New Hanover County Facilities Management Department purchase of hand towels, jumbo toilet paper, and trash can lines for Fiscal Year 2022.

NEW HANOVER COUNTY REQUEST FOR BIDS PURCHASE OF SELECT JANITORIAL SUPPLIES FACILITIES MANAGEMENT DEPARTMENT COUNTY COMMISSIONERS JULIA OLSON-BOSEMAN, CHAIR DEB HAYS, VICE-CHAIR JONATHAN BARFIELD, JR. BILL RIVENBARK ROB ZAPPLE CHRIS COUDRIET, COUNTY MANAGER Page 2 of 13 Section 1 – Advertisement NEW HANOVER COUNTY REQUEST FOR BIDS ANNUAL PURCHASE OF SELECT JANITORIAL SUPPLIES FACILITIES MANAGEMENT DEPARTMENT Bids will be received via email by Lena Butler, Purchasing Supervisor, for hand towels, jumbo toilet paper, and trash liners until 3:00 P.M. EST, Friday, July 30, 2021. Email your bid to lbutler@nhcgov.com by the deadline stated above. Include “RFB-Janitorial Supplies” in the subject line of your email. Mail your samples to: Tina Lovingood New Hanover County Facilities Management 192 Division Drive Wilmington, NC 28401 Samples must also be received prior to the deadline which is 3:00 P.M. EST, Friday, July 30, 2021. Complete

instructions for submitting bids and complete requirements and information may be obtained by visiting the County’s website at https://finance.nhcgov.com/purchasing- solicitation/open-and-closed-bids/. New Hanover County reserves the right to accept or reject any or all Bids and to make the Award which will be in the best interest of the County. Released: Friday, July 16, 2021 mailto:lbutler@nhcgov.com https://finance.nhcgov.com/purchasing-solicitation/open-and-closed-bids/ https://finance.nhcgov.com/purchasing-solicitation/open-and-closed-bids/ Page 3 of 13 Section 2 – Instructions and General Conditions 2.1 – Schedule 2.2 – Preparation of Bid 2.2.1 Bidders are instructed to submit their bid in a sealed envelope clearly marked “RFB PURCHASE OF NIGHT VISION GOOGLES.” 2.2.2 Completion of Bid Form (Price Sheet): Bidders are expected to examine the specifications herein, the schedule and all instructions. Failure to do so will be at the bidder’s risk. Each bidder shall furnish the information required on the price sheet. Bids are to be submitted on the price sheet contained in this bid package. Bidders should submit additional information regarding pricing and complete descriptions on additional sheets. BIDS NOT SIGNED WILL BE DEEMED NONRESPONSIVE AND REJECTED. All prices and notations shall be written in ink or typed. Discrepancies between words and numerals will be resolved in favor of words. Changes or corrections made in the bid must be initialed by the individual signing the bid. No corrections will be permitted once bids have been opened. 2.2.3 Bids received after the time and date for closing will not be considered. 2.3 – Bid Opening There will be no formal bid opening. Bids will be received via email to lbutler@nhcgov.com. Bids must be received by Friday, July 30, 2021 @ 3:00 PM. Your samples must also be received prior to the deadline. 2.4– Questions Questions concerning this solicitation should be directed to Lena Butler, Purchasing Supervisor at lbutler@nhcgov.com. Questions should be submitted no later than Wednesday, July 21, 2021 at 5:00 PM EST. An addendum summarizing all questions and answers will be posted to the County’s website by close of business on Friday, July 23, 2021. Bidders who have notified the County of their intent to submit a Bid with their email address will be sent the addendum upon posting. Date Action Friday, July 16, 2021 RFB issued. Wednesday, July 21, 2021 @ 5:00 PM EST Deadline for questions Friday, July 23, 2021 Questions will be answered via written addendum. Friday, July 30, 2021@3:00 PM Deadline for receipt bids mailto:lbutler@nhcgov.com mailto:lbutler@nhcgov.com Page 4 of 13 2.5 – Communication Bidders may not have communications, verbal or otherwise, concerning this RFB with any personnel or boards from New Hanover County, other than the person listed in this section, which is Lena Butler, Purchasing Supervisor. If any vendor attempts any unauthorized communication, the bid may be rejected. 2.6 – Intent to Submit All Bidders who intend to submit a Bid on this project should send an email to lbutler@nhcgov.com including pertinent contact information. This will ensure that you receive any addenda issued for this RFB; if applicable. 2.7 - Cost of Preparation of Response Costs incurred by prospective Bidders in the preparation of the response to this Request for Bids are the responsibility of the Bidder and will not be reimbursed by the County. 