and all claims, liabilities and costs for any personal injury or property damages, patent or copyright infringement, or other claims asserted against the State, its officers or employees, which arise Page 25 of 26 Contractor Initials ________ Date ________ out of (or which may be claimed to arise out of) the acts or omission of the Contractor, or subcontractors, including but not limited to the negligence, reckless or intentional conduct. The State shall not be liable for any costs incurred by the Contractor arising under this paragraph 13. Notwithstanding the foregoing, nothing herein contained shall be deemed to constitute a waiver of the sovereign immunity of the State, which immunity is hereby reserved to the State. This covenant in paragraph 13 shall survive the termination of this Agreement. 14. INSURANCE. 14.1 The Contractor shall, at its sole expense, obtain and continuously maintain in force, and shall require any subcontractor or assignee to obtain and maintain in force, the following insurance: 14.1.1 commercial general liability insurance against all claims of bodily injury, death or property damage, in amounts of not less than $1,000,000 per occurrence and $2,000,000 aggregate or excess; and 14.1.2 special cause of loss coverage form covering all property subject to subparagraph 10.2 herein, in an amount not less than 80% of the whole replacement value of the property. 14.2 The policies described in subparagraph 14.1 herein shall be on policy forms and endorsements approved for use in the State of New Hampshire by the N.H. Department of Insurance, and issued by insurers licensed in the State of New Hampshire. 14.3 The Contractor shall furnish to the Contracting Officer identified in block 1.9, or his or her successor, a certificate(s) of insurance for all insurance required under this Agreement. Contractor shall also furnish to the Contracting Officer identified in block 1.9, or his or her successor, certificate(s) of insurance for all renewal(s) of insurance required under this Agreement no later than ten (10) days prior to the expiration date of each insurance policy. The certificate(s) of insurance and any renewals thereof shall be attached and are incorporated herein by reference. 15. WORKERS’ COMPENSATION. 15.1 By signing this agreement, the Contractor agrees, certifies and warrants that the Contractor is in compliance with or exempt from, the requirements of N.H. RSA chapter 281-A (“Workers’ Compensation”). 15.2 To the extent the Contractor is subject to the requirements of N.H. RSA chapter 281-A, Contractor shall maintain, and require any subcontractor or assignee to secure and maintain, payment of Workers’ Compensation in connection with activities which the person proposes to undertake pursuant to this Agreement. The Contractor shall furnish the Contracting Officer identified in block 1.9, or his or her successor, proof of Workers’ Compensation in the manner described in N.H. RSA chapter 281-A and any applicable renewal(s) thereof, which shall be attached and are incorporated herein by reference. The State shall not be responsible for payment of any Workers’ Compensation premiums or for any other claim or benefit for Contractor, or any subcontractor or employee of Contractor, which might arise under applicable State of New Hampshire Workers’ Compensation laws in connection with the performance of the Services under this Agreement. 16. NOTICE. Any notice by a party hereto to the other party shall be deemed to have been duly delivered or given at the time of mailing by certified mail, postage prepaid, in a United States Post Office addressed to the parties at the addresses given in blocks 1.2 and 1.4, herein. 17. AMENDMENT. This Agreement may be amended, waived or discharged only by an instrument in writing signed by the parties hereto and only after approval of such amendment, waiver or discharge by the Governor and Executive Council of the State of New Hampshire unless no such approval is required under the circumstances pursuant to State law, rule or policy. 