Credentialing & Medical Record Technician Services

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS General InformationDocument Type:Combined Solicitation/SynopsisSolicitation Number:W912JC-23-Q-0002FY23 Credentialing & Medical Records Technician ServicesRevised Date: February 3, 2023Revised Date: February 1, 2023Posted Date: January 25, 2023Original Response Date: February 9, 2023Current Response Date: February 9,2023Classification Code: R699: Support Administrative: OtherNAICS Code: 541611: Administrative management and general consulting serviceSet Aside: SDVOSBContracting Office AddressUSPFO for Kansas2737 S Kansas AvenueTopeka KS 66611DescriptionThis is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional proposals are being requested, and a written solicitation document will not be issued.This solicitation is being issued

as a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01 effective 30 December 2022 and Defense Federal Acquisition Regulation (DFARS) change notices 07/09/2021.The associated North American Industrial Classification System (NAICS) code for this procurement is 541611, with a small business size standard of 1000 employees. In accordance with the Federal Acquisition Regulation (FAR) Part 19.1405, this procurement is restricted for Service-disabled veteran-owned small business set-aside (SDVOSB).The USPFO for Kansas intends to award a requirement is for Credentialing and Medical Record Technician Services. The contractor shall provide a lead medical records technician, two medical records technicians and one credentialing manager/medical records technician. All personnel, tools, materials, supervision and quality control necessary to perform a wide range of medical records technician services defined in the Performance work statement (PWS).The USPFO for Kansas intends to award a Firm Fixed Price Contract with a base contract of 1 year period of service (12 Months) plus two option years. Base 12 February 2023 – 11 February 2024Option Year 1 12 February 2024 – 11 February 2025Option Year 2 12 February 2025 – 11 February 2026Place of Performance (Delivery Location)Address:Joint Forces Headquarters (JFHQ)18200 West 87th Street ParkwayLenexa, KS 66219Country:UNITED STATESOfferor shall provide sufficient detailed information, which demonstrates their technical capability, proposed technical approach, and plan for how they intend to meet the requirements as specified in the Performance Work Statement (PWS) and the solicitation document. Questions/Proposal Due Date:Offerors must submit all questions concerning this solicitation in writing to the Contract Specialist, Darci Rickson via email at: Darci.a.rickson.civ@army.mil, questions must be received no later than February 8, 2023, 1:00 pm CT. Any response to questions will be made in writing and will be included in an amendment to the solicitation. All proposals are to be submitted by e-mail to the Contract Specialist at darci.a.rickson.civ@army.mil. Receipt will be verified by the date/time stamp on e-mail. All proposals shall be submitted no later than February 9, 2023, 12:00 pm CT.Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). 52.212-2, Evaluation—Commercial Items (Oct 2014), applies to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:(i) price will be evaluated to determine it is complete, fair and reasonable;(ii) past performance will be evaluated to determine overall past performance acceptability including quality of services, business relations, management of key personnel, compliance with regulations, and customer satisfaction. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). For evaluation purposes only, 52.217-8 cost will be evaluated by adding one half of the final option year price to the total proposed price. (c) A written notice of award or acceptance of an offer, mailed, emailed, or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (October 2018) with Alternate I. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision. A completed copy of this provision is to be included with the offer. FAR 52.233-2, Service of Protest (September 2006)Protests shall be served on the Contracting Officer and Office of Chief Counsel by obtaining written and dated acknowledgement of receipt from:Vernon L. Verschelden, Contracting OfficerUSPFO for Kansas2737 S Kansas AvenueTopeka Kansas 66611And Office of Chief CounselAttn: NGB Protest Decision Authority111 S George MasonBuilding 2, Ste 3TSArlington VA 22204-1373The following contract clauses apply to this acquisition: FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (October 2018)FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Item” (Oct 2019)The following subparagraphs of FAR 52.212-5 are applicable:Subparagraphs (b)(1), (b)(4), (b)(8), (b)(9), (b)(16), (b)(22), (b)(23), (b)(25), (b)(27), (b)(28), (b)(29), (b)(30), (b)(31), (b)(32), (b)(33), (b)(34), (b)(42), (b)(49), (b)(55), (c)(1), (c)(2), (c)(3), (c)(4), (c)(8), (c)(9), (c)(10)52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 90 days.52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 Years and 6months.52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):www.acquisition.gov252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018) (a) Definitions. As used in this clause—“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.(c) WAWF access. To access WAWF, the Contractor shall—(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:(1) Document type. The Contractor shall submit payment requests using the following document type(s):(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.(ii) For fixed price line items—(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer._________________N/A___________________________________________(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.2 In 1 Invoice(iii) For customary progress payments based on costs incurred, submit a progress payment request.(iv) For performance-based payments, submit a performance-based payment request.