HISTORICAL PRESERVATION MEDIA PLAN

City of Park Ridge - CPD-24-02 Page 1 of 15 REQUEST FOR PROPOSAL HISTORIC PRESERVATION MEDIA PLAN AND OUTREACH CPD-24-02 The City of Park Ridge would like to receive proposals from well qualified firms to produce media and outreach material regarding the City’s Upcoming Historic Preservation Plan, per the specifications in this document. All sealed proposals should be mailed to: City of Park Ridge Finance Department – RFP #CPD-24-02 505 Butler Place, Park Ridge, IL 60068 Before: MARCH 28, 2024 at 10:00 am Proposals will be opened and vendor names will be read in public at that time. The proposals read at the opening are subject to review, scoring and verification by the City and its design consultants (if applicable). Proposal documents and specifications can be obtained at the City web site (www.parkridge.us) by registering under “Business Services”→ ”Bids & RFPs” or at the Finance Desk during regular business

hours at no cost. Proposals must be received in a sealed envelope marked with the Proposal name and number listed above. Proposals transmitted by fax or email will not be accepted. Any communication regarding this invitation between the date of issue and date of award is to be in writing and directed to the Procurement Officer listed below. Answers to questions submitted in writing may be distributed as an addendum to this Invitation to Proposal. Unauthorized contact with other City Employees is strictly forbidden. After the proposals are opened no proposer may communicate with the City about the contents of their proposal or any other proposal except in response to direct questions. Sincerely, Bruce Flowers City of Park Ridge Procurement Officer 847-318-7948 bflowers@parkridge.us ACTION DATE TIME Legal Notice Advertised MARCH 7, 2024 8:00am Questions Due In Writing to Procurement E-mail: bflowers@parkridge.us MARCH 12, 2024 4:30pm Final Answers Published (via Addendum if needed) MARCH 15, 2024 4:30pm Proposals Due by: MARCH 28, 2024 10:00AM Est. Approval by City Manager APRIL 2024 Est. Approval by City Council IF NEEDED, APRIL 2024 http://www.parkridge.us/ mailto:E-mail:%20bflowers@parkridge.us City of Park Ridge - CPD-24-02 Page 2 of 15 HISTORIC PRESERVATION PLAN MEDIA & OUTREACH SCOPE OF WORK PROJECT DESCRIPTION The purpose of this procurement is to create media materials and communication outreach for the City’s upcoming Historic Preservation Plan. The plan has been drafted (by in-house city planners) and is anticipated to be adopted by City Council in May. The project intent is to spread awareness of the plan as well as programs of the Historic Preservation Commission. The City desires materials that are more concise and more appropriate for public dissemination vs. a lengthy, traditional preservation plan document. Some examples include, but are not limited to, the creation of plan poster(s), a preservation planning webpage and related content, brochures/handouts, pass along cards, and digital content that could be used in social media posts. In addition to communication pieces, the City is also willing to consider publicity events to raise awareness of the City’s preservation planning programs as well as the adoption of the new preservation plan itself. An event and/or activity, may include, but are not limited to, celebration of/showcase landmarks, show-and-tell history, and/or walking tours. The City defers to proposers to offer ideas and best practices based on experience. The City encourages and welcomes “outside the box” ideas and proposals that will help achieve the goal of spreading awareness of the Preservation Plan and outreach for the Historic Preservation Commission. The City’s primary goal is communicating and raising awareness of the preservation planning programs and adoption of the new preservation plan but is open to recommendations, best practices, case studies, and unique proposals to achieve that goal. 1. Brainstorm/Identify/Create ways to raise awareness and perform outreach to the community about the Preservation Plan and Historic Preservation Commission programming. 2. Work with city staff to select which ideas for media/events/activities to pursue. 3. Produce the selected media/event material and submit to city staff as deliverables. DELIVERABLES Project Management:  Single point of contact  Bi-weekly work progress status reports  Project Timeline (preferred initial phase deliverables by May/June)  24-hour response to queries Meetings  In person kick-off with City personnel (orientation on draft plan and existing programming)  Virtual meeting with City personnel to review initial draft content creation  Virtual Meetings with City personnel as necessary  Attend one (1) Historic Preservation Commission (HPC) meeting to coordinate with City staff in presenting deliverables Media  Brainstorm forms of media and provide drafts/examples for staff to review  Create the poster(s), preservation planning webpage, brochures/handouts, pass along cards, and/or social media digital content that were selected with the guidance of city staff  Inclusion of communications plan and sequencing for proposed content (as appropriate) City of Park Ridge - CPD-24-02 Page 3 of 15 Event/Activities  The event or activity proposed, such as, but not limited to, a celebration of/showcase of local landmarks, an “historic” photo booth, History of Park Ridge Show-and-Tell, and/or a walking tour, the details of which should be carried out as presented to and approved by staff  Produce advertisement for the event/activity such as posters, flyers, and media posts to be shared across the City’s website and Facebook/Instagram  Clarification on consultant’s role in event operations vs. concept planning (i.e. event entirely operated by City personnel) SUBMISSION REQUIREMENTS Proposals must contain the following: 1. Scope of Work: Detail how firm will accomplish scope of work. 2. Qualifications: Provide a statement of your qualifications including related experiences. 3. Project Team: List names of key personnel, their responsibilities, and provide their resumes 4. References: List three clients for whom comparable services were performed including the name and contact information of their primary client representative. 5. Proposed Budget: Break down estimated costs by individual components of your firms proposed work plan. The City desires to expend less than $20,000 on the total project with this contract agreement. The project budget is established and fixed. 6. Timeline: Should include time frames of each component of work. The City desires all content creation work be completed by September 1, 2024. Activities and events may be proposed for autumn, if appropriate. EVALUATION CRITERIA Proposals will be evaluated by the City using the following criteria: 1. Qualifications and experience of the firm and individuals to be assigned to this project in providing requested services. 2. Specific plans or methodology to be used to perform the services. 3. References from other clients. 4. Quality of illustrative examples. 5. Proposed Lump Sum Fee. 6. All qualified submissions received by the deadline will be analyzed by the City according to the criteria outlined in this RFP. Failure to comply with the provisions of the RFP may cause a proposal to be rejected. CRITERIA WEIGHT Qualifications & Experience 20% Plans & Methodology to perform services 20% References 10% Quality of Samples 30% Proposed Lump Sum Fee 20% City of Park Ridge - CPD-24-02 Page 4 of 15 The City reserves the right to: (a) accept or reject any/or all submissions of proposals (b) to waive any irregularity, technicality, informality, or discrepancy in a proposal (c) accept any alternative submission of proposals presented, which in its opinion, would best serve the interests of the City (d) give full and proper evaluation of the Vendor or team presenting the proposal. The City shall be the sole judge of the proposals, and the resulting negotiated agreement that is in its best interest, and its decision shall be final. APPENDIX A: HISTORIC PRESERVATION PLAN – DRAFT, MARCH 2024 HISTORIC PRESERVATION PLAN Historic Preservation CommissionHistoric Preservation Commission 2 Table of Contents Executive Summary / Preface 1 Purpose of the Plan 2 Vision and Goals 2 Vision 2 Goals 3 Analysis 5 Inventory and Survey 5 Survey Program 6 Map of Current Landmarks 7 List of Current Landmarks 8 Neighborhoods and Streetscapes 9 City Planning, Zoning, and Administration 11 Action Plan 12 Programing and Recognition 12 Landmarks 12 Recognition 13 Intervention Methods 14 Park Ridge and the Current Approach 15 Moving Forward, Preserving the Past 17 APPENDIX A - Historical Resources 23 Acknowledgments The Historic Preservation Plan was created by direction of the Park Ridge City Council and is a cooperative effort between staff from the Community Preservation and Development Department and members of the Historic Preservation Commission. Mayor Marty Maloney City Council John J Moran Fred Sanchez Kelly Lawrence Harmony Harrington Joseph Steinfels Richard B. Biagi Mwende Lefler Gail A Wilkening (former) Charlie Melidosian (former) City Manager Joseph Gilmore Historic Preservation Commission (HPC) Joan Mattingly, Chair Barbara Christopher Aaron Holcomb Lauren Ibarra Ann Handley Margaret Rowe Paul Adlaf Department of Community Preservation and Development Drew Awsumb, Director Richard Peters, Planner City of Park Ridge Dept. of Community Preservation & Development 505 Butler Place Park Ridge, Illinois 60068 1 2 Executive Summary / Preface The Historic Preservation Plan (HPP) is document that states the vision, goals, and objectives of local preservation efforts. The topics contained within connect preservation efforts to other city-wide plans, emphasize the importance of the past, what is being done in the present, and preparing for the future. In a way this document may be viewed of as a mini comprehensive plan focused on preservation. The goals and objectives set forth in this document may be used as a measuring stick to monitor progress and overall success of preservation efforts. In order to ensure success, efforts must be coordinated, focused, deliberate, and mindful. There is a rich history in Park Ridge and this plan will help highlight and preserve it for generations to come. Purpose of the Plan Vision and Goals The word preservation implies action and effort. Various forces compete with preservation, and continual action and effort will be required to ensure it has a place at the metaphorical table where decisions are made. This is not to say that competing forces are inherently bad, or one is better than the other. Rather, unopposed these competing forces can put local history at the risk of being passed up, forgotten and ultimately lost. Identifying competing forces, their impacts are on preservation, and planning for them is crucial to the preservation process. This document will act as guide to ensure efforts are focused, deliberate, and mindful to help secure a place for preservation. Vision Making Park Ridge A Wonderful Place to live, visit, work, and experience includes the need to preserve its history. For many years to come Park Ridge will continue to be a vibrant, desirable City with a notable history that can be enjoyed and shared. The unique visual aesthetics of the City enhance market value and neighborhood character. Enabling and guiding the continual protection of local history through landmark designation and other efforts will help realize this vision. 