18. CHOICE OF LAW AND FORUM. This Agreement shall be governed, interpreted and construed in accordance with the laws of the State of New Hampshire, and is binding upon and inures to the benefit of the parties and their respective successors and assigns. The wording used in this Agreement is the wording chosen by the parties to express their mutual intent, and no rule of construction shall be applied against or in favor of any party. Any actions arising out of this Agreement shall be brought and maintained in New Hampshire Superior Court which shall have exclusive jurisdiction thereof. 19. CONFLICTING TERMS. In the event of a conflict between the terms of this P-37 form (as modified in EXHIBIT A) and/or attachments and amendment thereof, the terms of the P-37 (as modified in EXHIBIT A) shall control. 20. THIRD PARTIES. The parties hereto do not intend to benefit any third parties and this Agreement shall not be construed to confer any such benefit. 21. HEADINGS. The headings throughout the Agreement are for reference purposes only, and the words contained therein shall in no way be held to explain, modify, amplify or aid in the interpretation, construction or meaning of the provisions of this Agreement. 22. SPECIAL PROVISIONS. Additional or modifying provisions set forth in the attached EXHIBIT A are incorporated herein by reference. 23. SEVERABILITY. In the event any of the provisions of this Agreement are held by a court of competent jurisdiction to be contrary to any state or federal law, the remaining provisions of this Agreement will remain in full force and effect. 24. ENTIRE AGREEMENT. This Agreement, which may be executed in a number of counterparts, each of which shall be deemed an original, constitutes the entire agreement and understanding between the parties, and supersedes all prior agreements and understandings with respect to the subject matter hereof. Page 26 of 26 Revised: 12/31/20 LMR BID INQUIRIES: BID DUE DATE: All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor’s disclosure or distribution of bids other than to DAS, Bureau of Purchase and Property may be grounds for disqualification. TERMS OF SUBMISSION: All material received in response to this bid shall become the property of the State and shall not be returned to the Vendor. Regardless of the Vendors selected, the State reserves the right to use any information presented in a bid response. The co... NOTIFICATION AND AWARD OF CONTRACT(S): LIABILITY: The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work performed prior to contract issuance. 1. Administrative Rules, Policies, Regulations and Policy and Procedure Directives: 2. Prison Rape Elimination Act (PREA) of 2003: AGREEMENT SECTION I FMS ROCHESTER SECTION I - DEPARTMENT OF MILITARY AFFAIRS AND VETERAN SERVICES Qty Type/Description Model # Serial # Filter Type and Size Location of Equip Facility Contact Name & Phone Maintenance Classification FMS ROCHESTER 1 Lochinvar Knight WHN399 N/A Boiler Room Paul Annis 225-1357; Michael Jean 225-1304 Heating System 1 Lochinvar Knight WHN399 N/A Boiler Room Paul Annis 225-1357; Michael Jean 225-1304 Heating System 1 Lochinvar Knight WHN399 N/A Boiler Room Paul Annis 225-1357; Michael Jean 225-1304 Water heater 1 DHW storage tank 66 Gallon N/A Boiler Room Paul Annis 225-1357; Michael Jean 225-1304 Hot Water System 1 Hydronic expansion tank B&G B300 N/A Boiler Room Paul Annis 225-1357; Michael Jean 225-1304 Hot Water System 1 Mixing valve Symmons model 7-900   N/A Boiler Room Paul Annis 225-1357; Michael Jean 225-1304 Hot Water System 2 Pumps B&G DC 3X System Pumps N/A Boiler Room Paul Annis 225-1357; Michael Jean 225-1310 System Pumps 5 Pumps B&G DC-3X N/A Boiler Room Paul Annis 225-1357; Michael Jean 225-1304 System Pumps 1 Pumps B&G NBF-36 N/A Boiler Room Paul Annis 225-1357; Michael Jean 225-1304 Domestic Recirc 