RFQ - Metal Fabrication Services

REQUEST FOR QUOTATION (RFQ) Department: Facilities Requisition No.: 148184156 Deliver Completed Bid to: Tennessee Tech University Date: September 3, 2021 Purchasing and Contracts Office Derryberry Hall, Suite 301 RFQ Coordinator: Tina Girdley Box 5144, 1 William L. Jones Dr. Phone: 931.372.6350 Cookeville, TN 38505-0001 Email: tgirdley@tntech.edu www.tntech.edu/purchasing/ Fax: 931.372.3727 Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on September 29, 2021. Bid is subject to the RFQ – Standard Terms and Conditions. By submittal of a bid, bidder certifies its agreement to these terms and conditions, which cannot be waived. Special Bid Instructions: 1. Indicate any cash/time discounts offered: ______________________________________________ 2. To view a bid tabulation after intent to award, please visit this

link: https://www.tntech.edu/purchasing/bidawards.php Results are listed according to fiscal year then by date of bid opening. 3. Bid may be electronically signed and electronically submitted to RFQ Coordinator above. THIS IS NOT AN ORDER REQUEST FOR QUOTATION Please bid to provide the following to Tennessee Technological University for a contract period from date of final signature through five (5) years thereafter. Prices submitted by Contractor are to remain firm for a one (1) year period. Contractor may request a price increase, annually thereafter, to the extent such increase has been experienced by Contractor and can be substantiated in writing. Tennessee Tech may accept requested price increase or choose to rebid, at its sole discretion. PURPOSE: The purpose of this Request for Quotation is to secure Metal Fabrication Services as well as the ability to purchase various styles and sizes of raw metal products. HOURLY LABOR RATES: $ __________ hourly rate for Skilled Labor $ __________ hourly rate for Unskilled Labor http://www.tntech.edu/purchasing/ https://www.tntech.edu/purchasing/pdf/RFQ_Standard_Terms_and_Conditions_rev_7-16-18.pdf https://www.tntech.edu/purchasing/bidawards.php https://www.tntech.edu/purchasing/bidawards.php https://www.tntech.edu/purchasing/bidawards.php REQUEST FOR QUOTATION (RFQ) Department: Facilities Requisition No.: 148184156 Page 2 of 5 PARTS ONLY PURCHASE: Rate for purchase of parts for installation by Tennessee Tech: Parts cost plus ________ % mark up. Must supply invoice showing cost of parts to vendor. This is separate from the 15% markup given for vendor supplied parts during vendor performed repairs. EVALUATION: For evaluation purposes ONLY, the following numbers will be used: 100 hours for skilled labor and 20 hours for unskilled labor, with $10,000 worth of parts purchased for installation by Tennessee Tech. The successful bidder will be the bidder with the lowest sum total of the aforementioned numbers. Again, this is no indication of actual work performed and is for evaluation purposes only. Materials Mark Up Materials and supplies shall be invoiced at cost plus fifteen percent (15%). Cost is defined as Contractor’s invoiced cost before tax. Any Contractor invoices requesting reimbursement must be accompanied by an invoice showing purchase price of parts or material. Reimbursements will not be made from quotes or estimates. Bid prices are to include all necessary shipping/handling charges to make delivery F.O.B. Cookeville, TN 38505. RFQ Communications Interested parties must direct all communication regarding this RFQ to the RFQ Coordinator, Tina Girdley, who is Tennessee Tech’s only official point of contact for this RFQ. Unauthorized contact regarding this RFQ with employees or officials of Tennessee Tech other than the RFQ Coordinator named above may result in disqualification from this procurement process. Contractor Responsibilities The hourly labor rates shall include all costs associated with providing the services outlined herein to Tennessee Tech including, but not limited to, travel, meals, lodging, tools, overhead, and equipment, unless explicitly provided for otherwise herein. Contractor must check-in at Facilities each day before going to jobsite and must check-out before leaving jobsite. For the purposes of this requirement, “jobsite” shall refer to the site of work being performed at the main campus location and/or any satellite campus locations (examples: Hyder-Burks Ag Pavilion or the Craft Center). A Facilities representative may escort Contractor to required jobsites and identify work that must be completed, at Tennessee Tech’s sole discretion. Labor rate Labor rate charges shall begin at the time Contractor arrives on job site. Travel time to and from job site is at Contractors expense, unless otherwise provided for herein. EXCEPTION: When work is done at the Craft Center (off Hwy 56 at Hurricane Bridge near Smithville, TN) or the Oakley Farm near Livingston, TN., Tennessee Tech agrees to allow the Contractor to charge one (1) hour extra labor per day per person, in accordance with REQUEST FOR QUOTATION (RFQ) Department: Facilities Requisition No.: 148184156 Page 3 of 5 each person’s labor classification, in order to cover expenses incurred as a result of travel time to the Craft Center and/or Oakley Farm. Contractor must possess its own tools of the trade. Tennessee Tech will not be responsible for lost, damaged or stolen items. Important Note: Tennessee Tech will not accept nor assume responsibility for or provide storage for the Contractor's equipment. nor any Contractor-furnished, but not owned. equipment (i.e., rented lifts, cranes, etc.). If a temporary arrangement for leaving item(s) is needed for a particular job or project on site, the Contractor does so at Contractor's own risk, and Tennessee Tech shall not be held liable for loss or damage of property belonging to or in the care of the