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GS-036 REV 03/07/18 Page 1 of 22 REQUEST FOR PROPOSALS SUPERIOR COURT OF CALIFORNIA COUNTY OF SANTA CLARA REGARDING: Tel/Data Cabling Services RFP 4524C PROPOSALS DUE: April 23, 2024 NO LATER THAN 3:00 P.M. PACIFIC TIME RFP Title: Tel/ Data Cabling Services RFP Number: 4524C GS-036 REV 02/26/18 Page 2 of 22 1.0 BACKGROUND INFORMATION Santa Clara County Superior Court is requesting a quotation from businesses interested in providing periodic low voltage services for new pull and troubleshooting calls at Court’s facilities within Santa Clara County. • Palo Alto Courthouse – 270 Grant Street, Palo Alto, CA 94306 • Santa Clara Courthouse – 1095 E. Homestead Road, Santa Clara, CA 95050 • Records and Information Center – 44 Daggett Drive, San Jose, CA 95134 • Hall of Justices East and West – 200 W. Hedding Street, San Jose, CA 95110 • Family Justice Center Courthouse – 201 N. First Street, San Jose, CA 95113 • Downtown Superior Court Courthouse – 191 N. First Street, San Jose, CA 95113 •

Old Courthouse – 161 N. First Street, San Jose, CA 95113 • Civil Grand Jury Suite – 111 W. St. John Street, San Jose, CA 95113 • Morgan Hill Courthouse – 301 Diana Ave, Morgan Hill, CA 95037 2.0 DESCRIPTION OF SERVICES AND DELIVERABLES Santa Clara Superior Court periodically has a need for entities to provide low voltage end to end cabling for new installation and troubleshooting/repairing existing infrastructure during normal business hours, off Court hours and 24/7 emergency repair within a 4-hour window. Low voltage wiring (copper or fiber) that could support the below equipment and more. • PCs, laptops, VOIP phones, multi-functional machines (copy/scan/fax), servers, security system equipment, telecom equipment, switches, routers, firewalls, patch panels and wireless access points • Low voltage support for Court’s data centers and POE devices Services may also include: • Running wire through existing conduits or floor/ceiling tracks • Installation of wire mold, raceways, trays, wiring conduits • Proper termination of wiring at wall plates, surface mount boxes, SFPs and patch panels • Thorough end to end testing and report of individual runs. • Providing wire management to organize wiring and minimize safety hazards. • Proper labeling source and destination of individual runs with labeling tape • Providing reasonable slack on request at each run to support future modifications. 3.0 TIMELINE FOR THIS RFP The COURT has developed the following list of key events related to this RFP. All dates are subject to change at the discretion of the COURT. EVENT DATE RFP issued April 5, 2024 Deadline for questions April 10, 2024 @ 3:00 pm PST Questions and answers posted April 15, 2024 Latest date and time proposal may be submitted April 23, 2024 @ 3:00 pm PST Anticipated interview dates (estimate only) April 29 – May 3, 2024 Evaluation of proposals (estimate only) May 6, 2024 Notice of Intent to Award (estimate only) May 13, 2024 RFP Title: Tel/ Data Cabling Services RFP Number: 4524C GS-036 REV 02/26/18 Page 3 of 22 EVENT DATE Negotiations and execution of contract (estimate only) May 21, 2024 Contract start date (estimate only) June 24, 2024 Contract end date (estimate only) June 30, 2027 4.0 RFP ATTACHMENTS The following attachments are included as part of this RFP: ATTACHMENT DESCRIPTION Attachment 1: Administrative Rules Governing RFPs (Non-IT Services) These rules govern this solicitation. Attachment 2: COURT Standard Terms and Conditions If selected, the person or entity submitting a proposal (the “Proposer”) must sign this COURT Standard Form agreement (the “Terms and Conditions”). The following provisions within the Terms and Conditions are minimum contract terms and conditions (“Minimum Terms”): _____. Attachment 3: Proposer’s Acceptance of Terms and Conditions On this form, the Proposer must indicate acceptance of the Terms and Conditions or identify exceptions to the Terms and Conditions. Note: A material exception to a Minimum Term will render a proposal non-responsive. Attachment 4: General Certifications Form The Proposer must complete the General Certifications Form and submit the completed form with its proposal. Attachment 5: Darfur Contracting Act Certification The Proposer must complete the Darfur Contracting Act Certification and submit the completed certification with its proposal. Attachment 6: Payee Data Record Form This form contains information the COURT requires in order to process payments and must be submitted with the proposal. DVBE Incentive For vendors claiming the DVBE incentive, the Proposer must complete the DVBE Declaration and Bidder Declaration forms to receive the 3% incentive. See section 13.0. [Only for solicitations of $1,000,000 or more] Attachment 7: Iran Contracting Act Certification The Proposer must complete the Iran Contracting Act Certification and submit the completed certification with its proposal. (Only for solicitations of $100,000, or more) Attachment 8: Unruh and FEHA Certification The Proposer must complete the Unruh Civil Rights Act and California Fair Employment and Housing Act Certification. 5.0 PAYMENT INFORMATION • Standard payment is after the Court’s acceptance of work at the completion of each project free of punch list items. • For complex projects that may require extended length of time, progress payment is negotiable. The court and contractor must determine and agree in writing the progressive payments on a project-by-project basis prior to commencement. • Payments are subject to 10% payment withholding per invoice for inadequate work performance, incomplete deliverables, and incomplete punch list. • Payment is net 30 days after acceptance of invoice.