RFQ769-23-155349ER - UNTHSC CCAP (Capital Construction Assistance Program) Projects

Request for Qualifications UNTHSC CCAP (Capital Construction Assistance Program) PROJECTS RFQ769-23-155349ER ISSUE DATE December 15, 2022 UNTHSC CCAP (Capital Construction Assistance Program) Projects 001100 - 1 University of North Texas System NOTICE TO DESIGNERS DOCUMENT 001100 RFQ763-23-155349ER NOTICE TO DESIGN PROFESSIONALS The University of North Texas System (UNTS) subsequently referred to as the Owner, requests firm’s qualifications for Professional Services to facilitate the Programming and Design Services for the UNTHSC CCAP (Capital Construction Assistance Program) Projects located on the University of North Texas Health Science Center (UNTHSC) campus 3500 Camp Bowie Blvd. in Fort Worth, Texas. UNTS intends to select a firm as a result of the RFQ. In order to assist with project, the firm’s submittal to the RFQ will be the basis of determining the qualifications to perform the professional services. Sealed qualifications for RFQ769-23-155349ER will be received by the UNTS

electronically through Jaggaer link https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS. t http://maps.unt.edu/?code=WHS. The Qualifications will be received up to 2:00p.m. CST on February 3, 2023. Responses received after the date and hour above stated will not receive consideration. Your response and HUB Subcontracting Plan should be submitted electronically through the Jaggaer web link at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS. You will need a user name and password to access the site. Please be sure to register as a new user PRIOR to attempting to submit your response and HUB Subcontracting Plan electronically in order to become familiar with the site. Your qualifications and your HUB Sub- contracting plan should be submitted as separate pdf. files. A HUB Sub-Contracting Plan is required and will be received up to 2:00p.m. CST on February 3, 2023. Pre-Bid Meeting A pre-bid meeting will be held virtually at 3:00p.m. CST on January 10, 2023 via Microsoft Teams meeting link below: ______________________________________________________________________________ Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 227 683 505 704 Passcode: 33scxo Download Teams | Join on the web Or call in (audio only) +1 940-304-2772,,58309797# United States, Denton Phone Conference ID: 583 097 97# Find a local number | Reset PIN Learn More | Meeting options ______________________________________________________________________________ Site Visit A site visit will be conducted at 9:00a.m. on January 13, 2023. The site walk will cover buildings that include major projects only and will be limited to Carl E. Everett Education & Administration Building (EAD), Research & Education Building (RES), Gibson D. Lewis Library (LIB), Center for Bio-Health (CBH) and existing 3600 Mattison Parking Garage (UNTHSC Police facilities). This will be the only date and time available to view the associated buildings related to the CCAP renovation projects. No other site visits will be allowed. We will meet in the lobby area of the Research & Education Building (RES) right off the elevators – parking will be on Lot 6 off Clifton Street. A campus map is included for reference. https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS http://maps.unt.edu/?code=WHS https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS https://teams.microsoft.com/l/meetup-join/19%3ameeting_Yzg3NTVkMmMtYWExYy00NTlmLTg3YWEtOTBmMjVlZWViZWQ3%40thread.v2/0?context=%7b%22Tid%22%3a%2270de1992-07c6-480f-a318-a1afcba03983%22%2c%22Oid%22%3a%2211e0ef80-871e-40f3-ab4d-a960acace537%22%7d https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting tel:+19403042772,,58309797#%20 https://dialin.teams.microsoft.com/ed4f9d76-3149-4a59-8bea-f677c7582955?id=58309797 https://dialin.teams.microsoft.com/usp/pstnconferencing https://aka.ms/JoinTeamsMeeting https://teams.microsoft.com/meetingOptions/?organizerId=11e0ef80-871e-40f3-ab4d-a960acace537&tenantId=70de1992-07c6-480f-a318-a1afcba03983&threadId=19_meeting_Yzg3NTVkMmMtYWExYy00NTlmLTg3YWEtOTBmMjVlZWViZWQ3@thread.v2&messageId=0&language=en-US ISSUE DATE December 15, 2022 UNTHSC CCAP (Capital Construction Assistance Program) Projects 001100 - 2 University of North Texas System NOTICE TO DESIGNERS Project Description This project will be a renovation of approximately 150,000 gross square feet (GSF) for a collection of phased renovation projects that include both laboratory and non-laboratory renovations with a variety of complexities for the goal of improved campus optimization and efficiency. Scope of services will include programming validation, programming, and design services as needed per individual project scope of work. Renovation locations include UNTHSC Mattison Parking Garage (UNTHSC Police facilities), Gibson D. Lewis Library (LIB), Center for BioHealth (CBH), Carl E. Everett Education & Administration Building (EAD), and Research & Education Building (RES). As scopes are confirmed and defined, other campus facilities may be included. Services are to be managed by one (1) design firm, but each renovation project will be managed via separate contracts with selected firm for reporting purposes. Scope of work could include as many as ten (10) or more individual renovation projects. Questions Questions concerning this proposal should be directed to: Elaine Robbins, Construction Solicitation Coordinator Elaine.robbins@untsystem.edu All questions must be received no later than 2:00p.m. CST on January 20, 2023. All questions and answers will be posted to the website by 5:00p.m. CST on January 24, 2023. The Owner may in its sole discretion respond in writing to questions concerning this RFQ. Only the Owner’s responses made by formal written Addendum to this Proposal shall be binding and shall be posted on the UNT System website located at https://www.untsystem.edu/bid-opportunities. Oral or other written interpretations or clarifications shall be without legal effect. Online - Bidders can view bid documents at Electronic State Business Daily (http://www.txsmartbuy.com/sp) or at the UNT System website https://www.untsystem.edu/bid-opportunities and the UNTS Jaggaer website https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS. Historically Underutilized Business (HUB) It is the policy of the Owner to promote and encourage contracting and subcontracting opportunities for HUB in all contracts. The firm will be required to provide a HUB Subcontracting Plan (HSP) for the intended subcontracting opportunities for this project. The Owner has set a HUB Subcontracting goal for this service at 23.7%. All subcontracted work whether identified by the Owner or not, is required to be identified in the HSP. The Plan should reflect all subcontracting opportunities to be utilized in this project and can be found online at (http://www.window.state.tx.us/procurement/prog/hub/hub-forms/hub-sbcont-plan--allfms.pdf) Complete, print, sign and submit the HUB Subcontracting Plan form with the bid response. Failure to complete the HSP correctly will disqualify your RFQ response. Please return the HSP in a clearly marked envelope, separate from your RFQ response or submit through the UNTS Jaggaer link https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS . Only one (1) hard copy of the HSP is required with your response. The Owner is not bound to accept any of the RFQ responses if they are not in its best interest, as determined by the Owner. The Owner reserves the right to: (a) enter into agreements or other contractual arrangements for all or any portion of the Scope of Work set forth in this Proposal with one or more respondents; (b) reject any and all offers and re-solicit offers; or (c) reject any and all offers and temporarily or permanently abandon this procurement, if deemed to be in the best interest of the Owner. END OF SECTION mailto:Elaine.robbins@untsystem.edu https://www.untsystem.edu/bid-opportunities http://www.txsmartbuy.com/sp https://www.untsystem.edu/bid-opportunities https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS http://www.window.state.tx.us/procurement/prog/hub/hub-forms/hub-sbcont-plan--allfms.pdf http://www.window.state.tx.us/procurement/prog/hub/hub-forms/hub-sbcont-plan--allfms.pdf https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS ISSUE DATE December 15, 2022 DOCUMENT 002400 RFQ763-23-155349ER SCOPE FOR QUALIFICATIONS The University of North Texas System (UNTS) subsequently referred to as the Owner, requests firms’ qualifications for Professional Services to help facilitate the Programming and Design Services for the UNTHSC CCAP (Capital Construction Assistance Program) Projects located on the University of North Texas Health Science Center (UNTHCS) campus located 3500 Camp Bowie Blvd. in Fort Worth, Texas. This project will encompass dispersed renovation projects across many buildings on campus. Each project scope will have its own budget, schedule and contract associated with it. The selected firm will be highly qualified with proven experience in programming facilitation and design of research and non-research space on university campuses. The selected firm will be required to implement a well-coordinated abbreviated or full programming and design that complies with the vision and goals of the University. The selected firm will have the proven ability to implement a user process to support a shared detailed vision for this important milestone. The selected firm will also have proven ability to provide an informed programmatic cost estimates as part of the programming efforts. Upon successful completion of the program, the Owner may elect to extend the services of the selected firm to include the design, bidding assistance, and construction administration phases. It is currently anticipated that the project will be delivered via construction manager-at-risk. The firm’s response to the Request for Qualifications (RFQ) will be the basis of determining the competence and qualifications to perform the professional services as required by the proposed project. Project Description Consistent with the institution’s strategic plan and vision, this project is for the renovation of approximately 150,000 gross square feet (GSF) for a collection of phased renovation projects that include both laboratory and non-laboratory renovations with a variety of complexities for the goal of improved campus optimization and efficiency. Scope of services will include programming validation, and/or full programming, and design services as needed per individual project scope of work. Renovation locations include 3600 Mattison Parking Garage (UNTHSC Police), Gibson D. Lewis Library (LIB), Center for Bio-Health (CBH), Carl E. Everett Education & Administration Building (EAD), and Research & Education Building (RES). As scopes are confirmed and defined, other campus facilities may be included. Services are to be managed by one (1) design firm, but each of the renovation projects will be managed via separate contracts with the selected firm for reporting purposes. Scope of work could include as many as ten (10) or more individual renovation projects with individual project budgets ranging from $500,000 to $12,000,000. A. Project Programming – The selected firm will be required to help facilitate a program document for design and construction. Deliverables may include a draft program, final draft program, and a select portion of the following to aid the owner in development of a draft program, final draft program and a final program that may include the following (at a minimum): peer benchmarking, program/space allocation; functional relationships; specific room requirements including mechanical, electrical and plumbing; security considerations; applicable codes and standards considerations; and detailed, informed project cost estimate and project phasing if required to align the college’s vision and goals to the budget at each deliverable. Part of the programming services will include assisting in development of a schedule that comprehensively covers the potentially phased and overlapping sequence(s) of this CCAP project which is comprised of multiple individual projects. B. Project Design – If the Owner elects to extend the services of the selected firm to include design, the selected firm will be required to develop a comprehensive design package according to the approved program that aligns with the campus Master Plan. ISSUE DATE December 15, 2022 University of North Texas System 002400 - 2 UNTHSC CCAP (Capital Construction Assistance Program) Projects REQUEST FOR QUALIFICATIONS Deliverables will include (but are not limited to) schematic design, design development, construction documents and specifications. In addition, the architect’s design services must include preparation of detailed construction cost estimates at schematic design, design development, and 60% construction documents for Owner’s review. It is imperative that the architect monitor the design during the various stages of the project so the Owner’s construction budget is not exceeded. C. Contractor/Subcontractor Bidding – The selected architectural firm is to attend all contractor pre-proposal meetings and provide any additional documentation required by the contractor during the bidding and selection of the subcontractor trades. D. Construction Administration – The selected firm will provide a full array of construction administration services. These services will include (but are not limited to) submittal and shop drawing approvals, construction and post construction documentation, issuance of architectural supplemental instructions (ASI), compilation and completion of punch lists, all close-out documentation including record drawings, and participation in all construction meetings. E. Construction Budget – The construction cost budget for this project has not been established and will be informed by the programming concept studies and cost estimates developed during the programming phase as well as costs for similar projects on the UNT campus. Submission Requirements The responses should address each of the following areas in the same order in which they are set forth below: 1. Firm Data A. General Qualifications B. Name and Address(es) of each key sub-consultant firm proposed for the team C. Firm profile, i.e.: i. Age ii. Type of firm (partnership, professional corporation, etc.) iii. Firm history iv. Firm size (professionals by discipline), current and one year ago v. Areas of specialty/concentration 2. Description of the Team: Responses should include all key team members and sub-consultants for Programming, Design and Construction Administration services. Please designate in your response team members and sub-consultant’s role and duration during the project. A. Identification of the single point of contact for the team to include name, email address, and phone number B. Identification of key personnel to be assigned to the project. C. Availability and commitment to undertake the project for each key team member. This includes the amount of time committed to the project. D. Organizational chart illustrating reporting lines, responsibilities, names, and titles for key participants proposed by the firm and each of its key sub-consultants ISSUE DATE December 15, 2022 University of North Texas System 002400 - 3 UNTHSC CCAP (Capital Construction Assistance Program) Projects REQUEST FOR QUALIFICATIONS E. Resumes for each key individual on the team and identification of that person’s role. List any education, registrations that may be relevant to this project. Relevant Experience and Capabilities 1. Relevant experience and capabilities will be assessed through a review of both completed and ongoing projects; however, information desired is on completed projects similar in scope, size, and complexity. Provide detailed data for no more than five (5) projects on which the firm and the proposed team members have been involved in providing services and which best illustrate current experience and capabilities relevant to this project. For each project, please provide the following information: A. Project name and location B. Brief project description, including: i. Size and scope ii. Firm’s role in project iii. Key firm strengths exhibited by project and relevant to this Project C. Owner’s name, address, contact person, email address, and telephone number D. Identification of proposed personnel involved in the submitted project, along with explanations of their role in that project(s). E. No more than five (5) color photographs (or renderings) per project: i. Images should not be selected to facilitate evaluation of design ii. Images need not be submitted for every project for which data is provided, but project data must be provided for all project images included. F. Schedule Data (any unusual events or occurrences that affected the schedule should be explained) i. Date design phase (programming) began ii. Design phase (construction documents) complete date iii. Construction substantial completion date G. Construction Cost Data i. Pre-design (programming) construction budget ii. Pre-construction (60% construction documents) construction budget iii. Actual construction budget at substantial completion H. Method of Construction Procurement Utilized 2. For no more than five (5) other projects relevant to the project scope and for each member of the Design Team, provide a list of project names, project sizes, project dates, and owner contact information which further illustrates experience and capabilities relevant to this project. 3. Approach: A. Most pertinent consideration in programming the project – State briefly what the firm believes to be the most pertinent consideration(s) and challenge(s) that must be addressed in the program of a project of this type. Sketches, diagrams, analyses, or other tools that will help illustrate the firm’s points may be included. ISSUE DATE December 15, 2022 University of North Texas System 002400 - 4 UNTHSC CCAP (Capital Construction Assistance Program) Projects REQUEST FOR QUALIFICATIONS B. Most pertinent consideration in designing the project – State briefly what the firm believes to be the most pertinent consideration(s) and challenge(s) that must be addressed in the design and construction of a project of this type. Sketches, diagrams, analyses, or other tools that will help illustrate the team’s points may be included. C. Unique qualifications – State why the firm believes the team is qualified to address the core issues that the firm finds to be relevant to this project. D. Proposed methods of design team organization and communication with the various project user groups to ensure quality – Discuss how the firm would coordinate, ensure quality and transition from the development of the program documents to design solutions, to the production of contract documents, and then to construction administration. Be specific with regard to internal and external communications, drawing quality control, construction cost estimating capabilities, proposed construction specification system, approach to construction administration, and responsible individuals including their location (e.g., on-site or specific office). Also discuss the firm’s demonstrated approach to full engagement in the construction administration process and full participation in all project meetings. E. Experience with and/or ability to produce highly successful designs and work within an interactive review process. Present how the proposed team has performed on past projects in which this type of key project decisions was evolved by this process. F. Schedule – show a schedule which results in occupancy of the facility. Develop the schedule with each phase of work to include: i. Programming ii. Schematic Design iii. Design Development iv. Construction Drawings (60% and 100%) v. Construction Administration vi. Substantial Completion vii. Final Completion viii. Owner Occupancy ix. Record Documents Historically Underutilized Businesses (HUB) HUB Subcontracting Plans (HSP) will be required with your response. The HSP must cover Programming, Design and Construction Administration activities and associated sub-consultants. The Owner has set a HUB Subcontracting goal for this service at 23.7%. UNT System will accept both your response and the HUB Subcontracting Plan electronically through Jaggaer link https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS. Your response should be submitted electronically. Please submit the HUB Sub-Contracting Plan as a separate pdf. file. Plan for participation of Historically Underutilized Businesses (HUB): 1. It is the policy of the Owner to promote and encourage contracting and subcontracting opportunities for HUB in all contracts. A HUB Subcontracting Plan (HSP) must be submitted with this proposal as specified in “3” below. 