Deering Airport Improvements Appraisals

spdocs-a_NR (January 2018) DOT&PF Small Procurement Documents PART A - RFP for Construction Related Professional Services Page 1 of 2 SMALL PROCUREMENT DOCUMENTS for Construction Related Professional Services - RFP, Proposal & Award per AS 36.30.320 and 2 AAC 12.400 PART A - REQUEST FOR PROPOSALS NOTE: State / FHWA Small Procurement Limit is $200,000; FAA / FTA Small Procurement Limit is $150,000 GENERAL INFORMATION These documents consist of three parts (Part A - Request for Proposals; Part B - Proposal Form; Part C - Contract Award, Notice to Proceed & Invoice Summary), -- plus the current edition dated January 2018 of the Standard Provisions Booklet (DOT&PF Standard Provisions for Small Procurements of Construction Related Professional Services) that is hereby incorporated by reference. The Booklet will not be distributed with any of the three parts; however a copy may be obtained on our website at the following link:

href="http://www.dot.state.ak.us/procurement." target="_blank">http://www.dot.state.ak.us/procurement. The Booklet contains copies of the Small Procurements Procedure (Chapter 2 of the PSA Manual), Appendix A (General Conditions), Appendix C (Compensation), Exhibit C-1 (Methods of Payment), Appendix D (Indemnification and Insurance), and Appendix E (Certification for Licenses and Insurance). Project Title: Deering Airport Improvements Appraisals Project Number(s): NFAPT00249 RFP #: 25-21-1-022 Project Site (City, Village, etc.) Deering, Alaska Contracting Agency: Northern Region State of Alaska, Department of Transportation & Public Facilities, Division of Preconstruction Services, Right-of-Way Section Agency Contact: Crystal Haman Phone: (907) 451-5423 Email: crystal.haman@alaska.gov Estimated Amount of Proposed Contract: less than $50,000 $100,000 to $150,000 $50,000 to $100,000 $150,000 to $200,000 Funding Source (check all that apply): State FHWA FAA FTA Other: REQUIRED SERVICES: are described in the enclosure consisting of Four (4) pages, dated 01/27/2021 AND: are described as follows: 11 X 17 Property Exhibit pdf Property Plan, identified as Attachment No. 1 to this RFP (2 pages). Note to Proposers: Any proposer listing as a member of their team a current public officer or a former public officer who has left State service within the past two (2) years must submit a sworn statement from that individual that the Alaska Executive Branch Ethics Act does not prohibit his or her participation in this project. If a proposer fails to submit a required statement, the proposal may be deemed nonresponsive or nonresponsible, and rejected, depending upon the materiality of the individuals proposed position. If required, submit the attached Former Employees Certification of Eligibility (Form 25A270). The page limit noted below does not include this form. Note: Offerors shall carefully review this solicitation for defects and questionable or objectionable material. Comments concerning defects and objectionable material must be made in writing and received by the purchasing authority before proposal due date. This will allow issuance of any necessary addenda. It will also help prevent the opening of a defective solicitation and exposure of Offerors proposals upon which award could not be made. Protests based upon any omission, error, or the content of the solicitation will be disallowed if not made in writing before the proposal due date. PERIOD OF PERFORMANCE: Begin: February 2021 End: December 31, 2022 PROPOSAL FORMAT Written proposals to provide the required services shall consist of the enclosed Part B - Proposal Form, completed as indicated, plus a letter not to exceed five (8.5 x 11) pages. If a Price Estimate is required, the page limit does not include the Price Estimate. Proposals that exceed the page limit may be disqualified. Proposals may be emailed or hand delivered to the Contracting Agency. http://www.dot.state.ak.us/procurement mailto:crystal.haman@alaska.gov spdocs-a_NR (January 2018) DOT&PF Small Procurement Documents PART A - RFP for Construction Related Professional Services Page 2 of 2 PRICE AND METHOD OF PAYMENT A Price Estimate is NOT required with your proposal. The selected Offeror shall submit a Price Estimate within one business day following a request from the Contracting Agency. A Price Estimate is required with your proposal. A Price Estimate shall include all tasks to perform the contract and be prepared in the format shown below. Note that a Price Estimate is not a bid. It is a negotiable offer. A Fixed Price contract is desirable; however, a Cost Reimbursement contract may result if