TEMPORARY EMPLOYEE SERVICES

BID NO.: 3737 TITLE: TEMPORARY EMPLOYEE SERVICES RECEIVING DATE AND TIME: 2:25 PM, DST, TUESDAY, AUGUST 14, 2018 OPENING DATE AND TIME: 2:30 PM, DST, TUESDAY, AUGUST 14, 2018 INFORMATION FOR BIDDERS INVITATION Hudson Valley Community College will accept sealed bids for BID NO. 3737 for TEMPORARY EMPLOYEE SERVICES in the Office of the Director of Business Services & Procurement at the ADMINISTRATION BUILDING, 80 VANDENBURGH AVENUE, ROOM 240, Troy, New York, 12180 until 2:25 PM, DST, TUESDAY, AUGUST 14, 2018. The bids will be opened publicly and read aloud at 2:30 PM, DST, TUESDAY, AUGUST 14, 2018. ONLY SEALED BIDS WILL BE ACCEPTED. NO BID WILL BE ACCEPTED AFTER THE OFFICIAL TIME AND DATE. FAXED AND/OR E-MAILED BIDS WILL NOT BE ACCEPTED. COPIES OF THE SPECIFICATIONS AND BID FORMS MAY BE OBTAINED ON THE COLLEGE’S WEBSITE AT: http://www.hvcc.edu/purchasing/. IF THE VENDOR DECIDES TO UTILIZE AN OVERNIGHT CARRIER, IT IS THE

VENDOR'S RESPONSIBILITY TO SELECT A CARRIER THAT WILL DELIVER DIRECTLY TO THE BID OPENING SITE. BID REQUIREMENTS Bidders are requested to verify compliance with the following requested items AND INCLUDE WITH THE BID THOSE ITEMS AS REQUESTED. LACK OF COMPLIANCE MAY RESULT IN AUTOMATIC DISQUALIFICATION. 1. /X/ Return Bid with signed Statement of Non-Collusion. 2. /__/ Certified check or bid bond as specified under "Bid Bond or Certified Check". The check must be included in the bid package at the time of the bid opening. 3. /X/ No certified check or bid bond. 4. /X/ Certificate of Insurance naming Hudson Valley Community College, the County of Rensselaer and the State University of New York as additional insureds upon notification of award. The Certificate of Insurance should include the following: a.) Agent’s and insured’s name, address, phone and fax numbers; b.) Insurance company name and AM Best ratings of A- or better; c.) Policy line, number and limits; d.) Undertaking to provide renewal certificate 15 days prior to expiration of coverage. 5. /X/ An additional insured endorsement naming Hudson Valley Community College, County of Rensselaer, and State University of New York as additional insureds, providing for 30 days’ notice of cancellation or nonrenewal in all cases except for nonpayment of premium, and 10 days notification for cancellation or renewal because of nonpayment of premium, insuring organization’s work, providing that the organization’s coverage shall be primary and noncontributory, waiving the right of subrogation, and otherwise meeting the requirements under “Insurance Coverage” in this Notice. 6. /__/ Performance Bond upon notification of award. 1 http://www.hvcc.edu/purchasing/ 7. /X/ Brochures, catalogs, model numbers, or pertinent literature where applicable. 8. /X/ References. (Preferably from Educational Institution.) 9. /X/ Signature of bid manager. BIDDER'S RESPONSIBILITY Bidders who respond to Hudson Valley Community College's request for bids hereby acknowledge and accept responsibility for the following, and as a condition of the bidding process agree as follows: (a) to submit a complete and legibly prepared bid; (B) SUBMIT BID FORM AND ANY ENCLOSED DOCUMENTS IN DUPLICATE; (c) to submit bid pricing based upon bid specifications promulgated by Hudson Valley Community College; (d) to submit the bid on the Official Bid Form; (e) to be responsible for the mathematical accuracy of their bid; (f) to provide an accurate conversion of packaging whenever their bid varies from that product packaging detailed in Hudson Valley Community College bid specifications; (g) to provide the brand/manufacturer information when required by the specifications or in those instances where the products offered by the bidder differ from those listed in Hudson Valley Community College's bid specifications; and (h) to review our website periodically for addendums to the bid or RFP. Hudson Valley Community College reserves the right to reject any bid which, through bidder error or omission is found to be mathematically incorrect, otherwise incomplete, or not in compliance with Hudson Valley Community College bid specifications. This right to reject bids which are incomplete, inaccurate, or not in compliance shall be exercised in the best interest of Hudson Valley Community College. SPECIFICATIONS CONSULTANT No communication intended to influence this procurement is permitted except by contacting PATRICIA A. GASTON at (518) 629-4519 OR P.GASTON@HVCC.EDU. Contacting anyone other than the designated contact (either directly by the proposer or indirectly through a lobbyist or other person acting on the proposer’s behalf) in an attempt to influence the procurement: (1) may result in a proposer being deemed a non-responsible offerer, and (2) may result in the proposer not being awarded a contract. SUBMISSION The envelope shall be marked on its face with the name of the person, firm, or corporation plus: SEALED BID NO. 3737 FOR TEMPORARY EMPLOYEE SERVICES AND BID OPENING AT 2:30 PM, DST, TUESDAY, AUGUST 14, 2018. All bids shall be addressed to: Patricia A. Gaston Director of Business Services & Procurement Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Avenue Troy, New York 12180 2 mailto:P.GASTON@HVCC.EDU Any bid submitted on forms other than the official forms provided by Hudson Valley Community College may be disqualified. FAXED AND/OR E-MAILED BIDS CANNOT BE ACCEPTED. All bids submitted must be typed or written in ink and signed by the bidder/contractor’s designated representative. ALL BIDS MUST MEET AND INCLUDE REQUIREMENTS AS CHECKED (“X”) ON PAGE ONE (1) OF “INFORMATION FOR BIDDERS” OR FACE DISQUALIFICATION. WITHDRAWAL OF BID Any bid may be withdrawn without prejudice prior to the official bid opening time or any publicized postponement thereof. No withdrawal or change may be made by the bidder after the bid has been opened. REJECTION OF BID Hudson Valley Community College reserves the right to reject any and all bids in connection with this project and to waive formalities in a bid. BIDS WHICH INCLUDE ADDITIONAL TERMS AND CONDITIONS SUCH AS, FOR EXAMPLE, THOSE LIMITING LIABILITY OR WARRANTIES WILL BE REJECTED. NOTIFICATION OF AWARD The successful bidder will be notified within THIRTY (30) working days after the bid opening. Hudson Valley Community College reserves the right to reject any and all bids and to waive any formalities in a bid. Hudson Valley Community College will notify the successful bidder in WRITING either by issuance of a preliminary LETTER of INTENT or a PURCHASE ORDER after all prerequisites and specifications have been met by the bidder. VERBAL NOTIFICATION OF THE AWARD IS NOT CONSIDERED A VIABLE MODE OF NOTIFICATION AND THEREFORE WILL NOT BE RECOGNIZED AS AN OFFICIAL NOTIFICATION. DEPOSIT REQUIREMENTS a. /__/ A deposit requirement of a certified check or bid bond in the amount equal to a percentage of the total bid figure made payable to Hudson Valley Community College and clearly marked with the number of the bid which it pertains to must accompany the bid. b. /X/ No deposit requirement or certified check is required with this bid. No bid may be withdrawn after the official award has been made without forfeiture of bid bond deposit or certified check. DEFAULT/FORFEITURE PROVISIONS In case of default by the contractor, Hudson Valley Community College may procure the article or services from other sources and hold the contractor responsible for excess costs occasioned thereby. TRADE OR BRAND NAME When a trade or brand name for a particular article or object is specified it is meant only as a reference for standard, and any other manufacturer of a similar article or object may meet the specifications if his product is reasonably equivalent or better than that mentioned as the standard. AWARD OF CONTRACT Hudson Valley Community College reserves the right to award the contract on the basis of overall advantages to the purchaser with respect to the aggregate of separate items and estimated overall requirements, (i.e., the right is reserved to award separate items to different vendors.) 