2.8 – Ownership of Documents All bids and accompanying documentation will become the property of New Hanover County at the time the bids are received and as such will not be returned to the Bidder. 2.9- Trade Secret Confidentiality Upon receipt of your bid by New Hanover County, your bid is considered a public record except for material which qualifies as "trade secret" under N.C. General Statute 132-1.2. After opening, your bid will be provided to County staff and others who participate in the evaluation process, and to members of the general public who submit public records requests. 2.10 - Withdrawal of Bids Bidders may withdraw or withdraw and resubmit their bid at any time prior to the closing time for receipt of bids. NO bid may be withdrawn after the scheduled closing time for receipt of bids for a period of thirty (30) days. 2.11- Equal Opportunity The non-discrimination clause contained in Section 202 (Federal) Executive Order 11246, as amended by Executive Order 11375, relative to Equal Employment Opportunity for all persons without regard to race, color, religion, sex or national origin, and the implementing rules and regulations prescribed by the Secretary of Labor, are incorporated herein. The Bidder agrees not to discriminate against any employees or applicant for employment because of physical or mental handicap regarding any position for which the employees or applicant is qualified. The Bidder agrees to take affirmative action to employ, advance in employment and otherwise treat qualified handicapped individuals without discrimination based upon their physical or mental handicap in all employment practices. mailto:lbutler@nhcgov.com Page 5 of 13 Pursuant to GS 143-48, New Hanover County encourages small, minority, physically handicapped, and women firms to submit bids in response to this RFB. 2.12- Indemnity The successful Bidder shall indemnify and hold the County, its agents, and employees, harmless against any and all claims, demands, causes of action, or other liability, including attorney fees, on account of personal injuries or death or on account of property damages arising out of or relating to the work to be performed by the Successful Bidder hereunder, resulting from the negligence of or the willful act or omission of the Bidder, his agents, employees, and subcontractors. 2.13 – E-Verify Pursuant to Session Law 2013-418, Bidder shall fully comply with the U.S. Department of Homeland Security employee legal status E-Verify requirements for itself and all its subcontractors. The County may require an affidavit attesting to Bidder’s compliance. Violation of the provision, unless timely cured, shall constitute a breach of contract. 2.14 - Addendum The RFB package constitutes the entire set of instructions to the bidder. The County shall not be responsible for any other instructions, verbal or written, made by anyone. Any changes to the specifications will be in the form of an Addendum which will be sent to all known Bidders who notified the Purchasing Supervisor of their intent to submit a proposal and posted on the County’s website. You may visit our website at https://finance.nhcgov.com/purchasing-solicitation/open-and-closed- bids/to check for the issuance of any addenda before submitting your proposal. 2.15 - Compliance with Bid Requirements Failure to comply with these provisions or any other provisions of the General Statutes of North Carolina will result in rejection of bid. 2.16 – Federal Uniform Guidance If the source of funds for this contract is federal funds, the following federal provisions apply pursuant to 2 C.F.R. § 200.326 and 2 C.F.R. Part 200, Appendix II (as applicable): Equal Employment Opportunity (41 C.F.R. Part 60); Davis-Bacon Act (40 U.S.C. 3141- 3148); Copeland “Anti-Kickback” Act (40 U.S.C. 3145); Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708); Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387); Debarment and Suspension (Executive Orders 12549 and 12689); Byrd Anti-Lobbying Amendment (31 U.S.C. 1352); Procurement of Recovered Materials (2 C.F.R. § 200.322); and Record Retention Requirements (2CFR § 200.324). Page 6 of 13 2.17 – Award Award “shall be made to the lowest responsive responsible bidder taking into consideration quality, performance, and the time specified in the bid for the performance of the contract.” The County may award to multiple vendors if this is in the County’s best interest. The successful Bidder to whom the Contract is awarded by the OWNER shall within ten (10) business days after notice of award deliver to the County all required documents necessary to execute the contract/purchase order. Failure to do so may result in the OWNER exercising its right to negotiate with the next lowest Bidder. 