Library Website Build

Project Title Library Website Build Invitation # 2023-12 Bid Posting Date 08/01/2022 10:01 AM (MST) Project Stage Bidding Bid Due Date 09/08/2022 3:00 PM (MST) Response Format Electronic Project Type RFP (Request for Proposal) Response Types Response File Type of Award Lump Sum Categories 20400 - Computer Hardware And Peripherals For Microcomputers 20500 - Computers, Hardware, Software 20600 - Computer Hardware And Peripherals For Mini And Main Frame Computers 20700 - Computer Accessories And Supplies 20800 - Computer Software For Microcomputers (Preprogrammed) 20900 - Computer Software For Mini And Mainframe Computers (Preprogrammed) 90728 - Communications Systems; Tv; Microwave; Telephone; Computer 91828 - Computer Hardware Consulting 91829 - Computer Software Consulting 92000 - Data Processing, Computer, Programming, And Software Services 93900 - Equipment Maintenance And Repair Services For Computers, Office, Photographic, And Radio/Television Equipment 95823 - Computer Management

Services License Requirements Department Purchasing Address 211 W. Aspen Ave. City Hall, 2nd Floor, Mngmt Srvs Flagstaff, Arizona County Coconino Bid Valid Liquidated Damages Estimated Bid Value Start/Delivery Date Project Duration Bid Bond Bid Bond 0.00% Payment Bond 0.00% Performance Bond 0.00% Pre-Bid Meeting Information Pre-Bid Meeting No Online Q&A Online Q&A No Contact Information Contact Info Brian Eilerts 928-213-2275 brian.eilerts@flagstaffaz.gov Bids to Owner's Agent Description Scope of Services BACKGROUND AND SCOPE OF WORK BACKGROUND: The Library District is seeking proposals from qualified Proposers to develop an aesthetic, engaging and user-friendly website that is easy to manage. The purpose of the Library District website is to provide simple and intuitive electronic access to information and services for City and County residents, and tourists. The Library District website will incorporate a responsive user interface that works well regardless of device. Other Library District website features will include pages that will share information including Library District locations, e-material and online resource access, social media access, Library District policies, online calendar of events, statewide database access and more. The website should be photo rich to highlight services and programs. It must be designed per the Web Content Accessibility Guidelines (WCAG) 2.0 A/AA and tested to confirm accessibility using the Wave Web Accessible Evaluation Tool or other similar tool (“ADA Regulations”). Some website pages may have video integration. Library District catalog integration and the ability to search and index materials is also necessary. During the development process, the Proposer must provide “on-boarding” for the Library District staff to understand the workings of the Library District website. The Library District website must be user-friendly to allow Library District staff members to edit the photos to match upcoming programs and events. At the end of the project, the Library District will own all content and graphics used in the creation of the website. SCOPE OF WORK: The budget for this project is not to exceed $45,000.00. The scope of work entails developing a new website which is responsive to all devices, intuitive and easy to navigate, content rich and visually appealing. Additionally, the website must comply with ADA Regulations and include accessibility features built-in. All migration needed to accomplish data transfer from the current Library District website pages at www.flagstaffpubliclibrary.org, will be the primary responsibility of the selected Proposer. The goal is a more intuitive and flowing presentation of information with rich use of graphics, links, video and copy that engage visitors with constantly changing Library District resources and programs, gives up-to-date information about library services and access, allows for easy meeting room and online calendar integration, social media and Library District catalog integration, and other pertinent Library District information. The Library District has identified other library websites that provide examples of the website design the City seeks: https://library.loudoun.gov/ www.nypl.org/ www.spl.org/ www.mesalibrary.org www.phoenixpubliclibrary.org With these examples of the desired goal, evaluation scoring will fall heavily on experience and capabilities to deliver sophistication and simplicity at the same time. Quality of prior work, budget, management and timeline and suitability will also score highly DETAILED SCOPE AND PURPOSE: The scope of this project includes creating a Library District website that replaces the current Library District website (flagstaffpubliclibrary.org). The Library District website must be filtered by location and be duplicated for the following online locations: • Downtown Library, flagstaffpubliclibrary.org • East Flagstaff Community Library, flagstaffpubliclibrary.org • Grand Canyon Community library, grandcanyoncommunitylibrary.org • Tuba City Community Library, tubacitypubliclibrary.org • Forest Lakes Community Library, forestlakescommunitylibrary.org • Williams Public library, williamspubliclibrary.org • Fredonia Public library, fredoniapubliclibraryaz.org The Proposer must be able to manage all website planning and interface design production. The Library District website must include a solution that allows Library District staff to quickly, easily and cost-effectively update content and mod Other Details Notes Electronic Submissions Only Special Notices Local Programs & Policies Place eBid