J--Cogeneration Plant & Related Systems Service and Maintenance

Department of Veterans Affairs Veterans Health Administration (VHA) Sources Sought Notice Obtain Service and Maintenance Contract for Cogeneration Plant and Related System Components This is a Sources Sought notice and not a request for quotes. This request is solely for the purpose of conducting market research to enhance VHA s understanding of your company s offered services and capabilities. The Government will not pay any costs for responses submitted in response to this Source Sought Notice. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the service requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. The Veterans Health Administration (VHA) is seeking to obtain Service and Maintenance for a Cogeneration Plant and

Related System Components VA West Haven Connecticut. The standard of services shall be of quality; meeting or exceeding the general requirements as outlined below Refer to the General Requirements section below for the requested service description. This Sources Sought is to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. General Requirements: Intent and Requirements: The Department of Veterans Affairs, VACHS intends to award a Firm Fixed Price, Technical Support and Service Contract to a qualified Contractor with the capability and capacity to provide services required by specifications and in accordance with current federal, state and local regulations. The Contractor shall possess the necessary technical expertise, licenses and resources required by specifications. Purpose The Contractor shall provide all necessary resources (materials, labor, supervision, test equipment, etc,) necessary to perform services, preventative maintenance and emergency repairs on the Government owned equipment as listed in the Equipment List (Schedule A) at the VACHS Medical Center West Haven Campus. Scope The Contractor shall be required to provide services as identified for the VA Connecticut Healthcare System (VACHS) at 950 Campbell Avenue, West Haven, Connecticut, 06516 as located in New Haven County. Additional material and labor not listed or beyond the scope of work shall not be allowed without the prior written authorization from the Contracting Officer (CO). The specification included inspection, maintenance, documentation and reporting requirements at regular intervals and at specific times. The Contractor shall maintain all resources necessary to accomplish work as identified herein. 1) The Contractor shall maintain all resources necessary to accomplish all work as identified herein. 2) The Contractor and the Contracting Officer s Representative (COR) shall arrange for routine (non-emergency) services for the facility as required per this contract. 3) The Contractor shall reference the Equipment List (Schedule A) and perform quality and professional work with support from the COR and/ or the CO. Work shall be performed in accordance with all applicable, Federal, State, Local and all governing regulations and per industry standards. 4) The VACHS shall be able to request emergency service from the Contractor as necessary. 5) The Contractor shall provide emergency services in the event of an emergency which compromises the equipment as identified in the Equipment List (Schedule A). This service must be available twenty-four (24) hours per day, seven (7) days per week and be available with personnel on the scene within the time indicated per this contract specification when warranted. If the Contractor fails to respond within the time required, VACHS reserves the right to obtain the required services from another source capable of full performance of these contract requirements. The Contractor shall be able to identify the emergency, the cause of the emergency and the corrective action required to address the emergency to effectively and timely correct a critical situation. 6) The Contractor shall conduct regular inspections and equipment operation reviews. The inspection and review forms and documentation (checklist, etc.) shall be made available electronically to the facility per request and/ or as part of reports (i.e. addendums) in Microsoft Word and/ or Microsoft Excel. 7) All hazardous and non-hazardous materials generated at VACHS shall be disposed of in accordance with current Federal, State and local guidelines governing regulated hazardous and non-hazardous chemical wastes. All hazardous waste to be disposed of shall first be coordinated through the Environmental, Health and Safety Office through the COR. Requirements Capability Requirements: The Contractor Service Representative(s) who perform services under this contract shall be competent, experienced and qualified to perform such services listed herein. All work performed shall be first class in accordance with good practices. The Contractor shall submit proof of appropriate training, equipment knowledge and experience for all personnel performing services on equipment as identified in the Equipment List (Schedule A). The Contractor shall have all equipment necessary to communicate with all connected equipment that is in the Co-gen Plant Operating and Control System Computer without any interference with the proper operation of such equipment. D. Maintenance and Improvements Statements: The Contractor shall have twenty-four (24) service days to implement the Service Delivery Plan outlining service procedures from the issuance date. General System Maintenance a) Repair & Replacement Services. The Contractor shall, with prior written approval of the CO or authorized designee (COR), repair or replace failed or worn components listed under Basic Coverage per this contract specification and as indicated on the Equipment List (Schedule A). Repair labor and materials for the basic coverage items as shown on the Equipment List (Schedule A) shall be billed separately after approval to proceed has been granted by the CO or authorized designee (COR). Annual Training a) Class Services. The Contractor