3 If a supplier offers an equivalent substitute for any item on the bid, the purchaser reserves the right to delete that item and its unit cost and to accept the remainder of the bid. Each item shall be quoted and extended with all appropriate discounts, and prices shall be held firm until completion of order. TRANSFER OR SUBCONTRACTING OF CONTRACT No contractor to whom any contract for these specifications shall be awarded shall assign, transfer, convey, sublet, or otherwise dispose of the same or his right, title, or interest therein, or his power to execute such contract, to any other persons or corporation without the previous consent in writing of Hudson Valley Community College. ACCEPTANCE OF ORDER Failure to accept our purchase order issued pursuant to the specifications or failure to meet stated delivery time for any reason whatsoever shall be sufficient grounds for cancellation of the order and forfeiture of deposit as liquidated damages. DISAGREEMENT If the awarded contract does not agree with vendor’s bid, the contractor shall be responsible for contacting the Office of Business Services and Procurement before performance begins. In such event Hudson Valley Community College, at its own discretion, shall be entitled to reject the order and seek procurement of said contract from another source or require that the purchase order be modified consistent with the vendor’s bid specifications and pricing. No additional costs incurred by the vendor to meet the vendor’s bid shall be transferred to the college for payment. Invoices exceeding the limits established by this contract for materials and services not qualifying under the vendor’s bid specifications will not be subject to payment by the college. BIDDERS’ QUALIFICATIONS Hudson Valley Community College reserves the right to examine the responsibility of bidders for contracts and proposed subcontractors on a case-by-case basis, including but not limited to an examination of the skill, judgment, integrity, good faith, sufficiency of financial resources, quality of execution, performance and conduct on prior similar contracts, and labor practices of a bidder and/or of a proposed subcontractor; and to investigate and consider the background of such bidders and subcontractors for this purpose, including their ownership, management, affiliation, history of past performance, and compliance with relevant state and federal laws and regulations. CHANGE ORDER Every purchase order is prepared with care; however, it is occasionally necessary to make changes to the original order. Such changes involve quantity, specifications, price, substitute products, deletion of items, complete cancellation of order, and so forth. Since a purchase order is a contract, all changes must be processed through the Purchasing Department with the exception of construction or alteration projects which must be reviewed and have prior approval of the President of the College. CONTRACTOR’S GUARANTEE By submitting on these specifications, the vendor binds himself to all conditions in these specifications, irrespective of any formalities in his order acknowledgement. No attachment or part may be substituted or applied contrary to manufacturer's recommendations and standard practice. Any variance with the specifications must be stated within the submitted bid and may after review of all consequences of the variance, disqualify the bid. Accessories supplied shall be compatible with the rest of the equipment. Contractor guarantees that the equipment is standard new equipment, latest model of regular stock product with all parts regularly used with the type of equipment offered. Each unit delivered is guaranteed against faulty material and workmanship for a period of one (1) year after acceptance of delivery by Hudson Valley Community College, unless otherwise specified. If during this period any such faults develop, the unit or part affected is to be replaced without any cost to Hudson Valley Community College. 4 All regularly manufactured stock electrical items shall be listed by Underwriter's Laboratory, Inc. Other electrical equipment shall be constructed to conform to applicable portions of National Electrical Code. Where electronic components are part of the equipment, the Manufacturer's standard guarantee shall apply. PERMITS AND ORDINANCES In all operations connected with the work herein specified, all city and town ordinances and laws controlling or limiting in any way the action of those engaged in the work must be respected and strictly complied with. Contractor must obtain all permits and fees paid if and as required. HAZARDOUS MATERIALS Any materials required by this order that are deemed hazardous will be packaged, marked, and shipped by the seller to comply with all present and future federal, state, and local regulations and will further comply with any special company requirements. All MSDS sheets are to be directed to the attention of the Campus Safety Officer. SAFETY AND HEALTH DEVICES All equipment and services shall meet the requirements of the Federal Government, the State of New York, and the County of Rensselaer Safety and Health Regulations as well as the local safety and health regulations of the City of Troy. Equipment shall conform to applicable standards of all National regulations. DELIVERY COMPLETION REQUIREMENTS Guaranteed delivery may be considered in making the award. Any vendor who submits a bid on these specifications agrees to accept our purchase order and agrees to GUARANTEE TO PROVIDE COMPLETE SERVICES AS SPECIFIED IN THIS BID. If the vendor feels he cannot meet requested delivery/completion date, he must so state and give revised date with bid proposal. ALL MERCHANDISE MUST BE SHIPPED PREPAID AND SHALL BE DELIVERED F.O.B. HUDSON VALLEY COMMUNITY COLLEGE, 80 VANDENBURGH AVENUE, TROY, NEW YORK, 12180, CENTRAL RECEIVING. If delivered to other than Central Receiving the college refuses any and all responsibility for losses and damages unless specific directions for delivery at another location have been approved by the Office of Business Services & Procurement. No C.O.D. deliveries will be accepted. Deliveries will be accepted only 9:00 am through 3:30 p.m., Monday through Friday, with the exception of official holidays or snow days when no deliveries will be accepted. CANCELLATION The college reserves the right to refuse any goods and to cancel all or any part of the contract if the contractor fails to meet delivery or performance dates. REFUSAL OF GOODS OR SERVICES Time is of the essence in delivery. The Office of Business Services and Procurement reserves the right to refuse any goods or services and to cancel any and all parts of this bid if the vendor fails to deliver all or any part of the goods or services in accordance with the terms of the bid. INSPECTIONS Hudson Valley Community College reserves the right to inspect all material furnished for conformity with the specifications. The right is reserved to reject and return at the vendor's expense and risk any unacceptable shipment. 5 TAXES The college is a tax-exempt organization and therefore lacks the authority to pay taxes. PAYMENT Invoices for prepaid transportation charges shall be supported by receipted freight bills. In the case of bids or quotations all freight charges are borne by the bidder unless otherwise specified in bid. It is the desire of the college to pay promptly. It is the vendor's responsibility to submit invoices directly to the Accounts Payable Department: HUDSON VALLEY COMMUNITY COLLEGE ATTN: ACCOUNTS PAYABLE P.O. BOX 569 TROY, NEW YORK 12181-0569. Invoices shall include purchase order number and date, HVCC item number, description of items, catalog number, sizes, quantities, unit prices, extended prices, and date of delivery. Invoices not on printed billheads shall be signed by vendor. Purchase order number MUST be listed on all shipping labels. Invoices exceeding the limits established by this contract or for materials or services not qualifying under its specifications are not subject to payment. Partial payments may be made upon properly executed invoices of delivered goods unless otherwise stated in the bid. Final payment when the materials, supplies, or equipment have been fully delivered and accepted. INSURANCE COVERAGE A. The successful bidder shall provide the