3 4 Goals 1. Promote Preservation. One of the main duties of the Historic Preservation Commission is to identify local landmarks, review candidates for landmark designation and review changes to landmarks (known as a Certificate of Appropriateness). By sharing the history of our landmarks, the benefits of landmarking, enforcing local regulations, and advocating to add to their numbers we will maintain and increase landmarks. 2. Identify and Share Preservation Funding and Incentives. Preservation presents a number of challenges but one of the most prominent is that of financing, specifically the economics of landmarking. By providing information about funding sources and incentives the Historic Preservation Commission can help encourage new landmarks and lend support to existing landmarks. This can be as simple as maintaining a list of funding sources and links to their respective requirements and applications. 3. Coordinate with Other Entities. The effort of preservation expands beyond the bounds of the HPC. True success will require coordination with other entities that are involved in education and preservation efforts. 4. Awareness through Education. To increase awareness and educate people across all age groups about local history, efforts will be made to make information accessible and interesting. This includes activities and programs that spark interest in and highlight local history. 5 6 Analysis Inventory and Survey The history of Park Ridge is diverse and rich. While some parts are prevalent and easily recognized others parts are less likely to be noticed. Identifying buildings, structures, places, etc. which are historic and landmark-worthy is one of the fundamental tasks of historic preservation work. Such a task is often carried out through an inventory or historical survey. Ideally these documents should be revisited and updated regularly requiring continual effort. Doing so will help the Historic Preservation Commission (HPC) and other preservationists in Park Ridge inform, encourage, and assist owners in the preservation process. Below is a non-exhaustive list of local inventories, surveys and historic projects spanning nearly half a century. Resources: 1976-77 HP Inventory “OUR TOWN’S ARCHITECTURE” slide show by “Park Ridge Planning Technician for City” to the Historical Society, Nov. 11, 1977 1979 booklet, ‘Preservation in Park Ridge’, Ann Budich, author. City of Park Ridge CP&DHistorical and Architectural Resources Geographic Information System (HAARIGIS), public portal to Illinois’ historic buildings, structures, sites, objects, and districts. 2006 SAIC non-residential survey Park Ridge section (School of the Art Inst. Of Chicago – database hosted on Landmarks IL: https://www.landmarks.org/saic-database/?fwp_ search=park%20ridge) 2008 List of Zook Houses (From the Thesis of Ann Halbrook, The School of the Art Institute of Chicago, 2008 as well as ‘A Look at R. Harold Zook’s Unique Architecture’ by Betty Green, 2010) 2010-2022 HP commissioner recommendation list 2013 Mail Order Homes Tour (Hosted by Kalo) 2014 Kwiatkowska Survey Spanish Town 2017 Uptown HP Survey “Historic Resources Survey of the Uptown Area Park Ridge, Illinois) Written by Margaret S. Guzek and Brian Wolf/Preservation Real Estate Advisors 2911 N. Talman Chicago, IL 60618 Survey Program A community's character is a culmination of many factors including the environment, economy, politics, and ultimately its people. Changes in these factors directly influence changes in the built environment. As the saying goes, with time comes change. So it is no wonder an ever increasing number of properties, both residential and commercial, are being renovated and even demolished to satisfy emerging trends and needs. Balancing preservation and development takes skill and sound understanding. By implementing best practices and utilizing support systems Park Ridge can achieve a balance that can lead to successfully preserving its built environment. One of the first steps of towards achieving that balance is employing a survey to obtain critical information. Through the Certified Local Govenment (CLG) program administered by the State Historic Preservation Office (SHPO) the city is eligible for grants to perform historical surveys. The HPC has made it a goal to pursue such fundings sources and perform regular surveys throughout the city. The data gathered from surveys will enable the Historic Preservation Commission to identify at-risk properties to guide preservation efforts. Working within the bounds of the city's strategic plan the HPC will work with other boards, commissions, and ultimately the City Council to adopt and implent strategies to achieve preservation goals. Efforts are under way to obtain a grant in 2024 to survey one of the oldest parts of the city, L. Hodge's Addition to Park RIdge and nearby properties. More information on the SHPO and CLG program can be found in the Appendix under State Historical Resources. https://www.landmarks.org/saic-database/?fwp_search=park ridge https://www.landmarks.org/saic-database/?fwp_search=park ridge 7 8 Map of Current Landmarks List of Current Landmarks Currently the City has 18 landmarks. The types of landmarks vary from commercial, to single-family, to public facilities and from buildings to a monument. These landmarks are just a sample of the rich history and architecture within the City. No doubt there are many more worthy of recognition and protection. As seen on the map, certain sections of the City have no landmarks and there are bound to be worthy candidates in these areas. New and continual survey efforts will help the City identifies such properties thereby enabling outreach efforts to help owners understand the importance of landmark status and the benefits available to them with such noble designation. Landmarks 1. The Pickwick Building, 3-11 S Prospect Ave., & 6-11 S Northwest Hwy., 2011 2. The Clute House, 720 Garden St., 2011 3. Spanish Colonial, Private Residence, 424 Talcott Place, 2011 4. The Helen Unseth House, Private Residence, 808 Park Plaine Ave., 2011 5. Town of Maine Cemetery, 2101 W Touhy Ave., 2011 6. The Malone House, Private Residence, 201 Grand Blvd., 2011 7. Iannelli Home and Studio, 255-257 N Northwest Hwy., 2012 8. Tudor Revival by Zook & McCaughey, Private Residence, 519 Cedar St., 2012 9. Cotswold Cottage by Iannelli & Byrne, Private Residence, 611 Cedar St., 2012 10. Henri A. Eicher House, Private Residence, 312 Cedar St., 2014 11. Private Residence by McCaughey, 720 S Lincoln Ave., 2014 12. Georgian, Private Residence, 122 N Delphia Ave., 2015 13. Solomon Cottage, 721 N Prospect Ave., 2017 14. Wohlers Hall, 733 N Prospect Ave., 2017 15. Emery Cottage, 733 N Prospect Ave., 2017 16. American Legion Monument, 833 W Talcott Ave., 2018 17. Tudor Revival by Zook & McCaughey, Private Residence, 515 Cedar St., 2021 18. Maine Township Town Hall, 1700 W Ballard Rd, 2023 Interactive Map An interactive map with photos and descriptions of our landmarks is availble on the Historic Park Ridge webpage. https://cms9.revize.com/revize/parkridgeil/your_government/city_departments/historic_park_ridge.php 9 10 Neighborhoods and Streetscapes Park Ridge has a number of neighborhoods which, depending on who you ask, have different boundaries and names. The map included on the opposite page is one illustration of these boundaries. Often neighborhoods will have a common architecture or theme. Two such prominent examples would be “Spanish Town” and the area just north of the “Higgins Corridor”. In Spanish Town, as the name implies, one will find examples of Spanish architecture as seen in the photo to the right of 424 Talcott Place, a landmark. While not all the houses in the area contribute to its name, this area has the highest cluster of houses in the Spnish style. These are just two examples of neighborhood-level historical character found around Park Ridge. In such cases of historical concentration, one way to protect neighborhood-level character is to implement what is known as an historic district. Doing so requires that “50% plus one” of the lots within the proposed district consent to such designation, which is why they can often be difficult and uncommon without strong advocation and coordination. The use of historic districts are one way to preserve the character of a neighborhood. Located just north of the Higgins Corridor one will find multiple examples of the Georgian style, also locally known as Douglas War Homes. These houses were built for influx of workers at the former Douglas Aircraft Assembly Plant during World War II. Eventually this property became Chicago's O’Hare Airport. An example of this style is shown below. 