Plot Research Combine

20 December 2021 Plot Research Combine Plot Research Combine 20 December 2021 Open 12/20/2021 12:00 AM MST Type Invitation to Bid Close 1/19/2022 2:00 PM MST Number 2022-ITB-375 Currency US Dollar Sealed Until 1/19/2022 2:00 PM MST 20 December 2021 Contacts Melinda Lujan-Severns mellujan@nmsu.edu Phone +1 575-646-4636 20 December 2021 Commodity Codes Commodity Code Description 02000 AGRICULTURAL EQUIPMENT, IMPLEMENTS, AND ACCESSORIES (SEE CLASS 022 FOR PARTS) 02200 AGRICULTURAL EQUIPMENT AND IMPLEMENT PARTS 20 December 202120 December 202120 December 202120 December 202120 December 202120 December 202120 December 202120 December 202120 December 2021 day, Pistol Petes Bidding System day, Pistol Petes Bidding System mailto:mellujan@nmsu.edu OFFICIAL CONTACT ONLY This sourcing event contains restrictions on contact with Board of Regents, ASNMSU, Faculty and Staff, the

University's consultants or others working on behalf of the University. Violation of this policy may lead to disqualification. Bidders may not contact other University Departments. Any contact with a University Department may automatically result in a rejection of any sourcing event submittal. Action Responsibility Date Action Responsibility Date Issuance of Invitation to Bid NMSU 12/20/2021 Deadline for Questions Bidder 1/04/2022 @ 5:00 pm (local time) Deadline for Addendum(s) NMSU 1/11/2022 @ 5:00 pm (local time) Submission of Bid/Proposal Bidder 1/19/2022 @ 2:00 pm (local time) CAUTION Unless otherwise indicated herein, this entire Bid document may be obtained from NMSUs online bidding system. If obtaining this document from any source other than the online bidding system, it is the bidders responsibility to ensure a full and complete set of the Bid document has been obtained. Any addenda or clarification to this Bid shall be issued under the attachments tab in the online bidding system. It is the responsibility of each bidder to check the online bidding system for any information or addenda to the Bid. INSTRUCTIONS TO BIDDERS 1. Invitation to Bid (ITB) 1.1 Bids will be received on the Pistol Petes Bidding System. 1.2 Procedural or Technical Inquiries Any inquiries or request regarding clarification of this procurement document shall be submitted in writing to the buyer whose decision shall be final. Bidders may contact ONLY the buyer regarding terminology stated in the procurement documents. Other NMSU employees do not have the authority to respond on behalf of the University. Bidders MAY NOT contact other University Departments. Any contact with a University Department shall automatically result in a rejection of bid. Any other communication will be considered unofficial and non-binding. Communication directed to parties other than the Buyer will have no legal bearing on this Bid or the resulting contract(s). 1.3 New Mexico State University may waive any informality or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time of the opening of bids or authorized postponement thereof. 1.5. Bids are submitted via the Pistol Petes Bidding System ONLY. 1.5.1. New Mexico State Universitys Pistol Petes Bidding System utilizes the Internet and the World Wide Web which is comprised of systems that are completely out of NMSUs control including but not limited to: the University, its agents, and registered suppliers' respective internet service providers. The University and its agents are not responsible for Internet outages, hardware failures, software failures, downtime, internet slowness, acts of God, power failures, and or user errors. All Bids must be submitted before the due date regardless of your organization's ability to submit Bids online. 1.5.2 Bidders understand and agree that technical support may not be readily available the day of and or the hours/minutes prior to a bid closing time. Bidders also understand and agree that internet access, browsers, and operating systems are not supported by the University and/or its agents. Suppliers are strongly encouraged to review, create, and submit all electronic bid responses several days in advance of Description the due date and time. 1.5.3 NMSU may in its sole discretion extend the time for submission of bids upon finding it is in the best interest of the University to do so. Such extensions shall be by addendum, which may be issued before the submission opening date. 1.6 Withdrawal of Bid 1.6.1 If not withdrawn before the bid opening date and except as otherwise provided in the Procurement Code, no bidder may withdraw its bid within sixty (60) days after the actual date of the opening. 1.6.2 No Bidder will be deemed responsible if it has been debarred by New Mexico State University, if in the preceding twelve months it has failed to perform any contract, or if Bidders bonding company has been required to complete the work of a contract for Bidders. At the direction of the University, the apparent successful Bidder may be required to provide any documentation necessary to show Bidder is in good standing and not subject to debarment. 1.6.3 New Mexico State University reserves the right to accept or reject any and /or all proposals, to waive irregularities and technicalities, and to request resubmission. The University reserves the right in its sole discretion to waive minor informalities in offers submitted provided that such informalities have no effect on price, quality, fitness, delivery or any matter to be evaluated in making a selection and confer no material advantage on the Offeror whose non conformity is waived. 