Director of Business Services & Procurement with a Certificate of Insurance and an “Additional Insured – Owners, Lessees or Contractors – (Form B)” endorsement, ISO form CG 20 10 11/85 or its functional equivalent naming Hudson Valley Community College (HVCC), the County of Rensselaer and the State University of New York as additional insureds on the contractor’s general liability insurance policies. The policy or policies naming HVCC, the County of Rensselaer and the State University of New York as additional insureds shall: (i) be an insurance policy from an A.M. Best rated “secured”, “A” minus or better, New York State Admitted insurer; (ii) provide for 30 days’ notice of cancellation; see item 5 in bid requirements; (iii) state that the organization’s coverage shall be primary coverage for HVCC, the County of Rensselaer and the State University of New York and their respective Boards, administrators, officials, employees and volunteers. B. The successful bidder shall provide the Director of Business Services & Procurement with a Certificate or Proof of Insurance Coverage for the minimum coverages as listed on the sample Certificate of Liability Insurance included in this bid package. (See Page 7) C. Contractor acknowledges that failure to obtain such insurance on behalf of HVCC constitutes a material breach of the contract and subjects it to liability for damages, indemnification and all other legal remedies available to HVCC. The contractor is to provide HVCC with a certificate of insurance, evidencing the above requirements have been met, prior to the commencement of work or use of facilities. A purchase order cannot be issued until proper insurance documentation is received. 6 7 INDEMNIFICATION The contractor shall indemnify, defend and hold harmless HVCC, the County of Rensselaer and the State University of New York, their respective officers, administrators, faculty, employees and agents, from and against any and all charges, complaints, claims, demands, judgments, causes of actions, and suits brought for personal injury, death, property damage and any other losses, damages, charges or expenses, including insurance deductibles, attorney fees, litigation expenses, and other costs incurred as a result of contractor’s negligent acts or omissions or the improper performance of or breach of the contract or from any incident occurring in conjunction with or as a result of, the contractor’s performance of the contract. The fact that contractor has obtained insurance coverage as required by this RFP/Bid Invitation shall not relieve the contractor’s obligation to defend and indemnify as provided under this Section. PROTECTION Contractor shall be held liable for any injury to persons and/or property during the execution of his work. Contractor shall take all safety measures required or affirmed during execution of his work. CONTRACTOR'S LIABILITY INSURANCE The contractor shall maintain such insurance as will protect him from claims under Workmen's Compensation Acts and other employee benefit acts; from claim for damages because of bodily injury, including death, to his employees and all others; and from claims from damages to property--any or all of which may arise out of, or result from, the contractor's operations under this contract. This insurance shall be written for not less than any limit of liability as specified in other sections of this agreement and name Hudson Valley Community College, the County of Rensselaer and the State University of New York as additional insureds. Certificates of such insurance shall be filed with HVCC with the Director of Business Services. WAGES AND SALARIES/PRC SCHEDULE Respondees must agree to conform to Section 103-a,b,c, and d of the General Municipal Law of the State of New York, copy of which text is appended hereto. The wages and supplements to be paid to building service employees performing work in connection with the care or maintenance of an existing building for a contractor under a contract with a public agency must not be less than the prevailing rate of wages and supplements paid for the same occupation in the locality of the work. The schedules of prevailing wage rates and supplement PRC NO. 2018900377 is attached. Such a schedule constitutes the minimum rates payable and must be incorporated in the contract for the work. The schedules have been prepared in accordance with Section 220 of the New York State Labor Law. S. 222 The unemployment rate in the Standard Metropolitan Statistical Area (SMSA), which includes the statistical areas listed below counties, has been six percent or more for three consecutive months. Article 8, Section 222 of the New York State Labor Law requires that preference in employment on any public work project within your county must now be given to citizens of New York State who have been residents of that SMSA for at least twelve consecutive months prior to the commencement of their employment. (See list below for counties included in your SMSA.) All contractors and sub- contractors working on projects under your jurisdiction should be notified by you immediately that this preference is in effect, and that it will remain in effect until you are notified otherwise. 8 STANDARD METROPOLITAN STATISTICAL AREAS IN NEW YORK STATE Albany - Schenectady - Troy Area: Albany, Montgomery, Rensselaer and Schenectady counties Binghamton Area: Broome and Tioga Counties Buffalo Area: Erie and Niagara Counties Elmira Area: Chemung County Nassau - Suffolk Area: Nassau and Suffolk Counties New York City Area: Bronx, Kings, New York, Queens, Richmond, Putnam, Rockland and Westchester Counties Poughkeepsie Area: Dutchess County Rochester Area: Livingston, Monroe, Ontario, Orleans and Wayne Counties Syracuse Area: Madison, Onondaga and Oswego Counties Utica - Rome Area: Herkimer and Oneida Counties EQUAL OPPORTUNITY - AFFIRMATIVE ACTION Executive Order No. 11246, as amended, relative to Equal Employment Opportunity and all other applicable laws, rules and regulations, including Title VII of the Civil Rights Act of 1964, are incorporated herein by this specific reference. In addition, all laws, rules and regulations applicable to the hiring of disabled veterans and veterans of the Vietnam era and to the hiring of individuals with physical or mental disabilities are incorporated herein by this specific reference. The contractor further agrees that: (a) in the hiring of employees for the performance of work under this contract, the contractor shall not discriminate against any citizen in the employment of a person qualified and available to perform the work under the contract, by reason of race, color, religion, sex, age, disability, national origin or ancestry; (b) the contractor or any person acting on its behalf, shall not, in any manner, discriminate against, intimidate, or retaliate against any employee hired for the performance of work under the contract on account of race, color, religion, sex, age, disability, national origin or ancestry; and (c) the contractor shall include this language in all subcontracts entered into for the performance of the contract. FAIR LABOR STANDARDS ACT Contractor warrants and represents that the goods covered by this contract have been manufactured in accordance with the requirements of the Fair Labor Standards Act and all other applicable federal, state, and municipal laws, rules, and regulations. MINORITY BUSINESS ENTERPRISE (MBE) AND WOMEN BUSINESS OWNED ENTERPRISE (WBE) It is the policy of Hudson Valley Community College to take affirmative action to ensure that minority business enterprises are given the opportunity to demonstrate their ability to provide the college with goods and services at competitive prices. GENERAL INFORMATION Hudson Valley Community College includes a prohibition against any employee accepting any gift, gratuity, stipend or other thing of value from entities having a direct or indirect business interest with the college. The contractor agrees that its directors, officers, and employees will not offer or give any gift, gratuity, stipend, or other thing of value to any employee of the college. The contractor shall further report any attempt by a college employee to solicit any gift, gratuity, stipend, or thing of value. Any violation of this provision shall justify termination of this contract and may result in the rejection of the contractor's bids for future contract. PROVISIONS REQUIRED BY LAW INSERTED Each and every provision of law and clause required by law to be inserted in the contract shall be deemed to be inserted therein and the contract shall be read and shall be enforced as though so included therein. 