a Fixed Price cannot be negotiated. PRICE ESTIMATE FORMAT (if required per above) Fixed Price. Show proposed price per property as listed in the Proposed Statement of Services dated 1/27/2021, and also include your hourly rate for additional appraisal/consulting services as may be needed for master hearings/court hearings if required. SUBMITTAL DEADLINE AND LOCATION DATE: February 9, 2021 PREVAILING TIME: 4:00 PM E-MAIL: crystal.haman@alaska.gov THE FOLLOWING SUBMITTAL METHOD IS RECOMMENDED UNTIL FURTHER NOTICE E-Mail proposal to the email address listed above: Crystal Haman, Contract Manager Department of Transportation & Public Facilities Mckinley Bldg, Right of Way Section 2720 Pickett Place Fairbanks AK 99709-5388 (907) 451-5423 Late proposals will not be considered. Offerors are responsible to assure timely delivery and receipt and are encouraged to respond at least four business hours prior to the above deadline. Any addendum issued less than 24 hours prior to a Deadline will extend that Deadline by a minimum of an additional 24 hours. The Contracting Agency shall not be responsible for any communication equipment failures or congestion and will not extend the deadline for any proposals not received in their entirety prior to the deadline. Except for hand delivered proposals, confirmation of receipt by telephone or other means four hours or less prior to deadline will not be provided. (An out-of-town/state Offeror may electronically transmit their proposal to a local personal representative who may reproduce a copy of it and deliver it in person to the submittal location prior to the deadline.) BASIS OF SELECTION This solicitation does not guarantee that a contract will be awarded. All proposals may be summarily rejected. Our intent, however, is to select a Contractor based on the following criteria: 1) Demonstrated comprehension of required services and proposed strategy for performance. 2) Relevant experience and credentials of proposed personnel including any subcontractors. 3) Reasonableness of proposed schedule for performance. 4) Price Estimate (if required with proposal). 5) Other (specify): NA Proposals will be evaluated per Chapter 2 of the DOT&PF PSA Manual. END OF PART A mailto:crystal.haman@alaska.gov Alaska Department of Transportation & Public Facilities spdocs-b (January 2018) DOT&PF Small Procurement Documents PART B - Proposal Form for Construction Related Professional Services Page 1 of 1 SMALL PROCUREMENT DOCUMENTS PART B - PROPOSAL FORM THIS COMPLETED FORM MUST BE THE FIRST PAGE. NO OTHER COVER SHALL BE USED. Project Title: Deering Airport Improvements Appraisals RFP No.: 25-21-1-022 PROPOSAL REQUIREMENTS Proposals shall demonstrate comprehension of the objectives and services for the proposed contract; include a brief overview of what will be done; and show a sequence and schedule for each important task. Assumptions made in formulation of the proposal and the support expected from the Contracting Agency shall be defined. The key individuals who will perform services shall be named (including all who would be in responsible charge (Ref: AS 08.48) for Architecture, Engineering and/or Land Surveying with their Alaska registration number). Include a brief -- about one paragraph -- statement for each person named which describes experience directly related to the service(s) they will perform. Proposed subcontracts, if any, shall be explained. Resources -- support personnel, facilities, equipment, etc. -- current and projected workload could be summarized. Any unique qualifications or knowledge of the project, project area, or services to be provided, should be identified. ALASKA STATUTORY PREFERENCES are are not applicable to this contract. If applicable, check those preferences that you (Offeror) claim. Alaska Bidder (Offeror) AND>> Veterans AND >> Employment Program OR Disabled Persons 2 AAC 12.260(d) AS 36.30.175 if applicable AS 36.30.170(c) AS 36.30.170 (e & f) Invalid claim(s) will result in the Offerors disqualification for contract award. PROPOSAL The undersigned has reviewed Part A - RFP of these documents, understands the instructions, terms, conditions, and requirements contained therein and in the Standard Provisions Booklet, and proposes to provide the required services described in Part A in accordance with the attached letter which constitutes our proposal to complete the project. By my initials below, I certify that the Offeror and all Subcontractors identified in the Proposal shall comply with all requirements for the following items as explained in the Standard Provisions Booklet: [ ] Alaska Licenses and Registrations. [ ] Insurance, including Workers Compensation, Comprehensive or Commercial General Liability, and Comprehensive Automobile Liability. [ ] Professional Liability Insurance as follows: Not Required. Minimum of $300,000 Minimum of $500,000. [ ] Certification for Federal-Aid Contracts Exceeding $100,000 (DOT&PF Form 25A262 Appendix A, General Conditions) For Small Procurements over $50,000, by signature on this form, the Offeror certifies that all services provided under this contract by the Contractor and all Subcontractors shall be performed in the United States. If the offeror cannot certify that all work is being performed in the United States, the Offeror must contact the Contracts Officer to request a waiver at least 24 hours prior to proposal deadline. The Offeror must provide with their submission a detailed description of the portion of work being performed outside the United States, where, by whom, and the reason the waiver is necessary. Failure to comply with this requirement may cause the state to reject the proposal as non-responsive, or cancel the contract. I further certify that I am a duly authorized representative of the Offeror; that this Proposal accurately represents capabilities of the Offeror and Subcontractors identified for providing the services indicated. I understand that these Certifications are material representations of fact upon which reliance will be placed if this contract is awarded and that failure to comply with these Certifications is a fraudulent act. The Contracting Agency is hereby authorized to request any entity identified in this proposal to furnish information deemed necessary to verify the reputation and capabilities of the Offeror and Subcontractors. This proposal is valid for at least ninety days. Signature and Date Name ................................... : Title ..................................... : Offeror (Firm) ...................... : Street or PO Box ................. : City, State, Zip ..................... : Telephone - Voice ............... : Telephone - Fax .................. : Email Address ..................... : Federal Tax Identification No. ................ : Type of Firm (Check one of the following): Individual Partnership Corporation in state of ........... : Other (specify) ...................... : END OF PART B RFP #25-21-1-022 Former Employees Certification of Eligibility Under the Alaska Executive Branch Ethics Act (AS 39.52.140, AS 39.52.180) I am a former employee of the State of Alaska and left state service within the last two years. My last position with the state was [job title] with the [name of state agency and administrative unit]. I propose to work on [describe state contract or other matter] on behalf of [name of current employer]. This work will not involve any matter (a) that was under consideration by the state administrative unit that I served, and (b) in which I participated personally and substantially during my state service through the exercise of official action (official action means a recommendation, decision, approval, disapproval, vote, or other similar action or inaction). I am therefore eligible to participate in this [contract or matter] under the Alaska Executive Branch Ethics Act. I also understand that as a former public officer I may not disclose or use information acquired in the course of my official duties that could in any way result in a benefit to me or my family, if the information has not been disseminated to the public, or that is confidential by law, without appropriate authorization. I certify under penalty of perjury that the foregoing is true. Dated: ________________________, 20__, at __________, Alaska. _____________________________________ [name of former state employee] STATE OF ALASKA ) ) ss. _______ JUDICIAL DISTRICT ) On this ______ day of ____________, 20__, [name of former state employee], whom I know to be the individual described in and who executed this certification, personally appeared before me and acknowledged that [s]he signed the certification as [her or his] free and voluntary act. IN WITNESS WHEREOF, I have placed my signature and affixed my official seal. _______________________________ Notary Public in and for Alaska My commission expires: ___________ If no notary or other official (judge, magistrate, U.S. postmaster or municipal clerk) is available, omit the notary certificate and include the following statement in the text: A notary or other official empowered to administer oaths is unavailable. psa-b (January 2018) Appendix B, Statement of Services Page 1 of 4 PROPOSED STATEMENT OF SERVICES APPENDIX B Program No: NFAPT00249 Federal No: TBD Date Prepared: 1/27/2021 RFP No: 25-21-1-022 RFP No. 25-21-1-022 Deering Airport Improvements Appraisals / NFAPT00249 Index Article Number and Title B1 Definitions B2 Professional Services B3 Multi-Parcel Assignments B4 Report(s) Due Date and Processing B5 Number of Reports B6 Transmittal Identification B7 Proofreading B8 Review Report Corrections B9 Approved Reports B10 Confidentiality B11 Unusual Issues B12 Site History B13 Prior Written Approval B14 Appraiser Certification B15 Appraiser Responsibility B16 Parcels Appraised B17 Discrepancy in Plans B18 Condemnation Reports B19 Appraisers Signature Date B20 Report(s) Format B21 Administrative Requirements B1. Definitions. The following definitions are in addition to those found in the ROW Manual found at: http://www.dot.state.ak.us/stwddes/dcsrow/pop_ro wmanual.shtml, which is incorporated by reference herein. B1.1 "Appraiser" means the person who prepares the appraisal report(s) for the Contractor as defined in Article A1.8. B1.2 "Appraisal Guidelines" means the edition of Chapter 4 of the DOT/PF Right of Way Manual in effect on the effective date of this agreement under PSA Article 1. B1.3 "DEPARTMENT" or "DOT/PF" means the Alaska Department of Transportation and Public Facilities. B1.4 "FAA" means the Federal Aviation Administration. B1.5 "FHWA" means the Federal Highway Administration. B1.6 "PSA" means Professional Services Agreement. B1.7 "Work" or "services" means the preparation of the appraisal report(s) for the parcels listed in Appendix B Article B16 (and any amendment thereto) in a manner that complies with the Appraisal Guidelines and also includes the act of attending the right of way plans inspection, inspecting the property (including the interior of any improvements) and the comparable sales referenced in the valuation, gathering supportive valuation data, analyzing the data, drawing value conclusions, timely submission of required reports and corrections or revisions thereto (if any), and performing all other duties and obligations required in this Agreement. B1.8 "Clean-copies" means an appraisal report(s) which has been modified by the Appraiser to reflect all correction of mathematical, grammar, spelling, typographical errors that may have been contained in the original report(s) submitted. B1.9 "Report Format" means the appraisal format described in Appendix B Article B20. B2. Professional Services. This contract is for professional services for complete appraisal report(s) prepared in accordance with recognized appraisal principles and applicable state and federal regulations. The Appraiser shall prepare the appraisal report(s) for the parcels listed in Article B16. The appraisal report(s) shall conform to the requirements of the Appraisal Guidelines, the Appraisal Foundations Uniform Standards for Professional Appraisal Practice (USPAP), FAA Order 150/5100-17, and Title III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Public Law 91.646, amended in 1987 as part of the Surface Transportation and Uniform Relocation Assistance Act, Public Law 100.17, and together referred to as http://www.dot.state.ak.us/stwddes/dcsrow/pop_rowmanual.shtml http://www.dot.state.ak.us/stwddes/dcsrow/pop_rowmanual.shtml psa-b (January 2018) Appendix B, Statement of Services Page 2 of 4 the Uniform Act). It is agreed that all work under this Agreement, other than clerical support, is to be personally performed by the Appraiser. The appraisal analysis and conclusion(s) shall be performed solely by the Appraiser. If DEPARTMENT forms are not used, replacement forms must include all the elements found on the required DEPARTMENT forms which can be found at: http://www.dot.state.ak.us/stwddes/dcsrow/pop_ro wmanual.shtml. The Appraiser shall personally inspect the property, including the interior and exterior of any and all affected improvements on the date of appraisal, (with the exception of condemnation appraisal(s), in which case the Appraiser must fully disclose the extent of any inspection(s) performed). B3. Multi-Parcel Assignments. Appraisal reports for multi-parcel assignments shall be assembled in parcel number order with each report page numbered consecutively. B4. Report(s) Due Date and Processing. Report(s) shall be electronically submitted to the DEPARTMENT staff review appraiser, James Vince Coan at james.coan@alaska.gov, and copied to the DEPARTMENT Contract Manager, Crystal Haman at crystal.haman@alaska.gov, no later than 60 days from the Notice To Proceed unless the Appraiser receives written approval from the DEPARTMENT Contract Manager, extending the due date(s). If the appraiser requires