Stock Materials

Request for Quotation Date: 03/13/2023 Quotation Number: 7548 Specification/Quotation Documents For: Stock Material RFQ Due Date: 03/30/2023 @ 02:00 pm To avoid any delay, we encourage you to send responses ahead of the deadline. Responses will not be opened until the stated date and time. Section 1 – Invitation to Bidders Sealed bids will be received by BrightRidge until due date and time, then bids will be opened and publicly read. Bidders may participate in the public bid reading by contacting BrightRidge Purchasing at least two hours prior the bid opening time stated on the specific bid. Bidders making this request will receive a conference call number and a participant code. BrightRidge Purchasing contact information: purchasing@brightridge.com or call 423-952-5161. All bids must be delivered at the vendor’s sole risk as shown in this request for quotation as per Section 2 Instructions to Bidders. BrightRidge is not

obligated to accept quotations received after the date and time stated. Exceptions, if any, will be considered in the quotation evaluation in determining the successful vendor. Vendor must provide supporting documentation with its quotation for any exceptions. BrightRidge reserves the right to reject any or all quotations, to reject any bid that contains prices for individual items or services that are inconsistent or unrealistic when compared to other prices in the same or other bids, to waive any and all informalities and/or irregularities in the quotation, to negotiate and/or renegotiate with any vendor the terms of its quotation, and to accept any quotation which in its opinion may be in the best interest of BrightRidge. This Request does not commit BrightRidge to pay any costs incurred in the preparation of a proposal or to procure or to contract for service. BrightRidge reserves the sole discretion to withdraw this Request in its entirety at any time without prior notice. Information provided in this Request is intended solely to assist the respondent in preparing a Quotation. To the best of BrightRidge’s knowledge, the information provided is accurate, however, there is no warranty expressed or implied. Quotations may be held by BrightRidge for a period not to exceed sixty (60) days from the due date of the quotations for the purpose of evaluating the quotations or investigating the qualifications of the vendors, prior to awarding of the order. All quotations shall remain effective for at least sixty (60) days after the due date. Each vendor’s quotation shall constitute an offer to sell the goods or services sought by this Request for Quotation. The award shall be made by execution of a contract mutually agreed upon by both parties. BrightRidge is a trade name of the Johnson City Energy Authority. Questions about the integrity or fairness of the sealed bid process contact: Purchasing at 423-952-5161 or email purchasing@brightridge.com Specification questions contact: David Spinnato (423)952-5071 or email dspinnato@brightridge.com mailto:purchasing@brightridge.com mailto:purchasing@brightridge.com mailto:dspinnato@brightridge.com Section 2 – Instructions to Bidders Each Bidder shall carefully examine all specifications, drawings, and other contract documents to familiarize themselves with all the requirements, terms and conditions thereof. Any information relating to the work furnished by the Owner or others, or failure to make these examinations shall in no way relieve any Bidder from the responsibility of fulfilling all the terms of the contract, if awarded a contract. No payment will be made for items not set up in the quotation, unless otherwise provided by contract amendment. All Bidders are cautioned that they should include in the prices quoted for the various bid items all necessary allowances for the performance of all work required for the satisfactory completion of the project. REQUIREMENTS FOR A DIGITAL PROPOSAL/BID SUBMISSION • Bids should be clearly identified as: Bid Enclosed and Your Company Name BrightRidge Quotation Number: 7548 Name of the Request: Stock Material Due: 03/30/2023 at 2PM EST • Send an email with an attached PDF of the digital bid including all required documents listed below to: SEALEDBIDS@BRIGHTRIDGE.COM. BrightRidge quotation number should be listed in the email subject line. Documents may be combined and sent as one PDF and cannot exceed 50MB in size. An automatic delivery receipt is sent indicating that the bid email has been delivered to sealedbids@brightridge.com • Digital Proposal/Bids (hereafter called