shall provide on-site training classes for key FMS staff up to fifteen (15) FMS staff members per year. This training shall not be less than two (2) days and not more than five (5) days per year with training subject to be determined by the COR per current Class Offerings. Contractor shall include all associated training documents and reference materials for the participants. If training is to be held off-site the contractor shall provide transportation, lodging and food. b) Coaching Services. The Contractor shall work closely with facility staff to provide individual Operator Coaching. This Coaching shall be structured to review and reinforce learned skills, leading to greater utilization of control systems applications implemented at the facility. The Contractor is expected to provide eight (8) hours of time per month for FMS staff questions and concerns regarding contract related items. Coaching times to be coordinated between the contractor and COR. The Contractor Service Representative shall assist the facilities operators in identifying, verifying and resolving problems found in executing tasks. During the coaching sessions, the Contractor shall address logbook issues, assist VA operators in becoming self-sufficient, and tailor the control system applications to the needs of this facility and to the operator s specific job responsibilities. Energy Performance and System Improvements a) Application & Technology Consulting. The Contractor shall conduct six (6) on-site reviews per year of contract related items to assess that it meets the VACHS s changing needs. (meetings shall be coordinated between the contractor and COR) For one (1) day per quarter per year the Contractor shall provide a qualified, site and system familiar Contractor Service Representative (i.e. Control System Engineer, Energy Engineer, etc.) who shall work with Key FMS Staff (i.e. VACHS Energy Engineer) on reviewing and developing energy conservation measures. This review shall include an analysis of contract related items. The primary focus of this consulting is to increase the energy efficiency of the facility and to consider options and alternatives that may improve the overall Systems (equipment replacements, system modifications, etc.). The Contractor shall work with the facility operators and engineering group (i.e. Energy Manager, etc.) to develop strategies to reduce energy use associated with the contract related items. b) System Improvement. In the interest of improving function, effectiveness and efficiency, the Contractor shall have the ability to develop and recommend the following: 1) Adding additional equipment 2) Expanding or upgrading existing hardware to include new features. 3) Expanding or upgrading existing programming to include new features or control of new equipment and 4) any other system improvement or expansions deemed necessary by the CO or COR. Improvements or alterations shall not commence without prior authorization by CO or COR. The value of work performed shall be billed separately and be based on actual work approved and performed. 4) Emergency Service The Contractor shall troubleshoot, repair or replace any component or part as covered under Premium Coverage as listed in the Equipment List (Schedule A) in order to make equipment operational twenty-four (24) hours a day, seven (7) days a week. This Premium Coverage work shall be accomplished as required per these contract specifications. a) Emergency On-site Response To reduce costs and disruptions of downtime when an unexpected problem occurs, the Contractor shall provide Emergency On-Site Response within four (4) hours of notification. The Contractor shall provide this service Sunday through Saturday, including holidays, twenty-four (24) hours per day, to minimize downtime. Non-emergency calls, as determined by the COR and the Contractor shall be incorporated into the next scheduled service call. All emergency services shall require prior COR approval before work taking place. b) Emergency Online Response To provide faster response to emergency service requests and to reduce the costs and disruptions of downtime, contractor shall be both capable and ready to respond online within two (2) hours of receiving notification for emergency service during the hours of Sunday through Saturday, including holidays, twenty-four (24) hours per day. The Contractor shall furnish and install the necessary online service technology to be capable of remotely dialing into our HVAC Control System, through a dedicated telephone line that shall be provided by the facility. Emergencies shall be determined by the COR and the Contractor. SAFETY REQUIREMENTS The Contractor shall take such safety precautions as the Contracting Officer or his/her designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer or his/her designee shall notify the Contractor of any noncompliance. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of work, shall be deemed enough for the purpose of the previously mentioned. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or any part of the work and hold the Contractor in default. Licenses and Permits: The Contractor shall, without additional cost to the VACHS, provide and maintain all licenses and permits for operational personnel, equipment, vehicles and other resources required for accomplishing all requirements per this contract specification in accordance with all applicable Federal, State, Municipal, and Local Regulations (e.g. OSHA, EPA, CT-DEP). If appropriate licenses are not maintained in accordance with requirements, the VACHS may terminate the contract. Regulatory Documentation The Contractor shall be required to comply with changes to Federal, State and local regulations and procedures which occur during the term of this contract. The Contractor shall provide to the VACHS any additional certifications that may be required due to changes in regulations. Building Occupancy / Interference to Normal Functions The VACHS shall maintain full occupancy of the site for the duration of the services required under this contract. The Contractor shall not interfere or hinder the daily operations of the VACHS while performing services. Work Stoppage: The VACHS reserves the right to halt work if the CO or COR determine work is being done in an unsafe manner. VACHS will not incur additional costs if work is halted. The contractor may be required to interrupt their work at any time as not to interfere with the function of the facility. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government. Delivery and Performance Schedules: a) It is the intent of this contract to have ongoing and regular services along with emergency services as required. The responsible CO or COR shall notify the Contractor of the necessity for emergency services. The Contractor shall coordinate all work on site through the facility s COR. Contractor s performance shall be within the Contract Working Hours except in the case of emergencies. b) The VACHS requires services on a recurring basis and for needs not currently known. On occasion, there may be a need for additional on-site services. If additional on-site services are needed, they shall be charged and billed separately at prevailing rate. Identification, Check-in, Parking, and Smoking Regulations: The Contractor s Service Personnel shall always wear visible identification while on VACHS premises. Contractor s Service Personnel shall be required to sign in once on campus at the Building 15 Facility Management Service (FMS) Building or at the Building 16 (Boiler Plant) Office Area. Contractor s Service Personnel shall always report to COR once on campus and before the start of any work. The Contractor s Service Personnel shall park vehicles in appropriate designated parking areas. Information on parking is available from the Facilities Management Service (B15) or the VACHS Police Service. The VACHS shall not invalidate or make reimbursement of parking violations of the Contractor s Service Personnel under any conditions. All VA campuses are smoke free. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VACHS regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. Invoices and Payment. The Contractor s payment of services rendered under this contract shall be made in arrears and upon completion of each service on monthly bases. Invoices shall reference the Contract Number and Purchase Order Number, provide a complete and accurate description of services/ supplies delivered/ rendered, including dates of performance, amounts, unit prices (as applicable), extended totals and any other data relevant for payment purposes. The Government shall not authorize payment until such time that all documentation is submitted, accepted and validated by the COR. Definitions /Acronyms: a. Analog: A continuously variable system or value not having discrete levels. Typically exists within a defined range of limiting values. b. Authorization Signature - COR's signature; indicates COR accepts work as stated in Invoices and/ or Service Tickets. c. Basic Coverage means Scheduled Service Visits, plus Scheduled Service Materials. No parts or equipment are provided for under BASIC COVERAGE. d. Binary: A two-state system where an ON condition is represented by one discrete signal level and an OFF condition is represented by a second discrete signal level. e. BMS Network: The total digital on-line real-time interconnected configuration of BMS digital processing units, workstations, panels, sub-panels, controllers, devices and associated elements individually known as network nodes. May exist as one or more fully interfaced and integrated sub-networks, LAN, WAN or the like. f. Building Management System (BMS): The total integrated system of fully operational and functional elements, including equipment, software, programming, and associated materials. g. Contract (Normal) Working Hours: The period of performance by the Contractor in which services shall be performed within the contract scope. The minimum coverage for which the VACHS will accept is defined as "8:00 AM through 4:30 PM, Monday through Friday, excluding National Holidays. h. Control Sequence: An BMS pre-programmed arrangement of software algorithms, logical computation, target values and limits as required to attain the defined operational control objectives. i. Contracting Officer (CO): The person with the authority to enter into, administer, and/or terminate contracts, and make related determinations and findings, including changes within the original contract scope, on behalf of the VACHS. j. Contractor Service Representative: Authorized service representative(s) of the Contractor who has been provided by the Contractor to the VACHS in writing for the purpose of coordination and performance of service. k. Contracting Officer Representative (COR): Any person(s) designated in writing by the Contracting Officer to act for the CO within the limits of the delegated authority. Under this contract, the COR shall be the VACHS person who is qualified to render advice and assistance to the Contractor s Service Personnel. The COR shall also be responsible for certifying that services performed have been satisfactorily rendered in accordance with contract terms. l. Covered Equipment: is the equipment for which Services are to be provided under this Contract Specification as set forth in the attached Equipment List (Schedule A). m. Direct Digital Control: The digital algorithms and pre-defined arrangements included in the BMS software to provide direct closed-loop control for the designated equipment and controlled variables. Inclusive of Proportional, Derivative and Integral control algorithms together with target values, limits, logical functions, arithmetic functions, constant values, timing considerations and the like. n. Equipment Failure: means the sudden and accidental failure of moving parts or electric or electronic components that are part of the Covered Equipment and are necessary for its operation. o. Extended Service means service for repairs