Consulting Engineering Services for Raleigh’s Stormwater ARPA Projects

(v.08-08-2022) Request for Qualifications # 274-SM2022-0029 Title: Consulting Engineering Services for Raleigh’s Stormwater ARPA Projects Issue Date: September 1, 2022 Due Date: October 3, 2022 not later than 4:00 PM ET Issuing Department: Engineering Services Department / Stormwater Management Division Direct all inquiries concerning this RFQ to: Scott D. Bryant, PE Stormwater Administrator / Planning & Business Via e-mail only: scott.bryant@raleighnc.gov 2 Table of Contents 1. Introduction .............................................................................................. 3 1.1. Purpose ........................................................................................... 3 1.2. Background ..................................................................................... 3 1.3. RFQ Timeline .................................................................................. 5 1.4. Pre-Submittal

Conference ............................................................... 6 1.5. Questions ........................................................................................ 6 1.6. Submittal Requirements and Contact Information ........................... 6 1.7. MWBE Participation Form ............................................................... 7 1.8. Rights to Submitted Material ........................................................... 7 1.9. Communications ............................................................................. 8 1.10. Lobbying ......................................................................................... 8 1.11. Conflicts of Interest ......................................................................... 8 1.12. Proposer Expenses ......................................................................... 9 1.13. Proposer Acceptance ...................................................................... 9 1.14. Federal Funding Requirements ....................................................... 9 2. Qualifications Package .......................................................................... 10 2.1. Request for Qualifications Required Document Format ................ 10 2.2. Hourly Rates ................................................................................. 12 2.3. Qualifications Package Documents ............................................... 13 3. Proposal Evaluation .............................................................................. 13 3.1. Evaluation Criteria ......................................................................... 13 3.2. Final Selection............................................................................... 14 3.3. Notice to Proposers Regarding RFQ Terms & Conditions ............ 14 3.4. Contract Term....................................................................14 4. Scope of Services .................................................................................. 15 Appendix I – Hourly Rate Schedule ................................................................ 32 Appendix II – Proposer Questionnaire ........................................................... 33 Appendix III – Reference Questionnaire (Instructions) ................................. 34 Appendix III – Reference Questionnaire Form ............................................... 35 Appendix IV – MWBE Participation Form ...................................................... 37 Appendix V – Contract Standard Terms & Conditions .................................. 38 Appendix VI – Federal Provisions and Requirements..............................47 Appendix VII – Exceptions to RFQ .................................................................. 53 3 1 INTRODUCTION 1.1 Purpose The City of Raleigh is seeking one or more qualified firm(s) with which to contract for the following services: Consulting engineering services supporting Raleigh Stormwater’s American Rescue Plan Act (ARPA) funded capital improvement projects. There are three unique projects within this Request for Qualifications (RFQ) #274-SM2022-0029 that are supported by the City of Raleigh’s ARPA funding allocation, and the most qualified firm(s) are desired to contract for professional engineering consulting services involving final planning, engineering design for construction, and engineering support services during construction, as may be applicable. Time is of the essence for qualified firms in responding to this RFQ and for ultimate delivery of successful services supporting Stormwater’s ARPA projects. A high-level and preliminary envisioned scope of services is provided in Section 4 of this document. Information related to this solicitation, including any addenda, will be posted to the North Carolina Interactive Purchasing System (IPS) at: https://www.ips.state.nc.us/IPS/ All questions related to this solicitation must be submitted in writing (via email) to the following individual: Contact Name Email Address Scott D. Bryant, PE scott.bryant@raleighnc.gov Questions submitted via telephone will not be answered. 1.2 Background The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing areas in the country. A great economy, top educational institutions, and exceptional health care facilities are some of the characteristics that attract people to the Triangle area. The mild climate, diverse work force and proximity to Research Triangle Park combine to make Raleigh a great place to live. Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and economic sustainability. The City conserves and protects our environmental resources through best practice and cutting-edge conservation and stewardship, land use, infrastructure and building technologies. The City welcomes growth and diversity through policies and programs that will protect and enhance Raleigh’s existing neighborhoods, natural amenities, history, and cultural and human resources for future generations. The City leads to improve quality of life for neighborhoods and standard of living for all citizens. The City works with universities, colleges, citizens, and local partners to promote new technology, create new job opportunities, and encourage local businesses and entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry out the duties of the City through transparent civic engagement and by providing the very best customer service to our citizens. https://www.ips.state.nc.us/IPS/ 4 The City of Raleigh Stormwater Management Utility/Program provides and funds comprehensive public stormwater services for Raleigh residents. Stormwater services include capital improvement projects, regulatory compliance