bids) received after the stated due date and time will be disqualified. BrightRidge will not open the bid submission email or any attachment until the due date and time stated for this sealed bid, this is to maintain the integrity of the sealed bid process • Send a SEPARATE EMAIL, indicating that you have submitted a digital bid also include quotation number in the subject to: PURCHASING@BRIGHTRIDGE.COM. DO NOT ATTACH A COPY OF YOUR BID TO THIS EMAIL! • No fax or physically delivered sealed bids will be accepted. Bids must be digital. Bidders from small & minority owned businesses needing to make alternative arrangements for physical delivery may call purchasing at 423-952-5161 or 423-952-5000. mailto:SEALEDBIDS@BRIGHTRIDGE.COM mailto:sealedbids@brightridge.com mailto:PURCHASING@BRIGHTRIDGE.COM CHECKLIST FOR REQUIRED PAGES TO INCLUDE FROM BRIGHTRIDGE BID PACKAGE NOTE: FAILURE TO SUBMIT THESE PAGES WILL RESULT IN DISQUALIFICATION OF BID o BrightRidge Request for Quotation Form o Quote must be in same order and unit of measurement requested or bid may be disqualified o Section 3-Quotation Information Form o Specification Exception Form o No Bid Questionnaire – If applicable o Business and Taxpayer Identification or W9 form – for NEW vendors Contract BrightRidge reserves the right to accept or reject any or all bids or portions thereof. Vendors may bid multiple options, unless otherwise stated. Vendors must complete the BrightRidge Request for Quotation Form, if applicable and included in the request for quotation. As a backup, a vendor may include their company quote form, however, items must be quoted in the same order and in the unit of measure requested on the BrightRidge Request for Quotation form, a no-bid line needs to be included also in the order of our request if not bidding on an item. Delivery The price bid will be FOB Johnson City, Tennessee, at the location specified below. The bid price shown will be the full charge, including all applicable taxes, surcharges and other incidental fees, shipping charges included. Delivery Site: BrightRidge Shipping/Receiving Entrance 2610 Boones Creek Rd Johnson City, TN 37615 Invoicing Unless otherwise stated, submit invoices upon delivery or pickup to ap@brightridge.com. The invoice must include an itemization of all items, supplies, repairs, or labor furnished, including unit list price, net price, extensions, and total amount due. Payment Unless otherwise stated, payment will be made within thirty (30) days of the completion of delivery of all items or services in acceptable condition to BrightRidge and receipt of invoice, whichever is later. Taxes and Fees BrightRidge is exempt from all Sales and Federal Excise Taxes please quote less these taxes. BrightRidge is not responsible for financial or legal obligations of the bidders that may include bond premiums, fees, insurance, licenses, permits, taxes, tariffs, or other costs of compliance, unless agreed to in writing by BrightRidge. Taxes may include federal, state, or local taxes or levies. Particular attention should be given to bids that provide construction, installation, and maintenance services that utilize the materials and supplies purchased by BrightRidge. BrightRidge does not pay Tennessee sales and use tax when materials, supplies, and equipment are purchased. If the Bidder wants information about the value of the items that will be used, contact BrightRidge Purchasing. Make a note of Tennessee Code Annotated 67-6-209 section (b) and (e). If the Bidder wishes to recoup obligations they owe as a result of work performed for BrightRidge, the Bidder must include them in the quotation price. Otherwise, the Bidder should not expect additional payment from BrightRidge for these obligations. Equal Employment Opportunity Clause To the extent not exempt therefrom, the vendor/subcontractor designated herein agrees to in all respects comply with and abide by the provisions of Executive Order 11246, Section 503 of the Rehabilitation Act of 1973, and the Vietnam Era Veterans' Readjustment Assistance Act of 1974, each as amended, and applicable implementing Regulations, including the Equal Employment Opportunity Clause referred to at 41 C.F.R. § 60-1.4, 41 C.F.R. § 60-741.5, and 41 C.F.R. § 60-250.5, as well as those otherwise appearing at 41 C.F.R. § 60-1, et seq., 41 C.F.R. § 60-741.1, et seq., and 41 C.F.R. § 60-250.1, et seq., each as amended. mailto:ap@brightridge.com Section 3 – Quotation Information The successful contractor agrees to indemnify, investigate, protect, defend, and save