longer than the delivery schedule proposed above, or intends to meet a shorter schedule, that information should be included in the RFP response. B5. Number of Reports. The Appraiser shall deliver one (1) electronic copy (.pdf) of each appraisal report, and Project/Market Data Book if separate, for the parcels listed in Article B16. B6. Transmittal Identification. The Transmittal letter shall be marked to identify the Project, the DEPARTMENT Contract Manager, and the Appraiser. B7. Proofreading. The Appraiser shall prepare the report(s), which to the greatest extent possible is free of mathematical, grammar, spelling and typographical errors. The Appraiser is responsible for professional proofreading of the reports to meet the intent of this requirement. The report(s) will be professionally proofread by the DEPARTMENT for mathematical, grammar, spelling and typographical errors and the Appraiser will be asked to make corrections. The appraisal report(s) will then be forwarded to Headquarters Appraisal Review. B8. Review and Report Corrections. The report(s) is subject to a compliance review for contract compliance and general content, and a formal appraisal review by a DEPARMENT staff review appraiser. The Appraiser shall make all corrections to the appraisal report(s) required by the DEPARTMENT during the contract period. Corrections or deficiencies resulting from the Appraiser's errors or omissions that are required to bring the report(s) into compliance with the Appraisal Guidelines shall be provided to the DEPARTMENT at no additional cost to the DEPARTMENT within ten (10) days following the Appraiser's receipt of the request. Corrections or revisions shall be performed in accordance with Appraisal Guidelines 4. B9. Approved Report(s). Upon completion of the Appraisal Review process, the Appraiser shall deliver one (1) electronic copy (.pdf) of each appraisal report, and Project/Market Data Book if separate, for the parcels listed in Article B16 to the DEPARTMENT Contract Manager, Crystal Haman at crystal.haman@alaska.gov. B10. Confidentiality. No member of the Appraiser's firm shall divulge any information or data pertinent to any appraisal prepared under this Agreement to anyone other than the DEPARTMENT Project Manager, Appraisal Review Section, FHWA or FAA (as applicable), DEPARTMENT Right of Way Management or the Alaska Department of Law. If other appraisers are assigned by the DEPARTMENT to appraise the same parcel(s), no discussion or other exchange of information shall occur between the appraisers, their agents, or their employees which may disclose or tend to reveal either appraiser's conclusion(s) or value(s). B11. Unusual Issues. Should the Appraiser be confronted with unusual situations or problems, including but not limited to, legal questions or complex valuation issues, the matter(s) shall be referred to the DEPARTMENT Contract Manager for resolution. If necessary, the DEPARTMENT will furnish special instructions or a legal opinion for the Appraiser's guidance which shall become a part of the subject appraisal. Under no circumstances shall the Appraiser seek or rely upon legal counsel http://www.dot.state.ak.us/stwddes/dcsrow/pop_rowmanual.shtml http://www.dot.state.ak.us/stwddes/dcsrow/pop_rowmanual.shtml mailto:james.coan@alaska.gov mailto:crystal.haman@alaska.gov mailto:crystal.haman@alaska.gov psa-b (January 2018) Appendix B, Statement of Services Page 3 of 4 or opinions other than that provided by the DEPARTMENT. B12. Site History. The Appraiser is to assume all parcels are free of hazardous material and contamination at this time. A physical and site history for previous hazardous and toxic waste contamination may be prepared by a DEPARTMENT Consultant. If hazardous and toxic waste contamination is discovered, the DEPARTMENT Consultant will prepare a remediation assessment and cost estimate. The appraisal price proposal(s) for the affected parcel(s) will be renegotiated if additional services are required of the Appraiser to incorporate the results into the appraisal. B13. Prior Written Approval. Any modification to the DEPARTMENT parcelization, or any change of area in the part taken must have prior written approval from the DEPARTMENT. In the event the ownership of the property is found to be different than that indicated in the DEPARTMENT's title report the Appraiser shall advise the DEPARTMENT immediately in writing. B14. Appraiser Certification. By signing this Agreement, the Appraiser certifies that: (1) the Appraiser has the qualifications, training and experience to prepare and furnish the DEPARTMENT the appraisal services required by