2.18 – Certificate of Authority Subject to several statutory exceptions, a business entity incorporated or organized in a state other than North Carolina must obtain a certificate of authority from the North Carolina Secretary of State prior to transacting business in the State. See G.S. 55-15-01(a) (business corporations); G.S. 55A-15-01(a) (nonprofit corporations); G.S. 57D-7-01(a) (limited liability companies); G.S. 59- 902(a) (limited partnerships); G.S. 59-91(a) (registered limited liability partnerships); G.S. 55B- 16(a) (professional corporations). When the requirement applies, the foreign entity transacting business in the State is responsible for obtaining a certificate of authority—not the domestic (i.e., North Carolina) corporations, public entities, or individuals with whom the foreign entity might contract. 2.19 – MWBE Form Bidders are instructed to complete the attached form and submit with their bid proposal. 2.20 – Contract Term This is an annual contract; however, the County reserves the right to renew and/or extend the contract after negotiations with the successful vendor. The effective date of the contract begins when the purchase order is issued to the successful vendor. 2.21 - Right to Reject Bids New Hanover County reserves the right to accept or reject any or all bids and to make the award or awards which will be most advantageous to the County. https://urldefense.proofpoint.com/v2/url?u=https-3A__www.ncleg.net_EnactedLegislation_Statutes_PDF_ByArticle_Chapter-5F55_Article-5F15.pdf&d=DwMFAg&c=y72Dk95QDjM2j66dY3G6L5T0ZmknOZbTdMEQhfDxPiA&r=BIXncZnrAnf5xZ17XvqEFp_R9cSpI7apivhdcdkioXA&m=2oNybIwhsVj4l3Yk5HkczQ9w-jZWr1OpiMNOVPPB80Q&s=0L6aEJHvt1Mmr8yTlz-TxDjRZja01_KHZmlT9pmmLws&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__www.ncleg.gov_EnactedLegislation_Statutes_HTML_ByChapter_Chapter-5F55A.html&d=DwMFAg&c=y72Dk95QDjM2j66dY3G6L5T0ZmknOZbTdMEQhfDxPiA&r=BIXncZnrAnf5xZ17XvqEFp_R9cSpI7apivhdcdkioXA&m=2oNybIwhsVj4l3Yk5HkczQ9w-jZWr1OpiMNOVPPB80Q&s=RNUUpeVwpkei54-kxabLRVS6ybAAhQVU0ZP7l_Zxi6k&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__www.ncleg.net_EnactedLegislation_Statutes_PDF_ByArticle_Chapter-5F57D_Article-5F7.pdf&d=DwMFAg&c=y72Dk95QDjM2j66dY3G6L5T0ZmknOZbTdMEQhfDxPiA&r=BIXncZnrAnf5xZ17XvqEFp_R9cSpI7apivhdcdkioXA&m=2oNybIwhsVj4l3Yk5HkczQ9w-jZWr1OpiMNOVPPB80Q&s=Ij7DMyPb9V1kpcHf2UNSKBvk3wJRxHciohPTDZ-9cwM&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__www.ncleg.gov_EnactedLegislation_Statutes_PDF_BySection_Chapter-5F59_GS-5F59-2D902.pdf&d=DwMFAg&c=y72Dk95QDjM2j66dY3G6L5T0ZmknOZbTdMEQhfDxPiA&r=BIXncZnrAnf5xZ17XvqEFp_R9cSpI7apivhdcdkioXA&m=2oNybIwhsVj4l3Yk5HkczQ9w-jZWr1OpiMNOVPPB80Q&s=IR00bHzPYGidZDB0G7mvptrGglDO1y9xb2JpE02-zUs&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__www.ncleg.gov_EnactedLegislation_Statutes_PDF_BySection_Chapter-5F59_GS-5F59-2D902.pdf&d=DwMFAg&c=y72Dk95QDjM2j66dY3G6L5T0ZmknOZbTdMEQhfDxPiA&r=BIXncZnrAnf5xZ17XvqEFp_R9cSpI7apivhdcdkioXA&m=2oNybIwhsVj4l3Yk5HkczQ9w-jZWr1OpiMNOVPPB80Q&s=IR00bHzPYGidZDB0G7mvptrGglDO1y9xb2JpE02-zUs&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__www.ncleg.gov_EnactedLegislation_Statutes_PDF_BySection_Chapter-5F59_GS-5F59-2D91.pdf&d=DwMFAg&c=y72Dk95QDjM2j66dY3G6L5T0ZmknOZbTdMEQhfDxPiA&r=BIXncZnrAnf5xZ17XvqEFp_R9cSpI7apivhdcdkioXA&m=2oNybIwhsVj4l3Yk5HkczQ9w-jZWr1OpiMNOVPPB80Q&s=yKgp8Iy2gmgOepqKqQzA_pIpSEqH_YBEhdjv11N6f_c&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__www.ncleg.gov_EnactedLegislation_Statutes_HTML_ByChapter_Chapter-5F55B.html&d=DwMFAg&c=y72Dk95QDjM2j66dY3G6L5T0ZmknOZbTdMEQhfDxPiA&r=BIXncZnrAnf5xZ17XvqEFp_R9cSpI7apivhdcdkioXA&m=2oNybIwhsVj4l3Yk5HkczQ9w-jZWr1OpiMNOVPPB80Q&s=yJeplm7yprSWyIJr8R3Ka31547aJlYpsQA60mHNyo9k&e= https://urldefense.proofpoint.com/v2/url?u=https-3A__www.ncleg.gov_EnactedLegislation_Statutes_HTML_ByChapter_Chapter-5F55B.html&d=DwMFAg&c=y72Dk95QDjM2j66dY3G6L5T0ZmknOZbTdMEQhfDxPiA&r=BIXncZnrAnf5xZ17XvqEFp_R9cSpI7apivhdcdkioXA&m=2oNybIwhsVj4l3Yk5HkczQ9w-jZWr1OpiMNOVPPB80Q&s=yJeplm7yprSWyIJr8R3Ka31547aJlYpsQA60mHNyo9k&e=