1 ERV Renewaire Model HE1.5IN Serial C188633C       (2) 14x20x2 and (2) 16x20x2 mezzanine of room 107 Paul Annis 225-1357; Michael Jean 225-1304 Ventilation 1 Air Handler Trane climate changer CSAA012VAL00 Serial K18A06382       (9) 16x20x2 standard filters and (9) 16x20x4 Merv 14 filters mezzanine of room 107 Paul Annis 225-1357; Michael Jean 225-1304 HVAC 1 Trane Condenser RAUJC204BC13A0DF0001 C18A00447 NA Ground back of bldg. Paul Annis 225-1357; Michael Jean 225-1304 HVAC 1 EF1 – Greenheck wall vent Wall Vent Paul Annis 225-1357; Michael Jean 225-1304 Ventilation 1 EF2 – Greenheck  BSQ-240HP-20-X ceiling of boiler room Paul Annis 225-1357; Michael Jean 225-1304 Ventilation 1 EF3 – Greenheck   MSQ-99-V6-7-X  mezzanine over truck bays Paul Annis 225-1357; Michael Jean 225-1304 Ventilation 1 EF4 – Greenheck   USF-330-10-BI-75X   (2) A73 blower belts   mezzanine over truck bays Paul Annis 225-1357; Michael Jean 225-1304 Ventilation 11 EF5 – Greenheck   MSQ-99-V6-7-X  mezzanine over truck bays Paul Annis 225-1357; Michael Jean 225-1304 Ventilation 1 EF6 – Greenheck   painted over   mezzanine over truck bays Paul Annis 225-1357; Michael Jean 225-1304 Ventilation 1 EF7 – Greenheck   MSQ-99-V6-7-X  mezzanine over truck bays Paul Annis 225-1357; Michael Jean 225-1304 Ventilation 1 Make Up Air Unit Reznor Preeva. Model SHH-350E (4) 20x20x2 and (2) 16x20x2 A52 blower belt mezzanine over truck bays Paul Annis 225-1357; Michael Jean 225-1304 Ventilation 7 Trane hydronic heaters Rooms 110, 125, 126, 128, 129, room boiler room, fire pump room Paul Annis 225-1357; Michael Jean 225-1304 Heat System 1 Cab heaters Located in side entryway Paul Annis 225-1357; Michael Jean 225-1304 Heat System 2 Tube heaters Gas fired mounted in ceiling of truckbay Paul Annis 225-1357; Michael Jean 225-1304 Heat System 9 VAV's Rooms 103, 107, 109, 113, 114, 117, 119, and both hallways Paul Annis 225-1357; Michael Jean 225-1304 HVAC 1 Daikin Mini Split Evaporator is in the IT room and the condenser is mounted on the wall beside the side door entryway Paul Annis 225-1357; Michael Jean 225-1304 HVAC 6 Vehicle exhaust fans Car-Mon  model BCI-15AO overhead of each truck bay Paul Annis 225-1357; Michael Jean 225-1304 Ventilation 1 BAS Control System Paul Annis 225-1357; Michael Jean 225-1304 Building Automation 1 Will need lift for garage and 12' ladders for VAV's Paul Annis 225-1357; Michael Jean 225-1304 SECTION II NHDOC SECTION II: DEPARTMENT OF CORRECTIONS Address Town County Qty Type/Description Make/Model # Serial # Location of Equip Subset Location Facility Contact Name & Phone NORTHERN NH CORRECTIONAL FACILITY (NNHCF) 138 East Milan Rd Berlin Coos 6 Air Handler Unit - A1 Steam Heat 460V 25HP Motor Trane Joe Bachofer 752-0455 138 East Milan Rd Berlin Coos 6 Air Handler Unit - A2 Steam Heat 460V 1.5HP Motor Trane Joe Bachofer 752-0455 138 East Milan Rd Berlin Coos 5 Air Handler Unit - B1 Steam Heat 460V 10HP Motor Trane Joe Bachofer 752-0455 138 East Milan Rd Berlin Coos 4 Air Handler Unit - B2 Steam Heat 460V 15HP Motor Trane Joe Bachofer 752-0455 138 East Milan Rd Berlin Coos 9 Air Handler Unit - B3 Steam Heat 460V 20HP Motor Trane Joe Bachofer 752-0455 138 East Milan Rd Berlin Coos 8 Air Handler Unit - A1 Steam Heat 460V 25HP Motor, 5 HP Return Motor, A/C Trane for CP3 only Trane Trane Heat Wheel Joe Bachofer 752-0455 138 East Milan Rd Berlin Coos 4 Air Handler Unit - C1 Steam Heat 460V 25HP Motor Trane Joe Bachofer 752-0455 138 East Milan Rd Berlin Coos 2 Air Handler Unit - C2 Steam Heat 460V 25HP Motor Trane Joe Bachofer 752-0455 138 East Milan Rd Berlin Coos 5 Air Handler Unit - C3 Steam Heat 460V 25HP Motor Trane Joe Bachofer 752-0455 138 East Milan Rd Berlin Coos 3 Air Handler Unit - C4 Steam Heat 460V 25HP Motor Trane Joe Bachofer 752-0455 138 East Milan Rd Berlin Coos 5 Air Handler Unit - C5 Steam Heat 460V 25HP Motor Trane Joe Bachofer 752-0455 138 East Milan Rd Berlin Coos 5 Air Handler Unit - C6 Steam Heat