2. The Owner has determined subcontracting opportunities are possible and have identified the following areas: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS ISSUE DATE December 15, 2022 University of North Texas System 002400 - 5 UNTHSC CCAP (Capital Construction Assistance Program) Projects REQUEST FOR QUALIFICATIONS • Programming, Mechanical Engineering, Electrical Engineering, Plumbing Engineering, Structural Engineering, Interior Design, Construction Cost Estimating, Code Consultation, Audio Visual Design 3. Subcontracted work, whether identified by the Owner or not, is required to be identified in the HSP. Please complete the attached HSP for all subcontracting opportunities to be utilized in the project. Failure to complete the HSP correctly will disqualify the firm’s RFQ response. Only responses with approved HSP’s will be evaluated. Failure to return the HSP in a separate, clearly marked envelope, separate from your RFQ response, will prevent the Owner from evaluating your response or your HSP may be submitted electronically though Jaggaer link https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS. Firms are encouraged to contact Lisa Tovar-Martinez or Ashley Salazar Hernandez by email to hub@untsystem.edu with questions regarding completing the HSP. Additional information can also be found at the Texas Comptroller for Public Accounts website at http://www.window.state.tx.us/procurement/prog/hub/hub-forms/. Contract Contract modifications are not expected and will not be considered or accepted by Owner. Responding firms should carefully review this agreement prior to submitting qualifications. The planned project delivery method is Construction Manager at Risk. Selection Process/Description of Process The selection process starts after the RFQ is posted on the Electronic State Business Daily on the date listed in Selection Schedule. Following this stage, the selection process is as follows: 1. A pre-solicitation meeting will be held virtually at 3:00p.m. (CST) on the date and time listed in Selection Schedule to answer any questions the potential firms may have before completing their response. The pre- proposal meeting link is: ______________________________________________________________________________ Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 227 683 505 704 Passcode: 33scxo Download Teams | Join on the web Or call in (audio only) +1 940-304-2772,,58309797# United States, Denton Phone Conference ID: 583 097 97# Find a local number | Reset PIN Learn More | Meeting options ______________________________________________________________________________ Site visit is scheduled for Friday, January 13, 2023 to be conducted at the UNT Health Science Center campus, 3500 Camp Bowie Blvd., Fort Worth, Texas. We will meet at the Research & Education Building (RES) in the lobby area near the elevators. Those attending may park in Lot 6 which is the parking lot accessed off Clifton Street. We will tour the areas of all of the buildings listed on the front page in the Project Description. A campus map is included for reference. https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS mailto:hub@untsystem.edu http://www.window.state.tx.us/procurement/prog/hub/hub-forms/ http://www.window.state.tx.us/procurement/prog/hub/hub-forms/ https://teams.microsoft.com/l/meetup-join/19%3ameeting_Yzg3NTVkMmMtYWExYy00NTlmLTg3YWEtOTBmMjVlZWViZWQ3%40thread.v2/0?context=%7b%22Tid%22%3a%2270de1992-07c6-480f-a318-a1afcba03983%22%2c%22Oid%22%3a%2211e0ef80-871e-40f3-ab4d-a960acace537%22%7d https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting tel:+19403042772,,58309797#%20 https://dialin.teams.microsoft.com/ed4f9d76-3149-4a59-8bea-f677c7582955?id=58309797 https://dialin.teams.microsoft.com/usp/pstnconferencing https://aka.ms/JoinTeamsMeeting https://teams.microsoft.com/meetingOptions/?organizerId=11e0ef80-871e-40f3-ab4d-a960acace537&tenantId=70de1992-07c6-480f-a318-a1afcba03983&threadId=19_meeting_Yzg3NTVkMmMtYWExYy00NTlmLTg3YWEtOTBmMjVlZWViZWQ3@thread.v2&messageId=0&language=en-US ISSUE DATE December 15, 2022 University of North Texas System 002400 - 6 UNTHSC CCAP (Capital Construction Assistance Program) Projects REQUEST FOR QUALIFICATIONS Qualifications are due on or before 2:00p.m. (CST) on February 3, 2023. Responses must be limited to no more than twenty-five (25) pages. Covers, table of contents and divider tabs will not count as pages, provided no additional information is included on those pages. Cover letter will not count as part of the twenty-five (25) pages as long as the cover letter does not include information on how the work will be performed. All documents should be printed one-sided and submitted in 8 1/2” X 11” page size, portrait style. Proposals received that are late or exceed the number of pages listed above will not be accepted. You may submit your response through the Jaggaer link at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS. The HSP is due on or before February 3, 2023 at 2:00p.m. (CST). Please submit your response electronically through the Jaggaer link https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS. Please be sure to submit your HUB plan as a separate pdf. file from your Qualifications file. 2. The Owner may conduct formal interviews. 3. The top-ranked firms will be notified on or about the date listed in Selection Schedule. 4. The Owner expects to reach a contractual agreement with the top-rated firm shortly after notification and will expect the programming and/or design work to begin immediately thereafter. All documents related to this project shall be and become the property of the Owner. 5. The Owner reserves the right to reject any or all qualifications at any point during this selection process for any reason. Selection Schedule Summary The schedule for selection is as follows: RFQ posted on the Electronic State Business Daily 12/15/2022 Pre-Solicitation Meeting - Virtual 01/10/2023 @ 3:00p.m. Site Visit 01/13/2023 @ 9:00a.m. Qualifications received no later than 02/03/2023 @ 2:00p.m. HSP received no later than 02/03/2023 @ 2:00p.m. Notify short listed firms, if Owner elects to interview-on or about 02/14/2023 Interview short-listed firms, if Owner elects to interview-on or about 02/23/2023 Notify top-ranked firm, on or about February 2023 Approve Contract/Issue Notice to Proceed on or about March 2023 The Owner may choose not to conduct interviews. The selected firm will be notified by the Owner that they are top ranked and contract negotiations will begin. Additional information and amendments may be posted at UNT System website at - https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php; Jaggaer site at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS; and Electronic State Business Daily http://www.txsmartbuy.com/sp. Evaluation Criteria Firms will be selected on the basis of experience and qualifications using the following criteria (many of the criteria are subjective): 1. Relevant successful experience will be evaluated on the basis of the experience of those key individual(s) named to the project team. Demonstrated successful experience in: a. Programming of other projects of similar character to this project which best meets the intent of these criteria. https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS http://www.txsmartbuy.com/sp ISSUE DATE December 15, 2022 University of North Texas System 002400 - 7 UNTHSC CCAP (Capital Construction Assistance Program) Projects REQUEST FOR QUALIFICATIONS b. Design and Construction Administration of other projects of similar character to this project which best meets the intent of these criteria. c. Experience offering professional services in a virtual environment. 2. Firm performance and quality of past and current projects as included in response, including demonstrated success in delivering projects with aggressive schedule or implementation of phasing requirements utilizing construction manager at risk construction delivery method. 3. Current capabilities will be evaluated on the basis of the experience and capacity (current workload and availability) of the individuals assigned to the team for: a. Programming and abbreviated programming b. Design and Construction Administration 4. Demonstrated ability to seamlessly manage and transition from programming to design and construction. 5. Project Management Procedures and the planning process will be evaluated based on the information presented in this RFQ. In addition, the quality assurance process, construction administration approach, specific project approach (work plan/schedule), and technical support capabilities will be reviewed. 6. The firm’s ability to monitor construction cost estimates during the design process to ensure UNTS’s construction budget is not exceeded. 7. Quality and responsiveness of the RFQ submittal – if applicable, the interview. 8. Local representation will be evaluated on the ability to respond quickly to issues during the duration of the project. Questions Please address your questions concerning this RFQ to: Elaine Robbins – Construction Solicitation Coordinator University of North Texas System Office of Strategic Infrastructure, Planning & Construction Please submit solicitation questions to: Elaine.robbins@untsystem.edu All questions must be received no later than January 20, 2023, at 2:00p.m. CST. All questions and answers will be posted to the website by 5:00p.m. CST, January 24, 2023. The Owner may in its sole discretion respond in writing to questions concerning this RFQ. Only Owner’s responses made by formal written Addendum to this RFQ shall be binding and shall be posted on the UNT System website located at https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php; Jaggaer site at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS; and Electronic State Business Daily http://www.txsmartbuy.com/sp. Oral or other written interpretations or clarifications shall be without legal effect. Do not contact any other individuals from the UNTS or from UNT Health Science Center. This may result in disqualification. END OF SECTION mailto:Elaine.robbins@untsystem.edu https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS http://www.txsmartbuy.com/sp Rev. 2/17 HUB Subcontracting Plan (HSP) QUICK CHECKLIST While this HSP Quick Checklist is being provided to merely assist you in readily identifying the sections of the HSP form that you will need to complete, it is very important that you adhere to the instructions in the HSP form and instructions provided by the contracting agency. If you will be awarding all of the subcontracting work you have to offer under the contract to only Texas certified HUB vendors, complete: Section 1 - Respondent and Requisition Information Section 2 a. - Yes, I will be subcontracting portions of the contract. Section 2 b. - List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to Texas certified HUB vendors. Section 2 c. - Yes Section 4 - Affirmation GFE Method A (Attachment A) - Complete an Attachment A for each of the subcontracting opportunities you listed in Section 2 b. If you will be subcontracting any portion of the contract to Texas certified HUB vendors and Non-HUB vendors, and the aggregate percentage of all the subcontracting work you will be awarding to the Texas certified HUB vendors with which you do not have a continuous contract* in place for more than five (5) years meets or exceeds the HUB Goal the contracting agency identified in the “Agency Special Instructions/Additional Requirements”, complete: Section 1 - Respondent and Requisition Information Section 2 a. - Yes, I will be subcontracting portions of the contract. Section 2 b. - List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to Texas certified HUB vendors and Non-HUB vendors. Section 2 c. - No Section 2 d. - Yes Section 4 - Affirmation GFE Method A (Attachment A) - Complete an Attachment A for each of the subcontracting opportunities you listed in Section 2 b. If you will be subcontracting any portion of the contract to Texas certified HUB vendors and Non-HUB vendors or only to Non-HUB vendors, and the aggregate percentage of all the subcontracting work you will be awarding to the Texas certified HUB vendors with which you do not have a continuous contract* in place for more than five (5) years does not meet or exceed the HUB Goal the contracting agency identified in the “Agency Special Instructions/Additional Requirements”, complete: Section 1 - Respondent and Requisition Information Section 2 a. - Yes, I will be subcontracting portions of the contract. Section 2 b. - List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to Texas certified HUB vendors and Non-HUB vendors. Section 2 c. - No Section 2 d. - No Section 4 - Affirmation GFE Method B (Attachment B) - Complete an Attachment B for each of the subcontracting