S--Machias NATL CEM | Grounds Maintenance Services Contract Solicitation # 36C78620Q0059 Provide complete GROUNDS MAINT SERVICES http://www.vendorportals.ecms.v...

GENERAL INFORMATION:
Document Type: Combined Synopsis Solicitation
Solicitation Number: 36C78620Q0059
Post Date: 01/16/2020
Original Response Date: 01/29/2020 at 1300 EST
Applicable NAICS: 561730
Classification Code: S208
Set Aside Type: SDVOSB/Small Business
Period of Performance: Base Period: 02/14/2020 09/30/2020

Issuing Contracting Office: Department of Veterans Affairs
National Cemetery Administration, Contract Services
18434 Joplin Road Bldg. One
Triangle, VA 22172

Place of Performance: Machias National Cemetery
1802 Harrington Rd.
Jonesboro, ME 04648

Attachments:

A - Gravesite and Interment Diagram
B - Upright Headstone Installation Details for Turf
C Plan View Upright Headstone Burial Section Layout and Realignment
D Elevation View Upright Headstone Burial Section Vertical Alignment

This is a combined synopsis/solicitation for commercial items

prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation may not be issued. This solicitation is issued as a Request for Quotation (RFQ).

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) June 19, 2019.

SOLICITATION NOTICE OF BEST VALUE SIMPLIFIED ACQUISITION PROCEDURES AND EVALUATIONS

This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127.

EVALUATION IAW FAR 13.106 SIMPLIFIED ACQUISITION PROCUDURS INCLUDING SMALL BUSINESS CONCERNS: This solicitation is being issued as a best value evaluation for SDVOSB concerns, IAW FAR Part 13 evaluation for SDVOSB concerns participants having priority. The award may be made without discussions. If award cannot be made, the solicitation will be cancelled, and the requirement resolicited.

B.1 CONTRACT ADMINISTRATION DATA

CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals:
a. CONTRACTOR:
b. GOVERNMENT:

Contracting Officer 36C786
Department of Veterans Affairs
NCA Contracting Service
18434 Joplin Rd
Triangle, VA 22172

CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:
[X]
52.232-33, Payment by Electronic Funds Transfer System For Award Management



3. INVOICES: Invoices shall be submitted in arrears:
Other [X] monthly after acceptance by Government
4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.
http://www.tungsten-network.com/customer-campaigns/veterans-affairs/
5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO
DATE




6. CONTENTS OF INVOICE:
Contractor Information (Name, Complete Address, Telephone Number, Taxpayer Identification Number)
Date of Invoice
Date of Period of Invoice Performance
Invoice Number
Obligation/Invoice Number (Only one purchase order may be included on each invoice submitted)
Cemetery Name
Unit Cost
Total Invoice Amount
Service/Item(s) provided

6. SOLICITATIONS:

Failure to submit all required documentation as required may result in your submission being determined non-responsive and removed from further consideration.
8. MISSING PAGES:
It is the responsibility of the offeror to examine this solicitation to verify that he or she has received all pages. In addition, in compiling this package, some pages may have been duplicated. If the offeror feels that pages are missing or duplicated, the offeror is encouraged to contact the Contracting Officer at the telephone number shown in Block 7B, Standard Form 1442, Solicitation / Contract / Order for Commercial Items.
9. TIME OF DELIVERY:
Work is to be performed Monday through Friday, 8:00 a.m. 4:30 p.m., except Federal Holidays.
10. POST AWARD CONFERENCE:
Prior to commencement of work, contract awardee and a representative of all subcontractors are required to attend a post award conference with Contracting Officer s Representative and Contracting Officer/Specialist to assure that all parties understand all contractual obligations and the role that each party serves.




11. GOVERNMENT HOLIDAYS:
Holidays observed by the Federal Government:

New Year's Day - 1 January
Martin Luther King's Birthday - Third Monday in January
President's Day - Third Monday in February
Memorial Day - Last Monday in May
Independence Day - 4 July
Labor Day - First Monday in September
Columbus Day - Second Monday in October
Veterans Day - 11 November
Thanksgiving Day - 4th Thursday in November
Christmas Day - 25 December

If a holiday falls on Sunday, the following Monday will be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a national holiday.
The applicable North American Industrial Classification System (NAICS) code for this procurement is 561730, with a business size standard of $7.5 million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of IDIQ Firm-Fixed Priced Requirements Contract.

Scope: The contractor shall be responsible for providing complete grounds maintenance services and headstone raise & realign at Machias National Cemetery, and Overseen by Massachusetts National Cemetery.

