J065---Service-Bio-Med Svc Service and Maintenance for Advanced Sterilization Products Evotech Endoscope Reprocessors (VA-20-00051896)

The Veterans Administration, SAOW Network Contracting Office (NCO) 22 is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to provide quarterly scheduled preventive maintenance inspections and intervening service calls for two Advanced Sterilization Products Evotech endoscope reprocessors and semi-annual preventive maintenance inspections and intervening service calls for three Sterrad sterilizers. located at the VA San Diego Healthcare System (VASDHS), 3350 La Jolla Village Drive, CA 92161. The results of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 811219. The Government is anticipating a single award contract with a base year and two (2) 1-year option periods. The base year period of performance is anticipated to begin on or about August 1,2020. A draft copy

of the statement of work is provided with this notification. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for quote; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. In addition, contractors who respond to these sources sought notice shall provide specific documentation/information that it has provided preventative maintenance and repair services for the specific brand and model ultrasound imager identified in this notice and the draft statement of work. Acceptable documentation for example would be a copy of a contract or PO identifying the specific equipment and services performed and/or a letter from Volcano Corporation identifying your firm as an authorized 3rd party service provider. The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes: compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB), VETERAN OWNED SMALL BUSINESS (VOSB), SMALL BUSINESS OR PROCURED THROUGH FULL AND OPEN COMPETITION. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by May 1, 2020, 2:00PM (PST). All responses under this Sources Sought Notice must be emailed to robert.regan2@va.gov. SCOPE OF WORK: PREVENTIVE MAINTENANCE INSPECTIONS AND INTERVENING SERVICE CALLS The intent of this Request for Quote is to enter into a 12-month, Firm-Fixed-Price contract for quarterly scheduled preventive maintenance inspections and intervening service calls for two Advanced Sterilization Products Evotech endoscope reprocessors and semi-annual preventive maintenance inspections and intervening service calls for three Sterrad sterilizers. The period of performance shall be 8/1/2020 7/31/2021. The Vendor shall provide all labor, supervision, materials, parts and transportation required to maintain and repair one Advanced Sterilization Products Sterrad NX, one 100NX, and four ST100NX. SCHEDULE OF SERVICES: The intent of the Government to award a Firm-Fixed Price contract for maintenance and repair of the ASP sterilizers and endoscope reprocessors. Locations: (664) VA San Diego Healthcare System 3350 La Jolla Village Drive San Diego, CA 92161 ITEM # DESCRIPTION EST QTY UNIT 1 STERRAD NX S/N: 1033150444 Period of Performance: 8/1/2020 7/31/2021 12 MONTHS 2 STERRAD NX S/N: 1033150444 Period of Performance: 8/1/2021 7/31/2022 12 MONTHS 3 STERRAD NX S/N: 1033150444 Period of Performance: 8/1/2022 7/31/2023 12 MONTHS 4 100 NX 1-DR w/DUO S/N: 1043141015 Period of Performance: 8/1/2020 7/31/2021 12 MONTHS 5 100 NX 1-DR w/DUO S/N: 1043141015 Period of Performance: 8/1/2021 7/31/2022 12 MONTHS 6 100 NX 1-DR w/DUO S/N: 1043141015 Period of Performance: 8/1/2022 7/31/2023 12 MONTHS 7 ST100NX ALLClear 1-DR DUO S/N: 1047180192 Period of Performance: 8/1/2020 7/31/2021 12 MONTHS 8 ST100NX ALLClear 1-DR DUO S/N: 1047180192 Period of Performance: 8/1/2021 7/31/2022 12 MONTHS 9 ST100NX ALLClear 1-DR DUO S/N: 1047180192 Period of Performance: 8/1/2022 7/31/2023 12 MONTHS 10 ST100NX ALLClear 1-DR DUO S/N: 1047180426 Period of Performance: 8/1/2020 7/31/2021 12 MONTHS 11 ST100NX ALLClear 1-DR DUO S/N: 1047180426 Period of Performance: 8/1/2021 7/31/2022 12 MONTHS 12 ST100NX ALLClear 1-DR DUO S/N: 1047180426 Period of Performance: 8/1/2022 7/31/2023 12 MONTHS 13 ST100NX ALLClear 1-DR DUO S/N: 1047180438 Period of Performance: 8/1/2020 7/31/2021 12 MONTHS 14 ST100NX ALLClear 1-DR DUO S/N: 1047180438 Period of Performance: 8/1/2021 7/31/2022 12 MONTHS 15 ST100NX ALLClear 1-DR DUO S/N: 1047180438 Period of Performance: 8/1/2022 7/31/2023 12 MONTHS 16 ST100NX ALLClear 1-DR DUO S/N: 1047180441 Period of Performance: 8/1/2020 7/31/2021 12 MONTHS 17 ST100NX ALLClear 1-DR DUO S/N: 1047180441 Period of Performance: 8/1/2021 7/31/2022 12 MONTHS 18 ST100NX ALLClear 1-DR DUO S/N: 1047180441 Period of Performance: 8/1/2022 7/31/2023 12 MONTHS DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK: The Vendor shall perform quarterly (4) on-site preventive maintenance inspections during the contract period for the Evotech Endoscope Reprocessors. The vendor shall perform semi-annual (2) preventive maintenance inspections during the contract period for the Sterrad sterilizers. PM inspections shall be scheduled by the direction of the Contracting Officer Representative (COR). Quarterly inspections shall be performed in the following months: April, July, October, and January. Semi-annual inspection shall be performed in the following months: July and January. Hardware parts shall be included in the support