opportunities you listed in Section 2 b. If you will not be subcontracting any portion of the contract and will be fulfilling the entire contract with your own resources (i.e., employees, supplies, materials and/or equipment), complete: Section 1 - Respondent and Requisition Information Section 2 a. - No, I will not be subcontracting any portion of the contract, and I will be fulfilling the entire contract with my own resources. Section 3 - Self Performing Justification Section 4 - Affirmation *Continuous Contract: Any existing written agreement (including any renewals that are exercised) between a prime contractor and a HUB vendor, where the HUB vendor provides the prime contractor with goods or service, to include under the same contract for a specified period of time. The frequency the HUB vendor is utilized or paid during the term of the contract is not relevant to whether the contract is considered continuous. Two or more contracts that run concurrently or overlap one another for different periods of time are considered by CPA to be individual contracts rather than renewals or extensions to the original contract. In such situations the prime contractor and HUB vendor are entering (have entered) into “new” contracts. Rev. 2/17 HUB Subcontracting Plan (HSP) In accordance with Texas Gov’t Code §2161.252, the contracting agency has determined that subcontracting opportunities are probable under this contract. Therefore, all respondents, including State of Texas certified Historically Underutilized Businesses (HUBs) must complete and submit this State of Texas HUB Subcontracting Plan (HSP) with their response to the bid requisition (solicitation). NOTE: Responses that do not include a completed HSP shall be rejected pursuant to Texas Gov’t Code §2161.252(b). The HUB Program promotes equal business opportunities for economically disadvantaged persons to contract with the State of Texas in accordance with the goals specified in the 2009 State of Texas Disparity Study. The statewide HUB goals defined in 34 Texas Administrative Code (TAC) §20.284 are: • 11.2 percent for heavy construction other than building contracts, • 21.1 percent for all building construction, including general contractors and operative builders’ contracts, • 32.9 percent for all special trade construction contracts, • 23.7 percent for professional services contracts, • 26.0 percent for all other services contracts, and • 21.1 percent for commodities contracts. - - Agency Special Instructions/Additional Requirements - - Respondent (Company) Name: Point of Contact: State of Texas VID #: Bid Open Date: SECTION 1: RESPONDENT AND REQUISITION INFORMATION (mm/dd/yyyy) - Yes - No 1 a. b. c. In accordance with 34 TAC §20.285(d)(1)(D)(iii), a respondent (prime contractor) may demonstrate good faith effort to utilize Texas certified HUBs for its subcontracting opportunities if the total value of the respondent’s subcontracts with Texas certified HUBs meets or exceeds the statewide HUB goal or the agency specific HUB goal, whichever is higher. When a respondent uses this method to demonstrate good faith effort, the respondent must identify the HUBs with which it will subcontract. If using existing contracts with Texas certified HUBs to satisfy this requirement, only the aggregate percentage of the contracts expected to be subcontracted to HUBs with which the respondent does not have a continuous contract* in place for more than five (5) years shall qualify for meeting the HUB goal. This limitation is designed to encourage vendor rotation as recommended by the 2009 Texas Disparity Study. E-mail Address: Is your company a State of Texas certified HUB? Requisition #: Phone #: Fax #: - - Yes, I will be subcontracting portions of the contract. (If Yes, complete Item b of this SECTION and continue to Item c of this SECTION.) - Yes (If Yes, continue to SECTION 4 and complete an “HSP Good Faith Effort - Method A (Attachment A)” for each of the subcontracting opportunities you listed.) - No (If No, continue to Item d, of this SECTION.) - Yes (If Yes, continue to SECTION 4 and complete an “HSP Good Faith Effort - Method A (Attachment A)” for each of the subcontracting opportunities you listed.) - No (If No, continue to SECTION 4 and complete an “HSP Good Faith Effort - Method B (Attachment B)” for each of the subcontracting opportunities you listed.) Non-HUBs HUBs % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % Rev. 2/17 Enter your company’s name here: Requisition #: SECTION 2: RESPONDENT's SUBCONTRACTING INTENTIONS After dividing the contract work into reasonable lots or portions to the extent consistent with prudent industry practices, and taking into consideration the scope of work to be performed under the proposed contract, including all potential subcontracting opportunities, the respondent must determine what portions of work, including contracted staffing, goods and services will be subcontracted. Note: In accordance with 34 TAC §20.282, a “Subcontractor” means a person who contracts with a prime contractor to work, to supply commodities, or to contribute toward completing work for a governmental entity. a. Check the appropriate box (Yes or No) that identifies your subcontracting intentions: b. List all the portions of work (subcontracting opportunities) you will subcontract. Also, based on the total value of the contract, identify the percentages of the contract you expect to award to Texas certified HUBs, and the percentage of the contract you expect to award to vendors that are not a Texas certified HUB (i.e., Non-HUB). Item # Subcontracting Opportunity Description Percentage of the contract expected to be subcontracted to HUBs with which you do not have a continuous contract* in place for more than five (5) years. Percentage of the contract expected to be subcontracted to HUBs with which you have a continuous contract* in place for more than five (5) years. Percentage of the contract expected to be subcontracted to non-HUBs. 1 % 2 3 4 5 6 % 7 8 9 10 11 % 12 13 14 15 Aggregate percentages of the contract expected to be subcontracted: (Note: If you have more than fifteen subcontracting opportunities, a continuation sheet is available online at https://www.comptroller.texas.gov/purchasing/vendor/hub/forms.php). c. Check the appropriate box (Yes or No) that indicates whether you will be using only Texas certified HUBs to perform all of the subcontracting opportunities you listed in SECTION 2, Item b. d. Check the appropriate box (Yes or No) that indicates whether the aggregate expected percentage of the contract you will subcontract with Texas certified HUBs with which you do not have a continuous contract* in place with for more than five (5) years, meets or exceeds the HUB goal the contracting agency identified on page 1 in the “Agency Special Instructions/Additional Requirements.” 2 *Continuous Contract: Any existing written agreement (including any renewals that are exercised) between a prime contractor and a HUB vendor, where the HUB vendor provides the prime contractor with goods or service under the same contract for a specified period of time. The frequency the HUB vendor is utilized or paid during the term of the contract is not relevant to whether the contract is considered continuous. Two or more contracts that run concurrently or overlap one another for different periods of time are considered by CPA to be individual contracts rather than renewals or extensions to the original contract. In such situations the prime contractor and HUB vendor are entering (have entered) into “new” contracts. - No, I will not be subcontracting any portion of the contract, and I will be fulfilling the entire contract with my own resources, including employees, goods and services. (If No, continue to SECTION 3 and SECTION 4.) Rev. 2/17 Enter your company’s name here: Requisition #: SECTION 2: RESPONDENT's SUBCONTRACTING INTENTIONS (CONTINUATION SHEET) This page can be used as a continuation sheet to the HSP Form’s page 2, Section 2, Item b. Continue listing the portions of work (subcontracting opportunities) you will subcontract. Also, based on the total value of the contract, identify the percentages of the contract you expect to award to Texas certified HUBs, and the percentage of the contract you expect to award to vendors that are not a Texas certified HUB (i.e., Non-HUB). Item # Subcontracting Opportunity Description HUBs Non-HUBs 16 % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Aggregate percentages of the contract expected to be subcontracted: HSP – SECTION 2 (Continuation Sheet) *Continuous Contract: Any existing written agreement (including any renewals that are exercised) between a prime contractor and a HUB vendor, where the HUB vendor provides the prime contractor with goods or service under the same contract for a specified period of time. The frequency the HUB vendor is utilized or paid during the term of the contract is not relevant to whether the contract is considered continuous. Two or more contracts that run concurrently or overlap one another for different periods of time are considered by CPA to be individual contracts rather than renewals or extensions to the original contract. In such situations the prime contractor and HUB vendor are entering (have entered) into “new” contracts. Percentage of the contract expected to be subcontracted to HUBs with which you do not have a continuous contract* in place for more than five (5) years. Percentage of the contract expected to be subcontracted to HUBs with which you have a continuous contract* in place for more than five (5) years. Percentage of the contract expected to be subcontracted to non-HUBs. Rev. 2/17 - - Enter your company’s name here: Requisition #: SECTION 3: SELF PERFORMING JUSTIFICATION (If you responded “No” to SECTION 2, Item a, you must complete this SECTION and continue to SECTION 4.) If you responded “No” to SECTION 2, Item a, in the space provided below explain how your company will perform the entire contract with its own employees, supplies, materials and/or equipment. SECTION 4: AFFIRMATION As evidenced by my signature below, I affirm that I am an authorized representative of the respondent listed in SECTION 1, and that the information and supporting documentation submitted with the HSP is true and correct. Respondent understands and agrees that, if awarded any portion of the requisition: • The respondent will provide notice as soon as practical to all the subcontractors (HUBs and Non-HUBs) of their selection as a subcontractor for the awarded contract. The notice must specify at a minimum the contracting agency’s name and its point of contact for the contract, the contract award number, the subcontracting opportunity they (the subcontractor) will perform, the approximate dollar value of the subcontracting opportunity and the expected percentage of the total contract that the subcontracting opportunity represents. A copy of the notice required by this section must also be provided to the contracting agency’s point of contact for the contract no later than ten (10) working days after the contract is awarded. • The respondent must submit monthly compliance reports (Prime Contractor Progress Assessment Report – PAR) to the contracting