performed outside normal business hours (available 24/7) for items under PREMIUM COVERAGE. p. National/ Federal Holidays observed by the VACHS: New Years Day, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day & Christmas Day q. Node: A digitally programmable entity existing on the BMS network. r. Premium Coverage means BASIC COVERAGE as well as Repair Labor, plus Repair Material. s. Protocol: The term protocol and its derivatives when used in this Division shall mean a defined set of rules and standards governing the on-line exchange of data between BMS network nodes. t. Quality Assurance (QA): Actions taken by the CO or COR to ensure that Contractor performance is in accordance with contract requirements. u. Quality Control Plan (QCP): A plan of action to be employed by the Contractor to ensure that its performance is in accordance with contract requirements. v. Repair Labor: The labor necessary to restore Covered Equipment to working condition following an Equipment Failure but does not include services relating to total equipment replacement due to obsolescence or unavailability of parts. w. Repair Material: The parts necessary to restore Covered Equipment to working condition following an Equipment Failure but excluding total equipment replacement due to obsolescence or unavailability of parts. Repair Materials may be new, used, or reconditioned and noted in report. x. Service Delivery Plan: The proposed plan for performance of services and standard procedures employed by Contractor personnel in performance of such services including a month per month work schedule indicating when work is to be performed. y. Scheduled Service Visits: The on-site labor visits required to perform recommended inspections and preventive maintenance on Covered Equipment. z. Scheduled Service Materials: The materials required to perform Scheduled Service Visits on Covered Equipment, such as grease, lubricants and sprays, depending on the Covered Equipment aa. Software: The term software and its derivatives when used in this Division shall mean all programmed digital processor software, preprogrammed firmware and project specific digital process programming and database entries and definitions as generally understood in the BMS industry for real-time, on-line, integrated BMS configurations. ab. The following abbreviations and acronyms may be used in describing the work of this Division: ADC - Analog to Digital Converter AI - Analog Input AN - Application Node ANSI - American National Standards Institute ANS Actual number of starts AO - Analog Output AOH - Actual operating hours ASCII - American Standard Code for Information Interchange ASHRAE - American Society of Heating, Refrigeration and Air Conditioning Engineers AWG - American Wire Gauge C - multiplier. C= 10 for GPB 15/17 CPU - Central Processing Unit CRT - Cathode Ray Tube DAC - Digital to Analog Converter DDC - Direct Digital Control DI - Digital Input DO - Digital Output EEPROM - Electronically Erasable Programmable Read Only Memory EMI - Electromagnetic Interference EOH - AOH + 10xHOH + C* ANS EOH - Equivalent Operating Hours FAS - Fire Alarm Detection and Annunciation System GUI - Graphical User Interface HMI - Human Machine Interface HVAC - Heating, Ventilation and Air Conditioning HOA - Hand-Off-Auto HOH - Heavy-load operating hours ID - Identification IEEE - Institute of Electrical and Electronics Engineers I/O - Input/Output LAN - Local Area Network LCD - Liquid Crystal Display LED - Light Emitting Diode MCC - Motor Control Center NC - Normally Closed NIC - Not in Contract NO - Normally Open OWS - Operator Workstation OAT - Outdoor Air Temperature PC - Personal Computer PLC - Programmable Logic Controller RAM - Random Access Memory RF - Radio Frequency RFI - Radio Frequency Interference RH - Relative Humidity ROM - Read Only Memory RTD - Resistance Temperature Device SPDT - Single Pole Double Throw SPST - Single Pole Single Throw XVGA - Extended Video Graphics Adapter TBA - To Be Advised TCP/IP - Transmission Control Protocol/Internet Protocol TTD - Thermistor Temperature Device UPS - Uninterruptible Power Supply VAC - Volts, Alternating Current VAV - Variable Air Volume VDC - Volts, Direct Current WAN - Wide Area Network Equipment List (Schedule A) Quantity Description Manufacturer Model # Serial # EE# Rating Coverage Level Extended Service 1 of 2 Steam absorber chiller Broad BS243X10.83-35/29.4-6.7/12.2-250 16019725 Premium 24/7 2 of 2 Steam absorber chiller Broad BS243X10.83-35/29.4-6.7/12.2-250 16019726 Premium 24/7 1 of 2 Condenser pump Bell & Gossett VSX-VSC 12.5 C217686-01 B61 150hp Premium 24/7 2 of 2 Condenser pump Bell & Gossett VSX-VSC 12.5 C217686-02 B61 150hp Premium 24/7 1 of 2 Chilled water pump Bell & Gossett VSX-VSC 8.875 C217621-01 B61 50hp Premium 24/7 2 of 2 Chilled water pump Bell & Gossett VSX-VSC 8.875 C217621-02 B61 50hp Premium 24/7 1 Cooling tower SPX Marley 10107714-A1-NC8412CG-15 Premium 24/7 1 U/V unit Puro flux 15hp Premium 24/7 1 Air compressor LSQ15054P5 H01/29/16-5886548-979 (4)15hp Premium 24/7 Flow Meters Premium 24/7 2 Gas turbine generators Kawasaki KHI M1A-13D Premium 24/7 2 Fuel gas compressor JJ Crew & son fuel gas compression system skids 19-GC-1 / 19-GC-2 Premium 24/7 Urea SCR System Combustion system Premium 24/7 *** End of List *** Planned Service Agreement Schedule The following spreadsheet sections/items are provided as guides for the scope development and pricing determination only. These spreadsheet sections/items are provided to support the service requirements associated with the VACHS owned equipment as identified in the Equipment List (Schedule A). The VACHS makes no claim or offers any guaranty to their accuracy or completeness. The Contractor is responsible to reference and comply with the manufacture s recommended preventative maintenance guidelines and service plans for all the equipment as listed in the Equipment List (Schedule A). The Contractor is responsible to develop a Service Delivery Plan and to meet the conditions and requirements in strict accordance with the PWS and conditions provided herein. General Services Items for the Co-gen Plant, Related Systems Components and Reports: # Item 1.1 Annual Startup (March, or April per determination of VACHS FMS) 1.2 Annual Shut Down (Nov or Dec.