9 NO THIRD-PARTY RIGHTS Nothing in the contract shall create or shall give to third parties any claim or right of action against the college, the contractor, or any institution at which work is being carried out beyond such as may legally exist irrespective of the contract. PROTECTION OF LIVES AND HEALTH Each contractor and subcontractor shall comply fully with all applicable provisions of the laws of the State of New York, the United States of America and with all applicable rules and regulations adopted or promulgated by agencies or municipalities of the State of New York or the United States of America. The contractor alone shall be responsible for the safety, efficiency and adequacy of the contractor’s work, plant, appliances and methods, and for any damage which may result from the failure to comply or the use of improper methods. STATE AND FEDERAL LABOR LAW PROVISIONS It is hereby agreed that all applicable provisions of the labor law of the State of New York and the United States shall be carried out in the performance of this work. CONTRACTOR RELATIONSHIP The relationship created by the contract between the college and the contractor is one of an independent contractor and it is no way to be construed as creating an agency relationship between the college and the contractor nor is it to be construed as, in any way or under any circumstances, creating or appointing the contractor as an agent of the college for any purpose whatsoever. WORKERS’ COMPENSATION BENEFITS This contract shall be void and of no force and effect unless the contractor shall provide and maintain coverage during the life of this contract for the benefit of such employees as are required to be covered by the provisions of the Workers' Compensation Law. NON-DISCRIMINATION REQUIREMENTS In accordance with Article 15 of the Executive Law (also known as the Human Rights Law) and all other State and Federal statutory and constitutional non-discrimination provisions, the contractor will not discriminate against any employee or applicant for employment for any prohibitive reason, including by way of example and not in limitation of race, creed, color, sex, national origin, age, disability or marital applicant status. GOVERNING LAW This contract shall be governed by the laws of the State of New York except where the Federal supremacy clause requires otherwise. SERVICE OF PROCESS In addition to the methods of service allowed by the New York State Civil Practice Law & Rules ("CPLR"), contractor hereby consents to service of process upon it by registered or certified mail, return receipt requested. Service hereunder shall be complete upon contractor's actual receipt of process or upon the college's receipt of the return thereof by the United States Postal Service as refused or undeliverable. Contractor must promptly notify the college, in writing, of each and every change of address to which service of process can be made. Service by the college to the last known address shall be sufficient. LICENSES AND PERMITS Contractor shall obtain all licenses and permits necessary for the proper performance of the contract. 10 AMENDMENTS This contract may not be amended, modified or supplemented except by written agreement of the parties hereto. SEVERABILITY Any term or provision of this contract which is invalid or unenforceable in any jurisdiction shall, as to that jurisdiction, be ineffective to the extent of such invalidity or unenforceability without rendering invalid or unenforceable the remaining terms and provisions of this contract or affecting the validity or enforceability of any of the terms or provisions of this contract in any other jurisdiction. If any provision of this contract is so broad as to be unenforceable, the provision shall be interpreted to be only so broad as is enforceable. MODIFICATION This writing contains the entire agreement of the parties with respect to the subject matter hereof. No representations were made or relied upon by either party, other than those expressly set forth. No agent, employee or other representative of either party is empowered to alter any term of this contract unless done in writing and signed by an officer of the parties. JURISDICTION AND VENUE All actions or proceedings relating to this contract, its existence, validity, performance or nonperformance, seeking the enforcement or interpretation of its terms or remedies for its breach shall be brought only in the Supreme Court of the State of New York for the County of Rensselaer, and all parties consent to the exclusive jurisdiction and venue of such court and waive the defense of forum non conveniens. NOTICES All notices and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by messenger, transmitted by telex or telecopier or mailed by registered or certified mail, postage prepaid, to the respective parties at the following addresses or at such other addresses as shall be specified by like notice as provided in the Certification of Compliance. FREEDOM OF INFORMATION COMPLIANCE Hudson Valley Community College is subject to the provisions of the New York Freedom of Information Law (“FOIL”), and, subject to statutory exceptions, is required to make all records (as defined by FOIL) available to the public upon proper request. Any person desiring to maintain or preserve the secrecy or confidentiality of any part of this submission should specify, in writing, the part of the record sought to be protected, and the statutory basis upon which Hudson Valley Community College would be justified in denying access. There can be no guarantee that Hudson Valley Community College can or will maintain the secrecy or the confidentiality of any part of the record. ALTERNATIVE BIDS Bidders are invited to submit alternative bids that the vendor feels will provide the best service in fulfilling the needs of the college. SERVICE AND SUPPLY AGREEMENT The successful vendor must fill out and sign the Service and Supply Agreement found on our website at www.hvcc.edu/purchasing. 11 http://www.hvcc.edu/purchasing SPECIFICATIONS FOR BID NO. 3737 TEMPORARY EMPLOYEE SERVICES Hudson Valley Community College is seeking bids for temporary employee services. Descriptions of jobs and job duties follow. Hudson Valley Community College will set the pay rate and is requesting vendor’s administrative mark up. The bid is for an initial period, September 1, 2018 through August 31, 2019, with an option at the discretion of the college to extend for an additional two years: September 1, 2019 through August 31, 2020 and September 1, 2020 through August 31, 2021. The vendor needs to provide a temp within 72 hours of a request. The vendor needs to manage all employment aspects to include payroll and new hire paperwork The vendor needs to communicate any negative performance issues with the temp directly. The vendor needs to interview temps to meet qualifications of the position, recommending qualified applicants only. The vendor should partner with HVCC to utilize our payroll software to track hours, eliminating paper time sheets. Electronic process is required. Vendors should provide pricing for all three years. The successful vendor will be required to complete and return the Service and Supply Agreement found on the college’s website at: www.hvcc.edu/purchasing. 