Consulting Services for Engineering Diversity, Equity and Inclusion Strategy

Request for Proposal Close 25/04/2024 3:00 PM PDT Number PS20240747-ENG-RFP Currency Canadian Dollar 28 March 2024 Contacts Donna Lee donna.lee@vancouver.ca Phone +1 604-871-6054 28 March 2024 Commodity Codes Commodity Code Description 50121108 CNSLT - Project Management Services 50121107 CNSLT - Management Consultants 28 March 202428 March 202428 March 202428 March 202428 March 202428 March 202428 March 202428 March 202428 March 2024 mailto:donna.lee@vancouver.ca A. KEY INFORMATION 1.0 SUMMARY OF OPPORTUITY The City of Vancouver (the “City”) Engineering Services Department (“Engineering) is in need of an experienced equity, diversity and inclusion (D&I) Consultant (the “Consultant”) to provide strategic support services for the deployment of the department’s diversity and inclusion (D&I) action plan over the next two (2) years. This strategy will form one (1) of two

(2) main components of the overall Engineering Diversity and Inclusion Program. City-wide Efforts In the last handful of years, the City and its Departments have been undertaking work in the field of justice, equity, diversity, and inclusion. Engineering has initiated a Diversity and Inclusion Prgram that uses the Global Diversity, Equity, and Inclusion Benchmarks (GDEIB) as the framework to structure the work and measure progress. 2.0 THIS RFP 1. The City of Vancouver (the “City”) is issuing this Request for Proposals, as may be amended from time to time (the “RFP”) to invite interested parties that are not, by the terms hereof, barred from participating in this RFP (each, a “Proponent”) to submit a proposal to the City (a “Proposal”) for the opportunity described in Section 1.1 above in accordance with the terms of this RFP. 2. The City intends to select a Proponent with the capability and experience to efficiently and cost- effectively meet the objectives and requirements described in the RFP. The City then anticipates entering into negotiations with that Proponent, which will conclude in the execution of a contract between the Proponent and the City (an “Agreement”). Notwithstanding the foregoing, the City may, in its discretion: (i) decline to select any Proponent; (ii) decline to enter into any Agreement; (iii) select multiple Proponents for negotiation; or (iv) enter into one or more Agreements respecting the subject matter of the RFP with one or more Proponents or other entities at any time. The City may also terminate the RFP at any time. 3. This RFP consists of the following components: 1. SUMMARY: Sets out key information and dates and includes Instructions to Proponents for the RFP process. 2. PREREQUISITES: Includes the RFP Legal Terms and Conditions, which the Proponent must agree to as a prerequisite to the submission of a Proposal. 3. BUYER ATTACHMENTS: Includes the scope of work contemplated under the RFP (the “Scope of Work”), the City’s form of agreement for the RFP that will be the basis of any Agreement entered into pursuant to the RFP process (the “Form of Agreement”) as well as other applicable documents and forms. 4. QUESTIONS: Includes questionnaires to be completed by the Proponent as part of its Proposal (each, a “Questionnaire”), in accordance with the instructions provided in the applicable questionnaire. Additional attachments may be uploaded within the questions section titled 'Additional attachments' 5. ITEMS: Includes the pricing sheet for the Work which the Proponent is required to complete as part of its Proposal. 4. The RFP will be administered through this website (JAGGAER) that is the City’s electronic procurement portal (the “Supplier Portal”). Proposals may only be submitted via the Supplier Portal in the format requested by the City. Each Proponent is solely responsible for reviewing and complying with any Supplier Portal terms and conditions which apply to and govern the use of the Supplier Portal. If there is any inconsistency or conflict between the provisions of this RFP and the Supplier Portal terms and conditions, then the provisions of this RFP will govern. 3.0 INFORMATION MEETING - Not Applicable Description 4.0 PROPOSED TERM OF ENGAGEMENT 1. The term of any Agreement is expected to be a two (2)-year period , with two (2) possible two (2)-year extensions, for a maximum total term of six (6) years. 5.0 PRICING 1. All prices quoted in any Proposal are to be exclusive of applicable sales taxes calculated upon such prices, but inclusive of all other costs. 2. Prices must be quoted in Canadian currency and fixed prices must be quoted for the full term of the Proponent’s proposed agreement. 3. Prices are to be quoted CIP, destination (Incoterms, 2010). For the avoidance of doubt, freight, insurance, unloading at the destination designated by the City, import duties, brokerage, royalties, handling, overhead, profit and all other similar costs are to be included in quoted prices. 6.0 EVALUATION O