6515--541-24-2-250-0215 - Dual Temp Freezer/Refrigerator

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 3 of 8 Combined Synopsis/Solicitation Notice *= Required Field Combined Synopsis/Solicitation Notice Page 1 of 8 SUBJECT* 541-24-2-250-0215 - Dual Temp Freezer/Refrigerator Set Aside for Service-Disabled Veteran Owned Small Business Only GENERAL INFORMATION CONTRACTING OFFICE S ZIP CODE* 44131 SOLICITATION NUMBER* 36C25024Q0495 RESPONSE DATE/TIME/ZONE 04-08-2024 4:00 PM EASTERN TIME, NEW YORK, USA ARCHIVE 60 DAYS AFTER THE RESPONSE DATE RECOVERY ACT FUNDS N SET-ASIDE SDVOSB PRODUCT SERVICE CODE* 6515 NAICS CODE* 335220 CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office (NCO) 10 6150 Oak Tree Blvd., Suite 300 Independence OH 44131 POINT OF CONTACT* Contract Specialist Kevin Peeples Kevin.peeples@va.gov 216-487-1978 PLACE OF PERFORMANCE ADDRESS Cleveland VA Medical Center 10701 East Blvd. Cleveland Ohio POSTAL CODE

44106 COUNTRY USA ADDITIONAL INFORMATION AGENCY S URL https://www.va.gov/ URL DESCRIPTION Veterans Affairs Home Page AGENCY CONTACT S EMAIL ADDRESS Kevin.peeples@va.gov EMAIL DESCRIPTION Contracting Specialist DESCRIPTION Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 8 of 8 Combined Synopsis/Solicitation Notice *= Required Field Combined Synopsis/Solicitation Notice Page 1 of 9 Page 1 of 7 DESCRIPTION Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01. This solicitation is set-aside for Veteran-Owned Small Business. Brand Name or Equal The associated North American Industrial Classification System (NAICS) code for this procurement is 335210. The FSC/PSC is 6515. The NCO 10 for Cleveland VA Medical Center is seeking to purchase the Dual Temp Refrigerators for the Dietary Service. All interested companies shall provide quotations for the following request. STATEMENT OF WORK Nutrition and Food Services provides single width, reach-in dual refrigerator/freezer units to 6 dining rooms in the CARES Tower with long-term care patients. Patients have 24-hour access to snacks and beverages on these units. We require one refrigerator/freezer unit as an additional piece of equipment. Because the VA is their home , the Veteran residents frequently order take-out food or have family bring their favorite foods. This refrigerator / freezer will be specifically used as a back-up by the patients to store their own food items. The current equipment is approximately 10 years old, and we often have a unit fail and require repair. During down time, we do not have adequate equipment to place a substitute refrigerator on the floor for the patients use. Having a spare refrigerator will allow us to provide consistent service to the Veterans in the event of equipment failure. GENERAL SCOPE Three Reach-In Dual Temperature Refrigerator / Freezer unit - Wade Park Nutrition and Food Services main kitchen; 1-W-1C-434. 2.0 PERFORMANCE REQUIREMENTS 2.1 Task 1 - Enterprise Management Controls. Task 1 Deliver 3 Dual Temperature Reach-In Cabinet Refrigerator / Freezers with following specifications: Traulsen Model No. ADT132WUT-HHS Spec-Line Refrigerator/Freezer Dual Temp Cabinet, Reach-in, one-section, self-contained refrigeration, stainless steel exterior, aluminum interior, standard depth, wide half-height door or doors with Santoprene EZ-Clean Gaskets, INTELA-TRAUL micropro 2.1.1 Subtask 1 - Integration Management Control Planning. Provide the technical and functional activities at the required level for integration of all tasks specified within this SOW. Include productivity and management methods such as quality assurance, progress/status reporting and program reviews. Provide the centralized administrative, clerical, documentation and related functions. Not applicable 2.1.2 Subtask 2 - Contract Management. Prepare a Contract Management Plan describing the technical approach, organizational resources and management controls to be employed to meet the cost, performance and schedule requirements throughout Contract execution. Provide a monthly status report monitoring the quality assurance, progress/status reporting and program reviews applied to this contract. Not applicable Deliverables: Contract Management Plan--- Not applicable Monthly Status Report 3. Performance Monitoring Nutrition and Food Service monitors the temperatures of patient refrigerators and freezers throughout the Medical Center, 24/7, to assure food is safely stored ( 41 degrees F for refrigerated items and freezer temperatures. Temperatures outside of the safety range for 2 hours, send an alert to Nutrition managers and require immediate intervention to assure patient safety. Refrigeration that is not intended for commercial use often does not hold temperatures consistently and does not recover quickly with high use, resulting in potential food borne illness. Failure in equipment is reported to Engineering for evaluation and need to exercise warranty. Engineering conducts regular preventive maintenance on refrigeration and will note need for repair and parts replacement. 