PRICE SCHEDULE: The Contractor shall furnish all labor, supervision, equipment, materials and supplies necessary to provide complete grounds maintenance services at the Maine Rural Initiative (Machias) National Cemetery located - 1802 Harrington Road, Jonesboro, ME 04648.

POST AWARD CONFERENCE: Prior to commencement of work, contract awardee is required to make an appointment for a conference with the COR and/or Contracting Officer COR to assure that all parties understand all contractual obligations and the role that each party serves.

SITE VISIT: Offerors or quoters are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect a one or all sites constitute grounds for a claim after contract award. A pre-bid site visit will be held on 01-23-2020. At National Cemetery Administration staff will not be available on site at any other time. If you plan to conduct a site visit / inspection of the Machias National Cemetery, YOU MUST CONTACT one of the following personnel to schedule arrangements:

Mr. Richard Wallace Director, MASS NATL CEM
PH: 508-563-7113,EXT. 103 EMAIL; Richard.Wallace1@va.gov

Mr. Tim O Connor, COR & Foreman PH: 508-563-7113
EMAIL: Timothy.O'Connor3@va.gov

The Machias National Cemetery is located at 1802 Harrington Road, Jonesboro, ME 04648. The Cemetery is composed of 3 developed acres. The Cemetery contains the remains of veterans, spouses and dependent children whose graves are identified by upright headstones and columbarium niche covers.

Under this effort, the successful contractor shall be responsible for full management of the Cemetery operations and maintenance as described herein. The Contractor shall submit a detailed performance plan to indicate how the Contractor plans to meet the goals of the Cemetery (for example, performance schedule, interments, frequency of mowing, turf maintenance, irrigation system maintenance, weed eating, blade edging, trimming, plant and tree maintenance, etc.) to the COR and Director for approval.

The Contractor will be responsible for:

Providing all grounds maintenance and interment services including, but not limited to: maintenance of grounds, regular mowing, weed eating, blade edging, trimming, removal of leaves and debris, sweeping or blowing off roads and sidewalks, and trash removal. Services required include:

Turf Maintenance: Proper turf fertilization & weed control, establishment of new turf on gravesites with sod.

Trimming turf around all headstones to the recommended height.

Irrigation system regular maintenance and operation; Plant and tree maintenance, to include mulch beds;

Initial and replacement headstone setting and niche cover setting;
Maintenance of gravesites headstones and re-establishment of turf;

Headstone cleaning and raise and realignment maintenance; Sunken grave repair. Grave excavation and backfilling, interments, and disinterment (casketed and cremains) and re-establishment of turf; Spoils Removal

Snow and ice removal. Placement of flags at gravesites for Memorial Day Services, set up of Avenue of Flags. Provide all tools (to include casket cart and lowering device), vehicles, sod etc. to perform the required duties.

Provide a safe working environment for contractor, as well as, Cemetery staff. Shall reference back to and follow the NCA National Shrine Standards and a copy will be provided by COR.


All services described in the Work Statement, including technical specifications, schedules, addenda, clauses, terms and conditions of the contract shall form the complete scope of work. The period of performance is from date of award through September 30, 2020, with four (4) one-year renewal options. Note Since this is a new cemetery and it is currently under construction, there is an anticipated need for the services in this SOW for some time in the fall of 2019. However, this is subject to change based on the construction and any other unforeseen circumstances.






B.2 PRICE SCHEDULE
Machias National Cemetery Base Year Period: From Date of Award through September 30, 2020
CLIN
Description
Est. Qty
Unit
Unit Cost
Total Cost
grounds maintenance services
0001
General, on-going and recurring cemetery Grounds Maintenance Services to include the following:
Weekly mowing & removal of debris /grass clippings.
Weekly trimming of headstones, trees, curbs and fence lines and around any other structures required.
Sweeping and/or blowing-off of roads, driveways, parking areas and walkways.
Leaf Removal Including Fall Leaf Removal.
Daily policing of cemetery grounds to include collection & removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles.
Spoils Removal
Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas.
Raising & Lowering of U.S. Flag for scheduled Funeral Services.
Apply sod to all newly dug graves & reopeners
Refill Sunken Graves
Tree & Shrub Pruning as required
Maintain Irrigation system in an operable condition, including an annual startup of the system, proper adjustment of sprinkler heads and an annual winterization / shutdown of the system
12
MO
$ _________
$ ___________

