EMBA 2023 Int'l Travel 158934908

25 July 2022 EMBA 2023 Int'l Travel 158934908 The University of Texas at San Antonio is soliciting proposals from qualified vendors to provide University Executive MBA (EMBA), travel services to Munich, Germany & Zagreb, Croatia. 25 July 2022 Open 7/25/2022 2:30 PM CDT Type Request for Proposal Close 8/15/2022 2:30 PM CDT Number 743-2022-RFP-834 Currency US Dollar Sealed Until 8/15/2022 2:30 PM CDT 25 July 2022 Contacts Jeffrey Miller jeffrey.miller@utsa.edu Phone +1 210-458-4060 25 July 2022 Commodity Codes None Added 25 July 202225 July 202225 July 202225 July 202225 July 202225 July 202225 July 202225 July 202225 July 2022 mailto:jeffrey.miller@utsa.edu REQUEST FOR PROPOSAL The University of Texas at San Antonio ("University" or “UTSA") is soliciting responses in response to this Request for Proposal ("RFP") from suppliers ("Proposer") qualified in providing

goods and/or services more particularly described in the scope of work contained in Specification and Additional Questions section of the RFP. SECTION 1 INTRODUCTION 1.1 Description of University The University of Texas at San Antonio is an emerging tier one research institution specializing in health, energy, security, sustainability, and human and social development. With over 32,000 students, it is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The University embraces multicultural traditions and serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property - for Texas, the nation and the world. UTSA is a component institution of The University of Texas System and a state agency and institution of higher education. The university is located in San Antonio, Texas, and is composed of four campuses, including a 725-acre campus located near loop 1604 and Interstate 10 ("Main Campus"), which includes a 125-acre tract known as ("Park West"), the Institute of Texan Cultures at the Hemisfair Park campus ("Hemisfair Park Campus"), and the University's Downtown campus located at 501 w. Cesar e. Chavez Blvd ("Downtown Campus"). The Main Campus, Downtown Campus, Hemisfair Park Campus and Park West are collectively referred to as the "campus". Maps of university's four campuses can be viewed online at http://www.utsa.edu/maps 1.2 Background and Special Circumstances The key objective of this solicitation process is for UTSA to obtain proposals for a 10 day (approximate) educational trip to Europe for its Executive MBA (EMBA) program. The overall purpose of the trip is to look at cross-cultural issues related to organizations in change, leadership, and global management. The trip, which is scheduled for January 3, 2023 through January 11, 2023, is integral to the Executive MBA program's required International Business Strategy course, which examines management challenges facing multinational businesses. 1.3 Objective of Request for Proposal Description http://www.utsa.edu/maps The University of Texas at San Antonio (University) is soliciting proposals from qualified vendors to perform work (Work) more specifically described in Section 5.4 (Scope of Work) of this Request for Proposal (RFP), including (1) Secure and provide "turn-key" (ready for immediate use) trip services for approximately 21 students and 3 university faculty/staff members, and guests (number of tickets TBD) for duration of the proposed trip.; (2) Secure and provide round trip airfare for students, faculty/staff, and guests (number of tickets TBD) from San Antonio, TX to Munich, Germany, and returning from Zagreb, Croatia to San Antonio, TX and any flights needed in between; and (3) hotel rooms during trip as well as meals as described in scope of work. 1.4 Submittal Deadline University will accept proposals until 2:30 p.m. Central Time, on Monday, August 15, 2022(Submittal Deadline). 1.5 RFP Contact Information and Questions Questions concerning the RFP must be submitted through the sourcing portal utilizing the Q&A Board no later than the time and date specified below. In the interest of transparency, only written questions will be accepted. Responses to questions will be posted in the Request for Proposal webpage located through Sourcing Director. University instructs interested parties to restrict all contact and questions regarding this RFP to written communications delivered (i) in accordance with this Section on or before Wednesday, August 3, 2022 at 2:30 p.m. (Question Deadline), or (ii) if questions relate to Historically Underutilized Businesses, in accordance with Section 2.5. University will provide responses as soon as practicable following the Question Deadline. University intends to respond to all timely submitted questions. However, University reserves the right to decline to respond to any question. 