agency, verifying its compliance with the HSP, including the use of and expenditures made to its subcontractors (HUBs and Non-HUBs). (The PAR is available at https://www.comptroller.texas.gov/purchasing/docs/hub-forms/ProgressAssessmentReportForm.xls). • The respondent must seek approval from the contracting agency prior to making any modifications to its HSP, including the hiring of additional or different subcontractors and the termination of a subcontractor the respondent identified in its HSP. If the HSP is modified without the contracting agency’s prior approval, respondent may be subject to any and all enforcement remedies available under the contract or otherwise available by law, up to and including debarment from all state contracting. • The respondent must, upon request, allow the contracting agency to perform on-site reviews of the company’s headquarters and/or work-site where services are being performed and must provide documentation regarding staffing and other resources. Printed Name Title Date (mm/dd/yyyy) Signature Reminder: If you responded “Yes” to SECTION 2, Items c or d, you must complete an “HSP Good Faith Effort - Method A (Attachment A)” for each of the subcontracting opportunities you listed in SECTION 2, Item b. If you responded “No” SECTION 2, Items c and d, you must complete an “HSP Good Faith Effort - Method B (Attachment B)” for each of the subcontracting opportunities you listed in SECTION 2, Item b. 3 http://www.window.state.tx.us/procurement/prog/hub/hub-forms/progressassessmentrpt.xls - Rev. 2/17 HSP Good Faith Effort - Method A (Attachment A) Enter your company’s name here: Requisition #: IMPORTANT: If you responded “Yes” to SECTION 2, Items c or d of the completed HSP form, you must submit a completed “HSP Good Faith Effort - Method A (Attachment A)” for each of the subcontracting opportunities you listed in SECTION 2, Item b of the completed HSP form. You may photo-copy this page or download the form at https://www.comptroller.texas.gov/purchasing/docs/hub-forms/hub-sbcont-plan-gfe-achm-a.pdf SECTION A-1: SUBCONTRACTING OPPORTUNITY Enter the item number and description of the subcontracting opportunity you listed in SECTION 2, Item b, of the completed HSP form for which you are completing the attachment. Item Number: Description: Company Name Texas certified HUB Approximate Dollar Amount Expected Percentage of Contract - Yes - No $ $ $ $ $ $ $ % % % % % % % % % % % % % % % % % % % % % % % - Yes - No - Yes - No - Yes - No - Yes - No - Yes - No - Yes - No - Yes - No - Yes - No - Yes - No - Yes - No - Yes - No - Yes - No - Yes - No - Yes - No - Yes - No - Yes - No - Yes - No - Yes - No - Yes - No - Yes - No - Yes - No - Yes - No $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ REMINDER: As specified in SECTION 4 of the completed HSP form, if you (respondent) are awarded any portion of the requisition, you are required to provide notice as soon as practical to all the subcontractors (HUBs and Non-HUBs) of their selection as a subcontractor. The notice must specify at a minimum the contracting agency’s name and its point of contact for the contract, the contract award number, the subcontracting opportunity they (the subcontractor) will perform, the approximate dollar value of the subcontracting opportunity and the expected percentage of the total contract that the subcontracting opportunity represents. A copy of the notice required by this section must also be provided to the contracting agency’s point of contact for the contract no later than ten (10) working days after the contract is awarded. Page 1 of 1 (Attachment A) Texas VID or federal EIN Do not enter Social Security Numbers. If you do not know their VID / EIN, leave their VID / EIN field blank. SECTION A-2: SUBCONTRACTOR SELECTION List the subcontractor(s) you selected to perform the subcontracting opportunity you listed above in SECTION A-1. Also identify whether they are a Texas certified HUB and their Texas Vendor Identification (VID) Number or federal Employer Identification Number (EIN), the approximate dollar value of the work to be subcontracted, and the expected percentage of work to be subcontracted. When searching for Texas certified HUBs and verifying their HUB status, ensure that you use the State of Texas’ Centralized Master Bidders List (CMBL) - Historically Underutilized Business (HUB) Directory Search located at http://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp. HUB status code “A” signifies that the company is a Texas certified HUB. http://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp - - Enter your company’s name here: - Requisition #: - - - Rev. 2/17 HSP Good Faith Effort - Method B (Attachment B) IMPORTANT: If you responded “No” to SECTION 2, Items c and d of the completed HSP form, you must submit a completed “HSP Good Faith Effort - Method B (Attachment B)” for each of the subcontracting opportunities you listed in SECTION 2, Item b of the completed HSP form. You may photo-copy this page or download the form at https://www.comptroller.texas.gov/purchasing/docs/hub-forms/hub-sbcont-plan-gfe-achm-b.pdf.. SECTION B-1: SUBCONTRACTING OPPORTUNITY Enter the item number and description of the subcontracting opportunity you listed in SECTION 2, Item b, of the completed HSP form for which you are completing the attachment. Item Number: Description: SECTION B-2: MENTOR PROTÉGÉ PROGRAM If respondent is participating as a Mentor in a State of Texas Mentor Protégé Program, submitting its Protégé (Protégé must be a State of Texas certified HUB) as a subcontractor to perform the subcontracting opportunity listed in SECTION B-1, constitutes a good faith effort to subcontract with a Texas certified HUB towards that specific portion of work. Check the appropriate box (Yes or No) that indicates whether you will be subcontracting the portion of work you listed in SECTION B-1 to your Protégé. - Yes (If Yes, continue to SECTION B-4.) - No / Not Applicable (If No or Not Applicable, continue to SECTION B-3 and SECTION B-4.) SECTION B-3: NOTIFICATION OF SUBCONTRACTING OPPORTUNITY When completing this section you MUST comply with items a, b, c and d, thereby demonstrating your Good Faith Effort of having notified Texas certified HUBs and trade organizations or development centers about the subcontracting opportunity you listed in SECTION B-1. Your notice should include the scope of work, information regarding the location to review plans and specifications, bonding and insurance requirements, required qualifications, and identify a contact person. When sending notice of your subcontracting opportunity, you are encouraged to use the attached HUB Subcontracting Opportunity Notice form, which is also available online at https://www.comptroller.texas.gov/purchasing/docs/hub-forms/HUBSubcontractingOpportunityNotificationForm.pdf. Retain supporting documentation (i.e., certified letter, fax, e-mail) demonstrating evidence of your good faith effort to notify the Texas certified HUBs and trade organizations or development centers. Also, be mindful that a working day is considered a normal business day of a state agency, not including weekends, federal or state holidays, or days the agency is declared closed by its executive officer. The initial day the subcontracting opportunity notice is sent/provided to the HUBs and to the trade organizations or development centers is considered to be “day zero” and does not count as one of the seven (7) working days. Provide written notification of the subcontracting opportunity you listed in SECTION B-1, to three (3) or more Texas certified HUBs. Unless the contracting agency specified a different time period, you must allow the HUBs at least seven (7) working days to respond to the notice prior to you submitting your bid response to the contracting agency. When searching for Texas certified HUBs and verifying their HUB status, ensure that you use the State of Texas’ Centralized Master Bidders List (CMBL) - Historically Underutilized Business (HUB) Directory Search located at http://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp. HUB status code “A” signifies that the company is a Texas certified HUB. List the three (3) Texas certified HUBs you notified regarding the subcontracting opportunity you listed in SECTION B-1. Include the company’s Texas Vendor Identification (VID) Number, the date you sent notice to that company, and indicate whether it was responsive or non-responsive to your subcontracting opportunity notice. Did the HUB Respond? Provide written notification of the subcontracting opportunity you listed in SECTION B-1 to two (2) or more trade organizations or development centers in Texas to assist in identifying potential HUBs by disseminating the subcontracting opportunity to their members/participants. Unless the contracting agency specified a different time period, you must provide your subcontracting opportunity notice to trade organizations or development centers at least seven (7) working days prior to submitting your bid response to the contracting agency. A list of trade organizations and development centers that have expressed an interest in receiving notices of subcontracting opportunities is available on the Statewide HUB Program’s webpage at https://www.comptroller.texas.gov/purchasing/vendor/hub/resources.php. List two (2) trade organizations or development centers you notified regarding the subcontracting opportunity you listed in SECTION B-1. Include the date when you sent notice to it and indicate if it accepted or rejected your notice. Trade Organizations or Development Centers Was the Notice Accepted? Page 1 of 2 (Attachment B) a. b. c. d. - Yes - Yes - Yes - Yes - Yes - No - No - No - No - No Texas VID (Do not enter Social Security Numbers.) Date Notice Sent (mm/dd/yyyy) Company Name Date Notice Sent (mm/dd/yyyy) http://www.window.state.tx.us/procurement/prog/hub/mwb-links-1 Rev. 2/17 HSP Good Faith Effort - Method B (Attachment B) Cont. Enter your company’s name here: Requisition #: SECTION B-4: SUBCONTRACTOR SELECTION Enter the item number and description of the subcontracting opportunity you listed in SECTION 2, Item b, of the completed HSP form for which you are completing the attachment. Enter the item number and description of the subcontracting opportunity for which you are completing this Attachment B continuation page. Item Number: Description: List the subcontractor(s) you selected to perform the subcontracting opportunity you listed in SECTION B-1. Also identify whether they are a Texas certified HUB and their Texas Vendor Identification (VID) Number or federal Emplioyer Identification Number (EIN), the approximate dollar value of the work to be subcontracted, and the expected percentage of work to be subcontracted. When searching for Texas certified HUBs and verifying their HUB status, ensure that you use the State of Texas’ Centralized Master Bidders List (CMBL) - Historically Underutilized Business (HUB) Directory Search located at http://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp. HUB status code “A” signifies that the company is a Texas certified HUB. - Yes - No $ % - Yes - No $ % - Yes - No $ % - Yes - No $ % - Yes - No $ % - Yes - No $ % - Yes - No $ % - Yes - No $ % - Yes - No $ % - Yes - No $ % If any of the subcontractors you have selected to perform the subcontracting opportunity you listed in SECTION B-1 is not a Texas certified HUB, provide written justification for your selection process (attach additional page if necessary): REMINDER: As specified in SECTION 4 of the completed HSP form, if you (respondent) are awarded any portion of the requisition, you are required to provide notice as soon as practical to all the subcontractors (HUBs and Non-HUBs) of their selection as a subcontractor. The notice must specify at a minimum the contracting agency’s name and its point of contact for the contract, the contract award number, the subcontracting opportunity it (the subcontractor) will perform, the approximate dollar value of the subcontracting opportunity and the expected percentage of the total contract that the subcontracting opportunity represents. A copy of the notice required by this section must also be provided to the contracting agency’s point of contact for the contract no later than ten (10) working days after the contract is awarded. Page 2 of 2 (Attachment B) a. b. c. Company Name Approximate Dollar Amount Expected Percentage of Contract Texas certified HUB Texas VID or federal EIN Do not enter Social Security Numbers. If you do not know their VID / EIN, leave their VID / EIN field blank. Rev. 2/17 HUB Subcontracting Opportunity Notification Form In accordance with Texas Gov’t Code, Chapter 2161, each state agency that considers entering into a contract with an expected value of $100,000 or more shall, before the agency solicits bids, proposals, offers, or other applicable expressions of interest, determine whether subcontracting opportunities are probable under the contract. The state agency I have identified below in Section B has determined that subcontracting opportunities are probable under the requisition to which my company will be responding. 34 Texas Administrative Code, §20.285 requires all respondents (prime contractors) bidding on the contract to provide notice of each of their subcontracting opportunities to at least three (3) Texas certified HUBs (who work within the respective industry applicable to the subcontracting opportunity), and allow the HUBs at least seven (7) working days to respond to the notice prior to the respondent submitting its bid response to the contracting agency. In addition, at least seven (7) working days prior to submitting its bid response to the contracting agency, the respondent must provide notice of each of its subcontracting opportunities to two (2) or more trade organizations or development centers (in Texas) that serves members of groups (i.e., Asian Pacific American, Black American, Hispanic American, Native American, Woman, Service Disabled Veteran) identified in Texas Administrative Code §20.282(19)(C). We respectfully request that vendors interested in bidding on the subcontracting opportunity scope of work identified in Section C, Item 2, reply no later than the date and time identified in Section C, Item 1. Submit your response to the point-of-contact referenced in Section A. SECTION A: PRIME CONTRACTOR’S INFORMATION Company Name: . Central Time Date (mm/dd/yyyy) Point-of-Contact: E-mail Address: State of Texas VID #: SECTION B: CONTRACTING STATE AGENCY AND REQUISITION INFORMATION Agency Name: Point-of-Contact: Phone #: Requisition #: Bid Open Date: (mm/dd/yyyy) SECTION C: SUBCONTRACTING OPPORTUNITY RESPONSE DUE DATE, DESCRIPTION, REQUIREMENTS AND RELATED INFORMATION 1. Potential Subcontractor’s Bid Response Due Date: If you would like for our company to consider your company’s bid for the subcontracting opportunity identified below in Item 2, we must receive your bid response no later than In accordance with 34 TAC §20.285, each notice of subcontracting opportunity shall be provided to at least three (3) Texas certified HUBs, and allow the HUBs at least seven (7) working days to respond to the notice prior to submitting our bid response to the contracting agency. In addition, at least seven (7) working days prior to us submitting our bid response to the contracting agency, we must provide notice of each of our subcontracting opportunities to two (2) or more trade organizations or development centers (in Texas) that serves members of groups (i.e., Asian Pacific American, Black American, Hispanic American, Native American, Woman, Service Disabled Veteran) identified in Texas Administrative Code, §20.282(19)(C). (A working day is considered a normal business day of a state agency, not including weekends, federal or state holidays, or days the agency is declared closed by its executive officer. The initial day the subcontracting opportunity notice is sent/provided to the HUBs and to the trade organizations or development centers is considered to be “day zero” and does not count as one of the seven (7) working days.) 2. Subcontracting Opportunity Scope of Work: 3. Required Qualifications: - Not Applicable 4. Bonding/Insurance Requirements: - Not Applicable 5. Location to review plans/specifications: - Not Applicable on Phone #: Fax #: PROFESSIONAL SERVICES AGREEMENT TABLE OF CONTENTS ARTICLE I PROJECT .................................................................................................................. 1 ARTICLE 2 CONTRACT DOCUMENTS ...................................................................................... 1 ARTICLE 3 DEFINITIONS ............................................................................................................ 2 ARTICLE 4 DESIGN PROFESSIONAL’S GENERAL RESPONSIBILITIES ............................... 3 ARTICLE 5 DESIGN PROFESSIONAL SERVICES .................................................................... 4 ARTICLE 6 OWNER RESPONSIBILITIES .................................................................................. 9 ARTICLE 7 COMPENSATION ................................................................................................... 10 ARTICLE 8 INDEMNITY AND INSURANCE ............................................................................. 12 ARTICLE 9 DESIGN PROFESSIONAL’S REPRESENTATIONS AND CONVENANTS .......... 13 ARTICLE 10 TERMINATION OF AGREEMENT ....................................................................... 14 ARTICLE 11 MISCELLANEOUS ............................................................................................... 15 PROFESSIONAL SERVICES AGREEMENT Page 1 of 18 UNT SYSTEM – OGC Approved 5/03/2022 – 05/31/2024 PROFESSIONAL SERVICES AGREEMENT This Professional Services Agreement is made and entered into by and between University of North Texas {System or Institution Name}, hereinafter called “Owner”, and {Firm Name} hereinafter called “Design Professional”, duly licensed by the laws of the State of Texas to provide architecture or engineering Services in the State of Texas. The capitalized term “Party” refers to either the Owner or Design Professional individually and the term “Parties” refers to Owner and Design Professional collectively. The effective date (“Effective Date”) of this Agreement shall be the date of the last signature by the Parties hereto. ARTICLE I PROJECT 1.1 Owner desires and intends to conduct {Project Name} (“Project”), on {Campus}, to be completed in accordance with the requirements herein. The specific Scope of Services is described in Exhibit A, attached and incorporated herein for all purposes. 1.2 Owner does hereby engage Design Professional and Design Professional does hereby agree to perform for and furnish to Owner under the terms and conditions of the Contract Documents all services, studies, investigations, and labor incident to the architectural and engineering design, and other services necessary and reasonably inferable to complete the Project. ARTICLE 2 CONTRACT DOCUMENTS 2.1 The Contract Documents consist of: 2.1.1 This Agreement and all exhibits and attachments listed, contained or referenced in this Agreement, as may be amended; 2.1.2 The Uniform General Conditions for Construction and Design Contracts for the University of North Texas System (“Uniform General Conditions” or “UGC”); 2.1.3 Supplementary General Conditions (SGC) or Special Conditions, if any; 2.1.4 Owner’s Specifications; 2.1.5 All Addenda issued prior to the Effective Date of this Agreement; 2.1.6 All Amendments issued after the Effective Date of this Agreement; 2.1.7 The Drawings, Specifications, details and other documents developed by Design Professional for the Project and accepted by Owner; 2.1.8 The Drawings and Specifications developed or prepared by Owner’s other consultants, if any, and accepted by Owner; and 2.1.9 The HUB subcontracting plan submitted or amended by Design Professional and approved by Owner for this Project. 2.2 The Contract Documents form the entire and integrated agreement between Owner and Design Professional and supersede all prior negotiations, representations, or agreements, written or oral. 2.3 To the extent the terms of this Agreement conflict with the UGCs and/or the SGCs, the terms of this Agreement will control. PROFESSIONAL SERVICES AGREEMENT Page 2 of 18 UNT SYSTEM – OGC Approved 5/03/2022 – 05/31/2024 2.4 If there is an irreconcilable conflict between or among the various documents that make up the Contract Documents, the interpretation that provides for the higher quality of material and/or workmanship will prevail over all other interpretations. ARTICLE 3 DEFINITIONS 3.1 Terms, words, and phrases used in the Contract Documents shall have the meanings given in the Uniform General Conditions. 3.2 The following terms, words, and phrases used in the Contract Documents shall have the following meanings, and if more specific than the definition given in the Uniform General Condition, the more specific given in this Agreement shall control. 3.2.1 “Alternate” shall mean the amount stated in the bid to be added or deducted from the amount of the base bid if the corresponding change in the Project scope or alternate materials and/or methods of construction is acceptable. 3.2.2 “Applicable Law” shall mean all laws, codes, rules, regulations, judgments, ordinances and similar pronouncements of Appropriate Authorities. 3.2.3 “Appropriate Authorities” and “Granting Agencies” shall mean any private, local, municipal, county, state, regional, or federal authority agency which may be involved in the Project. It is intended to include the authorities and agencies which require information, Drawings, and Specifications, etc., concerning the Project. 3.2.4 “Construction Cost Estimate” shall mean Design Professional’s dated estimate, prepared and updated by Design Professional’s construction cost estimating consultant(s), which shall include the Major Categories of Work of the entire Project’s cost of construction and contingency with respect to each phase of development, delivered to the Owner. 3.2.5 “Design Schedule” shall mean a schedule for the performance of Design Professional’s services that show the order in which Design Professional proposes to carry out Design Professional’s Services. 3.2.6 “Design Work” means the design, administration, procurement, materials, equipment, and all services necessary for Design Professional, and/or its agents, to fulfill Design Professional’s obligations under this Agreement. 