11 12 Action Plan An action plan includes the processes that will help bring about objectives and their associated goals. The essence of planning is to direct efforts and prescribe certain actions such as programing, outreach, recognition, awards, among others. This section covers current programs and initiatives of the HPC, along with examples and suggestions on how to expand such efforts. Programing and Recognition Landmarks Landmark status enables special treatment and protections for properties, buildings, and structures of significance with respect to, “the historic, cultural, artistic, social, ethnic, or other heritage of the nation, state or community”, (Article 23-3-1 A). Landmark applications are reviewed by the Historic Preservation Commission, approved by City Council, and have to have the consent of the owner. At the time of writing there 18 landmarks in Park Ridge. Landmark designation offers the highest level of protection and is a pretsigious title saved for remarkable and significant properties, buildings, and structures. They contribute character and culture as well as to a variety of city goals and values. Current landmarks include commercial and office buildings, single-family homes, a cemetery, as well as a monument dedicated to the Park Ridge residents who lost their lives in serving in World War II. City Planning, Zoning, and Administration The Community Preservation and Development (CP&D) Department assists the Historic Preservation Commission (HPC) in their tasks and duties. CP&D houses the Health, Building, and Planning and Zoning divisions. From within the Planning and Zoning division, a city planner is assigned to serve as staff liaison to the HPC. The liaison has a variety of roles and duties including drafting agendas, writing staff reports, preparing the approving ordinances for new landmarks, reviewing minutes with the department admin, and coordinating HPC programing with city agendas, to name a few. City-wide plans and agendas adopted by City Council are often a product of collaboration and direction from staff members across various city departments. In fact, this very preservation plan was a staff-proposed project that the Council supported. Using the Zoning Ordinance and permit review process, city planners help insure that landmarked properties are noted in the permit system so that permit applications for exterior work or demolition are flagged for closer review. When necessary, the zoning reviewer will deny the permit and refer the applicant to apply for special review and approval by the HPC known as a Certificate of Appropriateness. Often the idea of landmarking is associated with restrictions. While that is true as restrictions do play an important role in preservation, it's not the whole truth. One such example of expanded rights is that of a Floor Area Ratio (FAR) bonus for single-family properties. FAR is a maximum set by the city which controls the size of buildings and structures on a given property - the terms bulk and mass are often used. FAR is stated as a ratio or percentage of the total area of a property. For example, an FAR of 45% (0.45) means that the maximum floor area permitted is 45 percent of the total lot area (e.g., a 10,000 SF lot would have an FAR of 4,500 SF). Landmarks receive a 3% bonus to their FAR as an incentive, which may result in hundreds of square feet that would otherwise not be available. Another example of expanded rights, although not currently used in Park Ridge, is that of teardown or impact fees for new developments. The purpose of such fees are to offset the impact new construction has on the community. A portion of these fees may be set aside to support landmarks and preservation through funding of grant programs without putting additional pressure on the general funds of the city. In short, the various programs, initiatives, incentives, etc. supported by the HPC and adopted by city council are applied and carried out through the department of Community Preservation and Development. 13 14 Recognition 100 Year-Old Homes The 100 Year-Old Home program has proven to be a popular one. Nearly 50 homes have been recognized as being 100 years old, and each year more and more properties become eligible. This program aims to celebrate the history and craftsmanship of years past as well as their contribution to the character of Park Ridge. The program, just like the Douglas War Home described in the next paragraph, is free and does not place any development restrictions on the property. Over the years many attentive and considerate remodeling projects have enabled these homes to provide families with the amenities of a modern lifestyle while preserving their historic character. By recognizing and appreciating the longevity of these homes we hope it will encourage their thoughtful conservation, even if landmark status is not achieved. Douglas War Homes During 1943 Douglas Aircraft constructed a large assembly plant at the corner of Higgins and Mannheim to build the C-54 troop/cargo plane. In order to house the workers and their families, a significant number of Georgian style homes were constructed in Park Ridge and the surrounding area. The design continued to be in use after the War, but the Historic Preservation Commission is interested in the War Homes, those built from the beginning of 1944 through the end of 1945. These houses are known as Douglas War Homes. Though many have been torn down over the years, the remaining War Homes represent a part of this turbulent time. Homes that have not been altered may be considered for Landmark Status. Homes that have been modified would still be eligible to receive a certificate noting the historical significance of the home. Intervention Methods The process and act of preservation involves many people with their varying backgrounds, opinions, and goals. While the general consensus may be to the ends of “preservation”, the methods and what constitutes “successful” preservation can vary widely. While different each method has its place and merit. Included in this section is a high-level view of the intervention types covered in Norman Tyler’s book Historic Preservation. Preservation Within the context of historic intervention methodology the term preservation refers to keeping something in its current state. An example of this would be ruins such as those found in Athens, Greece, or Machu Picchu in Peru. In these places the passage of time is evident with the erosion of stone structures thereby offering an experience of an untouched past. To repair, or even to go as far as to reconstruct the buildings, even with the best of intentions, could feel like desecration. There is something important worth saving in their present form that would be otherwise lost. The preservation method is not limited to sites that are hundreds or even thousands of years old. Here in the United States most of the human environment is rather modern in comparison to the previous examples, and yet there have been opportunities to save buildings and structures. Based on a number of factors of land economics, it is all too common that demolition proceeds what many call progress. In some cases it’s not desertion, dilapidation or “blight” that result in demolition, but even a place’s success may lead to its own destruction. The example Tyler gives is that of Pike Place Market in Seattle, Washington. As urban renewal was approaching the area where the market was located, proponents of preservation knew they needed to act. They understood that it was not only the building but the activities therein which warranted preservation. Through a protective ordinance they were able to ensure the building housing the market kept its form and any future maintenance and repairs would use material of similar quality to that of the original. The vendors in the market would also be required to either make or grow their own products. This would help ensure local farmers and entrepreneurs would not be pushed out by new uses or larger businesses. Restoration The restoration method, as the word implies, would involve bringing something back to its original use and design. In some cases where a structure has had multiple uses over time this method could include a certain point in its timeline with a specific use. Tyler uses the home and studio of Frank Lloyd Wright in Oak Park, Illinois as an example. Over time the house was converted into multiple apartments and through restoration efforts was restored to how it looked and functioned in 1913 which was Wright’s last year in that house. 15 16 Reconstruction Reconstruction involves the rebuilding of a structure which no longer remains but its design and materials can be replicated. This method often relies on historical documents as modern technologies such as lasers and LiDAR have only recently been implemented to record and measure dimensions. Reconstruction is limited in that is can only be as good as the available history, otherwise what results is really just an interpretation of what might have been. Historical buildings are not immune to natural disasters, fire, or war and many become damaged or completely destroyed as a result. One recent example is the fire that broke out in Notre Dame Cathedral in Paris on April 15, 2019. The reconstruction method was best suited for this site as the damage was accidental and the structure was still viable and in use. Unlike the ruin examples mentioned under the preservation methodology the damage or destruction is these cases are not fundamental to the site’s significance, and there is more importance on the continual existence of the structures. Rehabilitation Rehabilitation, what is now commonly referred to as “adaptive reuse”, can utilize the form of a structure while allowing to a certain extent its design and use to change. In many cases it is not economically viable to protect a historically-significant structure. Sometimes reuse can be a reasonable middle ground between preservation and new de- velopment. A building may be desirable for its appearance or cultural context, but mod- ern uses cannot utilize the building effectively, or in some circumstances safely, without making accommodations. As part of economic revitalization efforts rehabilitation can encourage reinvestment and economic activity in an area that may otherwise deterio- rate. One such example is the Clute House. Located at 720 Garden Street the Clute House once belonged to the Clute family who were well known artists. Over the years the building was remodeled and an addition was added in 1945 designed by William F. McCaughey who served as one of the architects on the Pickwick Theater Building. Originally a home and studio, the building has served many purposes since, including “The Pantry” restaurant and as office space for a num- ber of nonprofits. Today the building is occupied by the Pusheen Corporation. Park Ridge and the Current Approach Having shared the four methods of intervention from Norman Tyler’s book Historic Preservation, we see the City’s current approach to preservation is not based in any one of them in particular. It’s important to note that the creation of the City’s preservation ordinance and the Historic Preservation Commission were not based with the methodology presented by Tyler in mind. Rather, the principles and teaching are applied here to show how local preservation has various forms all of which have merit and importance. For a city like Park Ridge Tyler’s depiction of preservation is difficult to achieve or even justify, but for structures that only provide for a single use, such as the American Legion Memorial or the Town of Maine Cemetery landmarks (next page), this would be the most logical approach. Restoration has the intention of conserving a moment in time. An example of this is the Iannelli Home and Studios landmark. Reconstruction would be rare as described and would likely follow accidental damage often by weather-related natural hazards. Buildings that are economically viable due to their historical significance generate tourism linked to their history would fall under this category. These types of opportunities are rare for municipalities such as Park Ridge. Finally, the most common method would be rehabilitation as it offers flexibility, enabling multiple uses over time while maintaining the building. The Clute house is a prime example, along with Solomon Cottage, Emery Cottage, and Wohlers Hall which were part of the Park Ridge School for Girls and are now used by the Park District and the Historical Society. 