One or More 2021 or Newer Half-Ton Pick-Up Truck(s) for Madison County District One

MADISON COUNTY COMMISSION Finance Department 100 Northside Square Room 700 Huntsville, AL 35801 INVITATION TO BID Bid Issue Date Bid Number Bid Title Bid Opening Date and Time 7/26/2021 2021-60 One or More 2021 or Newer Half-Ton Pick- Up Truck(s) for Madison County District One 8/2/2021 2:00 PM Please submit a sealed bid of the items listed herein (faxed bids will not be accepted). Bid submissions shall be addressed to Madison County Purchasing; 100 Northside Square,7th Floor; Huntsville, AL 35801. Bids will be accepted until the date and time shown above, at which time the bids will be publicly opened and read. The Madison County Commission reserves the right to award this bid on an all-or-none or item by item basis, to refuse all bids, and to waive technicalities. Technical questions should be directed to Penny Holder at: pholder@madisoncountyal.gov Procurement questions should be directed to Chrissy Watson at:

rel="no-follow" href="mailto:cwatson@madisoncountyal.gov">cwatson@madisoncountyal.gov Vendor Name must show on envelope along with the bid number and opening date. Each numbered bid must be in a separate envelope. mailto:pholder@madisoncountyal.gov mailto:cwatson@madisoncountyal.gov All documents submitted to Madison County will be subject to Alabama's Open Records Laws (Code of Alabama, Title 36-12-40 and 41, as last amended). Due to the provisions of the Open Records Laws and the Competitive Bid Laws, the Madison County Commission cannot assure any Bidder that any information submitted with the bid, even though marked "Proprietary" will not be open to public inspection and copying. Terms of payment _____________________ I hereby affirm that I have not been in any agreement or collusion among vendors or prospective vendors in restraint of freedom of competition, by agreement to bid at a fixed price or to refrain from bidding, or otherwise. COMPANY NAME: __________________________________ THIS BID MUST BE NOTARIZED. SIGNATURE NAME: ________________________________ PRINT NAME: ______________________________________ STREET ADDRESS: _________________________________ CITY: _________________STATE: ______ ZIP CODE: _____ PHONE #: ____________________ FAX #: _______________ EMAIL ADDRESS: __________________________________ FEDERAL ID #: ______________________________________ Subscribed and sworn to before Me this______________ day of __________________20_____. ___________________________ Notary Public Christina Watson Procurement Specialist Madison County Commission Awarding Authority Date: 7/26/2021 GENERAL CONDITIONS AND INSTRUCTIONS 1. Bid number must appear on the outside of the bid envelope. 2. No oral, telephonic, facsimile, e-mailed modifications or alternate bids will be considered. Bids from firms, individuals, or the same owners of separate companies submitting more than one bid will not be considered. 3. Bidders must submit an original and one (1) copy of its bid. Incomplete and/or irregular bids may be subject to rejection. The following forms must be submitted: a) Invitation to Bid Response Form (included in bid packet)- must be completed in its entirety, signed by an authorized agent of the company and notarized. Bid forms that are not signed will be disqualified. All submissions must be printed or written in ink. b) Bid Detail Form (if included in bid packet) – must be signed by person completing form. c) Bid Specification Sheet (included in bid packet) – each specification must be initialized to indicate acknowledgement. d) Business License – a copy of a current City of Huntsville business and Madison County Business License, if required by law, and shall be current on payment of all city and county sales taxes. If vendor is not required to have a City of Huntsville Business License or a Madison County Business License, vendor must specify why a license is not required. e) Sworn Affidavit of Employer Regarding Unauthorized Aliens (included in bid packet) f) Sworn Affidavit of Subcontractor Regarding Unauthorized Aliens (included in bid packet) g) E-Verify Memo of Understanding (available on E-Verify website after registration) h) Certificate of Insurance i) Completed W-9 4. Shipping shall be F.O.B., Destination. Delivery address will be specified in the awarded Purchase Order. 5. Vendors having a place of business within the legal boundaries of Madison County may be given a 5% preference over vendors located outside of the legal boundaries of Madison County. 