3.2.7 “Direct Personnel Expenses” shall include direct compensation paid for employees engaged on the Project, including architects, engineers, designers, job captains, draftsmen, technicians, Specifications writers, and typists whether engaged in consultation, research, design, and production of Drawings, Specifications, and other documents relating to the Project, job site inspection or other services. Compensation, as used in this paragraph, shall include other mandatory and customary benefits such as insurance, social security contributions, sick leave, holiday or vacation pay, pensions, and similar benefits 3.2.8 “Major Categories of Work” shall mean applicable categories of construction Work required for completion of construction of the entire Project, which may include but not be limited to the following: demolition, site preparation, grading and earth work, general construction, heating, ventilating, air conditioning, plumbing, electrical, voice and data cabling, security features, elevators, special systems, and site improvements. PROFESSIONAL SERVICES AGREEMENT Page 3 of 18 UNT SYSTEM – OGC Approved 5/03/2022 – 05/31/2024 3.2.9 “Owner's Design Review” shall mean Owner's review at each of the design development phases, the periods of which shall be included in the Project Design Schedule. Drawings and Specifications developed to that point in design progress and the estimated construction cost shall be furnished to Owner as required. 3.2.10 “Project Budget” shall mean Owner's estimate of the total Project cost from inception to Final Completion. 3.2.11 “Project Team” shall mean Owner, Contractor, Design Professional, and any separate contractor and other consultants employed for the purpose of programming, design and construction of the Project. The composition of the Project Team may vary at different phases of the Project. The Project Team will be designated by Owner and may be modified from time to time by Owner. 3.2.12 “Reasonable Time” shall mean the earlier of ten (10) calendar days or such lesser amount of time as may be required to avoid delay of the Project. 3.2.13 “Services” means the provision of all services, labor, materials, supplies, and equipment that are required of Design Professional to complete the Project in strict accordance with the requirements of the Contract Documents. ARTICLE 4 DESIGN PROFESSIONAL’S GENERAL RESPONSIBILITIES 4.1 Design Professional agrees and acknowledges that Owner is entering into this Agreement in reliance on Design Professional’s represented expertise and special and unique abilities to provide the Design Services. Design Professional shall perform its services with the professional skill and care ordinarily provided by competent Design Professionals practicing under the same or similar circumstances and professional license and as expeditiously as is prudent considering the ordinary professional skill and care of a competent Design Professional. 4.2 Design Professional shall comply with all applicable federal, state, and municipal laws, regulations, codes, ordinances, and orders in the provision of the Services. 4.3 Design Professional shall be solely responsible for the full cost of correcting any non-conforming services, including any rendered by Design Professional’s consultant(s) that do not meet the standard of care. 4.4 Design Professional shall design the Project such that it can be built with Alternates, within the Project Budget and/or under the Construction Cost Limitation. 4.5 All professional Services herein specified are to be performed wholly at the risk of Design Professional, and Design Professional shall take all precautions for the proper and safe performance thereof. Design Professional assumes all liability for the Design Work. Neither Design Professional nor any of its agents or employees shall act on behalf of or in the name of Owner except as provided in the Contract Documents or unless authorized in writing by Owner's Representative. 4.6 Design Professional's representative shall possess full authority to receive instructions from Owner and to act on those instructions. Design Professional will not change its representative without prior written approval of Owner. 4.7 Design Professional shall pay all royalties and license fees, which may be due on the inclusion of any patented or copyrighted materials, methods, or systems selected by Design Professional and used in the performance of the Services. PROFESSIONAL SERVICES AGREEMENT Page 4 of 18 UNT SYSTEM – OGC Approved 5/03/2022 – 05/31/2024 4.8 Design Professional shall participate in review sessions with Owner’s designated representatives at the end of each review period. Owner will provide its review comments to Design Professional on the form used by Owner for internal document review, and Design Professional shall provide a detailed written response to each of Owner’s review comments and shall incorporate into the Construction Documents such correction and amendments as Owner requests, unless Design Professional reasonably objects to such changes in writing and Owner agrees to the objections. Owner’s approval of revised documents submitted by Design Professional shall not constitute or be deemed an approval of any unlisted changes, and any costs for any Additional Services subsequently required and/or rendered for such unlisted changes shall be Design Professional’s sole responsibility. 4.9 Design Professional’s services shall be reasonably accurate and free from material errors or omissions. Upon notice, Design Professional shall promptly correct any known or discovered error, omission, or other defect without any additional cost or expense to Owner. 4.10 Design Professional shall identify to Owner in writing anything in Design Professional’s drawings and specification and any other drawings, plans, sketches, instructions, information requirements, procedures, requests for action and other data supplied to Design Professional (by Owner or any other party) that Design Professional regards as unsuitable, improper or inaccurate in connection with the purposes for which such documents or data are furnished. Design Professional shall be solely responsible for the use of such documents or data unless Design Professional advises Owner in writing that in its opinion such documents or data are unsuitable, improper, or inaccurate and Owner instructs Design Professional in writing to proceed in accordance with the documents or data as originally provided. 4.11 Design Professional shall fully document its project activities in mediums appropriate to the scope of work. Design Professional shall bear the cost of providing all plans, specifications, and other documents used by Design Professional and its consultants. ARTICLE 5 DESIGN PROFESSIONAL SERVICES 5.1 Design Professional shall perform all services as described in Scope of Services attached as Exhibit A. 5.2 Basic Services 5.2.1 Design Professional shall cooperate with other professionals or consultants employed by Owner for this Project or for the design of other Work related to the Project. Design Professional shall consult, to the extent necessary or required by Owner, with designated representatives of Owner on the Project. Nothing in the foregoing shall create a contractual relationship between Design Professional and any consultants retained or employed by Owner. 5.2.2 Design Professional shall designate in writing a principal or member of its staff satisfactory to Owner as the Project Design Professional who shall, so long as her/his performance continues to be acceptable to Owner, remain in charge of the Services for the Project from the onset of design through completion of the Project and acceptance by Owner. No changes are to be made to Design Professional's team without prior written approval from Owner. 5.2.3 Design Professional shall contract for or employ, at its expense, consultants for design of the Project, including architects, civil, structural, mechanical, plumbing, and electrical engineers, and landscape architecture design professional licensed as such by the State of Texas. Design Professional shall submit for approval by Owner the recommended PROFESSIONAL SERVICES AGREEMENT Page 5 of 18 UNT SYSTEM – OGC Approved 5/03/2022 – 05/31/2024 consultants for each professional element of service of this Project, but Design Professional will be responsible for the Design Work of the consultants. Nothing in the foregoing requirement or procedure shall create any contractual relationship between Owner and any consultants employed or subcontracted by Design Professional under the terms of the Contract Documents. 5.2.4 Design Professional shall assist Owner in coordinating requirements set forth by Appropriate Authorities, Granting Agencies, and the Authority Having Jurisdiction as designated by Owner, whose participation in or interest impacts the design, the cost, and/or the construction of this Project. 5.2.5 Design Professional shall perform all the services specified herein in accordance with generally accepted professional standards. All Design Work drawn and specified, shall conform to and be in compliance with all applicable codes, laws, ordinances, regulations, and published legal restrictions which shall include, but not be limited to, The International Building Code, 2015 Edition and NFPA 101 Life Safety Code, 2018 Edition. 5.2.6 All Design Work drawn and specified shall include incorporation of the provisions of the Energy Conservation Design Standard for New State Buildings as administered by the State Energy Conservation Office, State Comptroller's Office of the State of Texas. Design Professional shall provide Owner with a Statement of Compliance and associated compliance documentation as required. 5.2.7 Design Professional shall assist with and attend with Owner Representatives an open meeting to be held pursuant to Section 2166.403(b) Texas Government Code, to verify the economic feasibility of incorporating alternative energy devices for space heating, cooling, water heating, electrical loads, and interior lighting into the building's design and proposed energy system. At a minimum, Design Professional shall provide an economic evaluation for the potential of renewable energy applications pursuant to the legislative requirements. Guidelines are available from the State Energy Conservation Office or State Comptroller's Office. 5.2.8 All Design work shall include landscape design required pursuant to Texas Government Code Section 2166.404 and UNT System Design guidelines. Design Professional shall provide requirements meeting these guidelines. 5.2.9 Design Professional shall become sufficiently familiar with the existing facilities, systems, and conditions at the Project location so that the proposed Project will completely and properly interface functionally with them. 5.2.10 Design Professional shall participate in the pre-design conference wherein the Work under the Contract Documents shall be outlined, to include the scope, budget, instructions, procedures, and schedules with Owner Representative, Design Professional, and other representatives including approved consultants, as deemed necessary by Owner. 