Interment Services
0002
Grave Excavation & Backfilling: Casketed remains (first interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
14
Ea.
$ __________
$ ____________
0003
Grave Excavation & Backfilling: Casketed remains (second interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
2
Ea.
$ __________
$ ____________
0004
Grave Excavation & Backfilling: Casketed remains (first interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
40
Ea.
$ __________
$ ____________
0005
Grave Excavation & Backfilling: Casketed remains (second interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
2
Ea.
$ __________
$ ____________
0006
Grave Excavation & Backfilling: In Ground Cremains (first interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
30
Ea.
$ __________
$ ____________
0007
Grave Excavation & Backfilling: In Ground Cremains (second interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
2
Ea.
$ __________
$ ____________
0008
Columbarium (first interment). Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
30
Ea.
$ __________
$ ____________
0009
Columbarium (second interment) Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
2
Ea.
$ __________
$ ____________
0010
Interment shelter - daily set-up, take down and cleaning, snow removal, including complete cleaning of shelter (interior and exterior). Cleaning of shelters as required between committal services daily. Pest control as required.
135
Ea.
$ __________
$ ____________

Headstone Maintenance
0011
Clean Upright Headstones before Memorial Day & Veterans Day
135
Ea.
$ __________
$ ____________
0012
Set & Align New-Initial and New-Replacement Upright Headstones
90
Ea.
$ __________
$ ____________
0013
Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones
5
Ea.
$ __________
$ ____________
0014
Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.
N/A
Ea.
$ __________
$ ____________
0015
Bump & Run: Realign headstones that have shifted out of alignment.
N/A
Ea.
$ __________
$ ____________
0016
Unloading of Headstones
90
Ea.
$ __________
$ ____________

Turf Fertilization & Weed Control
0017
Turf Application #1 Turf Application #1 (October 1st 5th) -- Post emergent broad leaf weed control to include dandelion, plantain, chickweed, clover & other common broadleaf weeds. Applied in liquid form to the entire turf acreage using an appropriate broadleaf herbicide.
1
Job
$__________
$___________
0018
Turf Application #2 (October 10th-15th)
Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.
1
Job
$__________
$___________
0019
Turf Application #3 (Applied in spring at optimum time for pre-emergent crabgrass / weed grass control) - Pre-emergent control for annual weed grasses such as crabgrass, goose grass and barnyard grass and post emergent control of broadleaf weeds such as dandelion, clover, plantain & spurge applied in liquid form.
1
Job
$__________
$___________
0020
Turf Application #4 (Applied approximately 4-5 weeks after application #3) Second Post emergent control for crabgrass / weed grasses and broadleaf weeds applied in liquid form to entire turf acreage.
1
Job
$__________
$___________
0021
Turf Application #5 (June 1st - 5th)
Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.
1
Job
$__________
$___________
0022
Turf Application #6 (August 5th 10th) - This application will be a treatment for the post emergent control of crabgrass and other weed grasses and yellow / purple nut sedge (sedge grasses) applied in liquid form.
1
Job
$__________
$__________
0023
Turf Application #7 (September 1st-5th)
Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.
1
Job
$__________
$___________

aeration, Over-seeding & SEEDING OF NEW OR REFILLED GRAVES
0024
Aerate Cemetery (September) / Done in conjunction with turf application #7
1
Job
$ __________
$ ____________
0025
Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8
1
Job
$ __________
$ ____________

Tree, Shrub & Planting Bed Maintenance
0026
Pre-Emergent Weed Application in Planting Beds & Tree Rings
1
Job
$ __________
$ ____________
0027
Edge & Mulch All Cemetery Planting Beds & Tree Rings -
1
Job
$ __________
$ ____________

Memorial / Veterans Day Ceremonies
0028
Support Services for Memorial Day, Veteran s Day, Wreaths Across America, and other weekend special events as needed. Manpower and equipment for high priority events and services at the cemetery. Includes flag placement.

3
Job
$ __________
$ ____________
0029
Support Services for weekend or holiday burials as per NCA s Standardized Burial Schedule for Federal Holidays, as required. This includes Active Duty KIA interments scheduled on a weekend.

2
Ea.
$ __________
$ ____________

On-Call / Emergency Storm Damage & Stump Removal
0030
Hourly Rate for On-call / emergency storm damage cleanup & stump removal services (See Section A.6)
50
Hr.
$ __________
$ ____________
BASE YEAR
Total Estimated Cost:
$ ____________



Machias National Cemetery Option Year I: October 1, 2020 through September 30, 2021
CLIN
Description
Est. Qty
Unit
Unit Cost
Total Cost
grounds maintenance services
0101
General, on-going and recurring cemetery Grounds Maintenance Services to include the following:
Weekly mowing & removal of debris /grass clippings.
Weekly trimming of headstones, trees, curbs and fence lines and around any other structures required.
Sweeping and/or blowing-off of roads, driveways, parking areas and walkways.
Leaf Removal Including Fall Leaf Removal.
Daily policing of cemetery grounds to include collection & removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles.
Spoils Removal
Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas.
Raising & Lowering of U.S. Flag for scheduled Funeral Services.
Apply sod to all newly dug graves & reopeners
Refill Sunken Graves
Tree & Shrub Pruning as required
Maintain Irrigation system in an operable condition, including an annual startup of the system, proper adjustment of sprinkler heads and an annual winterization / shutdown of the system
12
MO
$ _________
$ ___________