this Agreement, (2) the Appraiser is currently Certified under Alaska law as a Real Estate Appraiser, (3) the Appraiser's estimate(s) of value will take into consideration all applicable federal, state and local regulations, codes, and laws, and (4) all work product shall be prepared in strict accordance with the requirements under this Agreement and the DEPARTMENT's Appraisal Guidelines. B15. Appraiser Responsibility. The Appraiser assumes personal responsibility for the completeness, accuracy and applicability of appraisal information, sales, and other data presented in the appraisal report. The Appraiser should inspect as many comparable sales as possible that are economically reasonable to do. Comparable sales not inspected should be verified with as many parties as possible that are familiar with the sale(s). B16. Parcel(s) Appraised. The properties to be appraised are listed and described below. Properties are described according to ownership, legal description and/or use. The appraiser must determine the larger parcel and prepare separate appraisal reports accordingly. If the Appraiser determines the larger parcel contains a combination of properties, a single narrative report is required. However, the bid amount is to be per property. Parcel Bid Amount 1 $ _______ 2A & 2B $ _______ 3 $ _______ 4 $ _______ Total $ _______ Property Descriptions: Parcel 1 Owner: NANA Regional Corporation, Inc. Legal: Portion of Section 30, T8N, R19W, KRM Before size: large Acquisition: 3.0 acres (fee simple) Parcels 2A & 2B Owner: NANA Regional Corporation, Inc. Legal: Portions of Section 19, T8N, R19W, KRM Before size: large Acquisition: 2.0 acres (2A) & 6.8 acres (2B) (fee simple) Parcel 3 Owner: NANA Regional Corporation, Inc. Legal: Portion of Utility Corridor, Plat No. 92-3 Before size: 1.6 acres Acquisition: 0.05 acres (fee simple) Parcel 4 Owner: NANA Regional Corporation, Inc. Legal: Portion of Lot 2D, Subdivision of Lots 2A & 2B, Deering Tank Farm, Plat No. 2003-8 Before size: 3.2 acres Acquisition: 0.8 acres (fee simple) Note: All parcels included within either the NWAB Village or Subsistence zoning districts. B17. Discrepancy in Plans. The Appraiser is to inform the DEPARTMENT Contract Manager by letter if inspection of the property reveals any improvements not plotted on the attached (reduced) set of right of way plans. psa-b (January 2018) Appendix B, Statement of Services Page 4 of 4 B18. Condemnation Report(s). Except for updated appraisal reports prepared for condemnation proceedings at the request of the DEPARTMENT, the date of valuation as specified in the "Certificate of Appraiser" shall be the date of last inspection, and shall not be more than thirty (30) days prior to the date of signature on the Certificate. Updated appraisals for condemnation proceedings shall be prepared as of the date of taking as determined by statute or decision of the court. B19. Appraisers Signature Date. The date of Appraisers signature on the appraisal report(s) shall be less than thirty (30) days prior to the date of receipt of the appraisal report(s) by the DEPARTMENT. B20 Report(s) Format. All parcels shall be appraised using the Appraisal Report (formerly narrative) format per the DEPARTMENTs guidelines. Although its use is not required by the DEPARTMENT, whole takes of residentially improved properties may be reported on FNMA Uniform residential Appraisal Report (URAR) according to 4.15.1 of the Appraisal Guidelines requirements. Specific. Appraisal Assignment: the Appraiser is to appraise the market value of all parcels listed in the Article B16 for the Deering Airport Improvements project. The DEPARTMENT will provide all necessary parcel plats, legal descriptions, right of way plans, engineering drawings, and title reports. If additional information or new/updated plats, plans, or title reports are required, the Appraiser shall notify the DEPARTMENTs Contract Manager. The Appraiser may be further retained at an hourly rate of $ /hour for provision of additional appraisal consulting services and expert witness testimony as may be needed by the Attorney Generals Office for master hearings and/or court proceedings involving one or more of the appraised acquisition parcels. This Agreement includes the edition dated 1/2018 of the Small Procurement Standard Provisions Booklet that is hereby incorporated by reference. If you do not have a copy of the Standard Provisions Booklet, you can obtain it from the following web address: http://www.dot.state.ak.us/procurement/prosvcs/std probk.shtml. B21. Administrative Requirements. General. Additional parcels may be added or changes to