harmless BrightRidge, its officials, officers, agents, and employees from any and all third-party claims and losses accruing or resulting from bodily injury or damage to property caused by the successful contractor in performance of this contract. The successful contractor also agrees to indemnify, investigate, protect, defend, and save harmless BrightRidge, its officials, officers, agents, and employees from any and all third-party claims and losses accruing or resulting from bodily injury or damage to property caused by the successful contractor’s sub- contractors, suppliers, laborers, and any other person, firm, or corporation furnishing or supplying work, services, materials, or supplies to the successful contractor in connection with the performance of this contact. If the successful contractor supplies products it manufactures (in whole or in part), the successful contractor agrees to indemnify BrightRidge, its officials, officers, agents, and employees from any and all third-party claims and losses accruing or resulting from bodily injury or damage to property caused by the failure of such products. If the successful contractor only supplies products manufactured by others, the successful contractor is not obligated to indemnify BrightRidge for a failure of any such products manufactured by others. If the successful contractor only supplies products manufactured by others, the successful contractor agrees to cooperate with BrightRidge and take all reasonable steps to assist BrightRidge in making claims against any such product’s manufacturer for any such product’s failure. In any case, the foregoing provisions concerning indemnification shall not be construed to indemnify BrightRidge from damage arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of BrightRidge or its employees. This indemnification shall survive the expiration or early termination of this contract. The undersigned acknowledges: That he/she is an authorized agent of the vendor submitting this quotation. The receipt of the following addenda (if any). The provision of the indemnification agreement. Company Name: _______________________________________________________________________________ Company Address: _______________________________________________________________________________ Taxpayer ID: ___________________________________________________________________ Telephone Number: ________________________ Mobile Number: ______________________ E-mail: __________________________________ Fax Number: _________________________ Primary Point of Contact: ________________________________________________________ Authorized Signature: ___________________________________________________________ Date of Signature: _________________________Title: ________________________________ Printed or Typed Name: __________________________________________________________ FAILURE TO SUBMIT THIS COMPLETED FORM WITH YOUR BID SUBMISSION MAY RESULT IN YOUR BID BEING REJECTED AS UNRESPONSIVE. BrightRidge Specifications Exception Form In the interest of fairness and sound business practice, it is mandatory that you state any exceptions taken by you to our specifications. It should not be the responsibility of BrightRidge to ferret out information concerning the materials which you intend to furnish. If your bid/quotation does not meet all of our specifications, you must so state in the space provided below. Bids on equipment, vehicles, supplies, services, and materials not meeting specifications may be considered by BrightRidge, however, all deviations must be listed below. I do meet specifications. Signature: _________________________________ I do not meet specifications. Exceptions are in the space provided. Signature: _________________________________ FAILURE TO SUBMIT THIS COMPLETED FORM WITH YOUR BID SUBMISSION MAY RESULT IN YOUR BID BEING REJECTED AS UNRESPONSIVE. Exceptions (please list below and specify exceptions) No Bid Questionnaire BrightRidge Attn: Purchasing 2600 Boones Creek Rd Johnson City, TN 37615 Quotation Number: 7548 If you choose not to bid, please complete the questionnaire below and return it with your response by the bid opening date. Your assistance in helping us to analyze no bid rationale is very much appreciated. For the following reason(s) we are submitting a no bid: _____ Item not supplied by our company. _____ Bid specifications (e.g. too restricted, not clear, etc.) Please explain. __________________________________________________________________ _____ Profit margin on municipal bids is too low. _____ Past