1.6 Key Events Schedule: Date RFP Issued: 2:30 p.m. CST Monday, July 25, 2022 Question Deadline: 2:30 p.m. CST Wednesday, August 3, 2022 Question Response Deadline: Monday, August 8, 2022 Submittal Deadline: 2:30 p.m. Central Time on Monday, August 15, 2022 If viewing this solicitation information on the Texas Electronic State Business Daily "ESBD", click the link below to view or submit a response to this RFP. https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UTSA 1.7 Group Purchasing Authority: Texas law authorizes institutions of higher education (defined by §61.003, Education Code) to use the group purchasing procurement method (ref. §§51.9335, 73.115, and 74.008, Education Code). Additional Texas institutions of higher education https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UTSA http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.61.htm#61.003 http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.61.htm#61.003 http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.51.htm#51.9335 http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.73.htm#73.115 http://www.statutes.legis.state.tx.us/Docs/ED/htm/ED.74.htm#74.008 may therefore elect to enter into a contract with the successful Proposer under this RFP. In particular, Proposer should note that University is part of The University of Texas System (UT System), which is comprised of fourteen institutions described at http://www.utsystem.edu/institutions. UT System institutions routinely evaluate whether a contract resulting from a procurement conducted by one of the institutions might be suitable for use by another, and if so, this RFP could give rise to additional purchase volumes. As a result, in submitting its proposal, Proposer should consider proposing a pricing model and other commercial terms that take into account the higher volumes and other expanded opportunities that could result from the eventual inclusion of other institutions in the purchase contemplated by this RFP. Any purchases made by other institutions based on this RFP will be the sole responsibility of those institutions. http://www.utsystem.edu/institutions Required to View Event Prerequisites Required to Enter Bid 25 July 2022 1. Has proposer read and acknowledged this section of the RFP? 2. Has proposer read and acknowledges this section of the RFP? 3. Has proposer read and acknowledged this section of the RFP? 4. Has proposer read and acknowledged this section of the RFP? 5. Has proper read and acknowledge this section of the RFP? 6. Please read and acknowledge. 7. Please read and acknowledge. 8. Please read and acknowledge. 9. Please read and acknowledge. 10. Please read and acknowledge. 11. Please read and acknowledge. 12. Please read and acknowledge. 13. Please read and acknowledge. 14. Please read and acknowledge. 25 July 202225 July 202225 July 202225 July 202225 July 202225 July 202225 July 2022 Buyer Attachments 1. 743-2022-RFP-834 RFP Document.pdf 2. IMPORTANT+Submittal+Assistance 11.22.21.docx 3. Guide+for+completing+HUB+Plan (1).pdf 4. HSP_SubcontractingPlan-01_22.pdf 5. Supplier+Guide+for+Sourcing+Events.pdf 25 July 202225 July 202225 July 202225 July 202225 July 202225 July 2022 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1086104-1285959320743-2022-RFP-834%20RFP%20Document.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1721851089&Signature=uygYeIURABi9%2FszIsy1PhqlLzt8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1086104-1168030207IMPORTANT%2BSubmittal%2BAssistance%2011.22.21.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1721851089&Signature=8AY2umDwf12v0W7sLNp0qZYLMT4%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1086104-1168031006Guide%2Bfor%2Bcompleting%2BHUB%2BPlan%20%281%29.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1721851089&Signature=RfiUfDxb5dQi7RLmOUFQq4gRBuo%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1086104-1187902427HSP_SubcontractingPlan-01_22.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1721851089&Signature=FNaL7f%2FkCYfCbPs74Yb2LdrVk48%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1086104-1224872763Supplier%2BGuide%2Bfor%2BSourcing%2BEvents.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1721851089&Signature=W6PurUO1NB0b4pLwk3voRoYmvIM%3D Questions Required Questions Group 1: Instructions: 1.1 Has bidder/proposer read all UTSA Terms and Conditions contained in the Bid, RFP, orRFP document and accepts and agrees to all terms without exception? 1.2 If bidder/proposer takes exceptions to UTSA's Terms and Conditions, please attach an editable MS Word document showing all exceptions to this sourcing event. 