12 http://www.hvcc.edu/purchasing SENIOR COMPUTER PROGRAMMER ANALYST I. Qualifications for Employment A. Education - Minimum Requirements: Bachelor's degree in Computer Science or related field and three years’ experience in programming, OR Associate’s degree in Computer Science or related field and five years’ experience in programming, OR seven years’ experience in programming. Experience with Oracle database application programming with demonstrable ability to program using Oracle Forms, SQL, PL/SQL and Brio SQR; very good oral and written communication skills. B. Preferred Requirements: Oracle Application Developer and Database Administrator certifications; experience with Ellucian Banner programming support and with system analysis and system design in a post-secondary educational environment; experience with project planning for application development and implementation. II. Nature and Scope of Duties The Senior Computer Programmer Analyst reports to the Manager of Development and Functional Support and performs the following duties: 1. Provides programming support for Ellucian Banner including the Alumni/Development, Finance, Financial Aid, Human Resources and Student modules in an Oracle database environment. 2. Provides system analysis, system design, implementation planning and documentation preparation for necessary enhancements to the above Ellucian Banner modules in an Oracle database environment. 3. Provides programming support for design, coding, testing and installation of necessary enhancements to the above Ellucian Banner modules in an Oracle database environment. 4. Provides programming support for interface of the above Ellucian Banner modules to other college academic and administrative systems in an Oracle database environment. 5. Provides interface to user department personnel for assigned Ellucian Banner modules. 6. Provides support for third party software interfacing with Ellucian Banner including, but not limited to: Evisions, Forfusion, Intellecheck and Argos, Clean Address, EMC Extender and Appworkx. 7. Provides limited supervision with respect to system analysis, system design, documentation preparation, programming support, project assignment and project monitoring for Computer Programmer Analysts. (Continued, next page) 13 Senior Computer Programmer Analyst (continued) 8. Provides advisement and consultation support on a routine basis for Computer Programmer Analysts and for Computer Operations staff. 9. Maintains up-to-date knowledge and skill with current information technology systems. 10. Performs related duties as assigned by the Manager of Development and Functional Support. (Continued, next page) 14 COMPUTER PROGRAMMER ANALYST I. Qualifications for Employment A. Education - Minimum Requirements: Bachelor's degree in Computer Science or related field and one year’s experience in programming, OR Associate’s degree in Computer Science or related field and three years’ experience in programming, OR five years’ experience in programming. Experience with Oracle database application programming with demonstrable ability to program using Oracle Forms, SQL, PL/SQL and Brio SQR; good oral and written communication skills. B. Preferred Requirements: Experience with SCT Banner programming support and with system analysis and system design in a post- secondary educational environment. II. Nature and Scope of Duties The Computer Programmer Analyst reports to the Associate Director of Computer Services and performs the following duties: 1. Provides programming support for SCT Banner including the Alumni/Development, Finance, Financial Aid, Human Resources and Student modules in an Oracle database environment. 2. Provides system analysis, system design and documentation preparation for necessary enhancements to the above SCT Banner modules in an Oracle database environment. 3. Provides programming support for design, coding, testing and installation of necessary enhancements to the above SCT Banner modules in an Oracle database environment. 4. Provides programming support for interface of the above SCT Banner modules to other college academic and administrative systems in an Oracle database environment. 5. Provides interface to user department personnel for assigned SCT Banner modules. 6. Maintains up-to-date knowledge and skill with current information technology systems. 7. Performs related duties as assigned by the Associate Director of Computer Services. (Continued, next page) 15 MICROCOMPUTER TECHNICIAN I. Qualifications for Employment A. Education - Minimum Requirements: Bachelor’s degree in Computer Science or related field, OR Associate’s degree in Computer Science, or related field and one year’s experience in micro computing, OR three years’ experience in micro computing. Ability to work non-traditional hours, typically assigned as 1:00 – 9:30 PM Monday – Friday; demonstrable abilities in Windows operating environments and in multiple software packages for each of the following microcomputer application areas: Word Processing, Spreadsheet, Data Base, Presentation, Email and Internet Access; demonstrable ability to work effectively in a training and support environment; good oral and written communication skills. Experience in microcomputer support in a post-secondary educational environment preferred. II. Nature and Scope of Duties The Microcomputer Technician reports to the Microcomputer Supervisor and performs the following duties: 1. Provides hardware/software installation support for college designated microcomputers. 2. Provides training in a non-course structure for designated microcomputer applications, utilities, and operating systems. 3. Provides “help desk” support for designated microcomputer hardware/software environments. 4. Provides preventive and problem diagnosis maintenance support for designated microcomputer hardware. 5. Provides programming support to address the microcomputing needs and requirements of students, faculty and staff. 6. Works collaboratively with the Microcomputer group and the Systems and Network group to provide support for designated microcomputer applications, utilities, and operating systems. 7. Maintains up-to-date knowledge and skill with current information technology systems. 8. Performs related duties as assigned by the Microcomputer Supervisor. (Continued, next page) 16 SYSTEMS AND NETWORK SPECIALIST I. Qualifications for Employment A. Education - Minimum Requirements: Bachelor’s degree in Computer Science or related field, OR Associate's degree in Computer Science or related field and two years’ experience in software installation, configuration and support in UNIX or Windows environments, OR four years’ experience in software installation, configuration and support in UNIX or Windows environments. Demonstrable ability to understand Windows Registry and User Profiles and to understand system administration support in UNIX or Windows server environments; good oral and written communication skills; ability to work effectively with users. B. Preferred Requirements: Experience in UNIX or Windows support in a post-secondary educational environment. II. Nature and Scope of Duties The Systems and Network Specialist reports to the Senior Systems and Network Specialist II and performs the following duties: 1. Provides installation, configuration and support of college-adopted microcomputer operating systems, server operating systems, microcomputer and server application software, and web deployment software in a large served environment to address the needs and requirements of students, faculty and staff. 2. Provides programming functions for college-adopted microcomputer operating systems, server operating systems, microcomputer and server application software, and web deployment software in a large served environment to address the needs and requirements of students, faculty and staff. 3. Provides support for college-adopted microcomputer operating systems, server operating systems, microcomputer and server application software, and web deployment software in a large served environment to address the needs and requirements of students, faculty and staff for items shown by, but not limited to, the following list. a. Maintenance of operating system software b. Maintenance of application software c. Maintenance of web deployment software d. Maintenance of data integrity procedure e. Maintenance of user accounts f. Maintenance of network printing (Continued, next page) 17 Systems and Network Specialist (continued) g. Implementation of commercially-available software h. Performance monitoring and load balancing 4. Works collaboratively with the infrastructure support staff for maintenance, problem resolution and upgrade of installed college-adopted microcomputer, server, and web deployment software. 