4. Security Requirements Not applicable. Refrigerator/freezers are durable equipment with no IT connections. The C&A requirements do not apply and a Security Accreditation Package is not required. 5. SUBMISSION OF QUESTIONS Questions: All questions submitted for this solicitation must be electronically sent to the following email address: kevin.peeples@va.gov With the following subject 36C25024Q0495. 6. SUBMISSION OF QUOTATION Quote Submission: See submission date posted. The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xlsx) format of: Submissions can be sent in multiple emails to avoid computer system email size limitation, to Kevin.peeples@va.gov. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes may not be accepted for evaluation. The contractor is responsible for confirming the Government s receipt of the contractor s quote. 7. EVALUATION CRITERIA Brand Name or Equal 8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). Not applicable. 9. Other Pertinent Information or Special Considerations. Not applicable. a. Identification of Possible Follow-on Work. Not applicable. b. Identification of Potential Conflicts of Interest (COI). Not applicable. c. Identification of Non-Disclosure Requirements. Not applicable. d. Packaging, Packing and Shipping Instructions. Packaging must protect the outside surfaces from scratches and dents. Packaging must stabilize and fully secure the equipment to protect damage to the compressor and refrigeration parts. Labeling must indicate position of equipment in crate to keep it righted. Delivery made to VA main warehouse, Logistics Service. e. Inspection and Acceptance Criteria. Engineering will inspect and verify that Refrigerator/Freezers are delivered intact with no scratches or dents and that refrigeration unit is not compromised. Engineering will test equipment prior to use and verify that unit is fully operational. 10. Risk Control We specify that the Refrigerator/Freezers utilize approved refrigerants and meet electrical UL, NEMA standards. We require a 3-year parts/labor warranty and additional 5-year warranty on compressors, as these are expensive to replace if they fail early in use. Stainless steel exterior and interior is specified to allow thorough cleaning and sanitization. Locking casters are specified to assure safety in patient areas. High quality construction and quality in product is required. 11. Place of Performance. Wade Park, Main Kitchen, Nutrition and Food Services, 1-W-1C-434. 12. Period of Performance. This is a one-time purchase of durable goods. Expected use life is 6 to 12 years. 13. Product REFRIGERATOR/FREEZER, REACH-IN 3 EA Equipment delivered to VA Northeast Ohio Healthcare System Louis Stokes Cleveland Main Warehouse 3 each - 30 days to delivery 3 EA - REFRIGERATOR/FREEZER, REACH-IN Traulsen Model No. ADT132WUT HHS Spec-Line Refrigerator/Freezer Dual Temp Cabinet, Reach-in, one-section, self-contained refrigeration, stainless steel exterior, aluminum interior, standard depth, wide half-height door or doors with Santoprene EZ-Clean Gaskets, INTELA-TRAUL micropro 14. Delivery Schedule Cleveland VA Hospital Warehouse 10701 East Blvd. Cleveland, OH 44106 CLAUSES FAR Number Title Date 52.209-6 PROTECTING THE GOVERNMENT S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT AUG 2013 52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS FEB 2012 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS ALTERNATE II (JUL 2012) AUG 2012 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT JUL 2013 52.252-2 CLAUSES INCORPORATED BY REFERENCE FEB 1998 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS DEC 2013 52.233-1 DISPUTES MAY 2014 52.233-3 PROTEST AFTER AWARD AUG 1996 852.203-70 COMMERCIAL ADVERTISING JAN 2008 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2012 852.237-70 CONTRACTOR RESPONSIBILITIES APR 1984 PROVISIONS 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS APR 2014 52.212-2 EVALUATION--COMMERCIAL ITEMS OCT 2014 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS NOV 2014