Interment Services
0102
Grave Excavation & Backfilling: Casketed remains (first interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
14
Ea.
$ __________
$ ____________
0103
Grave Excavation & Backfilling: Casketed remains (second interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
2
Ea.
$ __________
$ ____________
0104
Grave Excavation & Backfilling: Casketed remains (first interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
40
Ea.
$ __________
$ ____________
0105
Grave Excavation & Backfilling: Casketed remains (second interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
2
Ea.
$ __________
$ ____________
0106
Grave Excavation & Backfilling: In Ground Cremains (first interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
30
Ea.
$ __________
$ ____________
0107
Grave Excavation & Backfilling: In Ground Cremains (second interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
2
Ea.
$ __________
$ ____________
0108
Columbarium (first interment). Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
30
Ea.
$ __________
$ ____________
0109
Columbarium (second interment) Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
2
Ea.
$ __________
$ ____________
0110
Interment shelter - daily set-up, take down and cleaning, snow removal, including complete cleaning of shelter (interior and exterior). Cleaning of shelters as required between committal services daily. Pest control as required.
135
Ea.
$ __________
$ ____________

Headstone Maintenance
0111
Clean Upright Headstones before Memorial Day & Veterans Day
250
Ea.
$ __________
$ ____________
0112
Set & Align New-Initial and New-Replacement Upright Headstones
90
Ea.
$ __________
$ ____________
0113
Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones
5
Ea.
$ __________
$ ____________
0114
Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.
N/A
Ea.
$ __________
$ ____________
0115
Bump & Run: Realign headstones that have shifted out of alignment.
N/A
Ea.
$ __________
$ ____________
0116
Unloading of Headstones
90
Ea.
$ __________
$ ____________

Turf Fertilization & Weed Control
0117
Turf Application #1 Turf Application #1 (October 1st 5th) -- Post emergent broad leaf weed control to include dandelion, plantain, chickweed, clover & other common broadleaf weeds. Applied in liquid form to the entire turf acreage using an appropriate broadleaf herbicide.
1
Job
$__________
$___________
0118
Turf Application #2 (October 10th-15th)
Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.
1
Job
$__________
$___________
0119
Turf Application #3 (Applied in spring at optimum time for pre-emergent crabgrass / weed grass control) - Pre-emergent control for annual weed grasses such as crabgrass, goose grass and barnyard grass and post emergent control of broadleaf weeds such as dandelion, clover, plantain & spurge applied in liquid form.
1
Job
$__________
$___________
0120
Turf Application #4 (Applied approximately 4-5 weeks after application #3) Second Post emergent control for crabgrass / weed grasses and broadleaf weeds applied in liquid form to entire turf acreage.
1
Job
$__________
$___________
0121
Turf Application #5 (June 1st - 5th)
Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.
1
Job
$__________
$___________
0122
Turf Application #6 (August 5th 10th) - This application will be a treatment for the post emergent control of crabgrass and other weed grasses and yellow / purple nut sedge (sedge grasses) applied in liquid form.
1
Job
$__________
$__________
0123
Turf Application #7 (September 1st-5th)
Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.
1
Job
$__________
$___________

aeration, Over-seeding & SEEDING OF NEW OR REFILLED GRAVES
0124
Aerate Cemetery (September) / Done in conjunction with turf application #7
1
Job
$ __________
$ ____________
0125
Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8
1
Job
$ __________
$ ____________

Tree, Shrub & Planting Bed Maintenance
0126
Pre-Emergent Weed Application in Planting Beds & Tree Rings
1
Job
$ __________
$ ____________
0127
Edge & Mulch All Cemetery Planting Beds & Tree Rings -
1
Job
$ __________
$ ____________

Memorial / Veterans Day Ceremonies
0128
Support Services for Memorial Day, Veteran s Day, Wreaths Across America, and other weekend special events as needed. Manpower and equipment for high priority events and services at the cemetery. Includes flag placement.

1
Job
$ __________
$ ____________
0129
Support Services for weekend or holiday burials as per NCA s Standardized Burial Schedule for Federal Holidays, as required. This includes Active Duty KIA interments scheduled on a weekend.