the existing parcels may occur. Any changes in the scope and extra fees will be negotiated. The Appraiser shall provide services as identified and authorized by sequentially numbered NTPs. The Appraiser shall not perform services or incur billable expenses except as authorized by a NTP. B21.1 Project Staff. Appraisal or Clerical Support will be under the direct supervision of the Contract Appraiser. Only prior written approval from the DEPARTMENT shall accomplish replacement of, or addition to, the Appraisers Project Staff named as follows: Name Project Responsibilities Appraiser Project Staff Clerical B21.2. Contractor Name on Appraisal Reports and Documents. No Contractor logos shall be allowed on any electronic or hard copy document produced for the DEPARTMENT. The Contractor company name shall be included above or below the Appraisers signature on each appraisal report. Documents produced for the DEPARTMENT shall include the Contractors company name on the first page, cover sheet, or title sheet. Contractor letterhead shall be allowed only on the transmittal letter. The Contractor name shall be in the same font as other lettering on the appraisal report or document. http://www.dot.state.ak.us/procurement/prosvcs/stdprobk.shtml http://www.dot.state.ak.us/procurement/prosvcs/stdprobk.shtml eerainey Text Box Parcel 1 eerainey Text Box Parcel 3 eerainey Text Box Parcel 2A eerainey Text Box Parcel 2B eerainey Text Box Property Plan - Attachment No. 1 to RFP 25-21-1-022 (2 pages) eerainey Text Box Parcel 4 eerainey Text Box Parcel 2B Alaska Department of Transportation & Public Facilities spdocs-c NR (January 2018) DOT&PF Small Procurement Documents PART C - Award & NTP for Construction Related Professional Services Page 1 of 2 SMALL PROCUREMENT DOCUMENTS PART C - CONTRACT AWARD, NOTICE TO PROCEED & INVOICE SUMMARY PSA No: .. 25-21-1-022 Program No: .. NFAPT00249 Federal No: .. TBA NTP No: .. 1 Contractor: Project Title: Project Name Appraisal Services CONTRACT AWARD & NOTICE TO PROCEED You have been awarded this Agreement in accordance with Parts A, B & C of these documents, the attached Statement of Services and the following correspondence: From ........ : Date : To............. : This is for exhibit purposes only and not executable Number of Pages : Subject ..... : This Agreement includes the edition dated January 2018 of the Small Procurement Standard Provisions Booklet that is hereby incorporated by reference. If you do not have a copy of the Standard Provisions Booklet, obtain one from the Contracting Agency. You are authorized to proceed with performance of this contract immediately and are required to complete it not later than: December 31, 2022. The Agency Manager for this Contract is: Crystal Haman Telephone-(Voice): (907) 451-5423 Email: crystal.haman@alaska.gov Compensation for this Contract shall be by the method(s) and not exceed the authorized amount(s) shown in the Invoice Summary (below):. Issued for the Contracting Agency per ADOT&PF Policy #01.01.050 by: Signature Date Name: Sarah E. Schacher, P.E., Preconstruction Engineer Accepted for the Contractor by: Signature Date Name: INVOICE SUMMARY This Invoice is for [ ] Progress OR [ ] Final Payment. Sequential Invoice Number for this Contract is: [ ]. * Each firm may be compensated for this Contract by only one of the following Methods of Payment (as explained in the Standard Provisions Booklet): Fixed Price (FP) ................ Amounts entered in Columns c and g only Cost Plus Fixed Fee (CPFF) ........ Columns c, d, e, f and g FP + Expenses (FPPE) ..... Columns c, e and g only Time and Expenses (T&E) ........... Columns c, e and g only a b c d e f g Firms (Prime & Subcontractors)* Meth of Pay Labor (or FP) Indirect Cost Expenses Fixed Fee Total Price 75% of Fixed Fee at Submittal 25% of Fixed Fee at Final Total Contract Amounts Authorized for All Firms Sum of Prior APPROVED Payments Sum for THIS INVOICE Sum of Prior Payments plus this Invoice Balance of Authorized Amounts PAYMENT Template Object Code Activity Code Phase TPJ001 5007 099P T02000 Progam Code Location NFAPT00249 NA CONTRACTOR'S PAYMENT REQUEST: Signature Date Name: (Contractor's Project Manager) PAYMENT RECOMMENDED: I certify this Invoice to be valid and accurate and that services were performed substantially in conformance with the contract requirements and schedule. Signature Date Name: Crystal Haman, ROW Agent III PAYMENT APPROVED: Based upon the payment recommendation and certification, I hereby approve payment. Signature Date Name: Barry Hooper, P.E., NR Right of Way Chief SEE INSTRUCTIONS ON NEXT PAGE mailto:crystal.haman@alaska.gov