CALEDONIA COURTHOUSE PARKING LOT REPAVING

INVITATION TO BID
DEPARTMENT OF BUILDINGS AND GENERAL SERVICES
STATE OF VERMONT
Contractors are invited to bid on the Caledonia County Courthouse Parking lot repaving project for
the Department of Buildings and General Services at 1126 Main Street in St. Johnsbury, Vermont.
This project consists of, but is not limited to:
Demo, as specified in the Construction Documents and specifications, the pavement and sub-base,
paved walk, concrete curbing, concrete walk, signs, handrails, and tree's.
Reconstruct, as specified in the construction documents and specifications, the pavement, parking
and line striping, concrete sidewalks and scoring, concrete curbs, planting beds, and signs.
Sealed Bids accompanied by proper Bid Security will be received by the Department of Buildings
and General Services, at 133 State Street, Montpelier, Vermont 05633-8000, until April 27, 2022, at
4:30 PM.
Documents may be obtained from Blueprints Etc, 20 Farrell Street,

South Burlington VT 05403, by
phone at 802-865-4503, by fax at 802-865-0027 or email to: orders@blueprintsetc.com. Project
Manuals and Plans are available for preview at: http://www.blueprintsetc.com in the Public Plan
Room. Any and all notifications, releases and addendums associated with this project will be posted
at http://www.blueprintsetc.com. There is a non-refundable fee for each set of documents
purchased.
Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD
1. Please be advised that all notifications, releases, and addendums associated with
this RFP will be posted on-line in the plan room where the original solicitation
resides unless otherwise determined that a hard copy is necessary. The state will
make no attempt to contact contractors with updated information. It is the
responsibility of each contractor to periodically check the posting site for any and
all notifications, releases and addendums associated with the RFP.
2. NOTE: On occasion hard copy addendums may be required due to size or type of
media/requirements. If applicable and as determined by the Department of Buildings
and General Services, addendums that require hard copy distribution, a copy of such
addenda will be mailed or delivered for each set of plans and specifications issued to the
bidders, prior to the bid date. However, it is the responsibility of the bidder to be sure
they have received all addenda and must so state the number of addenda they have
received on the proposal.
3. If Bidders choose to pull information from other third-party sites, Bidders’ do so at their
own risk as there is one official source of information for documents as indicated above.
There will be a non-mandatory pre-bid meeting at the site on April 13, 2022, at 9:00 AM. Interested
parties to meet in parking lot, located at 1126 Main Street, St. Johnsbury
Revision Date: November 29, 2021
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QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of
this RFP or wishing to comment or take exception to any requirements of the RFP must submit
specific questions in writing to BGS.OPCVendorDocs@vermont.gov no later than 4:30 PM on
April 19, 2022. All questions should include Caledonia County Courthouse Parking lot repaving
Project in the subject line. Any comments, questions, or exceptions not raised in writing on or
before the last day of the question period are waived. At the close of the question period a copy of
all questions or comments and the State's responses will be posted at
http://www.blueprintsetc.com. Every effort will be made to post this information as soon as
possible after the question period ends, contingent on the number and complexity of the
questions.
Bidder’s attention is directed to:
1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to
thoroughly read and comply with all requirements. Please pay close attention due to
changes that have been made.
2. Funding Source:
This project is being funded, in whole or in part, through the state’s capital construction
act(s) and shall require compliance with the Vermont Prevailing Wage and Fringe Benefit
Rate requirements (reference Instructions to Bidders, Prevailing Wage Rate
Requirements). A complete list of occupations and associated wage rates are available on
the internet at: http://www.vtlmi.info/lmipub.htm .
3. BID SUBMISSION INSTRUCTIONS:
a. CLOSING DATE: Bids must be received by the State by the due date specified on
the front page of this RFP. Late bids will not be considered.
i. The State may, for cause, issue an addendum to change the date and/or time
when bids are due. If a change is made, the State will inform all bidders by
posting at the webpage indicated on the front page of this RFP.
ii. There will not be a public bid opening. However, the State will record the
name, city and state for any and all bids received by the due date.
b. STATE SECURITY PROCEDURES: Please be advised extra time will be
needed when visiting and/or delivering information to State of Vermont offices.
All individuals visiting State offices must present a valid government issued
photo ID when entering the facility.
i. State office buildings may be locked or otherwise closed to the public. If this
RFP permits hand delivery of bids, delivery instructions will be posted at the
entrance to the State facility. Any delay caused by State Security
Procedures will be at the bidder’s own risk.
c. BID DELIVERY INSTRUCTIONS:
i. ELECTRONIC: Electronic bids will be accepted.
Revision Date: November 29, 2021
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ii. E-MAIL BIDS. Emailed bids will be accepted. Bids will be accepted via
email submission to BGS.VTBids@vermont.gov . Bids must consist of a
single email with a single, digitally searchable PDF attachment containing all
components of the bid. Multiple emails and/or multiple attachments will not
be accepted. There is an attachment size limit of 40 MB. It is the Bidder’s
responsibility to compress the PDF file containing its bid if necessary, in
order to meet this size limitation.
iii. FAX BIDS: Faxed bids will not be accepted.
d. U.S. MAIL OR EXPRESS DELIVERY OR HAND DELIVERY:
i. All paper format bids must be addressed to the State of Vermont, Office of
Purchasing & Contracting, 133 State Street – 5th Floor, Montpelier, VT
05633-8000. BID ENVELOPES MUST BE CLEARLY MARKED
‘SEALED BID’ AND SHOW THE REQUISITION NUMBER AND/OR
PROPOSAL TITLE, OPENING DATE AND NAME OF BIDDER.
e. NUMBER OF COPIES:
i. For bids submitted via mail, express, or in-hand, submit an unbound original
(clearly marked as such) and one (1) paper copy.
f. Paper Format Delivery Methods:
i. U.S. MAIL: Bidders are cautioned that it is their responsibility to originate
the mailing of bids in sufficient time to ensure bids are received and time
stamped by the Office of Purchasing & Contracting prior to the time of the
bid opening.
ii. EXPRESS DELIVERY: If bids are being sent via an express delivery
service, be certain that the RFP designation is clearly shown on the outside of
the delivery envelope or box. Express delivery packages will not be
considered received by the State until the express delivery package has been
received and time stamped by the Office of Purchasing & Contracting.
iii. HAND DELIVERY: Hand carried bids shall be delivered to a representative
of the Office of Purchasing & Contracting prior to the bid opening. A
Security Officer is at 133 until 4:30PM which is the normal hours. A bid
submitted by Hand Delivery will not be accepted after 4:30 PM.
4. Full Bonding is required for this job.
5. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and
requirements of this bid solicitation.
Sincerely
Jennifer Fitch
Commissioner