- per determination of VACHS FMS) 1.2. a All Scheduled Inspections and/ or Maintenances shall be performed between Annual Startup and Annual Shut Down periods. 1.2. b All inspections shall be performed Monday through Friday during equipment runtime (After Normal Working Hours). 1.2.c All preventative maintenance to be performed Monday through Friday during normal working hours. 1.3 All Other Equipment: All inspections and/or preventative maintenance to be performed Monday through Friday during normal working hours. 1.4 Emergency Service / Premium Coverage Provide on-site response 24 hours a day, 7 days a week. Contractor shall provide dial-in modem support response time within two (2) hours and onsite service within eight (8) hours. When Emergency Repair Service is required Contractor will respond within four (4) hours. 1.5 Annual Training: 1.5. a Class Training: as specified in Section II 1.5. b Coaching Service: as specified in Section II 1.6 Reports Table 1 1.6. a Annual Start Up Summary Report. 1.6. b General status, findings/deficiencies and corrective action plan/ corrections. 1.6.c Annual Chiller Operation Inspection Report See Table 2 Reports 1.6. d Annual Other Equipment Operation Summary Report 1.6. e Issues (technical, etc.), correlations (if any) and corrective action plan/ corrections. 1.6. f Annual Emergency Service Summary Report 1.6. g Issues (technical, etc.), correlations (if any) and corrective action plan/ corrections. 1.6.h Annual Shut down Summary Report (1 Page) 1.6. i General status, findings/deficiencies and corrective action plan/ corrections. Total Annual General Service Cost General Services Items for the Chiller Plant & Related Systems as represented in Table(s) 11, 12 or 13 Section II Service Cost Breakdown Absorption Chillers # Item 2.1 NOTE: Only conventional leak testing (nitrogen & trace refrigerant) is required per this contract. Cost for Helium testing with a mass spectrometer is not to be included per this contract. If conventional methods prove unreliable this additional service could be provided as a request item at an additional cost by the COR or CO. 2.2 Cooling Season Start-up Preparation and Inspection. The following tasks prepare the units for cooling duties with reliability, safety and efficiency 2.2. a Recording the Paraflow Equipment operating data, noting condition, temperatures, pressures, performance and unusual noises or vibrations, etc. 2.2. b Checking and adjusting, if necessary, the Paraflow Equipment operating controls to assure compliance with factory-recommended standards and specifications. 2.2.c Checking and adjusting, if necessary, solution and refrigerant levels of the Paraflow Equipment to ensure compliance with factory specifications. (Cost of materials, shipping and labor to correct, if necessary, to be included in this contract) 2.2. d Checking the operation and performance of solution and refrigerant pumps 2.2. e Checking the operation and performance of purge pump and purging system. 2.2. f Checking the Paraflow Equipment for leakage/tightness and making recommendations. Only conventional leak testing (nitrogen & trace refrigerant) is required per this contract. Cost for Helium testing with a mass spectrometer is not to be included per this contract. If conventional methods prove unreliable this additional service could be provided as a requested item at an additional cost by the COR or CO. 2.3 Solution analysis and inspection. A Solution inspection is required to ensure reliable and economic operation and consists of the following: 2.3. a The removal of a solution sample and performance of a laboratory analysis 2.3. b The addition of inhibitor or removal of other chemicals, as required, based on solution analysis results. (Cost of materials, shipping and labor to be covered in this contract) 2.4 Operating Season Inspections. The following inspection items ensure the unit is operating reliably and efficiently through the cooling season: 2.4. a Recording the Paraflow Equipment operating data, noting general condition, temperatures, pressures, performance and any unusual noises or vibrations. 2.4. b Reviewing operating history and past operating reports with the machine operator. 2.4.c Inspecting the solution and refrigerant pump operation and performance. 2.4. d Inspecting the purge pump operation and changing the oil if necessary. (Oil is supplied by the Contractor.) 2.4. e Checking the temperature and pressure gauges for accuracy. 2.4. f Inspecting all operating controls for proper operation. 2.4. g Checking all temperature and pressure gauges for proper operation. 2.4.h Checking chilled water and condenser water flow 2.5 The Energy Source Inspection. These activities are important to ensure that the unit is creating the heat energy necessary to operate in the most reliable, efficient and safe manner possible: 2.5. a Adjusting the Steam and Condensate valves to insure optimum performance of the Paraflow Equipment (Steam models only). 2.6 The Annual Equipment Shutdown Inspection and PM. The following tasks are performed once each year during a shutdown period in order to properly evaluate the equipment status and prepare the unit for the next cooling season: # Item 2.6. a Reviewing the Paraflow Equipment operating history and past operating reports with VA{Customer} operating personnel. It is important that this data be kept by/ provided to the VA{Customer} to assure Contractor s Service Representative can properly evaluate the Paraflow Equipment condition. 2.6. b Checking the purge pump operation and changing the oil if necessary (Oil supplied by Contractor). 2.6.c Checking the Paraflow Equipment, low refrigerant temperature cutout and flow switches. 