agreement. Telephone support services shall be available Monday Friday, 7:00AM 7:00PM (PST), excluding holidays. All on-site repair services shall be covered, with a response time of 5 business days. Vendor shall provide the COR an electronic copy of the field service report after every PM or on-site service call within 7 calendar days. At a minimum, this report must contain a detailed description of any services or repairs performed for each item of equipment, and must also include a listing of replacement parts, when applicable, total hours of service, safety check, performance data, and the date. The report will also include any Vendor recommendations necessary to maintain the equipment in optimum operating condition. Service Technician shall document and report to the COR any unsafe conditions or signs of misuse or abuse in regard to this medical equipment. SERVICE CALLS: Service also includes all necessary intervening service calls required to repair an instrument. Intervening services will be rendered as directed by the COR. All services (PMI s and intervening service calls) shall be performed in accordance with original manufacturer s specifications and FDA guidelines. TEST EQUIPMENT: The VA shall not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the Vendor to bring the appropriate equipment and/or supplies necessary to complete the work as required within. REMOVAL OF EQUIPMENT: Government property shall not be removed from the station without a signed property pass. This property pass may be obtained after the removal is authorized by the Contracting Officer or COR. If sensitive data is stored on the device, the Facility Information Security Officer must be involved and should approve the process of removing equipment from the government site. Equipment shall not be removed by the Vendor from the government site for minor repairs. The Vendor assumes full responsibility for the equipment while it is off-site or in transit. BADGES AND PARKING: All Vendor personnel are required to wear I.D. badges during the entire time he/she is on Government property. I.D. badges must have an identification picture and shall state the name of the individual and the company he/she represents. It is the responsibility of the Vendor s personnel to park in the appropriate designated parking areas. Parking information is available from VASDHS Police Service. VASDHS will not validate or make reimbursement for parking violations of the Vendor s personnel under any circumstance. REPORTING (During Normal Working Hours); For any repairs or service that will be performed during the normal working hours of 7:00 a.m. through 7:00 p.m. the Vendor shall check-in with the Police Service and with the COR before proceeding to the job site. Vendor shall also check-out with the COR and Police Service before leaving the job site. REPORTING (During Other than Normal Working Hours). On-site services shall be performed during normal working hours (7:00AM 7:00PM, Monday Friday) only. A separate, pre-authorized Purchase Order will be required for on-site services performed during other than normal working hours. AUTHORIZED SERVICES: Only those services specified herein are authorized under this contract. Before performing any service or repairs of a non-contract nature, the COR or Contracting Officer must be advised of the reasons for this additional work. If appropriate, the Contracting Officer or his/her designee may authorize the additional services or repairs under a separate purchase authorization. The Vendor is cautioned that only the Contracting Officer may authorize additional services or repairs and that reimbursement will not be made unless this prior authorization is obtained. GOVERNMENT HOLIDAYS: The Vendor is not required to provide service on the following National holidays, not shall the Vendor be paid for these holidays. The following national holidays observed by the Federal Government: New Year s Day 1 January Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States. INVOICE AND PAYMENT: Payment to be made monthly in arrears. The Vendor shall submit original invoices in proper electronic format to the Financial Services Center (FSC). Proper electronic format means an automated system transmitting information electronically according to the accepted electronic data transmission methods below: VA s Electronic Invoice Presentment and Payment System The FSC uses a third-party contractor, OB10, to transition vendors from paper to electronic invoice submission. Please see OB10 contact information below to begin submitting electronic invoices, free of charge. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) Vendor e-Invoice Set-Up Information: OB10 e-Invoice Setup Information: 1-877-752-0900 OB10 e-Invoice e-mail: USClientServices@ob10.com Financial Services Center e-Invoice Contact Information: 1-877-353-9791 Financial Service Center e-Invoice e-mail: vafsccshd@va.gov The invoice MUST be itemized to include the following information listed below. Any information listed below that is not provided on an invoice will render that invoice incomplete and the invoice will be returned for immediate correction. Time period being invoiced for. Description of services. Unit Cost Billed. Extended amount due. Invoice number, and date. Contract and obligation number.