17 18 Moving Forward, Preserving the Past Utilizing the preservation plan is a call to action. A table is provided below with goals and objectives which can be adapted as progress is made and as conditions change. A successful plan requires periodic review and updating. We extend an invitation to the public to participate in these group efforts to bring about successful preservation of the City's history and culture. Implementation Table Table Key Time-Complex Category Time frames: (1) Under a year, (2) A year or two, and (3) More than two years. Complexity: (A) Simple, routine, with little to no exterior coordination, (B) Medium, may involve multiple actors, and (C) Most complex. Goal 1: Promote Preservation Time-Complex Objective 1 - Pursue Landmarks · Create Landmark Action Plan 1C Link with Preservation Plan · Maintain and Increase Landmarks 3C Increase variety (buildings, structures, and non-structures) · Set Annual Goal 1A Evaluate progress and adapt · Consider historic districts 3C Use survey data, identify clusters Objective 2 - Identify Survey Areas · Identify study areas & level of detail 2B Hodges Subdivision, Spanish Town, etc. · Encourage Funding from City & Assistance to Apply for Grants 2B CLG, Local programming · Assist with consultant/firm selection 2B Qualifications, level of detail, etc. Objective 3 - Reach Out to Potential Landmarks · Use survey to identify at-risk properties & potential landmarks 3C Analyze age, condition, market pressures, etc. · Create outreach plan 2B Inform and invite · Perform outreach 1A Designate & rotate members to perform outreach Goal 2: Identify & Share Preservation Funding & Incentives Time-Complex Objective 1 - Collect Information · Create easy to use resource lists 1B Physical and digital; Residential and commercial · Collect & post existing information 1A Website: surveys, maps, and other data · Prioritize creation of critical information 2B Area survey(s), How-To landmark, Common concerns/obstacles Objective 2 - Make Information Accessible · Revise & Create Content for a Variety of Audiences 1B Physical and digital; residents, business owners · General Public, Schools, Landmarks 1B Brochures, flyers, memos, activties · Collect & post existing information 1A Maintain and add to website Goal 3: Coordinate with Other Entities Time-Complex Objective 1 - Identify · Create contact list of potential partners 1B Historical Society, Library, Neighboring HPCs, etc. · Establish HPC contact & relationship 1B Designate commissioners Objective 2 - Coordinate · Learn about their organization 2B Goals, activities, processes, etc. · Identify & help achieve mutual goals 1A Find common ground · Strengthen City Council Relationship 2B Share success, vision, progress, etc. Explore potential demo/impact fees, and incentive programs · Coordinate with other boards & commissions 2B Planning & Zoning, Sustainability, Appearance, etc. Goal 4: Awareness Through Education Time-Complex Objective 1 - Training · Create list of topics of interest 2A Historic marketing, economics of preservation, etc. · Invite guest speakers (annually/semi-annually) 2B Invite professionals and educators · Train inspection staff 2B Seek nationally-recognized training programs and info (e.g., NAPC) 19 20 Objective 2 - Current Events · Share articles on HPC-related events 1A Local, state, national levels · Identify legislative changes that may impact landmarks 1A Local, state, national levels Objective 3 - Evaluate · Review HPP annually & self-evaluate 1A Successes? Needed improvements? · Consider historical architectural/form-based code & Re-Use Guide 2C Coordinate with Appearance Commission, reference NPS Tech Notes · Assess Zoning Code 2C Evaluate encouragement of preservation and recommend amendments · Review data & update content as needed 1B Application forms, guides Objective 4 - Emphasize History · Recognition & other Award Programming 1B Encourage progress towards landmarking · Highlight Experiences 1B Feature stories of landmarks & events Objective 5 - Make It Entertaining · Brainstorm events & activities/Community Programming 2B Story maps, walking tours, show-&-tell, then & now photos · Select event and/or activity to pursue 1B Work with other entities as needed · Explore Histroic Tourism 3B Landmarks, Artists, Events, etc. · Request funding as needed to support programs 2C Reports to Council and success stories Objective 6 - Maintain & Increase HPC Presence · City Social Media (new landmarks, events, & recognition awards) 1A Photos and blurbs · Continue appearances at Farmers Market 2B Educate and distribute new content Elaborating on Goals and Objectives Goal 1: Promote Preservation The highest level of local preservation is the designation of a landmark. This should be a top priority in preservation planning as it insures long-lasting protection for important buildings, places, and other physical manefestations of history. There are many ways to successfully maintain and increase the number of landmarks. As the HPC works through other goals an objectives strategies will emerge that work for Park Ridge. Setting an annual goal for new landmarks will serve as motiviation and aspiration of achievement. Regular survey projects will identify historic resources and help keep information up to date. Once landmark-worthy properties are identified outreach efforts can begin. Educating owners on the importance and benefits of landmarking will be crucial. Goal 2: Identify & Share Preservation Funding & Incentives There are various resources and funding opportunties depending on the type and scope of preservation projects. Collecting and organzing this information into clear and engaging media formats will ensure a favorable response. Goal 3: Coordinate with Other Entites Effective preservation is a group effort. There are a number of players involved including various branches of government, non-profits, volunteers, and private citizens and businesses. Cultivating relationships and understanding how to collaborate and share in success will be a boon to the process. Recognizing that for some entities preservation may not be a top priority, let alone on their radar at all, will help inform how to approach these entities and build bridges. It is important to remember enthusiasm can be contagious. Sharing stories can help enliven their appreciation for history which may lead to active participation in preservation. Goal 4: Awareness Through Education Training is vital to expand understand and capabilities. Ensuring the HPC recieves regular training sessions will help the commissioners think of new and interesting way of directing preservation efforts in the city. There are a wide range of preservation-related topics and fields with experts that have something valuable to share. Staying on topic of current events in the preservation field will ensure modern and best practices are being used. Outlets such as the State Historic Preservation Office, Landmarks Illinois, among others are great resources for regional-relevant stories. Monitoring and evaluating are essential processes in all goal-oriented endeavours. Understand what works, what needs more time, where to shift focus, etc. are details revealed such processes. Open and frequent discussions will stimulate honest conversations and quicken necessary adjustments. 21 22 Education does not stop with the commission. As noted in previous objectives, educating the public is important as their support and appreciation is needed. Having informed commissioners can lead to an informed public as events and activites are carried out. Preservation often struggles with attracting the interest of younger generations. By providing history through stories, topics, and activites in a fun, entertaining way can be a great way to appeal to all ages. Sharing success stories, activities, and upcoming events is a great way to keep HPC and preservation in the media stream. The City's new communications position will be a vital assest in creating and distributing media. 23 24 APPENDIX A While this list is by no means exhaustive, it serves as a starting point for those who are interested in various local, state, and national resources which are directly involved or associated with preservation efforts. Local Historical Resources Historic Preservation Commission Recognizing the need and importance of local preservation, the City’s Procedures and Regulations Committee requested the creation of a Historic Preservation Task Force. Created in September 2008, comprised of 14 members, the goal of the Task Force was to craft a Historic Preservation Ordinance that would be presented to City Council for adoption. After a year of hard work the task force delivered on its assignment and presented their report and recommendation at a City Council Workshop September 21, 2009. In their presentation the Task Force recommended the Historic Preservation Commission be added to the list of Boards and Commissions (Art. 4) as well as the inclusion of the Historic Preservation Code (Art. 23). Shortly after, on January 25, 2010, City Council and Mayor David F. Schmidt adopted amendments to the City’s Municipal Code officially creating the Historic Preservation Commission. The Historic Preservation Code (Article 23) includes a list outlining what historic preservation can offer including: economic vitality, preservation of past beauty and accomplishments, civic pride, and appeal to visitors. The newly created HPC hit the ground running and within the first year had recommended the first landmark, the iconic Pickwick building. Webpage: https://parkridge.us/historic_preservation/ Park Ridge Historical Society / Park Ridge History Center The Historical Society was founded in 1971 and began its work with the preservation of a “period home” in the style of the late 1800s-early 1900s which was the Gillick House on Summit. The Historical Society occupied the house from 1973-1982, when it moved to 41 S Prairie until 2009. Since 2009 it has been located in the Solomon Cottage at 721 N. Prospect which was constructed as part of the Illinois Industrial School for Girls (later Youth Campus) in 1908, and is now a local landmark (LD-17-01). As described on the Historical Society’s website, “The Park Ridge History Center will celebrate the people, places and events of Park Ridge through exhibits, education and community engagement”. The Society hosts lectures, gatherings, concerts, and other presentations. The Society has made great efforts to preserve portions of Park Ridge’s history that doesn’t fit “landmark” status, such as a leadership role in preserving the Park Ridge Post Office Mural in 2013, and an investigation into the neglected World War II Honor Roll Cabinet in Hodges Park. With a mutual passion for history the HPC foresees a fruitful relationship with the Historical Society. Website: https://www.parkridgehistorycenter.org/ Source: https://www.parkridgehistorycenter.org/about/history-center/ https://parkridge.us/historic_preservation/index.php https://www.parkridgehistorycenter.org/ https://www.parkridgehistorycenter.org/about/history-center/ 25 26 Park Ridge Public Library In 1913, with a grant from the Carnegie Foundation for $7,500 (approx. $227,000 in today’s money, CPI Inflation Calculator BLS.gov) the library opened its doors at 1. N. Northwest Highway. The library remained here for 44 years, until 1958 when it relocated to 20 S. Prospect where it resides to this day. In 1977 an addition was constructed which doubled the size of the library. From its relatively humble beginnings to today, nearly 110 years later, the Library has over 170,000 items and over 50 databases available to access. The Library is a great resource for local history. There are city directories from as far back as 1922, phone books from 1923, Sanborn maps as early as 1894, and various years of high school yearbooks. The library also has a collection titled “Pieces of Park Ridge” which includes an assortment of photos and items from the community. One can also find books on the history of Park Ridge (e.g., ‘The History of Park Ridge , 1841-1926’ (1926), ‘A History of Park Ridge’ (1961), and ‘ Park Ridge: Milestone of History (2021)). A number of genealogy services and resources are also available at and through the library. In 2011 the library started a project to collect and preserve the history of Park Ridge’s World War II veterans. The goal was to compile and preserve the accounts and records of those who served, which includes interviews. Related to this topic, on June 15, 1947 a memorial was dedicated by the American Legion Auxiliary to those who gave their lives in service of their country. Known as the American Legion Monument, this memorial is one of Park Ridge’s local landmarks and is currently situated on the west side of South Park Fieldhouse. Website: https://www.parkridgelibrary.org/ Sources: https://www.parkridgelibrary.org/about/ https://www.parkridgelibrary.org/our-history/ https://www.parkridgelibrary.org/assets/1/6/PRPL_Strategic_Plan_2021.pdf https://www.parkridgelibrary.org/local-history/ Kalo Foundation of Park Ridge at Iannelli Studios Established in 2006 this nonprofit organization is dedicated to preserving the rich artistic legacy of Park Ridge. The Kalo name originates from the Kalo Arts Crafts Community House which was located at 322 Grant Place which was in operation from 1900-1970. The facility trained many artisans including some silversmiths and jewelers who started some of the best known companies in the world of Arts & Crafts silver. In 2011 the foundation obtained ownership of the Iannelli Studios Heritage Center. Iannelli is known for his sculptures and design. The sprites for Frank Lloyd Wright’s Midway Gardens and the Pickwick Theater are two of his prominent works. The foundation sponsors seminars, exhibits, tours, publications and special events to increase awareness and appreciation of the arts and crafts. Website: https://kalofoundation.org/ The Iannelli Home & Studio is one of Park Ridge’s Landmarks (LD-11-06, adopted January 16, 2012). The site, located at Northwest Highway and Elm Street, northwest of Uptown Park Ridge, is strongly associated with sculptor and designer Alfonso Iannelli. In addition to the Pickwick, Iannelli also designed the gatehouse at the Town of Maine Cemetery, portions of Maine East High School, and the Park Ridge Community Church Great Hall. https://www.bls.gov/data/inflation_calculator.htm https://www.parkridgelibrary.org/about/ https://www.parkridgelibrary.org/our-history/ https://www.parkridgelibrary.org/assets/1/6/PRPL_Strategic_Plan_2021.pdf https://www.parkridgelibrary.org/local-history/ https://kalofoundation.org/ 27 28 State Historical Resources State Historic Preservation Office (SHPO) The National Historic Preservation Act of 1966 authorized the creation of State Historic Preservation Offices (SHPO) for each state and territory. The SHPO is responsible for the administration of fereral and state preservation programs and laws, which includes nominations to the National Register of Historic Places as well as tax incentives. The education, training, and technical assistance services provided by the SHPO are great resources to utilize in local preservation efforts. Certified Local Government (CLG) What is a Certified Local Government In 1980, through the National Historic Act Amendments, the Certified Local Government (CLG) Program was created which enables municipalities and counties with local preservation programs to become “certified” if they comply with criteria established by the U.S. Secretary of the Interior (through the National Park Service) and the State of Illinois (through the SHPO). In order to qualify, the local government entity must have a preservation ordinance, a preservation commission to carry out certain review processes, and have a survey program in order to identify resources and allow public participation. CLG Grants As a Certified Local Government, Park Ridge has access to technical assistance, grants, and networking offered by the state’s preservation office. These grants are limited in scope and as of 2022 covers survey projects, National Register nominations, planning projects, public education, and reimbursement for publication of certain preservation materials. These grants are capped at 70% of the total estimated project cost, so fund matching is standard. Although CLG status qualifies projects within the City for grants, there is a registration process before an application may be submitted. The City would benefit from a survey to help identify and document historic and landmark-worthy properties, and the planning grants can help continue the work suggested in this preservation plan. Source: https://www2.illinois.gov/dnrhistoric/Preserve/SiteAssets/Pages/Grants/ CLG%20Grants%20Manual%20FFY%202022_Final.pdf Illinois Historic Preservation Division Protecting the state’s historic resources and promoting them for the enjoyment of the public is the duty of the Illinois Historic Preservation Division. Operating 56 historic sites and monuments, 26 of which are staffed, this division offers programs events and tours. Additionally the division oversees the nominations for the National Register of Historic Places, administers tax incentives, and manages a collection of historical books, newspapers, and artifacts. Digital archives of documents and photos are a valuable source for those researching Illinois history, as well as their interactive timeline. Website: https://www2.illinois.gov/dnrhistoric/Pages/default.aspx Landmarks Illinois Founded in 1971, Landmarks Illinois is a nonprofit that serves as a great resource with an active community of staff and volunteers passionate about preservation. Its persistent advocacy has contributed to the success of many wonderful preservation projects and programs. The organization hosts a number of events both online and in-person from networking to workshops to education to trivia nights. Landmarks Illinois also sponsors a number of preservation grants and an awards program. Website: https://www.landmarks.org/Park Ridge has been a CLG since May of 2012. Each year the City is required to send an update with the names of the current commissioners, meeting and review data, landmarks, and well as other questions about local participation and activities to SHPO. Sources: https://www2.illinois.gov/dnrhistoric/Preserve/Pages/community.aspx https://www2.illinois.gov/dnrhistoric/Preserve/Documents/summary-CLG.pdf Being a CLG is important for local preservation efforts as it can provide technical assistance, provide networking opportunities, and opens up funding sources in the form of grants to assist in various preservation projects and programs. 10% of the federal Historic Preservation Fund is bookmarked for CLGs with grantees matching at least 30% of the grant-funded project. https://www2.illinois.gov/dnrhistoric/Preserve/SiteAssets/Pages/Grants/CLG Grants Manual FFY 2022_Final.pdf https://www2.illinois.gov/dnrhistoric/Preserve/SiteAssets/Pages/Grants/CLG Grants Manual FFY 2022_Final.pdf https://www2.illinois.gov/dnrhistoric/Pages/default.aspx https://www.landmarks.org/ https://www2.illinois.gov/dnrhistoric/Preserve/Pages/community.aspx https://www2.illinois.gov/dnrhistoric/Preserve/Documents/summary-CLG.pdf 29 30 National Historical Resources National Park Service (NPS) Formed in 1916 the Nation Parks Service does more than conserve and protect the nation’s more than 400 national parks. The NPS also runs community assistance programs related to preservation. More than $55 billion has been invested in historic properties and sites through tax incentives, and over $5 billion in grants have been awarded. The NPS also manages the National Register of Historic Places, the Heritage Document Programs, and offers resources on how to teach and learn with historic places, to name a few. The Pickwick Theater Building is on the National Register, but its local landmark status is what provides legal protections for the building. The NPS is a great resource and its influence is far-reaching. The research and technical assistance, initiatives, programs, and partnerships are better described and conveyed on their website. One of their programs, Certified Local Government, is one topic we will touch upon in more detail in the next section. Website: https://www.nps.gov/ Advisory Council on Historic Preservation (ACHP) The Advisory Council on Historic Preservation is an independent federal agency based in Washington D.C. that carries out case review, provides training in preservation law and policy, conducts outreach, and more. The National Historic Preservation Act of 1966 (NHPA) requires that the potential impacts on historic properties are considered when federal projects are concerned in the U.S. Known as a Section 106 review, the ACHP and other parties it identifies are given the opportunity to comment before a final decision is made on a project impacting historic properties. The end goal is to “avoid, minimize, or mitigate”, adverse effects on these properties. If an agreement is reached regarding mitigation or avoidance of potential impacts the project may proceed. If an agreement cannot be reached, the head of the ACHP will render a final decision if the project can proceed (https://www.achp.gov/protecting-historic-properties/section-106-process/ achieving-resolution). On the ACHP website one will find initiatives, reports on the economic benefits of preservation, lists of preservation contacts and resources (mainly at the national level but includes some state-level), as well as training courses/web series. Website: https://www.achp.gov/ The National Conference of State Historic Preservation Officers Also based in Washington D.C., the National Conference of State Historic Preservation Officers (NCSHPO) is a nonprofit comprised of government officials and staff, and serves as a communication path between SHPOs, federal agencies, and other organizations. Educating the public and elected officials on the national historic preservation program, legislation, polices and regulations are some of its main objectives. This organization partners with the ACHP and NPS which were described above. Website: https://ncshpo.org/ National Trust for Historic Preservation For the last 70 years, the National Trust, a privately funded nonprofit, has worked to save places of historic significance. The organization bolsters grassroots supports and advocates for preservation funding and historic protections. Their website is a great hub of information on current historic projects, events, the stories of historic sites, and ways to participate locally. Website: https://savingplaces.org/ https://www.nps.gov/ https://www.achp.gov/protecting-historic-properties/section-106-process/achieving-resolution https://www.achp.gov/protecting-historic-properties/section-106-process/achieving-resolution https://www.achp.gov/ https://ncshpo.org/ https://savingplaces.org/ City of Park Ridge - CPD-24-02 Page 5 of 15 City of Park Ridge - CPD-24-02 Page 6 of 15 PROPOSAL CONTRACT EXECUTION The signed proposes, in accordance with the terms and conditions of the Contract Documents, of which this Proposal is a part in accordance with the General Conditions and Instructions to Proposers, Special Conditions, Insurance, Certifications, Specifications or Scope of Work, Proposal Pricing, Business References, the included pricing: • The undersigned hereby acknowledges having received a full Proposal Document including any ADDENDA NUMBERS________________________(if applicable) • Please include 2 HARD COPIES and 1 ELECTRONIC FLASH DRIVE of your proposal. X _______________________________ (Signature and Title) PROPOSAL MUST BE SIGNED AND NOTARIZED (WITH SEAL) FOR CONSIDERATION Subscribed and sworn to before me this day of , 2024 My Commission Expires: (Notary Public & SEAL) City of Park Ridge - CPD-24-02 Page 7 of 15 GENERAL CONDITIONS AND INSTRUCTIONS TO PROPOSER EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITE BY PROPOSER The Proposer shall, before submitting its Proposal, carefully examine the plans, specifications, contract documents, Proposal, and bond and insurance requirements and visit the site to verify conditions under which work will be performed. Each Proposer is responsible for reading the proposal documents and familiarizing itself with all requirements. Failure of a Proposer to do so shall not relieve the Proposer of any obligation with respect to said proposal. If the proposal is accepted, it shall be responsible for, and the City will make no allowance for, any errors in their Proposal resulting from its failure or neglect to comply with these instructions. Unless otherwise provided elsewhere in these documents, when the plans or specifications include information pertaining to subsurface explorations, borings, test pits, and other preliminary investigation, such information represents only the opinion of the City as to the location, character, or quantity of the materials encountered and is only included for the convenience of the Proposer. The City assumes no responsibility whatsoever with respect to the sufficiency or accuracy of the information, and there is no guaranty, either expressed or implied, that the conditions indicated are representative of those existing throughout the work, or that unanticipated developments may not occur. Accordingly, by proposing on the work, each Proposer waives its rights under the Illinois Public Construction Contract Act, 30 ILCS 557/. QUALIFICATIONS OF PROPOSER The City may take action deemed necessary to investigate the qualifications of each Proposer. The City reserves the right to qualify or disqualify Proposers as a result of lack of similar project experience and/or any other information obtained from the project reference form, references listed thereon, or publicly available information. Potential Proposers must provide references from five (5) successful projects with similar scope and magnitude. Proposers must also demonstrate that they have sufficient resources (i.e. capital, laborers, sub-contractors, etc.) to accomplish all tasks required within the schedule for the project. In the event there are additional eligibility requirements described in the Special Conditions or Specifications, such requirements shall be supplemental to and not in limitation of this provision. PREPARATION OF PROPOSAL The Proposer shall prepare their Proposal on the attached Proposal forms. Unless otherwise stated, all blank spaces on the Proposal page(s), applicable to the subject specification, must be correctly filled in. Either a unit price or a lump sum price, as the case may be, must be stated for each item, either typed in or written in ink, in figures, and, if required, in words. In the event of an error on the Proposal page in which there is a conflict between the unit price and the extended price or the total proposal price, the City may exercise its reasonable discretion to ascertain the actual price of the proposal. If the Proposer is a corporation, the President and Secretary shall execute the Proposal, and the Corporate Seal shall be affixed. In the event that the Proposal is executed by other than the President, sufficient evidence of such signatory’s authority shall be submitted. If the Proposer is a partnership, majority owning partners or general partners shall execute the Proposal, unless one partner has been authorized to sign for the partnership, in which case sufficient evidence of such authority shall be submitted. Each Proposal must contain all required certifications. In addition, if any addenda are issued by the City, the Proposer shall be required to acknowledge receipt of the formal addendum on the Proposal form. Failure of a Proposer to acknowledge any of the addenda issued shall deem its proposal non-responsive; provided, however, that the City in reliance upon its home rule powers, may choose to waive this requirement if the City determines from the context of the proposal that the Proposer has considered the terms and conditions of the addendum. The Proposal submitted must not contain erasures, interlineations, or other corrections unless each correction is suitably authenticated by affixing in the margin immediately opposite the correction the surname or surnames of the person or persons signing the proposal. Modifications of proposals already submitted will be considered if received at the office designated in the Invitation to Proposal by the time set for opening of proposals. Unless called for, alternate proposals will City of Park Ridge - CPD-24-02 Page 8 of 15 not be considered. No compensation will be allowed due to any difficulties which the Proposer could have discovered or reasonably known prior to submitting proposal. SUBMISSION OF PROPOSAL All prospective Proposers shall submit their Proposal in a sealed envelope to the Finance Office, City Hall, 505 Butler Place, Park Ridge, Illinois, 60068, by the specified due date of the proposal. The envelope submitted by the prospective Proposer shall carry the following information on the face of the envelope: Proposer's name, address, Proposal name and number listed above and proposal due date. All proposal document pages must be included in your submittal. When proposals are sent by mail or courier service, the Proposer shall be responsible for their delivery to the Cashier’s Desk at the Finance Office prior to the designated date and hour for the opening of proposals. If delivery is delayed beyond the date and hour set for the proposal opening, proposals thus delayed will not be considered and will be returned unopened. Proposals transmitted by facsimile (fax) or electronic mail will not be accepted. Submission of a proposal will be considered presumptive evidence that the Proposer has visited the sites and is conversant with local facilities and difficulties, the requirements of the documents and of pertinent State or Local Codes, the state of Labor and Material Markets, and has made due allowance in the proposal for all contingencies. Include in proposal all costs of labor, material, equipment, allowance, fees, permits, guarantees, applicable taxes, insurance and contingencies, with overhead and profit necessary to produce a complete project, or to complete those portions of the work covered by the Specifications on which the Proposal is made including all trades, without further cost to the Owner. Unless otherwise described in the Special Conditions or Specifications, Proposers shall be responsible to obtain all permits and arrange for all inspections. No unsolicited supplemental information will be accepted and will be returned without being considered by the City. WITHDRAWAL OF PROPOSAL A Proposer may withdraw their proposal at any time prior to the time specified in the notice as the closing time for receipt of proposals. However, no Proposer shall withdraw, cancel or modify their Proposal for a period of sixty (60) calendar days after the specified closing time for the receipt of proposal. Where this contract is subject to approval by another agency, such as the Federal Government or the State of Illinois, then the Proposer shall not withdraw, cancel or modify their Proposal for a period of ninety (90) calendar days after the specified closing time for the receipt of proposals CONSIDERATION OF PROPOSALS No Proposal will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in default to the City of Park Ridge upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the City, or had failed to perform faithfully any previous contract with the City. The Proposer, if requested, shall present within 48 hours evidence satisfactory to the City of performance ability and possession of necessary facilities, pecuniary resources and adequate insurance to comply with the terms of these specifications and contract documents. Each Proposer shall submit where necessary, or when requested by the Procurement Officer, catalogs, descriptive literature or detailed drawings fully detailing features, designs, construction, appointments, finishes and the like not covered in the specifications, necessary to fully describe the material or work they propose to furnish. The City of Park Ridge reserves the right to disregard any informality in the proposals and to waive technicalities, or to reject any and all proposals when, in the opinion of the City Council, the best interest of the City will be served by such action. ACCEPTANCE OF PROPOSALS The Park Ridge City Council will accept one of the proposals or reject all proposals within sixty (60) calendar days, or within ninety (90) calendar days where approval by other agencies is required, from the date of opening of proposals, unless