Legislative Printing 2020

1 2020 LEGISLATIVE PRINTING ANNUAL CONTRACT NOTICE OF AWARDS Buyer: Missy Schuetzle (007) Phone: 605-773-4277 Fax: 605-773-4840 Email: Missy.Schuetzle@state.sd.us Date: October 30, 2019 1. Contract Term: This notice establishes contract(s) resulting from IFB #1827 for a period of one (1) year, from November 1, 2019 through October 31, 2020 inclusive. The Solicitation and the vendor’s response, along with the South Dakota Vendor’s Manual are made part of the vendor’s contract by this reference. 2. Extension: The State may, at its own discretion, extend a contract for an additional two (2) months past the original contract expiration date. Further extensions may be for a period of one year. Notice shall be given by the State to the vendor at least 60 days prior to the termination of the contract, and the vendor shall agree to such extension within 30 days thereafter, before such extension period shall become effective. 3.

Pricing: All prices quoted in the referenced proposal are firm for the term of this contract. Price decreases are acceptable on invoice(s) presented for payment. If the open market price of a specific contract item is under the vendor's price, the State reserves the right to purchase the lower priced product. 4. Delivery: The contractor shall furnish and deliver all of the awarded items of supplies, equipment, and commodities enumerated in the schedules and specifications, at the price and according to the terms and conditions, and of the kind, quality, and amounts and at the times specified in the schedules and specifications. The supplies, equipment and commodities shall be delivered to the Director of the Office of Procurement Management or to such State Department or State agency as he shall direct and such delivery shall be made without cost to the State. 5. In the event of the inability or failure of the contractor to furnish and deliver any item or items enumerated in the schedules and specifications at the time and in accordance with the terms and conditions therein provided, the Director of the Office of Procurement Management may contract for or purchase such supplies, equipment, and commodities in the open market and the contractor shall make good the excess over the price named in the schedule and specifications and the cost of such supplies, equipment, and commodities in the open market provided however, that the foregoing provisions shall not apply where other penalties for any default in the performance of the conditions of this contract are provided for in the schedules and specifications. 6. All orders shall be shipped F.O.B. destination. Deliveries shall be made at such time, place and in such quantities as shown on the Purchase Order. All items in common usage are to be shipped within 30 days from the date of purchase order. An additional 10 days will be allowed for back-ordered items when notification is given, in writing, to the ordering agency that the items are not available for immediate delivery. PMB 01231 BUREAU OF ADMINISTRATION OFFICE OF PROCUREMENT MANAGEMENT 523 EAST CAPITOL PIERRE, SD 57501-3182 (605) 773-3405 FAX (605) 773-4840 mailto:Missy.Schuetzle@state.sd.us mailto:Missy.Schuetzle@state.sd.us 2 7. All delivery tickets, invoices and statements shall show the purchase order number, brand or trade name and State Item Number when applicable as shown in this contract. Invoices must be submitted in duplicate to the State Agency ordering the merchandise. DO NOT SUBMIT STATEMENTS OR INVOICES TO THE OFFICE OF PROCUREMENT MANAGEMENT AS IT ONLY DELAYS PAYMENT. 8. Unless otherwise indicated, payment for items on the contract(s) may be made with the South Dakota Purchasing Card (Citibank Master Card). State agencies may use the Purchasing Card when making purchases of $1000.00 or less per transaction. Steven L. Berg, Director Office of Procurement Management 3 CONTRACTORS Midstates Printing 2217 6th Avenue SE Aberdeen, SD 57401 Contact: Chad Hoffman Phone: 605-225-5287 E-mail: Chadh@midstatesgroup.com Vendor #12040671 Contract #17367 mailto:Chadh@midstatesgroup.com mailto:Chadh@midstatesgroup.com 4 2020 LEGISLATIVE PRINTING 2020 (Ninety-Fifth Session) The Legislature is the author and publisher of the journals, the bills and resolutions introduced in the Legislature and the Session Laws. This material is in public domain and the successful bidders for the printing thereof may not claim or attempt to claim copyright for any part of such material. Legislative organization and planning subjects these specifications to such revision as is deemed advisable by the Legislature, provided such changes do not entail additional labor and material cost. 1. PRINTING AND BINDING THE INDEX TO THE NINETY-FOURTH LEGISLATIVE SESSION. PAPER STOCK: #1 Offset, 50# Sub., white, regular finish, with a minimum of 30% Post Consumer Content. QUALITY OF PRINTING: Excellent. COMPOSITION: Files will be provided Digital in PDF Format The index shall be printed and bound at 8 1⁄2 inch by 11 inch size. The bid shall include the price per page for printing the separate index book. This shall entail the bid for printing additional information regarding the House and Senate permanent journal as prescribed by the Legislature and the index. It is estimated that this would entail from 200 to 400 pages of finished copy including an index prepared under the supervision and direction of the Director of the Legislative Research Council. The index will be prepared "camera-ready" for the printer in 8 1⁄2 inch by 11 inch copy. This bid shall include prices for finished copy 8 1⁄2 inch by 11 inch. BINDING: The index shall be soft cover, perfect bound, with 10 pt. coated one side cover, printed 2 color, not stamped. NUMBER OF COPIES: The number to be printed shall be at least 40 copies. DELIVERY: Index for the Ninety-Fifth Session shall be furnished camera-ready to the vendor not later than 60 days after adjournment, sine die, of the Legislature. All Indexes shall be delivered to the Legislative Research Council within 90 calendar days after adjournment, sine die, of the Legislature. PENALTIES: See paragraph #25. NUMBER OF PAGES, CORRECTIONS AND INDEX: 400 PRICE PER PAGE: $0.12 per page 5 3. PRINTING AND BINDING THE GENERAL SESSION LAWS AND JOINT RESOLUTIONS OF THE NINETY-FIFTH LEGISLATIVE SESSION. PAPER STOCK: #1 Offset, White, 50# regular finish, with a minimum of 30% Post Consumer Content. QUALITY OF PRINTING: Excellent COMPOSITION: Files will be provided Digital in PDF Format by the Legislative Research Council and Code Counsel and forwarded to the vendor (printer) within 45 calendar days from the date the last bill is signed or vetoed. The vendor will be notified, within seven (7) days from the date the last bill is signed or vetoed, of the estimated number of pages by the Code Counsel. NUMBER OF COPIES: 200 DELIVERY: The vendor, within thirty (30) days from the receipt of the digital file, shall deliver to the Bureau of Administration one-half of the number of books provided for in this contract, and the remainder within twenty (20) days thereafter. PENALTIES: Failure to make delivery as specified herein shall subject the vendor to a penalty of 1% of the contract for each and every calendar day of delay and in making final settlement with the vendor, the Director of Procurement Management shall certify the amount of such penalty and deduct it from the total amount due the vendor. BINDING: Books will be perfect bound using 10 pt. coated one side cover, printed 2 colors to match above brown. Printed, not stamped, with same copy as above. (Same as the 2019 Session Laws.) NUMBER OF PAGES (200 copies) 600-650: $0.05675 per page CONTRACTORS CONTRACTORS 2020 LEGISLATIVE PRINTING