5.2.11 All Drawings shall be prepared on sheets 42" x 30" size (trimmed) and all Specifications shall be prepared in bound form. 5.2.12 Design Professional shall: 5.2.12.1 Furnish all labor and equipment and provide all of the materials required to complete the Services; 5.2.12.2 Perform all Services with promptness and diligence so that construction of the Project may commence and may be completed as set forth herein; PROFESSIONAL SERVICES AGREEMENT Page 6 of 18 UNT SYSTEM – OGC Approved 5/03/2022 – 05/31/2024 5.2.12.3 Properly perform all Services specified herein; 5.2.12.4 Have full control and direction over the mode and manner of performing the Services covered by the Contract Documents. 5.2.13 All professional Services herein specified are to be performed wholly at the risk of Design Professional, and Design Professional shall take all precautions for the proper and safe performance thereof. Design Professional assumes all liability for the Design Work. 5.3 Design Schedule 5.3.1 Twenty-one (21) days after the execution of this Agreement and the pre-planning conference, Design Professional shall prepare and submit for approval to Owner a Design Schedule (in a format acceptable to Owner) showing the coordinated order and time frame in which Design Professional proposes to carry on the Project. The Design Schedule shall include all major activities to ensure comprehensive and timely progress of the Design Work. The Design Schedule shall apply to the completion of all services in Exhibit A attached hereto. Design Professional shall, when requested, update the Design Schedule and deliver a reproducible version to Owner within fourteen (14) calendar days. 5.3.2 The Design Schedule shall be in the form of a progress chart indicating all major tasks to be accomplished and the time for starting and completing the task. 5.3.3 The Design Schedule shall include allowances for period of time required for Owner’s review, for the performance of owner’s consultants, and for approval of submissions by Appropriate Authorities having jurisdiction over the Project. 5.3.4 The Design Schedule shall include preparation and submittal of all required LEED documentation in accordance with U.S. Green Building Council (USGBC) guidelines for LEED NC certification projected to be at minimum Silver; provided, that this section shall not apply if the Project is not a LEED Project. 5.3.5 Once approved by Owner, time limits established by the Design Schedule shall not be exceeded by Design Professional or Owner, except for reasonable cause; provided, however, reasonably foreseeable occurrences, such as typical weather conditions, vacation time, and standard attrition, shall not constitute reasonable cause for purposes of extending time limits established by the Design Schedule. 5.4 Other Responsibilities of Design Professional 5.4.1 Design Professional shall comply, at its own expense, with the provisions of all state, local, and federal laws, regulations, ordinances, published legal requirements, and codes which are applicable to the performance of Work or Services hereunder or applicable to Design Professional as an employer of labor or otherwise. Design Professional shall further comply with all laws, rules, regulations, and licensing requirements pertaining to its professional status and that of its employees, partners, associates, subcontractors, consultants, and others employed or retained by him to render any services hereunder. 5.4.2 Any approvals by Owner of Design Professional's Services shall not waive, relieve, limit, or release Design Professional from any of its responsibility or liability for its Services or from the terms of or performance of the Contract Documents nor shall any such approvals estop or be a defense against Owner. PROFESSIONAL SERVICES AGREEMENT Page 7 of 18 UNT SYSTEM – OGC Approved 5/03/2022 – 05/31/2024 5.4.3 Design Professional's liabilities, responsibilities, and obligations provided for in this Article shall not limit or supersede any of Design Professional's other liabilities, responsibilities, and obligations either at law or otherwise under the Contract Documents. 5.4.4 Design Professional shall comply will all requirements of the Design Guidelines, Master Specifications and Telecommunication Infrastructure Standards. Any proposed deviations from Design Guidelines and/or Master Specifications must be submitted in writing to Owner for approval. Design Professional shall not proceed with any such deviations without prior written approval of Owner. 5.4.5 Design Professional shall assist and coordinate with Contractor as otherwise may be required. 5.4.6 Design Professional agrees to allocate Design Work to consultants that are historically underutilized businesses in accordance with the currently approved Historically Underutilized Business Subcontracting Plan (HSP), submitted with the RFQ response. No changes to the HSP may be made unless approved in writing by Owner. While this Agreement is in effect and until the expiration of one year after Final Completion, Owner may require information from Design Professional, and may conduct audits, to assure that the Plan is followed. 5.5 Additional Services 5.5.1 Prior to commencing any Additional Services, Design Professional shall submit to Owner an Additional Services proposal describing, in detail, (a) the nature and scope of the Additional Services, (b) the basis upon which Design Professional believes such services constitute Additional Services rather than Basic Services, (c) the fee, calculated in accordance with this Agreement and Reimbursable Expenses for Design Professional’s performance of the Additional Services, and (d) a proposed schedule for performance of the Additional Service. If Design Professional’s Additional Services proposal is satisfactory to Owner, Owner shall prepare and deliver to Design Professional for signature an amendment documenting the Parties’ agreement regarding the Additional Services. The following services of Design Professional, when authorized by Owner in writing, shall be paid for by Owner in accordance with the provisions of this Agreement: 5.5.1.1 Making measured Drawings of existing construction when required for planning or designing additions or alterations to existing buildings or facilities. This does not include the responsibility of Design Professional to confirm critical dimensions on Owner furnished drawings or documents of existing facilities or buildings, excluding underground utilities, for which the planning or design of additions and/or alteration are to be provided under the Contract Documents. 5.5.1.2 Revising previously approved Drawings, Specifications, or other documents to accommodate Changes when so directed by Owner, provided, however, that no compensation for Additional Services shall be paid for revisions which are 1) directed by Owner pursuant to this Agreement; 2) corrections of design errors or omissions; 3) changes initiated by Design Professional; or 4) changes necessitated to bring the Project within Project Budget or adjusted by Owner with the agreement of the Design Professional. 5.5.2 Design Professional shall refer to UGS’s for additional requirements for Change Orders. 5.6 Ownership and Use of Documents PROFESSIONAL SERVICES AGREEMENT Page 8 of 18 UNT SYSTEM – OGC Approved 5/03/2022 – 05/31/2024 5.6.1 All drawings, specifications and other documents and electronic data furnished by Design Professional to Owner under this Agreement and specifically including the electronic files used to create any such date (“Work Product”) are deemed to be instruments of service and Design Professional shall retain ownership to such documents, subject to the following provisions: 5.6.1.1 License. Owner shall be permitted at all phases of the Project to retain copies of all Work Product, including Electronic Files (such as Models), reproducible copies of drawings, specification and other documents for information and reference in connection with owner’s use and occupancy of the Project. Design Professional hereby grants Owner an irrevocable, fully paid-up perpetual license and right to use (but not sell or further license) the drawings, specifications and other documents furnished, including the originals thereof, and the ideas and designs contained therein. This license will survive the termination or expiration of this Agreement. If this Agreement expires, is terminated or limited in scope, Design Professional hereby expressly consent to the employment by Owner of a substitute Design Professional to complete the Project under this Agreement, with the substitute Design Professional having all the rights and privileges of the original Project Design Professional. 5.6.1.2 Ownership. Upon Owner’s Final Payment, the Work Product (including the electronic files used to create any such Work Product) shall become the property of Owner to the extent allowed by Applicable Law. The Work Product shall be all drawings, specifications, confirmatory land survey field notes, sketches and related data and additional or confirmatory soils engineering or investigations, samples, calculations, test results and reports, and LEED documentation for which Owner has paid for such direct services. Owner may utilize all or any portion of the Work Product for the repair, maintenance, warranty operations, modification, expansion or renovation of the Project, and for any other purpose as permitted by law to the owner of such material without written approval of Design Professional. Owner understands that all such drawings, specifications, models, renderings, work product, instruments of service and other documents may be inappropriate for use in the construction of any other project. Design Professional shall not be responsible for the use or workability of such drawings, specifications, models, renderings, work product, instruments of services and other documents in connection with any project other than the project for which they were specifically designed. These documents are not to be used by Design Professional on any other project. 5.6.1.3 Required Disclosures. Submission or distribution of any or all of the Construction Documents to meet official regulatory requirements of for other purposes in connection with the Project is not to be construed as publication in derogation of Design Professional’s rights. 5.6.1.4 Inspection by Others. In any event, if a federal grant or other federal financing participates in the funding of the Project, Design Professional shall permit access to and grant the right to examine its books covering its Services, comply with all federal agency requirements as to work hours, overtime compensations, nondiscrimination, contingent fees, etc., and attend meetings, prepare reports and submit data for approval, as required by the agency involved. 5.6.2 Design Professional shall provide copies of all documents in a quantity sufficient for Owner's intended purpose. Design Professional shall provide final sets of any documents as required by Owner. PROFESSIONAL SERVICES AGREEMENT Page 9 of 18 UNT SYSTEM – OGC Approved 5/03/2022 – 05/31/2024 5.6.3 Should any of the plans, specifications and other design documents or other work materials produced or used by Design Professional pursuant to this Agreement a