1
Job
$ __________
$ ____________

On-Call / Emergency Storm Damage & Stump Removal
0130
Hourly Rate for On-call / emergency storm damage cleanup & stump removal services (See Section A.6)
50
Hr.
$ __________
$ ____________
OPTION YEAR I
Total Estimated Cost:
$ ____________





Machias National Cemetery Option Year II: October 1, 2021 through September 30, 2022
CLIN
Description
Est. Qty
Unit
Unit Cost
Total Cost
grounds maintenance services
0201
General, on-going and recurring cemetery Grounds Maintenance Services to include the following:
Weekly mowing & removal of debris /grass clippings.
Weekly trimming of headstones, trees, curbs and fence lines and around any other structures required.
Sweeping and/or blowing-off of roads, driveways, parking areas and walkways.
Leaf Removal Including Fall Leaf Removal.
Daily policing of cemetery grounds to include collection & removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles.
Spoils Removal
Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas.
Raising & Lowering of U.S. Flag for scheduled Funeral Services.
Apply sod to all newly dug graves & reopeners
Refill Sunken Graves
Tree & Shrub Pruning as required
Maintain Irrigation system in an operable condition, including an annual startup of the system, proper adjustment of sprinkler heads and an annual winterization / shutdown of the system
12
MO
$ _________
$ ___________

Interment Services
0202
Grave Excavation & Backfilling: Casketed remains (first interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
10
Ea.
$ __________
$ ____________
0203
Grave Excavation & Backfilling: Casketed remains (second interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
2
Ea.
$ __________
$ ____________
0204
Grave Excavation & Backfilling: Casketed remains (first interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
40
Ea.
$ __________
$ ____________
0205
Grave Excavation & Backfilling: Casketed remains (second interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
2
Ea.
$ __________
$ ____________
0206
Grave Excavation & Backfilling: In Ground Cremains (first interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
30
Ea.
$ __________
$ ____________
0207
Grave Excavation & Backfilling: In Ground Cremains (second interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
2
Ea.
$ __________
$ ____________
0208
Columbarium (first interment). Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
35
Ea.
$ __________
$ ____________
0209
Columbarium (second interment) Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
5
Ea.
$ __________
$ ____________
0210
Interment shelter - daily set-up, take down and cleaning, snow removal, including complete cleaning of shelter (interior and exterior). Cleaning of shelters as required between committal services daily. Pest control as required.
130
Ea.
$ __________
$ ____________

Headstone Maintenance
0211
Clean Upright Headstones before Memorial Day & Veterans Day
350
Ea.
$ __________
$ ____________
0212
Set & Align New-Initial and New-Replacement Upright Headstones
90
Ea.
$ __________
$ ____________
0213
Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones
5
Ea.
$ __________
$ ____________
0214
Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.
N/A
Ea.
$ __________
$ ____________
0215
Bump & Run: Realign headstones that have shifted out of alignment.
350
Ea.
$ __________
$ ____________
0216
Unloading of Headstones
90
Ea.
$ __________
$ ____________

Turf Fertilization & Weed Control
0217
Turf Application #1 Turf Application #1 (October 1st 5th) -- Post emergent broad leaf weed control to include dandelion, plantain, chickweed, clover & other common broadleaf weeds. Applied in liquid form to the entire turf acreage using an appropriate broadleaf herbicide.
1
Job
$__________
$___________
0218
Turf Application #2 (October 10th-15th) Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.

1
Job
$__________
$___________
0219
Turf Application #3 (Applied in spring at optimum time for pre-emergent crabgrass / weed grass control) - Pre-emergent control for annual weed grasses such as crabgrass, goose grass and barnyard grass and post emergent control of broadleaf weeds such as dandelion, clover, plantain & spurge applied in liquid form.
1
Job
$__________
$___________
0220
Turf Application #4 (Applied approximately 4-5 weeks after application #3) Second Post emergent control for crabgrass / weed grasses and broadleaf weeds applied in liquid form to entire turf acreage.
1
Job
$__________
$___________
0221
Turf Application #5 (June 1st - 5th)
Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.
1
Job
$__________
$___________
0222
Turf Application #6 (August 5th 10th) - This application will be a treatment for the post emergent control of crabgrass and other weed grasses and yellow / purple nut sedge (sedge grasses) applied in liquid form.
1
Job
$__________
$__________
0223
Turf Application #7 (September 1st-5th)
Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.
1
Job
$__________
$___________

aeration, Over-seeding & SEEDING OF NEW OR REFILLED GRAVES
0224
Aerate Cemetery (September) / Done in conjunction with turf application #7
1
Job
$ __________
$ ____________
0225
Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8
1
Job
$ __________
$ ____________

Tree, Shrub & Planting Bed Maintenance
0226
Pre-Emergent Weed Application in Planting Beds & Tree Rings
1
Job
$ __________
$ ____________
0227
Edge & Mulch All Cemetery Planting Beds & Tree Rings -
1
Job
$ __________
$ ____________

Memorial / Veterans Day Ceremonies
0228
Support Services for Memorial Day, Veteran s Day, Wreaths Across America, and other weekend special events as needed. Manpower and equipment for high priority events and services at the cemetery. Includes flag placement.