5. Provides consultative support on microcomputer, server, and web deployment information technology issues to other departmental staff. 6. Maintains up-to-date knowledge and skills with current information technology systems. 7. Performs related duties as assigned by the Senior Systems and Network Specialist II. (Continued, next page) 18 NETWORK AND TELECOMMUNICATIONS SPECIALIST I. Qualifications for Employment A. Education - Minimum Requirements: Bachelor’s degree in Telecommunications or related field, OR Associate's degree in Telecommunications or related field and one year’s experience in data or voice communications, OR three years’ experience in data or voice communications. B. Preferred Requirements: Working knowledge of data network connecting media including fiber optic, unshielded twisted pair and coaxial cabling and data network systems and services; working knowledge of voice network connecting media including fiber optic and twisted pair cabling and voice network systems and services. II. Nature and Scope of Duties The Data and Voice Communications Technician reports to the Associate Director of Computer Services and performs the following duties: 1. Provides network installation support for the physical data and voice communications systems including the installations of data and voice network drops to computer workstations and telephone sets. 2. Provides network maintenance support for the physical data and voice communications systems including the repair of data and voice network drops to computer workstations and telephone sets. 3. Provides network line component (cables, connectors, termination panels...) failure determination and resolution for the physical data and voice communications systems. 4. Assists in maintaining the parts inventory for network installation and maintenance support for the line components (cables, connectors, termination panels...) of the physical data and voice communications systems. 5. Assists in network planning for the development of the physical data and voice communications systems. 6. Assists in documenting the physical data and voice communications systems including cable locations, cable routes, cable wiring standards, active system component locations, data network drop locations and voice network drop locations. (Continued, next page) 19 Network and Telecommunications Specialist (continued) 7. Assists in providing network active system component (hubs, media converters, modems...) failure determination and resolution for the physical data and voice communications systems. 8. Maintains up-to-date knowledge and skill with current technologies in the information processing industry. 9. Performs related duties as assigned by the Associate Director of Computer Services. (Continued, next page) 20 ASSISTANT FOR FINANCIAL ANALYSIS I. Qualifications for Employment A. Education - Minimum Requirements: Bachelor’s degree in Business Administration, Accounting, Educational Administration or related field, OR Associate's degree in Business Administration, Accounting, Educational Administration or related field and three years’ of experience. B. Preferred Requirements: Ability to communicate orally or through written word and good working knowledge of accounting practices and standards; good working knowledge of computer applications and the ability to collect and analyze data in order to prepare related financial reports. II. Nature and Scope of Duties The Assistant for Financial Analysis reports to the comptroller and performs the following duties: 1. Prepares, reviews, and analyzes statistical and financial reports for internal (college) or external (federal/state, etc.) distribution/submission. 2. Completes and analyzes accounts within the general ledger in accordance with documented procedures and schedules. 3. Prepares reconciliations. 4. Assists the comptroller’s office, when needed, with billings. 5. Completes the annual Cost Curriculum Study Report. 6. Assists with the student registration process as needed. 7. Prepares lease schedules. 8. Completes annual calculations for auditors to include vacation accrual and termination benefits. 9. Completes quarterly sales tax reports. 10. Performs related duties as assigned by the comptroller. (Continued, next page) 21 ACCOUNT CLERK I. Qualifications for Employment A. Education – Minimum Requirements: High School Diploma or possession of a High School Equivalency Diploma, including or supplemented by courses in bookkeeping, OR any equivalent combination of training and experience. II. Nature and Scope of Duties The Account Clerk performs work under direct supervision allowing for some exercise of independent judgment in carrying out assignments in accordance with definitely defined procedures. The Account Clerk reports to the director, department head or program director and performs the following duties: 1. Posts to journal or ledger accounts from appropriation, expense, invoice, payroll, receipts, voucher records and other original entry media. 2. Receives remittances by mail or in person, verifies amount, computes interest and penalties and posts to book or original entry. 3. Assists in maintaining labor, material and operational cost records. 4. Assists in verifying and reconciling account balances according to a prescribed procedure. 5. Helps to review and check routine account keeping records and reports for arithmetical and clerical accuracy, completeness and proper extension. 6. Classifies constantly recurring receipts and expenditures and distributes costs according to a prescribed code. 7. Compiles data for and helps in the preparation of simple financial and statistical reports. 8. Issues receipts for monies received. 9. Sorts, indexes and files requisitions, vouchers, ledger cards and other material. 10. May compile payroll data, prepare and check payrolls. 11. May operate computing, calculating, check writing and other office machines. 12. May be required to perform the occasional or incidental typing of forms, reports, records and other documents. 13. Perform other related duties that may be assigned. (Continued, next page) 22 PRINCIPAL ACCOUNT CLERK I. Qualifications for Employment A. Education – Minimum Requirements: High School Diploma or possession of a High School Equivalency Diploma, and four years of experience in maintaining financial accounts and records, two years in a supervisory capacity, OR four years of generalized clerical experience plus the experience indicated above, OR an equivalent combination of training and experience as defined by the limits stated above. Experience with Microsoft Office products preferred. II. Nature and Scope of Duties The Principal Account Clerk performs work under general supervision allowing leeway for the exercise of independent judgment in carrying out assignments in accordance with definitely defined procedures. The Principal Account Clerk reports to the director, department head or program director and performs the following duties: 1. Plans, assigns and reviews the maintaining and checking of a wide variety of financial records and reports and instructs employees in the specialized details of this work. 2. Oversees and assists in the classification of a complex variety of receipts and expenditures and the distribution of costs according to prescribed codes. 3. Directs the audit of varied accounts, claims and records and the preparation of reports. 4. Has charge of the compilation, preparation and analysis of a variety of complex financial and statistical records and reports. 5. Assists in the preparation of annual operating budgets and insures the maintenance of necessary financial controls. 6. Is responsible for receiving and accounting for large amounts of money in payment for a variety of bills, taxes and related obligations. 7. Revises, systematizes, and installs account keeping methods and procedures. 8. Reconciles ledgers of revenue received with bank statements. 9. May supervise the preparation of purchase orders and the securing of bids from vendors. 