Alaska Department of Transportation & Public Facilities spdocs-c NR (January 2018) DOT&PF Small Procurement Documents PART C - Award & NTP for Construction Related Professional Services Page 2 of 2 INSTRUCTIONS FOR AGENCY ISSUE AND CONTRACTOR BILLING 1. Agency Contract Manager The Small Procurement Documents are organized for only one Notice-to-Proceed (NTP) to be issued with the Contract Award for all services to be provided so that accounting procedures do not become unnecessarily burdensome and costly (i.e., the Contractor is required to establish only one cost account for this contract). Also, this document (Pact C Contract Award, Notice to Proceed & Invoice Summary) must be issued and signed by the Contracting Officer (or a written designee per DOT&PF Policy #01.01.050). All items with a text form field must be complete at the time this document is issued. Other items are completed by the Contractor with each billing. Note: If a revised NTP is required, do not reissue this document; use the c-2 ntp or c-3-cr.ntp form. 2. Contractor If this Contract Award & NTP is unacceptable, notify the Contracting Agency immediately. If acceptable, acknowledge by signature where indicated on page 1 on a copy of this document and return the signed copy within ten days after your receipt. Retain the unmarked, as issued, document to be used for reproduction and billing. 3. Contractor Submit Invoices to the Agency Contract Manager named on page one of this document. Contractor may use the firm's invoice forms; however the Contractor must also provide a copy of page one of this form as the FACE PAGE of each invoice submitted and with the following entries under "Invoice Summary" and "Contractor's Payment Request" accurately completed: a) Indicate if the Invoice is for Progress or Final Payment and enter the Sequential Invoice Number for this Contract. b) In each column (c, d, e, f & g) where there is an Authorized Amount, show amounts for: Prior APPROVED Payments; THIS INVOICE; Prior Payments plus this Invoice; and Balance of Authorized Amounts. Note "Prior APPROVED Payments" amounts might not equal the total of all prior invoices if some items were disallowed or adjustments were made. If a prior billing has not been acknowledged with any payment, or a different amount from the billing was paid without any notification of the reason(s), Contractor may attach a request for an explanation and remedial action. 4. Contractor Sign and date under "CONTRACTOR'S PAYMENT REQUEST" thereby attesting to the following: "By signature hereunder, the Contractor certifies entries to be true and correct for the services performed to date under or by virtue of said Contract and in accordance with AS 36.30.400. The Contractor further certifies that all applicable Federal, State and Local taxes incurred by the Contractor in the performance of the services have been paid and that all Subcontractors engaged by the Contractor for the services included in any invoice shall be fully compensated by the Contractor for such services." 5. Contractor Substantiate all charges on each invoice, other than for Fixed Prices or Fixed Fees, by attaching a summary of hours expended and hourly labor rate per employee; summary of units completed; subcontractor invoices; expense receipts, etc., or other proof of expenditures. 6. Contractor - Prime Contractors Labor and Indirect Cost shall be billed to the Contracting Agency within 45 days of performance. Subcontractors Labor and Indirect Cost shall be billed to the Contracting Agency within 60 days of performance. All of the Contractors and Subcontractors Other Direct Costs (Expenses) shall be billed to the Contracting Agency within 90 days of being incurred. Charges submitted after the above stated times will, at the Contracting Agencys discretion, not be paid. 7. Contractor When this Contract is approximately 75% complete, the Contractor shall determine if the Authorized Amount(s) might be exceeded; and, if so, shall provide an estimate of cost to complete. The Contracting Agency will determine after discussion with the Contractor if additional cost is reasonable and does not include costs that should be absorbed by the Contractor. If additional cost is validated, a negotiated Amendment will be executed which either (1) reduces the scope of services/work products required commensurate with the Authorized Amount(s), or (2) increases the Authorized Amount(s) to that required for completion of the original contract. 8. Amendments if required will be issued per Article A8 of Appendix A, General Conditions, as contained in the Standard Provisions Booklet. END OF PART C