1
Job
$ __________
$ ____________
0229
Support Services for weekend or holiday burials as per NCA s Standardized Burial Schedule for Federal Holidays, as required. This includes Active Duty KIA interments scheduled on a weekend.

1
Job
$ __________
$ ____________

On-Call / Emergency Storm Damage & Stump Removal
0230
Hourly Rate for On-call / emergency storm damage cleanup & stump removal services (See Section A.6)
50
Hr.
$ __________
$ ____________
OPTION YEAR II
Total Estimated Cost:
$ ____________




















Machias National Cemetery Option Year III: October 1, 2022 through September 30, 2023
CLIN
Description
Est. Qty
Unit
Unit Cost
Total Cost
grounds maintenance services
0301
General, on-going and recurring cemetery Grounds Maintenance Services to include the following:
Weekly mowing & removal of debris /grass clippings.
Weekly trimming of headstones, trees, curbs and fence lines and around any other structures required.
Sweeping and/or blowing-off of roads, driveways, parking areas and walkways.
Leaf Removal Including Fall Leaf Removal.
Daily policing of cemetery grounds to include collection & removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles.
Spoils Removal
Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas.
Raising & Lowering of U.S. Flag for scheduled Funeral Services.
Apply sod to all newly dug graves & reopeners
Refill Sunken Graves Tree & Shrub Pruning as required
Maintain Irrigation system in an operable condition, including an annual startup of the system, proper adjustment of sprinkler heads and an annual winterization / shutdown of the system
12
MO
$ _________
$ ___________

Interment Services
0302
Grave Excavation & Backfilling: Casketed remains (first interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
10
Ea.
$ __________
$ ____________
0303
Grave Excavation & Backfilling: Casketed remains (second interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
5
Ea.
$ __________
$ ____________
0304
Grave Excavation & Backfilling: Casketed remains (first interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
40
Ea.
$ __________
$ ____________
0305
Grave Excavation & Backfilling: Casketed remains (second interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
5
Ea.
$ __________
$ ____________
0306
Grave Excavation & Backfilling: In Ground Cremains (first interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
30
Ea.
$ __________
$ ____________
0307
Grave Excavation & Backfilling: In Ground Cremains (second interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
5
Ea.
$ __________
$ ____________
0308
Columbarium (first interment). Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
30
Ea.
$ __________
$ ____________
0309
Columbarium (second interment) Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
5
Ea.
$ __________
$ ____________
0310
Interment shelter - daily set-up, take down and cleaning, snow removal, including complete cleaning of shelter (interior and exterior). Cleaning of shelters as required between committal services daily. Pest control as required.
130
Ea.
$ __________
$ ____________

Headstone Maintenance
0311
Clean Upright Headstones before Memorial Day & Veterans Day
450
Ea.
$ __________
$ ____________
0312
Set & Align New-Initial and New-Replacement Upright Headstones
90
Ea.
$ __________
$ ____________
0313
Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones
5
Ea.
$ __________
$ ____________
0314
Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.
N/A
Ea.
$ __________
$ ____________
0315
Bump & Run: Realign headstones that have shifted out of alignment.
450
Ea.
$ __________
$ ____________
0316
Unloading of Headstones
90
Ea.
$ __________
$ ____________

Turf Fertilization & Weed Control
0317
Turf Application #1 Turf Application #1 (October 1st 5th) -- Post emergent broad leaf weed control to include dandelion, plantain, chickweed, clover & other common broadleaf weeds. Applied in liquid form to the entire turf acreage using an appropriate broadleaf herbicide.
1
Job
$__________
$___________
0318
Turf Application #2 (October 10th-15th)
Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.
1
Job
$__________
$___________
0319
Turf Application #3 (Applied in spring at optimum time for pre-emergent crabgrass / weed grass control) - Pre-emergent control for annual weed grasses such as crabgrass, goose grass and barnyard grass and post emergent control of broadleaf weeds such as dandelion, clover, plantain & spurge applied in liquid form.
1
Job
$__________
$___________
0320
Turf Application #4 (Applied approximately 4-5 weeks after application #3) Second Post emergent control for crabgrass / weed grasses and broadleaf weeds applied in liquid form to entire turf acreage.
1
Job
$__________
$___________
0321
Turf Application #5 (June 1st - 5th)
Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.
1
Job
$__________
$___________
0322
Turf Application #6 (August 5th 10th) - This application will be a treatment for the post emergent control of crabgrass and other weed grasses and yellow / purple nut sedge (sedge grasses) applied in liquid form.
1
Job
$__________
$__________
0323
Turf Application #7 (September 1st-5th)
Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.
1
Job
$__________
$___________