10. Conducts correspondence in connection with financial matters. 11. May be required to perform the occasional or incidental typing of forms, ledgers cards, reports, records and other documents. 12. Perform other related duties that may be assigned. (Continued, next page) 23 BUILDING MAINTENANCE WORKER I. Qualifications for Employment A. Education – Minimum Requirements: Two years of experience in either general building maintenance or building trades work in one or more of the standard trades, such as carpentry, plumbing, or electrical; OR any equivalent combination of training and experience. New York State Driver License is required. High School Diploma or equivalency is preferred. II. Nature and Scope of Duties The Building Maintenance Worker performs under general instructions and work is performed under immediate or general supervision, depending upon the nature of the task. The Building Maintenance Worker reports to the Building Maintenance Worker I or II and performs the following duties: 1. Performs semi-skilled work in masonry, carpentry, electrical or painting operations. 2. Helps to install and repair wiring systems and electrical fixtures and equipment. 3. Repairs windows, doors, floors, walls and other parts of buildings. 4. Does interior and exterior painting where quantity rather than fine quality of work performed is the principal object. 5. Helps to install and repair general plumbing equipment, such as sinks, toilets and baths. 6. Assists in cleaning and repairing boilers, pumps, heaters, pipe lines, valves and traps. 7. Mixes plaster and concrete and assists in laying brick, plastering walls, finishing concrete work, etc. 8. Operates trucks, automobiles, air compressors, and other motorized equipment. 9. Takes part in general grounds maintenance activities. 10. Serves as general handyman performing a variety of semi-skilled duties. 11. Performs other related duties that may be assigned. (Continued, next page) 24 INVENTORY CONTROL SPECIALIST I. Qualifications for Employment A. Education – Minimum Requirements: High School Diploma or possession of a High School Equivalency Diploma, and two years’ experience in maintaining inventory control or similar related records; or an equivalent combination of training and experience as indicated above. II. Nature and Scope of Duties The Inventory Control Specialist works under the general supervision of the Principal Stores Clerk with some leeway for the use of independent judgment in carrying out the details of the assignments in accordance with definitely defined procedures. The Inventory Control Specialist reports to the Principal Stores Clerk and performs the following duties: 1. Makes an actual physical count of the non-expendable equipment in each work location. 2. Assigns inventory control numbers to equipment and marks equipment accordingly. 3. Enters amount, kind and value of equipment in inventory records. 4. Collects fees and accounts for monies received. 5. Maintains records on the location, utilization, transfer and disposal of various items of equipment. 6. Reviews inventories taken by others for correctness. 7. Makes recommendations regarding the disposal of obsolete equipment. 8. Performs other related duties that may be assigned. 25 GENERAL MUNICIPAL LAW S. 103.a Ground for cancellation of contract by municipal corporation and fire districts. A clause shall be inserted in all specifications or contracts made or awarded by a municipal corporation or any public department, agency or official thereof on or after the first day of July, nineteen hundred fifty-nine or by a fire district or any agency or official thereof on or after the first day of September, nineteen hundred sixty, for work or services performed or to be performed, or goods sold or to be sold, to provide that upon the refusal of a person, when called before a grand jury to testify concerning any transaction or contract had with the state, and any political subdivision thereof, a public authority or with any public department, agency or official of the state or of any political subdivision thereof or a public authority, to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant question concerning such transaction or contract. (1) Such person, and any firm, partnership or corporation of which he is a member, partner, director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any contracts with any municipal corporation or fire district, or any public department, agency or official thereof, for goods, work or services, for a period of five years after such refusal, and to provide also that (2) Any and all contracts made with any municipal corporation or any public department, agency or official thereof on or after the first day of July, nineteen hundred fifty-nine or with any fire district or any agency or official thereof on or after the first day of September, nineteen hundred sixty, by such person, and by any firm, partnership or corporation of which he is a member, partner, director of officer may be canceled or terminated by the municipal corporation or fire district without incurring any penalty or damages on account of such cancellation or termination, but any monies owing by the municipal corporation or fire district for goods delivered or work done prior to the cancellation or termination shall be paid. The provisions of this section as in force and effect prior to the first day of September, nineteen hundred sixty, shall apply to specifications or contracts made or awarded by a municipal corporation on or after the first day of July, nineteen hundred fifty-nine, but prior to the first day of September, nineteen hundred sixty. S. 103-b. Disqualification to contract with municipal corporations and fire districts. Any person who, when called before a grand jury to testify concerning any transaction or contract had with the state, any political subdivision thereof, a public authority, or with a public department, agency or official of the state or of any political subdivision thereof of a public authority, refuses to sign a waiver of immunity against subsequent criminal prosecution or to answer any relevant question concerning such transaction or contract, and any firm, partnership or corporation of which he is a member, partner, director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from thereafter selling to or submitting bids to or receiving awards from or entering into any contracts with any municipal corporation or fire district, or with any public department, agency or official thereof, for goods, work or services, for a period of five years after such refusal or until a disqualification shall be removed pursuant to the provisions of section one hundred three-c of this article. It shall be the duty of the officer conducting the investigation before the grand jury before which the refusal occurs to send notice of such refusal, together with the names of any firm, partnership or corporation of which the person so refusing is known to be a member, partner, officer or director, to the superintendent of public works of the State of New York, and the appropriate departments, agencies and officials of the state, political subdivisions thereof or public authorities with whom the person so refusing and any firm, partnership or corporation of which he is a member, partner, director or officer, is known to have a contract. S. 103-c. Statement of non-collusion in contract with municipal corporation or fire districts. Every contract hereafter made or awarded by a municipal corporation or any public department, agency or official thereof or by a fire district or any agency or official thereof, pursuant to bid, for work or services following statement by the bidder, under penalty of perjury: Non-collusive bidding certification. The bidder certifies that: (a) the bid has been arrived at the bidder independently and has been submitted without collusion with any other vendor of materials, supplies, or equipment of the type described in the invitation for bids, and (b) the contents of the bid have not been communicated by the bidder, nor, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the bidder or its surety of any bond furnished herewith