2024 - 4301 - Document Destruction Services

General Details Solicitation # RFQ027538 Solicitation Type INF Document Title 2024 - 4301 - Document Destruction Services Delivery Date 5/1/2024 Requesting Department Building and Zoning Services Expiry Date Time (ET) 4/24/2024, 12:00:00 PM Delivery Name City of Columbus, Building and Zoning Services Attachment Yes Delivery Address 111 N. Front Street, 1st FloorColumbus, OH 43215 USA Description Scope: The City of Columbus Department of Building and Zoning Services (hereinafter “City”) is seeking Document Destruction Services from a company registered to provide these services in the state of Ohio. The Contractor shall provide all labor, material, and equipment necessary and comply with all applicable codes, standards, regulations, and worker safety rules that are administered by federal, state, and local agencies. The City collects sensitive employee and customer information over time to perform its business. After a pre-determined period, these records must be destroyed. The

services in this contract will involve, but are not limited to: providing locked cabinets for the collection of paper documents, picking up the collected documents from these cabinets on a monthly basis, destroying the collected documents, and recycling the particles resulting from the destruction process. The City may also schedule larger pickups of documents stored in “Banker’s Boxes” to be removed from the premises and destroyed. The City seeks to hire one (1) Contractor for this service and the Contract shall run from approximately May 1, 2024, through April 30, 2025, with an option to renew for one additional year. It is estimated that the annual purchases from this contract will be $1,000.00. Interested bidders shall respond to this solicitation by submitting a bid through the City of Columbus’ Vendor Services Portal. For additional information concerning this bid, including procedures for obtaining a copy of the bid document(s) and how to submit a proposal, you must go to the City of Columbus Vendor Services web page (http://vendorservices.columbus.gov) and view this bid number in the open solicitations listing. Pre-Bid Facility Walk-Through: A pre-bid walk-through will not be held for this procurement effort. Please review the attached information for full bid specifications and information about the responsible wage and the employee health care requirements. Attachments File NameDownload LinkDocument Destruction Services Specification 2024https://vcdocuattachments.blob.core.windows.net/vcdocumentsprod/5AF63372-EECF-4AC6-8E9C-5F92E4B5626A.pdf Line Details Line NumberLine TypeProcurement CategoryItem NumberProduct NameQuantityPurch UnitCurrency1CategoryDocument destruction servicesMonthly Secure Office Console Pickup - 2 Consoles/month24EACHUSD2CategoryDocument destruction servicesBox Pickup - As Needed50EACHUSD Line Attachments File NameLine NumberDownload Link Bidding Guidance Items Bidding Guidance ItemDescriptionRequired Amendments Amendment NumberAmendment NameAmendment Requester NameAmendment Description Amendment Attachments File NameAmendment NumberDownload Link