Plumbing and HVAC Repairs at York Judicial Center

Department Office/Division/Program: Administrative Office of Court Facilities, Judicial Branch Department Contract Administrator or Grant Coordinator: Dylan Hanscom, Facilities Engineer (If applicable) Department Reference #: York Judicial Center Emergency Plumbing and HVAC Repairs Amount: (Contract/Amendment/Grant) $ 5,846.58 Advantage CT / RQS #: CONTRACT Proposed Start Date: 2/28/2024 Proposed End Date: 3/28/2024 AMENDMENT Original Start Date: Effective Date: Previous End Date: New End Date: GRANT Project Start Date: Grant Start Date: Project End Date: Grant End Date: Vendor/Provider/Grantee Name, City, State: Johnson & Jordan, Inc. 18 Mussey Road Scarborough, ME 04074 Brief Description of Goods/Services/Grant: The Vendor provided emergency plumbing and HVAC repairs at the York Judicial Center for the following invoice #s: SD21667, SD21748, SD21786, and SD21797. PART II: JUSTIFICATION FOR VENDOR SELECTION Check the box below for the justification(s) that applies to this request.

(Check all that apply.) A. Competitive Process G. Grant B. Amendment H. State Statute/Agency Directed C. Single Source/Unique Vendor I. Federal Agency Directed D. Proprietary/Copyright/Patents J. Willing and Qualified E. Emergency K. Client Choice DocuSign Envelope ID: 2E0BB3B4-64E5-4B24-BCD5-20BE1B2685EC 20240412*1483 DocuSign Envelope ID: 871EB4F2-1340-441A-83A5-80DF4826832E DEPARTMENT OF ADMINISTRATIVE AND FINANCIAL SERVICES DIVISION OF PROCUREMENT SERVICES e) Rsv wu he) BENNO} Procurement Justification Form (PJF) REV 11/9/2023 Page 2 of 3 F. University Cooperative Project L. Other Authorization Please respond to ALL of the questions in the following sections. PART III: SUPPLEMENTAL INFORMATION 1. Provide a more detailed description and explain the need for the goods, services or grant to supplement the response in Part I. The mechanical contractor responded to plumbing and mechanical HVAC issues including sewer maintenance to remove debris in manhole #4, jetting of the lines between manholes #4 and #3, pumps #1 shaft alignment and removing shims, WHP#1 alarm resetting and training, and plumbing repairs to an auto flush employee toilet on the third floor. 2. Provide a brief justification for the selected vendor to supplement the response in Part II. Reference the RFP number, if applicable. The mechanical contractor I reached out to was able to provide a timely and reasonable proposal for the general services. 3. Explain how the negotiated costs or rates are fair and reasonable; or how the funding was allocated to grantee. The cost associated with these general contractor repairs is reflected in the rate and is fair and reasonable. 4. Describe the plan for future competition for the goods or services. I plan to use competitive bidding for goods and services in the future. PART IV: AMERICAN RESCUE PLAN ACT (ARPA) / MAINE JOBS & RECOVERY PLAN (MJRP) Does this request utilize ARPA/MJRP funds? Yes, MJRP funds (023) If Yes, please attach the approved Business Case(s). Yes, ARPA funds (025) If Yes, please be aware of the requirements from awarding federal agencies. No If No, proceed to Part V. PART V: APPROVALS The signatures below indicate approval of this procurement request. Signature of requesting Departments Commissioner (or designee): Typed Name: Connor Smith Date: 4/12/2024 DocuSign Envelope ID: 2E0BB3B4-64E5-4B24-BCD5-20BE1B2685EC 4/12/2024 DocuSign Envelope ID: 871EB4F2-1340-441A-83A5-80DF4826832E DocuSigned by: Connor Smtth 755FO66F9C634D0... Procurement Justification Form (PJF) REV 11/9/2023 Page 3 of 3 Signature of DAFS Procurement Official: Typed Name: Date: DocuSign Envelope ID: 2E0BB3B4-64E5-4B24-BCD5-20BE1B2685ECDocuSign Envelope ID: 871EB4F2-1340-441A-83A5-80DF4826832E NOI 0420240412 4/19/2024William J.E. Allen DocuSigned by: Wiliam NE. Mew 2D5B6E39F57E44A... 2024-04-19T15:10:18-0700 Digitally verifiable PDF exported from www.docusign.com