After School Care

Lexington County School District One Solicitation Number: Date Issued: Procurement Officer: Phone: E-Mail Address: FPB2024.2 04/19/2024 Elizabeth Marsh 803-821-1176 emarsh@lexington1. n e t AMENDMENT OF SOLICITATION FPB2024.2 After School Care AMENDMENT/MODIFICATION NO: One 1. ISSUED BY: Lexington County School District One 100 Tarrar Springs Road, Procurement Office Lexington, South Carolina 29072 Attn: Elizabeth Marsh, Director of Procurement 2. CONTRACTOR’S NAME AND ADDRESS: 3. AMENDMENT OF SOLICITATION NO.: # Amendment Sol. #FPB2024.2 4. THIS BLOCK APPLIES ONLY TO AMENDMENTS OF SOLICITATIONS: THE ABOVE NUMBERED SOLICITATIONS IS AMENDED AS SET FORTH IN BLOCK 5. 5. DESCRIPTION OF AMENDMENT: Vendor questions and answers start on page 2. 6. [N/A] CONTRACTOR/OFFEROR IS TO SIGN THIS DOCUMENT AND RETURN TO LEXINGTON SCHOOL DISTRICT ONE AT ADDRESS SHOWN ABOVE. FAILURE TO RETURN WITH BID MAY RESULT IN REJECTION OF YOUR OFFER. 7. CONTRACTOR’S SIGNATURE BY :_______________________________

(SIGNATURE OF AUTHORIZED REPRESENTATIVE) 9. DATE SIGNED :____________________ 8. CONTRACTOR’S NAME AND ADDRESS: _______________________________________ _______________________________________ _______________________________________ 10. LEXINGTON SCHOOL DISTRICT ONE BY: (SIGNATURE OF AUTHORIZED REPRESENTATIVE) 12. DATESIGNED:4/19/2024 11. NAME AND TITLE OF AUTHORIZED REPRESENTATIVE Elizabeth Marsh, CPPB, NIGP-CPP Director of Procurement Amendment THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED RED TEXT IS ADDED TO THE ORIGINAL PROVISION. STRICKEN TEXT IS DELETED. End Modifications Questions Received: Question 1: Will the District accept digital signatures for this RFP response? District Response: Yes. Question 2: Is Attachment Four – School Submittals for informational purposes only? Would the District please confirm that Attachment Four (page 24 of the RFP) is not required to be submitted with our RFP response? District Response: Attachment Four is the information that must be provided to the Prinicipal at each school your program services upon request and at the beginning of each year. This information does not need to be provided at this time, but will be required once you are chosen to interview for placement at a school. Question 3: Will you provide current enrollment numbers for each site or projected enrollment numbers for each site? District Response: Schools Current Enrollment - 2023 - 24 (135 ADM) Projected Enrollment - 2024 - 25 Carolina Springs Eleme ntary 731 424 Centerville Elementary 762 731 Deerfield Elementary 738 718 Gilbert Elementary 724 712 Lake Murray 825 801 Lexington Elementary 615 608 Meadow Glen Elementary 772 722 Midway Elementary 834 810 New Providence Elementary 768 753 Oak Grove Elementary 652 639 Pleasant Hill Elementary 859 818 Red Bank Elementary 499 507 Rocky Creek Elementary 787 731 Saxe Gotha Elementary 532 382 South Lake Elementary New School 450 White Knoll Elementary 540 520 Question 4: Is there a plan in place for providers that make the qualified provider list to meet with the decision makers at each school to present our program? District Response: Yes Question 5: Why is this service currently going out for bid? District Response: The scope and requirements changed from the last BID. Question 6: What are the current enrollment numbers? District Response: See Above Question 7: Is a revenue share required if enrollment is below 30 students? District Response: No. Question 8: The RFP dictates that the provider will pay the following rental fees annually: ● Fiscal Year 2025/26 - $18,500 ● Fiscal Year 2026/27 - $19,000 ● Fiscal Year 2027/28 - $19,500 ● Fiscal Year 2028/29 - $20,000 ● Fiscal Year 2029/30 - $20,500 and states Vendors must pay a revenue share based on attendance: 30 to 50 participants 10% 51 to 75 participants 12% 76 to 100 participants 15% 101 to 125 participants 18% 126 to 150 participants 20% 151 to 175 participants 22% 176 to 250 participants 25% 251 + participants 27% Does the provider pay the annual fee plus an additional revenue share to each school based on student enrollment? District Response: Yes. Question 9: Can you provide more information about what Power Hour entails in terms of programming? District Response: Power Hour is for one hour after dismissal - students must be picked up by 3:45. Any student not picked up by 3:45 must be transferred into the daily attendance for the program and the parent will be charged the daily rate. The students must be divided into grades usually K-1, 2-3, 4-5. The main activities are physical play (outside) and structured activities. No snacks are provided to students during this time. Parents who choose to pick up their children will do so at the designated pickup spot at the elementary school. There must be an after-school care staff member to walk the elementary students to the middle schools. Question 10: What are the Power Hour operating hours? (start and end time) District Response: 2:30 - 3:45 - daily Consideration: go to 4:00 to accommodate high school families. *If parents are late with pick up - Children must go to the after school program and be charged for the daily rate. . (Parents must register for the afterschool program in the case of an emergency.) Question 11: If the hours are the same as the after school programming for K-5, and if so, can the Power Hour students participate in regular programming? District Response: Power Hour is separate from the regular programming. Question 12: How many students are currently enrolled in Power Hour per week? District Response: Approximately 50 students. Question 13: Can you please confirm that students would travel independently from the two middle schools to the two elementary schools for Power Hour programming? District Response: There must be an after-school care staff member to walk the elementary students to the middle schools. End Amendment