2.6. d Performing mechanical tube brushing of condenser and absorber tubes, including head removal and replacement (absorber head and condenser head to be removed). 2.7 Reports Table 2 2.7. a Annual Absorption Chiller Cooling Season Start-up, Prep & Inspection Report 2.7. b General status, findings/deficiencies and corrective action plan/ corrections. 2.7.c Annual Absorption Chiller Solution Analysis and Inspection Report 2.7. d Annual Absorption Chiller Operation Inspection Report 2.7. e General status, findings/deficiencies and corrective action plan/ corrections. 2.7. f Annual Absorption Chiller Energy Source Inspection Report 2.7. g Annual Absorption Chiller Shutdown Inspection and PM Report 2.7.h Issues (technical, etc.), correlations (if any) and corrective action plan/ corrections. Table 2 - Total Annual Cost for Absorption Chiller(s) Preventative Maintenance Service(s) & Report(s) as represented in Table(s) 11, 12 or 13 Section II Service Cost Breakdown Cooling Towers # Item 3.1 Cooling Season Start-up Preparation and Inspection. The following tasks prepare the unit for cooling duties with reliability, safety and efficiency: 3.1. a Inspecting the general condition of unit 3.1. b Cleaning debris from Unit 3.1.c Cleaning and flushing sump 3.1. d Checking sump strainer 3.1. e Checking and adjusting sump water level 3.1. f Inspecting heat transfer section and reporting on condition 3.1. g Inspecting spray nozzles or water distribution pans 3.1.h Checking and adjusting fan belt tension (if applicable) 3.1. i Checking unit for unusual noise or vibration 3.1. j Checking fan bearing locking collars 3.1. k Checking motor voltage and current 3.1. l Lubricating fan shaft bearings (if applicable) 3.1.m Lubricating motor base adjusting screw 3.1. n Checking fan for rotation without obstruction 3.1. o Checking fan and pump motor for proper rotation 3.1. p Inspecting gear box oil for water and other foreign materials; changing gear box oil when required. 3.2 Operating Season Inspections. The following inspection items ensure the unit is operating reliably and efficiently through the cooling season: 3.2. a Inspecting the general condition of unit 3.2. b Cleaning sump strainer 3.2.c Checking and adjusting sump water level 3.2. d Inspecting heat transfer section and reporting on condition 3.2. e Cleaning and inspecting spray nozzles or water distribution pans, minimum Monthly, or as needed, this will include cleaning the top trays on the tower. 3.2. f Checking and adjusting fan belt tension 3.2. g Checking unit for unusual noise or vibration 3.2.h Observing oil level in gear box and adding when necessary (contractor supply s oil) 3.2. i Lubricating fan shaft bearings (contractor supply s lubricating) 3.3 The Annual Equipment Shutdown Inspection and PM. The following tasks are performed once each year during a shutdown period in order to properly evaluate the equipment status and prepare the unit for the next cooling season: 3.3. a Add inhibitor to system before draining sump and piping {contractor supply s inhibitor} 3.3. b Isolating make-up water from the cooling tower to prevent freezing 3.4 Reports Table 3 3.4. a Annual Cooling Tower Cooling Season Start-up, Prep & Inspection Report 3.4. b General status, findings/deficiencies and corrective action plan/ corrections. 3.4.c Annual Cooling Tower Operation Inspection Report 3.4. d General status, findings/deficiencies and corrective action plan/ corrections. 3.4. e Annual Cooling Tower Shutdown Inspection and PM Report 3.4. f Issues (technical, etc.), correlations (if any) and corrective action plan/ corrections. Table 3 - Total Annual Cost for Cooling Tower(s) Preventative Maintenance Service(s) & Report(s) as represented in Table(s) 12, 12 or 13 Section II Service Cost Breakdown Pumps # Item 4.1 Seasonal Start-up Preparation and Inspection 4.1. a Checking and cleaning pump strainers if isolation valves are installed and working properly 4.1. b Starting pumps and verifying proper operation 4.1.c Measuring pressure drops with the system to verify proper operation, if gauges are available 4.1. d Inspecting motor - pump coupling connections 4.2 Operating Season Inspections 4.2. a Checking pump for excessive vibration 4.2. b Verifying the integrity of the coupling connection between the pump and motor 4.2.c Inspecting for seal leakage 4.2. d Recording pressure drop readings if gauges are available 4.3 Annual Shutdown Inspection 4.3. a Greasing motor bearings {contractor supply s greases} 4.3. b Inspecting coupling connections for condition and proper operation 4.3.c Perform shutdown services for all pumps in chiller system 4.4 Reports Table 4 4.4. a Annual Pump Cooling Season Start-up, Prep & Inspection Report 4.4. b General status, findings/deficiencies and corrective action plan/ corrections. 4.4.c Annual Pump Operation Inspection Report 4.4. d General status, findings/deficiencies and corrective action plan/ corrections. 4.4. e Annual Pump Shutdown Inspection and PM Report 4.4. f Issues (technical, etc.), correlations (if any) and corrective action plan/ corrections. Table 4 - Total Annual General Cost for Pump(s) Preventative Maintenance Service(s) & Report(s) as represented in Table(s) 11, 12 or 13 Section II Service Cost Breakdown Chiller Plant Monitoring # Item 5.1 Contractor shall provide 24 hour emergency on-call support to assist with the operation of the central chiller plant, related to the following equipment that is controlled by the Johnson Control System / Semen s: *Note: the Energy Management Contract overlaps some of the Johnson Control System/Semen s monitoring and sensing components, but contractor shall be required to either communicate and or assist contractor assigned. 