Contractor. Contractor must have sufficient manpower to accommodate multiple extensive projects as necessary. Tennessee Tech requires, as to the nature of the work, that all workers wear shirts, pants (ankle length) and shoes. Contractor shall be responsible for adequately securing their work area, and shall abide by all laws and regulations pertaining to safety at all times while providing contractual services. Contractor shall be responsible for cleanup and proper, lawful disposal of all materials from the job site, unless otherwise instructed by Tennessee Tech. Contractor will do a walk-through with Facilities personnel before a job is considered complete. Further, prior to a job being deemed complete, Tennessee Tech Facilities Director, Project Manager, or other appropriate official will inspect the work performed for completeness and quality of workmanship. Should incomplete work, poor workmanship, or other "punch list" items be discovered, such work shall be completed or corrected at no additional cost to Tennessee Tech. Punch list items which are not the fault of the Contractor (such as damage by other trades/Contractors) will be addressed per the contracted pricing schedule but will only be allowed if approved in advance by appropriate Tennessee Tech official. No costs shall be paid by Tennessee Tech to the Contractor for any expenses made necessary to correct defective workmanship, to correct any work not in conformance with the Plans and Specifications and/or with industry standards, or to correct any deficiency or damage caused by negligent acts by the Contractor. Insurance Contractor, at its own expense, must provide and maintain public liability insurance, naming Tennessee Tech University as an additional insured and certificate holder. The minimum limits of the policy shall be $1,000,000 REQUEST FOR QUOTATION (RFQ) Department: Facilities Requisition No.: 148184156 Page 4 of 5 per occurrence and $2,000,000 in the aggregate. Insurance shall be written by an insurance company licensed to operate in the State of Tennessee. The Contractor shall furnish Tennessee Tech with a current certificate showing that such insurance is in effect and that the protection afforded under this policy will not be cancelled or reduced until at least ten (10) days prior notice is sent to Tennessee Tech by the insurance company or agent. Contractor’s failure to provide evidence of such insurance coverage is a material breach and grounds for termination of the Contract negotiations and/or Contract. Invoicing Invoices must be separated by job and must include the following information, at minimum: 1. Dates of service with breakdown of daily labor hours performed by each worker for which charges are being invoiced. 2. Detailed description of all labor services provided. 3. Building name, room numbers, index number and/or project number must also be listed. 4. Contract Number. Tennessee Tech will work with Contractor to ensure that the exact format and information solicited above is provided correctly by the Contractor. Rental Reimbursement Rental charges on necessary machinery and equipment, not customarily provided by contractors, shall be a reimbursable cost. Cost is defined as invoiced amount from rental agency; no markups are authorized for rental equipment. Tennessee Tech’s reimbursement to Contractor for rental equipment is contingent upon the University’s written pre-approval of all such rental equipment for which reimbursement is requested. Rental charges will not be allowed on any tools or equipment owned by Contractor or for any tools or equipment typically owned/provided by a licensed contractor performing trades covered by this Contract. Any Contractor invoices requesting reimbursement must be accompanied by all of the following: 1) rental invoice showing payment amount and dates of use; and 2) Tennessee Tech’s written pre-approval. Reimbursements will not be made from quotes or estimates and will not be made until satisfactory completion of work for which rental equipment was used. Sales and Use Tax Before the Contract, resulting from this RFQ, is signed, the apparent successful bidder must be registered or exempted from registration with the Department of Revenue for the collection of Tennessee sales and use tax. The State shall not approve a contract unless the Proposer provides proof of such registration or exemption. The foregoing is a mandatory requirement of an award of a contract pursuant to this solicitation. REQUEST FOR QUOTATION (RFQ) Department: Facilities Requisition No.: 148184156 Page 5 of 5 COMPLETE INFORMATION AND SIGN BID BELOW _______________________________________ ____________________________________ Bidding Entity’s Name Name of Contact Person (Printed) ______________________________________ ____________________________________ Address Phone/Fax _______________________________________ ____________________________________ City, State, Zip Email _______________________________________ _____________________________________ Authorized Signature of Bidder Date Name & Title of Signatory (printed): _________________________________________________ Tennessee Tech University is an EEO/AA/Title IX/Section 504/ADA employer Termination for Convenience Tennessee Tech may terminate this contract with a thirty (30) day written notice submitted by the Tennessee Tech Purchasing Office. Upon termination the Contractor shall be entitled to receive just and equitable compensation for any satisfactory authorized work completed as of the termination date. Bid is subject to the RFQ – Standard Terms and Conditions. By submittal of a bid, bidder certifies its agreement to these terms and conditions, which cannot be waived. https://www.tntech.edu/purchasing/pdf/RFQ_Standard_Terms_and_Conditions_rev_7-16-18.pdf