1.6.4 Offerors should promptly notify the Buyer of any ambiguity, inconsistency, error, or missing attachments which they may discover upon examination of the Bid. Any response made by the University will be provided in writing to all Offerors by addendum, no verbal responses shall be authoritative. 2. INTERPRETATIONS 2.1 No interpretation of the meaning of the plans, specifications or other Bid documents shall be made to any Bidder verbally. Every request for such interpretation should be in writing and to be given consideration must be received at least ten (10) days prior to the date fixed for the opening of Bids. Any and all such interpretations and any supplemental instructions shall be in the form of written addenda to the specifications which, if issued, shall be provided to all prospective Bidders , not later than five (5) days prior to the opening of Bids. Failure of any Bidder to receive any such addendum or interpretations shall not relieve such Bidder from any obligation under its Bid as submitted. All addenda so issued shall become part of the Contract Documents. 3. LAWS AND REGULATIONS 3.1 The Bidders attention is directed to the fact that all applicable state laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout. 4. OBLIGATION OF PROPOSER 4.1 At the time of the opening of Bid, each Bidder shall be presumed to have inspected the site and to have read and to be thoroughly familiar with the plans and contract documents, including all addenda. The failure or omission of any Bidder to examine the site and any form, instrument, or document, shall in no way relieve any Bidder from obligation in respect of its Bid. 4.2 Contractor shall familiarize itself with the site, in order to anticipate unseen problems that may develop as the Work progresses. Failure to have visited the site before bidding shall in no way relieve the Contractor from furnishing any materials or performing any work required to complete the Project in accordance with the Contract Documents, without additional cost to the Regents. 5. EQUAL EMPLOYMENT OPPORTUNITIES 5.1 The Contractor and the subcontractor(s) working on contract(s) entered into subsequent to this Invitation to Bid shall not discriminate against any employee or applicant for employment, to be employed in the performance of such contract, with respect to its hire, tenure, terms, conditions, or privileges of employment, because of age, color, disability, national origin, race, religion, gender, sexual orientation, or veteran status. 6. NEW MEXICO WORKERS' COMPENSATION ACT 6.1 Bidder agrees to inform themselves of the Workers' Compensation Act and to comply with state laws and rules pertaining to Workers' Compensation insurance coverage for its employees. If Contractor fails to comply with the Workers' Compensation Act and applicable rules when required to do so, a contract awarded as a result of this Bid may be cancelled effective immediately. 7. Public Inspection 7.1 After award, each Bid except those portions for which a company has made a written request for confidentiality, shall be open to public inspection. Companies wishing to designate information as proprietary/confidential shall mark as such the respective pages of their Bid with the designation PROPRIETARY AND CONFIDENTIAL. Required to View Event Prerequisites Required to Enter Bid 20 December 2021 1. Conflict of Interest 2. Notice of Non-Discrimination and Equal Opportunity 3. Non-Collusion Form 20 December 202120 December 202120 December 202120 December 202120 December 202120 December 202120 December 2021 Buyer Attachments 1. Research Plot Combine Specifications.pdf 2. NMSU Standard Terms and Conditions 20 December 202120 December 202120 December 202120 December 202120 December 202120 December 2021 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1046985-1175084780Research%20Plot%20Combine%20Specifications.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1703055671&Signature=Jx600W5wTUmnKlYGyGstR9U8sjU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1046985-1001384213Standard%20Terms%20and%20Conditions%2010-12-2020.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1703055671&Signature=nrSGGVBQ3of%2FiO5jXoqAV1ZUtFg%3D Questions Required Questions Group 1: Instructions: 1.1 Please acknowledge NMSU's Standard Terms and Conditions. 1.2 Does your company have a New Mexico Resident Business Certificate issued by State of New Mexico Taxation and Revenue Department? 1.3 Does your company have a Veterans Resident Business Certificate issued by the State of New Mexico Taxation and Revenue Department? 20 December 202120 December 202120 December 202120 December 202120 December 2021 Product Line Items Product Line Items 1. # Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery P1 Basic machine 1 EA - Each Please see refer to specifications under Buyer Attachments. P2 Operators Platform 1 EA - Each Please see refer to specifications under Buyer Attachments P3 Header 1 EA - Each Please see refer to specifications under Buyer Attachments. P4 Cleaning and Threshing System 1 EA - Each Please see refer to specifications under Buyer Attachments. P5 Maintenance 1 EA - Each Please see refer to specifications under Buyer Attachments. P6 Warranty 1 EA - Each 1 year warranty P7 Training 1 EA - Each 2 Full Day Training by technician of combine manufacturer. P8 Delivery 1 EA - Each Delivery to Farmington, New Mexico. 20 December 202120 December 202120 December 202120 December 2021 Service Line Items Service Line Items There are no Items added to this event. 20 December 202120 December 202120 December 2021