5.1. a Broad Steam Absorber 5.1. b Auxiliary Chiller Plant Equipment that is controlled by the Johnson Control/Semen s System 5.1.c During normal chiller plant operation {Monday to Friday, 8 am to 430pm} contractor shall perform the following services: 5.1. d Observe Operation of the Chiller plant throughout the day and adjust chilled water supply temperature as required 5.1. e Review Peak Electric Demand on a daily, monthly and seasonal basis 5.1. f Review Cooling Tower operation to confirm proper staging and condenser water temperatures 5.1. g Review temperature sensors shown on the Johnson Control System/Semen s to confirm that calibration is acceptable for the task required 5.1.h Adjust Chilled Water Plant Schedules to accommodate changes to chiller plant loads 5.1. i Implement minor program changes to accommodate daily or seasonal changes to the chiller plant loads 5.1. j Confirm Variable Frequency Drives controlled by the Johnson Control System/Semen s are operating as intended 5.1. k Confirm proper chilled water temperatures are being maintained at various parts of the system at the appropriate times 5.1. l Assist operators who are re-starting the Chiller Plant after scheduled emergency generator testing 5.2 Reports Table 5 5.2. a Annual Chiller Plant Operation Report * 5.2. b General status, findings/deficiencies and corrective action plan/ corrections. 5.2.c Annual Chiller Plant Normal and Emergency Repair Report * 5.2. d Issues (technical, etc.), correlations (if any) and corrective action plan/ corrections. * These reports can be combined into one packet if all pertinent info is provided. Table 5 - Total Annual General Cost for Chiller Plant Monitoring, Preventative Maintenance Service(s) & Report(s) as represented in Table(s) 11, 12 or 13 Section II Service Cost Breakdown Water Treatment # Item 6.1 System Scope: Chiller Plant Condenser Water Loop only (Chiller Water or Closed Loop not included) 6.2 Service Scope: 6.2. a Visual Inspection of Condenser Water Loop System Components (i.e. Chiller Condenser, Cooling Tower) 6.2. b One chiller inspection per season, coinciding with cleaning of condenser water tubes 6.2.c One deposit analysis per system per year, coinciding with cleaning of condenser water tubes 6.3 System Water Tests: 6.3. a Cooling Condenser Water Loop 6.3. b Make-up Water 6.3.c Conductivity 6.3. d Calcium Hardness 6.3. e pH and/or Alkalinity 6.3. f Tower Water 6.3. g Conductivity 6.3.h Calcium Hardness 6.3. i pH and/or Alkalinity 6.3. j Inhibitor 6.3. k Halogen residual 6.3. l Total Bacteria Count 6.4 Clean & calibrate owned and/or sold or equivalent (same model & manufacturer) control and feed equipment 6.5 One corrosion coupon study per season, if applicable 6.6 Manage product inventory 6.7 Every 60 days written report includes: 6.7. a Visual inspection results 6.7. b Water test results 6.7.c Inventory status 6.7. d Issues and recommended actions 6.7. e Performance trend analysis 6.8 Annual business review 6.9 Program Administration Manual 6.10 Deliver product to all points of use and/or transfer to any base tanks 6.11 Reports Table 6 6.11. a Annual Water Treatment PM Report * 6.11. b General status, findings/deficiencies and corrective action plan/ corrections. 6.11.c Annual Water Treatment Normal and Emergency Repair Report * 6.11. d Issues (technical, etc.), correlations (if any) and corrective action plan/ corrections. * These reports can be combined into one packet if all pertinent info is provided. Table 6 - Total Annual Cost for Water Treatment(s) Preventative Maintenance Service(s) & Report(s) as represented in Table(s) 11, 12 or 13 Section II Service Cost Breakdown Flow Meter Calibration # Item 7. Service Scope 7.1. a Calibration and verification of flow meter 7.1. b Clamp-on Ultrasonic flow meter and totalizing over time to verify accurate flow readings 7.1.c Calibrate and/or zeroing 7.1. d Re-coupling of transducers 7.1. e Report on findings 7.1. f Verification of one in line turbine 7.1. g Clamp-on Ultrasonic flow meter and totalizing over time to verify accurate flow readings. 7.1.h Report on findings 7.2 Note 1: Labor & material for items not identified on the Equipment List (Schedule A) will be separately reviewed and approved for labor and materials required by the COR or authorized CO before services are rendered. Purchase Order number shall be issued before work may commence. 7.3 Note 2: Repair or calibration capability for the in-line turbine meter is not required per contract specification. Labor & material for items not identified on the Equipment List (Schedule A) will be separately reviewed and approved for labor and materials required by the COR or authorized CO before services are rendered. Purchase Order number shall be issued before work may commence. 7.4 Reports Table 7.4. a Annual Flow Meter PM Report * 7.4. b General status, findings/deficiencies and corrective action plan/ corrections. 7.4.c Annual Flow Meter Normal and Emergency Repair Report * 7.4. d Issues (technical, etc.), correlations (if any) and corrective action plan/ corrections. * These reports can be combined into one packet if all pertinent info is provided. Table 7 - Total Annual General Cost for Flow Meter Calibration(s) Preventative Maintenance Service(s) & Report(s) as represented in Table(s) 11, 12 or 13 Section II Service Cost Breakdown Gas Turbine Generator Set # Item 8.1 All Level A, Service and Inspections 8.1. a Initial Borescope inspections 8.1. b Review logs, turbine performances, Record All Operational data, any trips, alarms, abnormal operating conditions in services report save copies of all source codes 8.1.c Compressor intake. Inspect 1st stage compressor blades for cleanliness and foreign damage, cold wash if necessary*. 8.1. d Ignitor [ignition plug], exciter and high-tension cable, check for damage connection and frayed wire 8.1. e Exhaust gas thermocouple harness, check for damage connections and frayed wire. 8.1. f Fuel nozzle, inspect for carbon buildup, cracking or fouling, clean if necessary*. 8.1. g Intake air filter, inspect, replace elements if necessary*. 8.1.h Gaseous fuel filter, inspect replace elements if necessary*. 8.1. i Lubrication oil filter, inspect, replace elements if necessary*. 8.1. j Other maintenance if necessary*. 