aeration, Over-seeding & SEEDING OF NEW OR REFILLED GRAVES
0324
Aerate Cemetery (September) / Done in conjunction with turf application #7
1
Job
$ __________
$ ____________
0325
Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8
1
Job
$ __________
$ ____________

Tree, Shrub & Planting Bed Maintenance
0326
Pre-Emergent Weed Application in Planting Beds & Tree Rings
1
Job
$ __________
$ ____________
0327
Edge & Mulch All Cemetery Planting Beds & Tree Rings -
1
Job
$ __________
$ ____________

Memorial Day / Veterans Day Ceremonies
0328
Support Services for Memorial Day, Veteran s Day, Wreaths Across America, and other weekend special events as needed. Manpower and equipment for high priority events and services at the cemetery. Includes flag placement.

1
Job
$ __________
$ ____________
0329
Support Services for weekend or holiday burials as per NCA s Standardized Burial Schedule for Federal Holidays, as required. This includes Active Duty KIA interments scheduled on a weekend.

1
Job
$ __________
$ ____________

On-Call / Emergency Storm Damage & Stump Removal
0330
Hourly Rate for On-call / emergency storm damage cleanup & stump removal services (See Section A.6)
50
Hr.
$ __________
$ ____________
OPTION YEAR III
Total Estimated Cost:
$ ____________

















Machias National Cemetery Option Year IV: October 1, 2023 through September 30, 2024
CLIN
Description
Est. Qty
Unit
Unit Cost
Total Cost
grounds maintenance services
0401
General, on-going and recurring cemetery Grounds Maintenance Services to include the following:
Weekly mowing & removal of debris /grass clippings.
Weekly trimming of headstones, trees, curbs and fence lines and around any other structures required.
Sweeping and/or blowing-off of roads, driveways, parking areas and walkways.
Leaf Removal Including Fall Leaf Removal.
Daily policing of cemetery grounds to include collection & removal of leaves, small branches & twigs, debris / trash, floral arrangements, and emptying trash receptacles.
Spoils Removal
Snow & Ice Removal to Include Roadways, Sidewalks, Building Entrances, Driveways & Parking Areas.
Raising & Lowering of U.S. Flag for scheduled Funeral Services.
Apply sod to all newly dug graves & reopeners
Refill Sunken Graves
Tree & Shrub Pruning as required
Maintain Irrigation system in an operable condition, including an annual startup of the system, proper adjustment of sprinkler heads and an annual winterization / shutdown of the system
12
MO
$ _________
$ ___________





Interment Services
0402
Grave Excavation & Backfilling: Casketed remains (first interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
14
Ea.
$ __________
$ ____________
0403
Grave Excavation & Backfilling: Casketed remains (second interments / traditional). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
5
Ea.
$ __________
$ ____________
0404
Grave Excavation & Backfilling: Casketed remains (first interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
40
Ea.
$ __________
$ ____________
0405
Grave Excavation & Backfilling: Casketed remains (second interments / pre-placed crypts). Includes transportation of the casketed remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
5
Ea.
$ __________
$ ____________
0406
Grave Excavation & Backfilling: In Ground Cremains (first interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
30
Ea.
$ __________
$ ____________
0407
Grave Excavation & Backfilling: In Ground Cremains (second interment). Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the gravesite. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
5
Ea.
$ __________
$ ____________
0408
Columbarium (first interment). Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
30
Ea.
$ __________
$ ____________
0409
Columbarium (second interment) Niche removal, placement of urn and niche reinstall. Includes transportation of the cremated remains and floral arrangements from the vehicle to the interment shelter then to the columbarium. Tagging floral arrangement with grave number and completion of "chain of custody" documents.
5
Ea.
$ __________
$ ____________
0410
Interment shelter - daily set-up, take down and cleaning, snow removal, including complete cleaning of shelter (interior and exterior). Cleaning of shelters as required between committal services daily. Pest control as required.
125
Ea.
$ __________
$ ____________