(v) For commercial item financing, submit a commercial item financing request.(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.Routing Data TableField Name in WAWFData to be entered in WAWF Pay Official DoDAAC HQ0670Issue By DoDAAC W912JCAdmin DoDAAC**W912JCInspect By DoDAAC W91BT1Ship To CodeShip From CodeMark For CodeService Approver (DoDAAC) W91BT1Service Acceptor (DoDAAC) W91BT1Accept at Other DoDAACLPO DoDAACDCAA Auditor DoDAACOther DoDAAC(s)Additional Email notifications:Ng.ks.ksarng.list.vendor-pay@army.mil (4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.(g) WAWF point of contact.(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.Ng.ks.ksarng.list.vendor-pay@army.mil or telephone 785-274-1205. (2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.Other applicable provisions and clauses incorporated by reference:52.203-3 Gratuities APR 198452.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions SEP 200752.203-12 Limitation On Payments To Influence Certain Federal Transactions JUN 202052.203-15 Whistleblower Protections Under the American Recovery JUN 201052.203-19 Prohibition on Requiring Certain Internal Confidentiality JAN 201752.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper MAY 201152.204-7 System for Award Management OCT 201852.204-9 Personal Identity Verification of Contractor Personnel JAN 201152.204-13 System for Award Management Maintenance OCT 201852.204-16 Commercial and Government Entity Code Reporting JUL 201652.204-17 Ownership or Control of Offer AUG 202052.204-18 Commercial and Government Entity Code Maintenance JUL 201652.204-19 Incorporation by Reference of Representations and DEC 201452.204-20 Predecessor of Offeror AUG 202052.204-21 Basic Safeguarding of Covered Contractor Information Systems JUN 201652.204-22 Alternative Line-Item Proposal JAN 201752.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities NOV 202152.204-26 Covered Telecommunications Equipment Or Services—Representation OCT 202052.209-9 Updates of Publicly Available Information Regarding Responsibility Matters OCT 201852.209-10 Prohibition on Contracting With Inverted Domestic Corporations NOV 201552.212-1 Intstructions to Offerors - Commercial Products and Commercial Services NOV 202152.212-2 Evaluation – Commercial Items NOV 202152.212-4 Contract Terms and Conditions - - Commercial Products and Commercial Services DEC 202252.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside OCT 202252.222-3 Convict Labor JUN 200352.222-19 Child Labor - - Cooperation Authorities and Remedies DEC 202252.222-21 Prohibition of Segregated Facilities APR 201552.222-25 Affirmative Action Compliance Apr 198452.222-26 Equal Opportunity SEP 201652.222.36 Equal Opportunity for Workers with Disabilities JUN 202052.222-43 Fair Labor Standards Act and Services Contract Labor Standards-Price Adjustments (Multiple Year and Option Contracts) AUG 201852.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustments MAY 201452.222-50 Combating Trafficking in Persons NOV 202152.223-5 Pollution Prevention and Right-to-Know Information MAY 201152.223-10 Waste Reduction Program MAY 201152.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving JUN 202052.223-19 Compliance with Environmental Management Systems MAY 201152.232-18 Availability Of Funds APR 198452.232-33 Payment by Electronic Funds Transfer - - System for Award Management OCT 201852.232-39 Unenforceability of Unauthorized Obligations JUN 201352.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 201352.233-2 Service of Protest SEP 200652.233-3 Protect After Award AUG 199652.233-4 Applicable Law for Breach of Contract Claim OCT 200452.237-3 Continuity of Services JAN 1991 52.242-13 Bankruptcy JUL 199552.245-9 Use And Charges APR 201252.253-1 Computer Generated Forms JAN 1991252.201-7000 Contracting Officer's Representative DEC 1991252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013252.203-7003 Agency Office of the Inspector General AUG 2019252.203-7005 Representation Relating to Compensation of Former DoD Officials NOV 2011252.204-7003 Control Of Government Personnel Work Product APR 1992252.204-7004 Level 1 Antiterrorism Awareness Training For Contractors FEB 2019252.204-7006 Billing Instructions OCT 2015252.204-7008 Compliance With Safeguarding Covered Defense Information Controls OCT 2016252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting OCT 2016252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support MAY 2016252.204-7016 Cover Defense Telecommunications equipment or Services- Representation DEC 2019252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment of Services—Representation MAY 2021252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment Services JAN 2021252.204-7020 NIST SP 800-171 DoD Assessment Requirements MAR 2022252.225-7000 Buy American--Balance Of Payments Program Certificate--Basic (Nov 2014) NOV 2014252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017252.225-7002 Qualifying Country Sources as Subcontractors DEC 2017252.225-7012 Preference for Certain Domestic Commodities DEC 2017252.225-7048 Export-Controlled Items JUN 2013252.225-7055 Representation Regarding Business Operations with the Maduro Regime MAY 2022252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime MAY 2022252.226-7001 Utilization of Indian Organizations and Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns APR 2019252.227-7016 Rights in Bid or Proposal Information JAN 2011252.231-7000 Supplemental Cost Principles DEC 1991252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018252.232-7006 Wide Area WorkFlow Payment Instructions DEC 2018252.232-7010 Levies on Contract Payments DEC 2006252.232-7011 Payment in Support of Emergencies and Contingency Operations MAY 2013252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel JUN 2013252.243-7001 Pricing Of Contract Modifications DEC 1991252.243-7002 Requests for Equitable Adjustment DEC 2012252.244-7000 Subcontracts for Commercial Items JUN 2013252.245-7002 Reporting Loss of Government Property DEC 2017