2021-60 One or More 2021 or Newer Half-Ton 4X4 Crew Cab Truck(s) for Madison County District One 1 GENERAL SPECIFICATIONS • Successful vendor shall furnish all technical and service manuals upon delivery of truck(s). • The technical specifications are provided to potential bidders as guidelines that describe the type and quality of the vehicle being procured. • The name of a certain brand, make, model, or manufacturer is to denote desired quality. Equivalent brands, makes, models, or manufacturers will be considered. The Bidder shall list in detail any and all deviations from the specifications on the Bid Form. All deviations must meet or exceed those specified. • Each technical specification must be marked. • Vendor shall provide detailed specification sheet of vehicle or equipment being bid. • Warranty shall be included in pricing. • Pricing must include all fees. TECHNICAL SPECIFICATIONS • Powertrain: • Engine: 5.3L V8 with Active Fuel Management • Transmission: 8-Speed Automatic, Electronically • GVWR: 7,100 lbs. • Four Wheel Drive • Wheels and Tires: • Tires: 265/70Rl8 All-Terrain, Blackwall • Wheels: 18" x 8" Steel • Interior: • Jet Black, Vinyl Seat Trim • Seats, Front 40/20/40 Split Bench • Seats, Rear 60/40 Folding Bench • Exterior: • White • Bumper Front Chrome Lower • Bumper Rear Chrome • Other Options: • Rear Axle, 3.23 Ratio • Alternator, 170 AMPS • Skid Plates • Tailgate, with lift assist includes power lock and release • Multi Pro Tailgate 2021-60 One or More 2021 or Newer Half-Ton 4X4 Crew Cab Truck(s) for Madison County District One 2 • Spray on bed liner • Recovery Hooks, Front, Frame Mounted, Black • Audio System, Touchscreen Infotainment Center • Transfer Case, Two Speed, Autotrac or Equivalent • Rear Vision Camera • All-weather floor liners • Rear Window Electric Defogger • Pickup Bed • Heavy-Duty Locking Rear Differential • Cruise Control, Steering Wheel Mounted • High-Capacity Air Filter • Off-road Package or Equivalent • Trailering Package or Equivalent • Fleet Convenience Package or Equivalent • Power Locks • Power Windows • Power Adjustable Mirrors • Driver and Front Passenger Airbags • Corner step Rear Bumper • Rear Air Vents • Cooling, External Engine Oil Cooler • LED Cargo Area Lighting • Tire Pressure Monitoring System with Tire Fill Alert • Off Road Suspension • Remote-Keyless Entry • Remote-Start • Crew Cab 2021-60 One or More 2021 or Newer Half-Ton 4X4 Crew Cab Truck(s) for Madison County District One 3 PRICING SHEET Company Name: ___________________________ Delivery Date: _____________________________ Make/Model: ______________________________ Total Cost (each): $_________________________ How long will you honor your bid price(s)? _________________ ALL VENDORS PLEASE NOTE Addenda: Bidders must periodically check the County's website for any addenda issued for this procurement. Madison County will not be responsible for a bidder's failure to acquire any addenda issued. The Bidder acknowledges receipt of the following addenda, if applicable: __________________________ www.madisoncountyal.gov http://www.madisoncountyal.gov/ INCOMPLETE AND IRREGULAR BIDS A bid that is not accompanied by data required by the Bid Documents, or a bid which is in any way incomplete, may be rejected. Any bid which contains any uninitiated alterations or erasures, or any bid which contains any additions, alternate bids, or conditions not called for, or any other irregularities of any kind, will be subject to rejection. Bids may also be rejected for any of (but not limited to) the following causes: A. Failure to utilize bid forms provided by Madison County. B. Failure of non-enrollment of E-Verify and required documentation. C. Lack of signature on all notarized document(s) by authorized representative on the bid forms. D. Failure to properly complete the bid. E. Evidence of collusion among bidders. F. Unauthorized alteration of bid/proposal form. G.Failure to submit other forms and documents as required. H.Failure to print and submit bid forms on letter size paper (make sure no portion of the bid documents are cut off) DOCSHSV\204047\1\ SWORN AFFIDAVIT OF EMPLOYER REGARDING UNAUTHORIZED ALIENS 1. The undersigned hereby attests by this sworn affidavit signed before a notary that it does not knowingly employ, hire for employment, or continue to employ an unauthorized alien. 2. The undersigned hereby attests that it is enrolled in the Federal E-Verify program. A true and correct copy of the undersigned's fully executed Federal E-Verify Memorandum of Understanding is attached hereto. 