experience with BrightRidge (e.g. payment delay, bid process, administrative problems, etc.) Please explain. ____________________________________________ _____ Insufficient time allowed to prepare and respond to bid request. _____ Bid requirement Too Large or Too Small for our company. _____ Priority of other business opportunities limit time/other resources available to deliver or perform according to bid specifications. _____ Other reason(s). Please explain. ____________________________________________ Company Name: ___________________________________________ Address: __________________________________________________ Telephone: _____________________ E-mail: _______________________ ____________________________ ______________________________ (Signature) (Printed/Typed Name) Title: _______________________________ Date: ___________________ BrightRidge Business and Taxpayer Identification Information This Business is operating as a: Individual/Sole Proprietor or Single Member LLC Partnership Trust/Estate C Corporation S Corporation Limited Liability Company (Enter the tax classification (C=Corporation, S=S Corporation, P=Partnership) ______________ Other (please describe) _______________________________________ Licensed or otherwise authorize to business by the state of: ________________________ Taxpayer Identification Number: __ __ - __ __ __ __ __ __ __ Or Social Security Number: __ __ __ - __ __ - __ __ __ __ Legal Name: (as shown on your income tax return) ____________________________________________________________ Doing Business as Name: (DBA) ____________________________________________________________ Address: _____________________________________________________ City, State, Zip: _______________________________________________ Note: If applicable, your bid may be rejected if you do not complete and submit this page and/or a W-9 with your bid. Checks in payment of obligations by BrightRidge will be made payable to your legally issued name unless you state a DBA. Federal Tax reporting, if required, will also be in your legal name. REQUEST FOR QUOTATION SHIP TOTO Phone: Fax: JOHNSON CITY ENERGY AUTHORITY 2610 BOONES CREEK ROAD JOHNSON CITY, TN 37615 Phone: (423)952-5161 Fax: (423)952-5092 Vendor Quotation 03/13/2023 PagePrint Date 1 50000 Response Due Date: Payment TermsFOBShipment TermsShipment Method Best Way NET -30 DAYSPre-Paid and Included 7548 2:00 pm 3/30/2023 Requested Terms Destination BRIGHTRIDGE *** SEALED BID *** PLEASE WRITE COMPANY NAME IN THIS AREA 2600 BOONES CREEK RD JOHNSON CITY, TN 37615 LN ITEM QUANTITY DESCRIPTION UNIT PRICEUOM DEL DT/LEAD TM 481401001 32.000 EA LIGHTING, POLE AMERICAN 17'6" BLK AL, STRAIGHT FLAT FLUTE, 3" TENON, 3'6" EMBEDDED, 14' MT HGT, NO RECEPTACLE 79796P1 (OR 82452P1) - HAPCO 481401032 2.000 EA LIGHTING, POLE ARLEN 17'6" BLK AL, 2-PIECE BASE, STRAIGHT FLAT FLUTE, 3" TENON, 3'6" EMBEDDED, 14' MT HGT, NO RECEPTACLE 83732-005P1 - HAPCO 481401373 5.000 EA LIGHTING, POLE AL 38'9" BRZ NON-BREAKAWAY, ROUND TAPERED, 7' EMBEDDED, 35' MT HGT 32660P31 - HAPCO 392025905 3.000 EA LIGHTING, FIXTURE ARLINGTON LED BLK HOLOPHANE #ARUE3P6040KMVOLTGL3BKSKPR7 DECORATIVE, GLASS REFRACT, TYPE 3, AUTO-SENSING 120-277V, P40, 4000K, SPIKE, 7-PIN ARUE3P6040KMVOLTGL3BKSKPR7 - HOLOPHANE 760004117 200.000 EA PEDESTAL, SECONDARY F/G 9"X14"X36" MUNSELL GREEN, SST M-2 LOCK BOX WITH HASP & PENTABOLT PRMC-190-MG-M2 - NORDIC FIBERGLASS INC REQUEST FOR QUOTATION Vendor Quotation 03/13/2023 PagePrint Date 2 50000 7548 LN ITEM QUANTITY DESCRIPTION UNIT PRICEUOM DEL DT/LEAD TM Valid Through Date: Authorizing Signatures WENDI DAVIS GENERAL ACCOUNTANT ALL PRICING MUST BE GOOD FOR 7 DAYS AFTER RECEIPT OF PURCHASE ORDER. VALID THRU DATES MUST BE ENTERED IF PRICING WILL ONLY BE HELD FOR A SPECIFIC PERIOD OF TIME. *NOTE TO AVOID DISQUALIFICATION OF YOUR QUOTATION* Vendors must use quotation provided, you may include your own form as back up: quote items in the same order as our form, BrightRidge form will be used for Processing Bid. QUOTES MUST BE IN THE SAME UNIT OF MEASUREMENT AS REQUESTED. Indicate manufacturer quoted. If not a listed manufacturer, pre-approval is required through our Engineering Department. Include estimated delivery date. Please note that your lead times may impact our selection process. Standard packaging needs to be indicated on quote. *Note our requested shipping terms are pre-paid and included, if different terms the estimated amount of shipping charges need to be included with quotation. Shipment Method Payment TermsFOBShipment Terms Vendor Terms (423)952-5128