the lowest responsive and responsible Proposer, upon request of the City, extends the time of acceptance to the City. The contract will be awarded to the lowest responsive and responsible Proposer based on the City’s reasonable evaluation of the Proposals according to the criteria herein described (hereinafter “Successful Proposer” or “Contractor”). INTERPRETATION OF CONTRACT DOCUMENTS City of Park Ridge - CPD-24-02 Page 9 of 15 Any Proposer in doubt as to the true meaning of any part of the specifications and contract documents may submit to Procurement Officer, Park Ridge, Illinois 60068 a written request for an interpretation thereof. No oral comments will be made to any Proposer as to the meaning of the General or Special Conditions or other any contract documents. The person submitting the request shall be responsible for its prompt delivery. Questions received less than 48 hours prior to Proposal Due Date cannot be considered. Such interpretation will be made only in the form of a written addendum duly issued by Procurement Officer. A copy of such addendum will be emailed to all registered Proposers. Failure on the part of the prospective Proposer to receive a written interpretation prior to the time of the opening of proposals will not be grounds for withdrawal of their Proposal. The Proposer shall acknowledge receipt of each addendum issued in the space so provided in the Proposal. Addenda may modify or interpret the proposal documents and will become part of the Contract Documents when the Contract is executed. Subsequent addenda shall govern over prior addenda only to the extent specified. Any references in these specifications to manufacturer's name, trade name, or catalog number (unless otherwise specified) is intended to be descriptive but not restrictive and only to indicate articles or materials that will be satisfactory. Proposals on other makes and catalogs will be considered, provided each Proposer clearly states on the face of their Proposal exactly what is proposed to be furnished. Unless so stated in the Proposal, it shall be understood that the Proposer intends to furnish the item specified and does not propose to furnish an "equal". The City hereby reserves the right to approve as an equal, or to reject as not being an equal, any article the Proposer proposes to furnish which contains minor or major variations from specification requirements. CHANGES: Illinois law (720 ILCS 5/33E-9) requires that changes in excess of $10,000 or extensions greater than thirty (30) days must comply with the Criminal Code. Likewise, Illinois law (50 ILCS 525/5) expresses for a change order that authorizes or necessitates any increase in the contract price that is 50% or more of the original contract price or that authorizes or necessitates any increase in the price of a subcontract under the contract that is 50% or more of the original subcontract price, then the portion of the contract that is covered by the change order must be resubmitted for proposing in the same manner for which the original contract was proposal. The Procurement Officer shall issue to the successful contractor a written change order to the original contract; such change orders shall be binding upon both parties thereto and shall in no way invalidate or make void the terms of the original contract not modified by such change TAX EXEMPTION Federal Excise Tax does not apply to materials purchased by the City of Park Ridge by virtue of Exemption Certificate No. 36-600-6041. Illinois Retailers' Occupation Tax, Use Tax, and Municipal Retailers' Occupation Tax do not apply to materials or services purchased by the City of Park Ridge by virtue of Statute. Illinois Tax Exemption Identification No. E9998-1408-05. The prices quoted herein shall comply with all Federal Laws and Regulations. FAIR EMPLOYMENT Proposer’s signature on the Proposal Form will be construed as acceptance of and willingness to comply with all provisions of the acts of the General Assembly of the State of Illinois relating to wages of laborers and discrimination and intimidation of employees. Provisions of said acts are herein incorporated by reference and become a part of this Proposal and Specifications DRUG FREE WORKPLACE ACT At the time of contract, the Contractor will make certification required in the Contract and will comply with all provisions of the Drug Free Workplace Act that are applicable to the Company. False certification or violation of the requirements of the Drug Free Workplace Act may result in sanctions including but not limited to suspension of the Contract with the City, termination of the Contract and debarment of contracting with the City for at least one (1) year but not more than five (5) years. HAZARD COMMUNICATION All on-site contractors shall be informed of chemical hazards to which their employees could possibly be exposed while working for the City. Upon request, this information is made available to the contractors and their subcontractors by the prime contractor. It is the contractors and subcontractor’s responsibility to train their own employees on Hazardous Communications and the handling of hazardous materials. It is City of Park Ridge - CPD-24-02 Page 10 of 15 the responsibility of the contractor to inform the City of any hazardous substances brought and stored on City property. The contractor must also provide a Safety Data sheet for such chemicals. WARRANTY/GUARANTEE The Proposer warrants to the City that the labor and materials furnished under the Contract will be of good quality and new unless otherwise required or permitted under the Specifications, that the work and materials will be free from defects not inherent in the quality required or permitted, and that the work will conform to the requirements of the Specifications. Work and materials not conforming to the Specifications, including substitutions not properly approved and authorized, may be considered defective and will be rejected by the City. This warranty excludes remedy for damage or defect caused by abuse, modifications not executed by the Proposer, improper or insufficient maintenance, improper operation, or normal wear and tear and normal usage. Unless otherwise described in the specifications, labor and materials provided under this agreement will be guaranteed for a period of one year, or the term of the manufacturer’s warranty, whichever is greater. NON-BARRED PROPOSING The Proposer must certify that it is not barred from proposing on this contract as a result of a conviction for the violation of state laws prohibiting proposal-rigging or proposal rotating by executing the included certification as required by 720 ILCS 5/33E-11. ILLINOIS FREEDOM OF INFORMATION ACT (FOIA) Contractor understands that amendments to the Illinois Freedom of Information Act (P.A. 96-0542), which took effect January 1, 2010, requires the Contractor to produce to the City any of its company records and documents which are in any way related to the performance of services under this agreement and not exempt from disclosure within five (5) business days of the City’s receipt of a request for said records. Accordingly, the Contractor. agrees to be bound by the provisions of the Illinois Freedom of Information Act (5 ILCS 140/1 et seq.), and agrees to deliver to the City all records in its possession relating to this agreement within three (3) business days of a request by the City for said records. Contractor agrees to reimburse the City any fees, fines, or costs incurred by or assessed against the City for its failure to deliver requested records in the possession of the Contractor, and which the Contractor failed to deliver to the City within three (3) business days of its receipt of a request from the City to do so. An e-mail request for records and documents sent during business hours will be considered received by the Contractor on the day sent. The Contractor shall not be entitled to receive any wages, fees, or costs of any kind from the City for the production of documents and records in response to a Freedom of Information Act request. INSPECTION OF MATERIALS The City shall have a right to inspect any materials or equipment to be used in carrying out this contract. The Contractor shall be responsible for the contracted quality and standards of all materials, equipment, components or completed work finished under this contract up to the time of final acceptance by the City. Materials, equipment, components or completed work not complying therewith may be rejected by the City and shall be removed and replaced by the Contractor at no cost to the City. INDEMNITY To the fullest extent permitted by law, the Contractor shall waive any right of contribution against the City and shall indemnify and hold harmless the City and the Architect/Engineer and their officers, officials, employees, volunteers and agents from and against all claims, damages losses and expenses, including, but not limited to, legal fees (attorney’s and paralegal’s fees, expert fees and court costs), arising out of or resulting from the performance of the Contractor’s work provided that any such claim, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or injury to or destruction of property, other than the work itself, including the loss of use resulting therefrom, or is attributable to misuse or improper use of patent, trademark or copyright protected material or otherwise protected intellectual property, to the extent it is caused by any wrongful or negligent act or omission of the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. Such obligation shall not be construed to negate, abridge or otherwise reduce any other right to indemnity that the Owner would otherwise have. The Contractor shall similarly, protect, indemnify and hold and save harmless, the Owner, its officers, officials, employee, volunteers and agents against and from any and all claims, costs, causes, actions and expenses, including, but not limited to, legal fees, incurred by reason of Contractor’s breach of any of its obligations under, or Contractor’s City of Park Ridge - CPD-24-02 Page 11 of 15 default of any provisions of the Contract. The indemnification obligations under this paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable by or for the Contractor or any subcontractor under Workers’ Compensation or Disability Benefit Acts or Employee Benefit Act. “Claims, damages, losses and expenses" as these words are used in this Contract shall be construed to include, but not limited to: (1) injury or damage consequent upon the failure of or use or misuse by Contractor, its Subcontractors, agents, servants or employees, of any hoist, rigging, blocking, scaffolding, or any and all other kinds of items of equipment, including those covered in the Illinois Structural Work Act whether or not the same be owned, furnished or loaned by Owner; (2) all attorneys' fees and costs incurred in bringing