Headstone Maintenance
0411
Clean Upright Headstones before Memorial Day & Veterans Day
550
Ea.
$ __________
$ ____________
0412
Set & Align New-Initial and New-Replacement Upright Headstones
90
Ea.
$ __________
$ ____________
0413
Remove, Break-up & Dispose of Unusable / Damaged / Replacement Upright Headstones
5
Ea.
$ __________
$ ____________
0414
Raise, Realign, Reset, Backfill & Clean existing standard Upright Headstones.
100
Ea.
$ __________
$ ____________
0415
Bump & Run: Realign headstones that have shifted out of alignment.
450
Ea.
$ __________
$ ____________
0416
Unloading of Headstones
90
Ea.
$ __________
$ ____________

Turf Fertilization & Weed Control
0417
Turf Application #1 Turf Application #1 (October 1st 5th) -- Post emergent broad leaf weed control to include dandelion, plantain, chickweed, clover & other common broadleaf weeds. Applied in liquid form to the entire turf acreage using an appropriate broadleaf herbicide.
1
Job
$__________
$___________
0418
Turf Application #2 (October 10th-15th)
Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 5 lbs. of total fertilizer per 1000 sq. ft.
1
Job
$__________
$___________
0419
Turf Application #3 (Applied in spring at optimum time for pre-emergent crabgrass / weed grass control) - Pre-emergent control for annual weed grasses such as crabgrass, goose grass and barnyard grass and post emergent control of broadleaf weeds such as dandelion, clover, plantain & spurge applied in liquid form.
1
Job
$__________
$___________
0420
Turf Application #4 (Applied approximately 4-5 weeks after application #3) Second Post emergent control for crabgrass / weed grasses and broadleaf weeds applied in liquid form to entire turf acreage.
1
Job
$__________
$___________
0421
Turf Application #5 (June 1st - 5th)
Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.
1
Job
$__________
$___________
0422
Turf Application #6 (August 5th 10th) - This application will be a treatment for the post emergent control of crabgrass and other weed grasses and yellow / purple nut sedge (sedge grasses) applied in liquid form.
1
Job
$__________
$__________
0423
Turf Application #7 (September 1st-5th)
Granular turf fertilization using a fertilizer with a 25-5-10 NPK ratio with a minimum 50% slow release SCU (sulfur coated urea). Fertilizer will be applied to the entire turf acreage at a rate of 4 lbs. of total fertilizer per 1000 sq. ft.
1
Job
$__________
$___________

aeration, Over-seeding & SEEDING OF NEW OR REFILLED GRAVES
0424
Aerate Cemetery (September) / Done in conjunction with turf application #7
1
Job
$ __________
$ ____________
0425
Over-seed Entire Cemetery (September) / Done in conjunction with turf application #8
1
Job
$ __________
$ ____________

Tree, Shrub & Planting Bed Maintenance
0426
Pre-Emergent Weed Application in Planting Beds & Tree Rings
1
Job
$ __________
$ ____________
0427
Edge & Mulch All Cemetery Planting Beds & Tree Rings -
1
Job
$ __________
$ ____________

Memorial Day / Veterans Day Ceremonies
0428
Support Services for Memorial Day, Veteran s Day, Wreaths Across America, and other weekend special events as needed. Manpower and equipment for high priority events and services at the cemetery. Includes flag placement.

1
Job
$ __________
$ ____________
0429
Support Services for weekend or holiday burials as per NCA s Standardized Burial Schedule for Federal Holidays, as required. This includes Active Duty KIA interments scheduled on a weekend.

1
Job
$ __________
$ ____________

On-Call / Emergency Storm Damage & Stump Removal
0430
Hourly Rate for On-call / emergency storm damage cleanup & stump removal services (See Section A.6)
50
Hr.
$ __________
$ ____________
OPTION YEAR III
Total Estimated Cost:
$ ____________


SUMMARY GRAND TOTAL
BASE PERIOD: DATE OF AWARD 09-30-2020
$ _____________________________
OPTION YEARS ONE: 10-01-2020 09-30-2021
$ _____________________________
OPTION YEARS TWO: 10-01-2021 09-30-2022
$ _____________________________
OPTION YEARS THREE: 10-01-2022 09-30-2023
$ _____________________________
OPTION YEARS FOUR: 10-01-2023 09-30-2024
$ _____________________________
BASE PERIOD + ALL OPTION YEARS:
$ _____________________________

(End of Price Schedule)
Product Service Code:- S - UTILITIES AND HOUSEKEEPING
NAICS Code:- 561730 - Landscaping Services
Primary point of contact:- eric.washington@va.gov
CO: Mr. Eric D. Washington, Sr.  
ERIC.WASHINGTON@VA.GOV
Secondary point of contact:-