Catering for Restricted Venues at the University of Florida

Invitation To Negotiate Close 4/29/2024 3:00 PM EDT Number FY24 -ITN-027 Currency US Dollar Sealed Until 4/29/2024 3:00 PM EDT 16 April 2024 Contacts Jennifer Leckerling jenniferkerns@ufl.edu Phone +1 352-294-1159 16 April 2024 Commodity Codes Commodity Code Description 90100000 Restaurants and catering 16 April 202416 April 202416 April 202416 April 202416 April 202416 April 202416 April 202416 April 2024 mailto:jenniferkerns@ufl.edu 1.0 STATEMENT AND SCOPE OF WORK 1.1 Summary The University of Florida (UF or University) is seeking proposals from professional catering companies to provide services at the Earl and Christy Powell University House (University House), 2151 West University Avenue, Gainesville, FL 32603, the John and Mary Lou Dasburg House (commonly known as the UF President’s House, the President’s personal residence), 450 Village Drive, Gainesville

Florida 32611 and the President’s Suite at Steve Spurrier-Florida Field at Ben Hill Griffin Stadium (Presidents Suite), 157 Gale Lemerand Drive, Gainesville, Florida 32603. For the purposes of this solicitation these locations will be referred to as the Restricted Venues, because only awarded suppliers will be catering at these locations. The goal is to select a quality caterer that brings best value while supporting UF and ensuring contracts, policy, regulations, procurement standards and best practices are met. The University may choose to Award each Restricted Venue independently or may issue multiple Awards for each venue. Caterers are asked to respond to the solicitation in the e-procurement sourcing tool (Jaggaer). After the ITN has opened and UF has evaluated those responses, caterers who have met minimum requirements and provide the best options for UF, will be invited to campus to participate in a second round of selections. Selected caterers in the second round may be asked to prepare and deliver each of the value menu options provided in the primary response (Question 2.1) and be asked to prepare a formal dining setting along with a meal service that represents the caterer’s signature dish. Caterer will be asked to present on topics provided by UF during the tasting. Caterers will be evaluated on all the service elements required of the contract during the event - meal/menu presentation, including delivery, meal holding, setup (including formal dining table), decorations, service, and cleanup. Caterers will be asked to provide a sample quote reflecting the signature meal presentation and includes all billable elements of the event. 1.2 Scope of Work Lot 1: The awarded Caterer(s) will handle catering events at the Restricted Venues ranging from casual receptions, buffet meals (breakfast, lunch or dinner), meeting breaks and formal dining for 2 – 2000 people (or more), all of which may or may not include alcohol. The caterer must be appropriately licensed for and to serve alcohol as well as follow UF policy for alcohol being served at events on campus. The Caterer is responsible for providing timely quotes, itemized with all details and options for the event to University staff arranging the event. Caterer is responsible for setting the tables and standard decoration and providing quality, trained service/serving staff as needed. Food offerings must be able to accommodate vegetarian, vegan, gluten free, kosher, halal and other food allergies. Meals will need to be prepared off-site and delivered to the Restricted Venue. Caterer is responsible for setup, delivery, cleanup, and leaving the Restricted Venue in pre-event condition. Caterer will need to be available for customer meetings in preparations of the event. Invoices must be detailed and match the quote format and provided timely. Types and size of events from January-December 2023 (guest count ranged from 2-2000): This is for informational purposes only; this is not a guarantee of business. Event Guest 2-49 Guests 50- 149 Guests 150-299 Guests 300-499 Guests 500+ Breakfast 12 3 Lunch 18 Dinner 32 6 Reception 9 13 2 2 2 Tailgate 3 4 President’s Box 6 Lot 2: Caterer(s) awarded Lot 2 will handle upscale formal events for the University of Florida’s Senior Leadership team as requested. These events may be held at the Restricted Venues or venues outside the UF Gainesville campus. Examples may include but are not limited to UF Jacksonville campus and The Herbert Wertheim UF Scripps Institute for Biomedical Innovations & Technology. Events may range in size and will be formal receptions, buffet style or sit-down dinner, all of which may or may not include alcohol. The caterer must be appropriately licensed for and to serve alcohol as well as follow UF policy for alcohol being served at events on campus, if applicable. The Caterer is responsible for providing timely quotes, itemized with all details and Description options for the event to university staff arra