1.3 Has Bidder/Proposer signed the Execution of Offer form which will be attached to the proposal submission. 1.4 Has Bidder/Proposer completed and signed the HUB Subcontracting Plan and uploaded to the Suppliers Attachment area (Required)? 1.5 Has Bidder/Proposer uploaded Price and Deliverables Section? 1.6 Who is the primary contact from your company UTSA should use for addressing questions or who UTSA can communicate with on subjects related to this solicitation? Provide Name, Title, Email and Phone Number(s). 25 July 202225 July 202225 July 202225 July 202225 July 2022 Product Line Items Product Line Items There are no Items added to this event. 25 July 202225 July 202225 July 202225 July 2022 Service Line Items Service Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery S1 Airfare - Roundtrip 24 EA - Each 1/3/2023 to 1/11/2023 Economy round trip airfare for students, faculty/staff, and guests (number of tickets TBD) with one checked in bag from San Antonio, TX to Munich, Germany and returning from Zabreg, Croatia to San Antonio, TX. Estimated number of 21 students and 3 faculty/staff. Pricing must be inclusive of all state, local, and federal taxes. If price quote is contingent on specific volume proposer shall attach description of pricing formula. i.e. pricing that shows fixed and/or variable pricing reflective of variable number of passengers. S2 Hotel Accomodations - Munich, Germany (four star and up hotel) 1 EA - Each 1/3/2023 to 1/7/2023 Double Occupancy Price proposed should be per night room rate. Pricing must be inclusive of all state, local, and federal taxes. S3 Hotel Accomodations - Munich, Germany (four star and up hotel) 1 EA - Each 1/3/2023 to 1/7/2023 Single Occupancy Price proposed should be per night room rate. Pricing must be inclusive of all state, local, and federal taxes. S4 Hotel Accomodations - Zagreb, Croatia (five star hotel) 1 EA - Each 1/7/2023 to 1/11/2023 Double Occupancy Price proposed should be per night room rate. S5 Hotel Accomodations - Zagreb, Croatia (five star hotel) 1 EA - Each 1/7/2023 to 1/11/2023 Single Occupancy Price proposed should be per night room rate. Pricing must be inclusive of all state, local, and federal taxes. S6 Agency Fees - Program Coordinator 1 EA - Each 1/3/2023 to 1/11/2023 Proposer shall provide a program coordinator that is certified in first aid and CPR who will accompany students and faculty/staff at all times upon arrival in Munich, Germany and Zagreb, Croatia. Pricing must be inclusive of all state, local, and federal taxes. S7 Agency Fees - Daily Meal Rate per Participant 24 EA - Each 1/3/2023 to 1/11/2023 One to two meals per day for twenty-four (24) people, either lunch and/or dinner. Proposer must provide at least one meal everyday throughout trip (does not include continental breakfast provided at hotel.) Proposer must identify in Proposers Response to Section 3.3.5 of General Questionnaire, whether unit price listed in item section is for one meal or two If Proposer is proposing 2 meals the unit price proposed must be a total of both meals. meal rate must be provided for total of meals per participant. S8 Agency Fees - Company Visits 1 EA - Each 1/4/2023 to 1/11/2023 Estimated number of 21 students and 3 faculty/staff. Pricing must be inclusive of all state, local, and federal taxes, and annotated with any individual entrance fees to proposed tours, classes, and respective venues/facilities. Proposer has the option to provide fixed cost or per participant price by changing the QTY in the items line description If quote is contingent on specific volume proposer shall attach description of pricing formula. i.e. pricing that shows fixed and/or variable pricing reflective of variable number of participants. S9 Agency Fees - Cultural Activities Tours 1 EA - Each 1/4/2023 to 1/11/2023 25 July 202225 July 202225 July 2022 Estimated number of 21 students and 3 faculty/staff. Pricing must be inclusive of all state, local, and federal taxes, and annotated with any individual entrance fees to proposed tours, classes, and respective venues/facilities. Proposer has the option to provided fixed cost or per participant price by changing the QTY in the items line description If quote is contingent on specific volume proposer shall attach description of pricing formula. i.e. pricing that shows fixed and/or variable pricing reflective of variable number of participants. S10 Ground Transportation 1 EA - Each 1/3/2023 to 1/11/2023 Ground travel to and from airports, company/cultural visits, restaurants, and tours. This will be for a period of nine (9) days. Pricing must be inclusive of all state, local, and federal taxes. 25 July 202225 July 202225 July 2022