prior to the official opening of the bid. 26 ART. 8 LABOR LAW 220-a. Statements showing amounts due for wages and supplements to be filed-verification. Before payment is made by or on behalf of the state if any city, county, town, village or other civil division of any sum or sums due on account of a contract for a public improvement it shall be the duty of the comptroller of the state or the financial officer of the municipal corporation or other officer or person charged with the custody and disbursement of the state or corporate funds applicable to the contract under and pursuant to which payment is made to require the contractor or subcontractor to file a statement in writing in form satisfactory to such officer certifying to the amounts then due and owing from such contractor or subcontractor filing such statement to or on behalf of any and all laborers for daily or weekly wages or supplements on account of labor performed upon the work under the contract, setting forth therein the names of the persons whose wages or supplements are unpaid and the amount due to each or on behalf of each respectively, which statement so to be filed shall be verified by the oath of the contractor or subcontractor as the case may be that he has read such statement subscribed by him and knows the contents thereof, and that the same is true of his own knowledge. 220-a as last amended by L1956, C750, eff. April 1, 1956. S 103.d Statement of non-collusion in bids and proposals to political subdivision of the state or fire district. Every bid or proposal hereafter made to a political subdivision of the state or any public department, agency or official thereof or by a fire district or any agency or official thereof, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under the penalties of perjury: Non-collusive bidding certification. By submission of this bid or proposal, the bidder certified that: (a) this bid or proposal has been independently arrived at without collusion with any other bidder or with any competitor or potential competitor; (b) this bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other bidder, competitor or potential competitor; (c) no attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a bid or proposal; (d) the person signing this accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the bidder as well as to the person signing in its behalf; (e) that attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid or proposal in behalf of the corporate bidder. IN THE CASE OF CORPORATE BIDDERS A RESOLUTION IN THE FOLLOWING FORM MUST ACCOMPANY THE BIDS. Resolved that _________________________________________ be __________________________________________ (Name of Corporation) authorized to sign and submit the bid or proposal of this corporation for the following project ___________________________________________________________ (Describe Project) and to include with such bid or proposal the certificate as to non-collusion required by section one hundred three-d of the General Municipal Law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalties of perjury. The foregoing is a true and correct copy of the resolution adopted by _________________________________________ corporation at a meeting of its board of directors held on the ____________ day of ________________, 20____. (SEAL OF CORPORATION) 27 NON-COLLUSIVE BIDDING CERTIFICATION (a) By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief: (1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor; (2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and (3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition. PRINT NAME SIGNATURE TITLE NAME OF CORPORATION FEDERAL ID# DATE: __________________________ 28 New York State Department of Taxation and Finance OTPA Sales Tax Exempt Organizations Unit Building 8, Room 425 W.A. Harriman Campus Albany, NY 12227 Hudson Valley Community College 80 Vandenburgh Avenue Troy, NY 12180-6096 Gentlemen: The Tax Law exempts New York State governmental entities, such as your organization, from the payment of sales and use taxes on their purchases. Tax exemption numbers and the Exempt Organization Certification, Form ST-119.1 are not issued to governmental entities. In order to make tax-free purchases, your organization must present vendors with its official purchase order or other documentation which indicates that the purchase is made by and paid from the funds of a governmental entity. You may instead present a copy of this letter along to any vendor who requests a tax exemption number or an Exempt Organization Certification, Form ST- 119.1. NOTICE TO VENDOR This letter is not an exemption document. You are not required to collect tax from the above organization, if they present you with their purchase order or other documentation which indicates that the purchase is made by and paid from the funds of a governmental entity. New York State Department of Tax and Finance OTPA - Technical Services Bureau Sales Tax - Exemption Organizations Unit Building 8, Room 425 W. A. Harriman Campus Albany, NY 12227 (518) 457-2782 29 A signed copy of this Bid/RFP Form plus a signed Non-Collusive Bidding Certification, must be returned with bid or proposal. BID FORM BID NO. 3737 FOR TEMPORARY EMPLOYEE SERVICES FROM: Company Name and Address Date ______________________________ _______________________________ Phone _____________________________ _______________________________ FAX #______________________________ _____________________________ FEDERAL ID # _______________ Supplier Quote No. _____________________ ITEM NO. DESCRIPTION ADMINISTRATIVE CHARGES 2018-2019 ADMINISTRATIVE CHARGES 2019-2020 ADMINISTRATIVE CHARGES 2020-2021 SUPPORT STAFF POSITIONS FOR HVCC AND EOC 1. Senior Computer Programmer Analyst $ $ $ 2. Computer Programmer Analyst $ $ $ 3. Microcomputer Technician $ $ $ 4. Systems and Network Specialist $ $ $ 5. Network & Telecommunications Spec. $ $ $ 6. Assistant for Financial Analysis $ $ $ 7. Account Clerk $ $ $ 8. Principal Account Clerk $ $ $ 9. Building Maintenance Worker $ $ $ 10. Inventory Control Specialist $ $ $ (Continued, next page) 30 THIS BID IS SUBJECT TO ALL OF THE ABOVE TERMS/CONDITIONS PROVIDED IN THE ABOVE NUMBERED BID. WHETHER OR NOT YOU SUBMIT A PROPOSAL FOR __________________________________ THIS BID, CHECK THE APPROPRIATE BOX(ES) BELOW (Name) Typed or Printed AND RETURN THIS FORM TO BUSINESS SERVICES. 1. /__/ We are unable to bid at this time. __________________________________ 2. /__/ Keep us on your bidder’s list. (Company) 3. /__/ Remove us from your bidder’s list. 4. /__/ Our additional areas of interest are: __________________________________ (Signed) _______________________________________ __________________________________ (Title) ____________________________________ __________________________________ Return to Business Services & Procurement (Email Address) 31 INFORMATION FOR BIDDERS INVITATION BID REQUIREMENTS 6. /__/ Performance Bond upon notification of award. 7. /X/ Brochures, catalogs, model numbers, or pertinent literature where applicable. 8. /X/ References. (Preferably from Educational Institution.) 9. /X/ Signature of bid manager. BIDDER'S RESPONSIBILITY SPECIFICATIONS CONSULTANT SUBMISSION I. Qualifications for Employment I. Qualifications for Employment SYSTEMS AND NETWORK SPECIALIST I. Qualifications for Employment The Principal Account Clerk performs work under general supervision allowing leeway for the exercise of independent judgment in carrying out assignments in accordance with definitely defined procedures. The Principal Account Clerk reports to the dire... (1) Such person, and any firm, partnership or corporation of which he is a member, partner, director or officer shall be disqualified from thereafter selling to or submitting bids to or receiving awards from or entering into any contracts with any mun... (2) Any and all contracts made with any municipal corporation or any public department, agency or official thereof on or after the first day of July, nineteen hundred fifty-nine or with any fire district or any agency or official thereof on or after t... WHETHER OR NOT YOU SUBMIT A PROPOSAL FOR __________________________________ ITEM