Full Service Commercial Printing Services for Printing and Mailing of Tax Bills

expired opportunity(Expired)
From: County of Riverside(County)
RIVCO--RFP-0000367

Basic Details

started - 16 Nov, 2021 (about 2 years ago)

Start Date

16 Nov, 2021 (about 2 years ago)
due - 21 Dec, 2021 (about 2 years ago)

Due Date

21 Dec, 2021 (about 2 years ago)
Bid Notification

Type

Bid Notification
RIVCO--RFP-0000367

Identifier

RIVCO--RFP-0000367
County of Riverside

Customer / Agency

County of Riverside
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09 December 2021 Full Service Commercial Printing Services for Printing and Mailing of Tax Bills Full Service Commercial Printing Services for Printing and Mailing of Tax Bills 09 December 2021 Open 11/16/2021 1:30 PM PST Type Request for Proposal Close 12/21/2021 1:30 PM PST Number RIVCO--RFP-0000367 Currency US Dollar Sealed Until 12/21/2021 1:30 PM PST Payment Terms Net 30 09 December 2021 Contacts Simon Olivares solivares@RIVCO.ORG Phone +1 951-955-9290 Erica Cervantes ECervantes@RIVCO.ORG Phone +1 951-955-9151 09 December 2021 Commodity Codes Commodity Code Description 96600 Printing And Related Services 31067 Envelopes, Shipping And Mailing 09 December 202109 December 202109 December 2021 mailto:solivares@RIVCO.ORG mailto:ECervantes@RIVCO.ORG Full
Service Commercial Printing Services for Printing and Mailing of Tax Bills (RIVCO-RFP-0000367) The County of Riverside's Purchasing &Fleet Services Department on behalf of the Treasurer-Tax Collector Department is seeking proposals from qualified Bidders for a full-service commercial printer who can service the County for the fulfillment/completion of printing and mailing of all tax bills, miscellaneous forms and envelopes. 1.0 PURPOSE/BACKGROUND The County of Riverside is the fourth largest county in the State of California. The population of Riverside County has reached an all-time high of 2.3 million people. The County of Riverside is responsible for the processing, printing and mailing of tax bills to the owners of record for each property in Riverside County. For the Fiscal Year 2019-2020, the Treasurer-Tax Collector will have mailed approximately 930,000 secured, 37,000 unsecured, 80,000 supplemental, 72,000 delinquent and 83,000 secured prior year tax bills·. Tax bills are processed at various times throughout the year on a monthly basis. It is critical that each tax bill be processed correctly with the proper data and mailed before the assigned deadline to ensure the efficient collection and deposit of revenues. The County currently uses Aumentum Technologies software for its tax, valuation and records management operations. 2.0 SCOPE OF WORK The County will provide the tax-bill data in electronic digital files either transmitted via FTP (File Transfer Protocol) or on CDs to the vendor. This data includes (but is not limited to): 1. Bill Header 2. Account Number 3. PIN (Parcel Identification Number) 4. Bill number 5. Property owner name(s) (Legal party ID and Name) and mailing name (Attention Line) 6. Address of property and mailing address 7. Postal Code and Carrier Route 8. Email Address 9. POSTNET Barcode 10. Tax Year 11. Partial legal descriptions (Display Descriptions) 12. Telephone numbers 13. Billing Date 14. Amount(s) due 15. Tax Calculations 16. Due dates 17. Loan Numbers 18. Fees 19. Tax Authority Information and Phone Numbers Description 20. Group Order and Sequence 3.0 PERIOD OF PERFORMANCE The period of performance shall be for 5 year(s) with the completion date of 6/30/2027 with option to renew for another 5 years. 4.0 PRE-BID MEETING There will be a pre-bid Microsoft Teams meeting prior to final proposal submission. Details below- Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 951-465-8390,,983259120# United States, Riverside Phone Conference ID: 983 259 120# Find a local number | Reset PIN 5.0 DEADLINE FOR QUESTIONS Last day to submit questions will be on 12/14/21 by end of day. _________________________________________________________________________________________________ ______________________________________________________________________________ The County reserves the right to waive, at its discretion, any irregularity, which the County deems reasonably correctable or otherwise not warranting rejection of the quotation. The County shall not pay any costs incurred or associated in the preparation of this or any quotation or for participation in the procurement process. Proposals must be specific unto themselves. For example, “See Enclosed Manual” will not be considered an acceptable quotation. Receipt of all addenda, if any, must be acknowledged in the quotation. Late proposals will not be accepted. Postmarks will not be accepted in lieu of this requirement. Proposals submitted to any other County office will be rejected. For questions, please contact: Simon Olivares Procurement Contract Specialist solivares@rivco.org https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjlmN2Q4MDUtNTE4Yy00NzBmLTlhYTgtNGQ1NmQ5MTFkYmI1%40thread.v2/0?context=%7b%22Tid%22%3a%22d7f03410-e0a8-4159-b300-54980ef605d0%22%2c%22Oid%22%3a%224949166f-d089-4993-a6a8-ab2c88257713%22%7d https://dialin.teams.microsoft.com/c92a9882-504a-407e-996d-4d523d799480?id=983259120 https://mysettings.lync.com/pstnconferencing

3900 Main Street, 7th Floor Riverside, CA 92522Location

Address: 3900 Main Street, 7th Floor Riverside, CA 92522

Country : United StatesState : California

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