an action to enforce the provisions of this indemnity or any other indemnity contained herein; (3) time expended by the party being indemnified and their employees, at their usual rates plus costs of travel, long distance telephone and reproduction of documents; and (4) error or omission or defect in any submission made to Architect / Engineer for its approval or review. SUBLETTING OR ASSIGNMENT OF CONTRACT OR CONTRACT FUNDS No contract shall be assigned or any part of the same subcontracted without the prior written consent of an authorized agent of the City; but in no case shall such consent relieve the Contractor from their obligation or change the terms of this contract. The Contractor shall not transfer or assign any contract funds or claims due or to become due without the prior written approval of an authorized agent of the City having first been obtained. The unauthorized transfer or assignment of any contract funds in whole or in part, or any interest therein, which shall be due or to become due to the Contractor, shall cause the annulment of said transfer or assignment so far as the City is concerned. CONFLICT OF INTEREST The Proposer covenants that to the best of its knowledge no member of the governing body of the City, and no other officer, employee, or agent of the City who exercises any functions or responsibilities in connection with the solicitation or approval of this contract, shall have or does have any personal interest, direct or indirect, in this contract. The Proposer covenants that it presently has no interest and shall not acquire any interest, direct or indirect, in the work to which this contract pertains which would conflict in any manner or degree with the performance of its services hereunder. The Proposer further covenants that in the performance of this contract, it shall not employ any officer, employee, or agent of the City who exercises any functions or responsibilities in connection with the solicitation or approval of this contract. COMPLETION Proposer shall complete the services within the timeline set forth in the Proposal Documents. Failure of the Proposer to complete these services in accordance with the Specifications shall constitute a breach of the Contract. TERMINATION, CANCELLATION AND DAMAGES: This contract may be terminated for convenience upon mutual agreement of both parties. The City may terminate based on the Contractor’s breach or default. Unless the breach or default creates an emergency situation, as determined in the City’s sole discretion, the Contractor shall be given notice and a five (5) day opportunity to correct before the termination becomes effective. If the City terminates this Contract because of the Contractor’s breach or default, the City shall have the right to purchase items or services elsewhere and to charge the Contractor with any additional cost incurred, including but not limited to the cost to cover, incidental and consequential damages and the cost of re-proposing. The City may offset these additional costs against any sums otherwise due to the Contractor under this proposal or any unrelated contract Upon such termination, Contractor shall be entitled to payment only as follows: (1) the actual cost of the work completed in conformity with this Agreement; plus, (2) any additional costs actually incurred by Contractor as are permitted by the prime contract and approved by City. The Contractor shall not be entitled to any claim or claim of lien against City for any additional compensation or damages in the event of such termination and payment City of Park Ridge - CPD-24-02 Page 12 of 15 If the City of Park Ridge fails to appropriate funds to enable continued payment of yearly or multi-year Contracts the City may cancel, without termination charges, provided Contractor received at least thirty (30) days prior written notice of termination PAYMENTS AND COMPLETION The City requires for each Application for Payment, a properly completed Contractor’s Affidavit setting out, under oath, the name, address and amount due or to become due, to each subcontractor, vendor, supplier or other appropriate party included in that payment. For every party listed the Contractor shall also provide a full or partial waiver of lien, as appropriate, before a payment will be made to the Contractor. The Contractor’s partial or final waiver of lien must be included. Payment shall not be made by the City without such mechanics’ lien waivers and contractors’ sworn statements unless they are conditioned upon receipt of such waivers and statements. In addition, the City shall not make payment until the monthly certified payroll has been submitted or evidence is presented that it has been filed with the Department of Labor. Payment terms shall be in accordance with the provisions of the Local Government Prompt Payment act, 50 ILCS 505/1 et seq., after receipt by the City of the Contractor’s invoice. Upon satisfaction of the terms and conditions of the Contract, the Contractor agrees to provide the City with a final release and waiver of all liens covering all of the Work performed under the Contract relative to the project prior to issuance of final payment. Said final waiver of lien shall identify and state that all Subcontractors have been paid in full and there are no contract balances outstanding and owed to any Subcontractor. QUANTITIES The quantities shown herein are estimated for canvassing purposes only, and as such may not represent the actual quantities required during the life of any contract made pursuant to these specifications. Nothing herein shall be construed as an obligation of the City to order or pay for any services other than the amount determined to meet the actual requirements of the City. The right to increase or decrease the quantities shown herein, at any time during the life of this contract, is reserved to the City. The City will only be obligated to pay for such quantities as may be ordered and accepted by the City from time to time. PRICING Contractor must provide prices on the Proposal Price Sheet with all pricing remaining firm for 1 year from start of contract. TERM OF CONTRACT The initial term of this contract is for one (1) year which takes effect upon the date of Park Ridge City Council approval. PUBLIC RELATIONS The Contractor shall endeavor at all times to maintain good public relations and to present the City in a positive light. Any action by the Contractor which damages the City’s good will shall be considered a breach of this Agreement. END OF GENERAL CONDITIONS City of Park Ridge - CPD-24-02 Page 13 of 15 INSURANCE REQUIREMENTS Upon notice of acceptance of Proposal, the successful proposer shall, within fifteen (15) calendar days of said notice, but before commencing work or furnishing materials, furnish to the Procurement Officer a certificate of insurance evidencing coverage in the types of insurance and in the amounts specified below. Such coverage shall be placed with a responsible company acceptable to the City, licensed to do business in the State of Illinois, and with a minimum insurance rating of A:VII as found in the current edition of A. M. Best's Key Rating Guide. Each policy shall bear an endorsement precluding the cancellation or reduction of said policies without providing the City of Park Ridge at least thirty (30) days prior notice thereof in writing. The contractor shall maintain all required insurance in full force and effect during the life of the contract, and until such time as all work has been approved and accepted by the City. 1) Workman's Compensation: STATUTORY coverage for all persons whom the contractor may employ directly or through subcontractors in carrying out the work under this contract. Such insurance shall hold the City free and harmless of all personal injuries of all persons whom the contractor may employ directly or through subcontractors. 2) Employer’s Liability: $2,000,000 minimum liability, for each disease and each accident. 3) Comprehensive General Liability; including Bodily Injury and Property Damage. Coverage shall be provided in the following minimum amounts: $2,000,000 Each Occurrence - Combined Single Limit $2,000,000 Aggregate - Completed Operations $2,000,000 Each Occurrence - Blanket Contractual Liability 4) Comprehensive Automobile Liability, Owned, Non-owned and Hired: The contractor shall take out, pay for and maintain until the completion and acceptance of the work under this contract insurance as shall protect them from claims for bodily injury and property damage, which may arise from the use of motor vehicles engaged in various operations under this contract. Coverage shall be provided in the minimum amount of $2,000,000 for Combined Single Limit. 5) Umbrella Liability; as required. 6) General Insurance Requirements. The City of Park Ridge shall be named as an additional insured on all liability policies required herein. The requirement to obtain and maintain insurance shall be solely the responsibility of the Contractor and cannot be waived by any act or omission of the City. The Contractor shall cause each subcontractor engaged in work described in this contract to obtain insurance of the kind required herein. When requested by the City, Contractor shall furnish copies of certificates of insurance evidencing coverage for each subcontractor. NOTIFICATION OF SURETY OR INSURANCE COMPANIES The surety companies, other signers of any required bonds, and the insurance companies shall familiarize themselves with all of the conditions and provisions of these specifications and contract documents, and hereby waive all rights of special notification of any change or modification of this contract in regard to the scope of the work, time of completion, cancellation or termination, or of any other act or acts by the City of Park Ridge or its authorized employees and agents under the terms of this contract. Failure to notify the previously mentioned surety or insurance companies of change or modification shall in no way relieve the surety or insurance companies of their obligations under this contract. END OF INSURANCE City of Park Ridge - CPD-24-02 Page 14 of 15 BUSINESS EXPERIENCE / REFERENCES A. Provide number of years your firm has operated as under your present business name and ownership: _____________YEARS B. List current references for recent similar project work the proposer has completed within the past three (3) years. Municipality: Address: Contact: Phone: Municipality: Address: Contact: Phone: Municipality: Address: Contact: Phone: City of Park Ridge - CPD-24-02 Page 15 of 15 ADMINISTRATION CONTACTS CONTACTS: REMIT INFORMATION: BUSINESS NAME BUSINESS NAME SALES CONTACT BILLING CONTACT ADDRESS ADDRESS CITY ST ZIP CITY ST ZIP PH: PH: EMAIL EMAIL EMAIL BILLS TO : AP@PARKRIDGE.US MAIL BILLS TO: CITY OF PARK RIDGE Attn: ACCOUNTS PAYABLE 505 BUTLER PLACE PARK RIDGE, IL 60068 PH : 847-318-5200 mailto:AP@PARKRIDGE.US