and development review, floodplain management, erosion and sediment control, asset management and drainage system maintenance, master planning, water quality retrofit programs, utility administration, and public outreach, education, and involvement. The City’s Stormwater Program has recently received local official approval for a portion of the City’s American Rescue Plan Act (ARPA) funding to be allocated to up to five high priority stormwater capital improvement projects. In identifying the priority projects, Raleigh has placed heightened emphasis and priority upon underserved areas of the Raleigh community as well as areas of higher social and economic vulnerability. Moreover, the projects are also developed and envisioned to incorporate a multi-departmental and strategic approach to help maximize the benefits of the five stormwater management projects for the community. The ARPA funded projects also provide opportunities to meet multiple and diverse needs of the community that are directly or indirectly associated with stormwater improvements. For example, as Raleigh works to lessen flood hazards and incorporate green stormwater infrastructure (GSI), the local and broader community can benefit from improved safety, improved water and air quality, and more sustainable and resilient infrastructure. Underserved neighborhoods can receive immediate and tangible benefits and improvements that also help create a more connected and well-managed stormwater system for Raleigh. Three of the recently approved stormwater projects supported by ARPA funding are part of this RFQ for consulting engineering services and are as follows: Project 1 – Rose Lane Area Neighborhood Flooding - Plan/Design Safe Access Project 2 - Lions Park Green Stormwater Infrastructure Retrofits Project 3 – Green Stormwater Infrastructure (GSI) to Mitigate Stormwater and Heat Island Effects Key goals of the ARPA-funded Stormwater projects are: >To help mitigate stormwater impacts in disproportionately impacted and vulnerable communities. >To focus on projects that benefit public health and safety and the environment through green and natural applications. >To collaborate within Stormwater and with other City Departments and initiatives to multiply overall benefits. >To deliver the projects within ARPA funding deadlines. For more information on the City’s Stormwater Management Program please visit the program website at www.RaleighNC.gov, search “stormwater”. http://www.raleighnc.gov/ 5 1.3 RFQ Timeline Provided below is a list of the anticipated schedule of events related to this solicitation. The City of Raleigh reserves the right to modify and/or adjust the following schedule to meet the needs of the project. All times shown are Eastern Time (ET): RFQ Process Date and time RFQ Advertisement Date September 1, 2022 Pre-Submittal Conference (Virtual) September 8, 2022 at 1:00 PM ET – 2:30 PM ET A virtual pre-submittal conference is being planned for this RFQ for interested participants. The pre-submittal conference will discuss the RFQ for ARPA Stormwater Projects. Please use the link below to register and attend the conference via WebEx. Note: If attendees would like to comment or talk to the panelists during the meeting, please indicate that by using the chat function in WebEx. Staff will then promote that attendee to a panelist so they can unmute themselves and discuss item(s) with the panelists. Attendees could also use the chat functions for Q&A. https://cormp.webex.com/cormp/onstage/g.php?MTID=e3bab0e07 833a8791a6fea2908da11b9d Deadline for written questions September 15, 2022 by 5:00 PM ET City Response to Questions (anticipated) September 23, 2022 by 5:00 PM ET Submittal Due Date and Time October 3, 2022 by 4:00 PM ET Evaluation Meeting(s) (anticipated) Week of October 17, 2022 Interviews (if required) Week of October 24, 2022, only if needed Selection Announcement (tentative) By November 7, 2022; Recommendations to City Council for official consideration by December 6, 2022 https://cormp.webex.com/cormp/onstage/g.php?MTID=e3bab0e07833a8791a6fea2908da11b9d https://cormp.webex.com/cormp/onstage/g.php?MTID=e3bab0e07833a8791a6fea2908da11b9d 6 1.4 Pre-Submittal Conference In the event that the City of Raleigh elects to conduct a Pre-Submittal Conference or Site Visit, attendance by prospective proposers is strongly encouraged but is not mandatory. A virtual pre-submittal conference is planned for this RFQ. Please refer to RFQ Section 1.3 for more information including web link for joining the virtual pre-submittal conference event. Prospective Proposers are encouraged to submit written questions in advance. 1.5 Questions Requests for clarification and questions to this RFQ must be received by the City not later than the date shown above in Section 1.3 RFQ Timeline, for the submittal of written inquires. The firm’s failure to request clarification and submit questions by the date in the RFQ Timeline above shall be considered to constitute the firm’s acceptance of all City’s terms and conditions and requirements. The City shall issue addenda reflecting questions and answers to this RFQ, if any, and shall be posted to North Carolina Interactive Purchasing System (IPS). No information, instruction or advice provided orally or informally by any City personnel, whether made in response to a question or otherwise in connection with this RFQ, shall be considered authoritative or binding. Respondents shall be entitled to rely only on written material contained in an Addendum to this RFQ. It is important that all Respondents submitting to this RFQ periodically check the North Carolina Interactive Purchasing System (IPS) for any Addenda. It is the Respondents responsibility to ensure that all addenda have been reviewed and, if required signed and returned. All questions related to this solicitation must be submitted in writing (via email only) to the following individual with email subject/title - “RFQ 274-SM2022-0029 Inquiry”: Contact Name Email Address Scott D. Bryant, PE scott.bryant@raleighnc.gov Questions submitted via telephone will not be answered. 1.6 Submittal Requirements and Contact Information Proposals must follow the format as defined in Section 2 Qualifications Package and be addressed and submitted as follows: DELIVERED BY US POSTAL SERVICE MAIL: DELIVERED BY OTHER DELIVERY SERVICES: City of Raleigh City of Raleigh ATTN: Scott D. Bryant, PE ATTN: Scott D. Bryant, PE City of Raleigh Stormwater Management 127 West Hargett Street, 8th floor Raleigh, NC 27601 USA City of Raleigh Stormwater Management 127 West Hargett Street, 8th floor Raleigh, NC 27601 USA RFQ No. 274-SM2022-0029 RFQ No. 274-SM2022-0029