8.2 All Level - B, Services and Inspections 8.2a. Borescope inspections 8.2. b Borescope inspection is done at the Owner s facility {VA} without disassembling the casing, portions of the fuel manifold, piping, sensors, and combustors are disassembled for inspection, and inspection covers, and plugs are removed for borescope inspection. 8.2.c Review and record all logs, and turbine performance, operational data, trips, alarms, or abnormal operating conditions in service report, save copies of source code. 8.2. d Compressor intake, inspect 1st stage compressor blades for cleanliness and foreign object damage, cold wash if necessary*. 8.2. e Igniter [ignition plug], exciter and high-tension cable, check for damaged connection and fray wire. 8.2. f Exhaust gas thermocouple harness, check for damaged connections and frayed wire. 8.2. g Fuel nozzle, inspect for carbon buildup, cracking or fouling, clean if necessary*. 8.2.h Combustion chamber internal, inspect combustion chamber and scroll. 8.2. i Turbine blades, inspect 1st and last stage rotor blades and nozzles for wear, thermal barrier coating, and foreign object damage. 8.2. j Intake air filter, inspect, replace elements if necessary*. 8.2. k Gaseous fuel filter, inspect, replace element if necessary*. 8.2. l Lubrication oil filter, inspect, replace elements if necessary*. 8.2.m Oil mist separator, inspect, replace elements if necessary*. 8.2. n Other Maintenance if necessary * 8.3 All Level C, Services and Inspections 8.3. a Hot section inspections 8.3. b Inspection is performed at Owner s facility {VA} by removing and disassembling the turbine internals, parts are inspected and replaced or repaired as needed*. 8.3.c Disassembly, remove and disassemble the gas turbine power section, replace or repair hot section parts as needed*. 8.3. d Level B items, perform all items listed for Level B inspection 8.3. e Vibration probes and speed probes, inspect vibration and speed probes, cabling, and transducers. 8.3. f Fuel control system, inspect fuel control valves for proper operation. 8.3. g Pressure/ temperature transmitters and switches, test pressure sensors with calibrated pressure source, check each thermocouple and resistance temperature detector with a calibrated instrument. 8.3.h PLC s for errors. 8.3. i Carry out a functional protection system test off-line, test trips, and protective functions. 8.3. j Pumps and motors, inspect for leaks, noise, and proper operations. 8.3. k Batteries, verify emergency lube oil pump and turning gear motor operation on battery power without A/C power. 8.3. l Other maintenance if necessary * 8.4 All Level D, Services and Inspections 8.4. a Overhaul/ Trade-in 8.4. b Shall be carried-out by exchange for the power section and gearbox. used power section is removed and exchanged with a rebuilt zero-hour power section, gearbox is exchanged with a rebuilt zero-hour gearbox from manufacturer s factory, the used power section and gearbox are shipped to manufacturer s factory. 8.4.c Remove used power section and replace with zero-hour exchange power section, crate an prepare used power section a gearbox for ocean freight. 8.4. d Remove used gearbox and replace with zero-hour exchange gearbox, accessory pumps and motors mounted on gearbox are not included in Level D inspection. 8.5 All Level E, Services and Inspections 8.5. a 4000 EOH inspections 8.5. b This inspection dose not require a borescope inspection. 8.5.c If shutdown allows perform the following; inspect intake air filter, fuel filter, lube oil filter, replace as necessary *. 8.6 Noted EOH and Levels 8.6. a Level EOH OR Date A 4,000 ASAP after Contract Execution B 8,000 Level A plus 6 months E 12,000 Level A plus 12 months C 16,000 Level A plus 18 months E 20,000 Level A plus 24 months B 24,000 Level A plus 30 months E 28,000 Level A plus 36 months D 32.000 Level A plus 42 months 8.7 {*} Parts 8.7. a All parts shall be OEM and or recommend replacements per PM 8.7. b All parts shall be supplied by contractor and have spare parts on hand if needed 8.8 Air compressor 8.8. a Perform PM per manufacturer OEM Table 8 - Total Annual Cost for Gas Turbine Generator Set(s) Preventative Maintenance Service(s) & Report(s) as represented in Table(s) 11, 12 or 13 Section II Service Cost Breakdown Fuel Gas Compressor Packages # Item 9. Routine preventative maintenance, Service and Inspections monitoring of compressor package 9.1 4000 hr. 9.1. a Compressor seal leakage 9.1. b Monitoring of process parameters 9.1.c Vibration readings of compressor and motor 9.1. d Oil sample 9.1. e Change oil filter as required 9.1. f Clean oil system basket strainers as required 9.1. g Grease main compressor motor and oil pump motor 9.1.h Examination for evidence of oil carryover 9.1. i Examination and repair of any gas leaks 9.1. j Examination and repair as possible oil leaks 9.1. k General housekeeping cleans up 9.2 8000 hr. 9.2. a Compressor oil change 9.2. b Change oil filter 9.2.c Coalesce change 9.2. d Grease compressor and oil pump motor 9.2. e Inspect and clean control panel 9.2. f General housekeeping Table 9 - Total Annual Cost for Fuel Gas Compressor Package(s) Preventative Maintenance Service(s) & Report(s) as represented in Table(s) 11, 12 or 13 Section II Service Cost Breakdown Urea SCR system # Item 10.1 Quarterly 10.1. a Inspect 2 injection system and confirm operational status 10.1. b Part replacement if necessary* 10.1.c Spare parts recommendation if necessary* 10.1. d Report 10.2 Annual 10.2. a Inspect 2 injection systems 10.2. b Confirm operational status 10.2.c Parts replacement if necessary* 10.2. d Spare parts recommendation if necessary* 10.2. e Conduct emissions testing using a portable emissions analyzer, recommends this service be scheduled just prior to any certified stack testing conducted to ensure the units will pass the stack test. 10.2. f Trip report 10.3 {*} PARTS 10.3. a Report of used parts an or may need to be changed 10.3. b All gas and other sequent for testing Table 10 - Total Annual Cost for Urea SCR system(s) Preventative Maintenance Service(s) & Report(s) as represented in Table(s) 11, 12 or 13 Section II Service Cost Breakdown