3. The Federal E-Verify Memorandum of Understanding attached hereto is the operative Memorandum of Understanding under which the undersigned is currently participating in the Federal E-Verify Program. Must provide E-Verify Company ID: ________________ 4. This sworn affidavit is provided to comply with Alabama Act No. 2011-535, known as the "Beason-Hammon Alabama Taxpayer and Citizen Protection Act." Name: ______________Company Name_____________ By: ___________Signature___________________ Printed Name:______________________________ Position:__________________________________ STATE OF __________________________ COUNTY OF ________________________ I, the undersigned, Notary Public in and for said County in said State, hereby certify that ______Employee_______, whose name as __Job Title__________ of _Name of Organization, is signed to the foregoing instrument and who is known to me, acknowledged before me on this day that, being informed of the contents of the instrument, he, as such __Job Title________ and with full authority, executed the same voluntarily for and as the act of said __Name of Organization/Company_______. Given under my hand this the _____ day of _____________, 20___. Notary Public My Commission Expires: aanderson Highlight DOCSHSV\204047\1\ SWORN AFFIDAVIT OF EMPLOYER REGARDING UNAUTHORIZED ALIENS 1. The undersigned hereby attests by this sworn affidavit signed before a notary that it does not knowingly employ, hire for employment, or continue to employ an unauthorized alien. 2. The undersigned hereby attests that it is enrolled in the Federal E-Verify program. A true and correct copy of the undersigned's fully executed Federal E-Verify Memorandum of Understanding is attached hereto. 3. The Federal E-Verify Memorandum of Understanding attached hereto is the operative Memorandum of Understanding under which the undersigned is currently participating in the Federal E-Verify Program. Must provide E-Verify Company ID: ___________________ 4. This sworn affidavit is provided to comply with Alabama Act No. 2011-535, known as the "Beason-Hammon Alabama Taxpayer and Citizen Protection Act." Name: __________________________________________ By:_______________________________________ Printed Name:______________________________ Position:__________________________________ STATE OF ___________________ COUNTY OF _________________ I, the undersigned, Notary Public in and for said County in said State, hereby certify that __________________, whose name as _____________________ of__________________, is signed to the foregoing instrument and who is known to me, acknowledged before me on this day that, being informed of the contents of the instrument, he, as such _____________________ and with full authority, executed the same voluntarily for and as the act of said _______________________. Given under my hand this the _____ day of _____________, 20___. Notary Public My Commission Expires: SWORN AFFIDAVIT OF SUBCONTRACTOR REGARDING UNAUTHORIZED ALIENS 1. The undersigned subcontractor hereby attests by this sworn affidavit signed before a notary that it does not knowingly employ, hire for employment, or continue to employ an unauthorized alien. 2. The undersigned subcontractor hereby attests that it is enrolled in the Federal E- Verify program. A true and correct copy of the undersigned's fully executed Federal E-Verify Memorandum of Understanding is attached hereto. 3. The Federal E-Verify Memorandum of Understanding attached hereto is the operative Memorandum of Understanding under which the undersigned is currently participating in the Federal E-Verify Program. Must provide Company ID: ______________________ 4. This sworn affidavit is provided to comply with Alabama Act No. 2011-535, known as the "Beason-Hammon Alabama Taxpayer and Citizen Protection Act." Name: __________________________________________ By:_______________________________________ Printed Name:______________________________ Position:__________________________________ STATE OF __________________________ COUNTY OF ________________________ I, the undersigned, Notary Public in and for said County in said State, hereby certify that __________________, whose name as _____________________ of__________________, is signed to the foregoing instrument and who is known to me, acknowledged before me on this day that, being informed of the contents of the instrument, he, as such _____________________ and with full authority, executed the same voluntarily for and as the act of said _______________________. Given under my hand this the _____ day of _____________, 20___. Notary Public My Commission Expires: Company ID Number: Page 13 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Approved by: Employer Name (Please Type or Print) Title Signature Date Department of Homeland Security – Verification Division Name (Please Type or Print) Title Signature Date Sa mp le Company ID Number: Page 14 of 17 E-Verify MOU for Employers | Revision Date 06/01/13 Information Required for the E-Verify Program Information relating to your Company: Company Name Company Facility Address Company Alternate Address County or Parish Employer Identification Number North American Industry Classification Systems Code Parent Company Number of Employees Number of Sites Verified for Sa mp le