TOW BEHIND BRUSH BANDIT CHIPPER MODEL 200XP 12-INCH DISC STYLE

Revised: 4/7/21 LMR 6 GOVERNING TERMS AND CONDITIONS: A responding bid that has been completed and signed by your representative shall constitute your companys acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to these terms and conditions. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official or employee who shall select, evaluate, or award the RFB. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or

conditions contain language to the contrary. CHAPTER ADM 600 PROCUREMENT AND PROPERTY RULES APPLY TO AND ARE MADE A PART HEREOF PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS: Generally, the full contents of any bid or proposal (including all materials submitted in connection with it, such as attachments, exhibits, addenda, and vendor presentations) become public information upon completion of final contract or purchase order negotiations with the selected vendor. Certain information concerning bids or proposals, including but not limited to pricing or scoring, is generally available to the public even before this time, in accordance with the provisions of NH RSA 21-G: 37. To the extent consistent with applicable state and federal laws and regulations, as determined by the State, including, but not limited to, NH RSA Chapter 91-A (the Right-to-Know Law), the State shall, after final negotiations with the selected vendor are complete, attempt to maintain the confidentiality of portions of a bid or proposal that are clearly and properly marked by a bidder as confidential. Any and all information contained in or connected to a bid or proposal that a bidder considers confidential shall be clearly designated in the following manner: If the bidder considers any portion of a submission confidential, they shall provide a separate copy of the full and complete document, fully redacting those portions by blacking them out and shall note on the applicable page or pages of the document that the redacted portion or portions are confidential. Use of any other term or method, such as stating that a document or portion thereof is proprietary, not for public use, or for clients use only, is not acceptable. In addition to providing an additional fully redacted copy of the bid submission to the person listed as the point of contact on Page one (1) of this document, the identified information considered to be confidential must be accompanied by a separate letter stating the rationale for each item designated as confidential. In other words, the letter must specifically state why and under what legal authority each redaction has been made. Submissions which do not conform to these instructions by failing to include a redacted copy (if required), by failing to include a letter specifying the rationale for each redaction, by failing to designate redactions in the manner required by these instructions, or by including redactions which are contrary to these instructions or operative law may be rejected by the State as not conforming to the requirements of the bid or proposal. The State will generally assume that a bid or proposal submitted without an additional redacted copy contains no information which the bidder deems confidential. Bids and proposals which contain no redactions, as well as redacted versions of submissions that have been accepted by the State, may be released to the public, including by means of posting on State web sites. The State shall have no obligation to maintain the confidentiality of any portion of a bid, proposal or related material, which is not marked in accordance with the foregoing provisions. It is specifically understood and agreed that the bidder waives any claim of confidentiality as to any portion of a response to this RFB or RFP that is not marked as indicated above, and that unmarked (or improperly marked) submissions may be disseminated to any person, without limitation. Marking an entire bid, proposal, attachment or full sections thereof confidential without taking into consideration the publics right to know shall neither be accepted nor honored by the State. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to public disclosure REGARDLESS of whether or not marked as confidential. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal and if disclosure is not prohibited under NH RSA 21-G:37 or any other applicable law or regulation, bidders Revised: 4/7/21 LMR 7 acknowledge and agree that the State may disclose any and all portions of the proposal or related materials which is not marked as confidential. In the case of bids, proposals or related materials that contain portions marked confidential, the State shall assess what information it believes is subject to release; notify the bidder that the request has been made; indicate what, if any, portions of the proposal or related material shall not be released; and notify the bidder of the date it plans to release the materials. The State is not obligated to comply with a bidders designation regarding confidentiality. The State shall have no obligation to advise a bidder that an individual or entity is attempting to electronically access, or has been referred to, materials which have been made publicly available on the States web sites. By submitting a bid or proposal, the bidder agrees that unless it obtains and provides to the State, prior to the date specified in the notice described in the paragraph above, a court order valid and enforceable in the State of New Hampshire, at its sole expense, enjoining the release of the requested information, the State may release the information on the date specified in the notice without any liability to the bidder. Notwithstanding NH RSA 91-A:4, no information shall be available to the public, or to the members of the general court or its staff concerning specific responses to this bid invitation from the time this bid is published until the closing date for responses. VENDOR CERTIFICATIONS: All Vendors shall be duly registered as a vendor authorized to conduct business in the State of New Hampshire. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: Prior to bid award, Vendors shall have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property. See the following website for information on obtaining and filing the required forms (no fee: https://DAS.NH.Gov/Purchasing VENDOR RESPONSIBILITY: The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and any resulting contract. All State of New Hampshire bid invitations and addenda to these bid invitations are advertised on our website at: https://das.nh.gov/purchasing/vendorresources.aspx. It is a prospective Vendors responsibility to access our website to determine any bid invitation under which they wish to participate. It is also the Vendor(s)s responsibility to access our website for any posted addendum. The website is updated several times per day; it is the responsibility of the prospective Vendor(s) to access the website frequently to ensure no bidding opportunity or addenda is overlooked. It is the prospective Vendors responsibility to forward a signed copy (if the form has a signature block) of any addenda to the Bureau of Purchase and Property with the bid response. In preparation of your bid response, you shall: Complete the pricing information in the Offer section; and o You may include quote separately but the OFFER SECTION MUST be completed for compliant acceptance. Complete all other required information on your offer (if applicable); and Complete the Vendor Contact Information section; and Complete the company information on the Transmittal Letter page, and sign the bid in the space provided on that page. The Transmittal Letter page shall be notarized to be an official submission. WARRANTY REQUIREMENTS: Successful Vendor shall be required to warranty all of the equipment/item awarded to Vendor for a period of not less than one (1) year or the manufacturers standard period of time, whichever is greater, from the date the items are received, inspected and accepted by the State of New Hampshire. The warranty shall cover 100% of all parts, shipping, labor, travel, lodging and expenses. BID PRICES: Bid prices shall be in US dollars and shall include delivery and all other costs required by this bid invitation. Special charges, surcharges, or fuel charges of any kind (by whatever name) may not be added on at any time. Any and all charges shall be built into your bid price at the time of the bid. Per Administrative Rule 606.01(e) if there is a discrepancy between the unit price and the extension price in a https://das.nh.gov/Purchasing https://das.nh.gov/purchasing/vendorresources.aspx Revised: 4/7/21 LMR 8 response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor. PAYMENT: Payment method (P-Card or ACH). Payments shall be made via ACH or Procurement Card (P-card = Credit Card) unless otherwise specified by the state of New Hampshire. Use the following link to enroll with the State Treasury for ACH payments: https://www.nh.gov/treasury/state-vendors/index.htm INVOICING: Invoices shall be submitted to the corresponding State agency after completion of work. AWARD: The award shall be made to the Vendor meeting the criteria established in this RFB and providing the lowest cost in total. The State reserves the right to reject any or all bids or any part thereof and add/delete items/locations to the contract. All award(s) shall be, in the form of a State of New Hampshire Contract in the form of a purchase order. Successful Vendor shall not be allowed to require any other type of purchase order, nor shall the successful Vendor be allowed to require the filling out or signing of any other document by State of New Hampshire personnel. BID RESULTS: Bid results may be viewed when available, once the award has been made, on our web site only at: https://apps.das.nh.gov/bidscontracts/bids.aspx. For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be made public to the above website. In lieu of in person public bid openings the State shall conduct openings via electronic means until further notice. TERMINATION: The State of New Hampshire shall have the right to terminate the purchase contract at any time by giving the successful Vendor a thirty (30) day written notice. F.O.B.: The F.O.B. shall be destination to the following delivery point (included in the price bid), which means delivered to a state agency's receiving dock or other designated point as specified in this bid or subsequent purchase orders without additional charge: Please contact Todd Nason for delivery at 603-344-8333 NHDOT Mechanical Services 33 Smokey Bear Blvd. Concord, NH 03301 REQUISITION NO.: 225656 RETURNED GOODS: The successful Vendor shall resolve all order and invoice discrepancies within five business days from notification. Products returned due to quality issues, duplicate shipments, over-shipments, etc. shall be picked up by the successful Vendor within ten business days of notification with no restocking or freight charges, and shall be replaced with specified products or the agency shall be refunded/credited for the full purchase price. Unauthorized substitutions for any products are not allowed. Standard stock products ordered in error by the State of New Hampshire shall be returned for full credit within fifteen business days of receipt. Products shall be in re-saleable condition (original container, unused) and there shall be no restocking fee charged for these products. The using agency shall be responsible for any freight charges to return these items to the successful Vendor. SPECIFICATION COMPLIANCE: Vendor's offer shall meet or exceed the required specifications as written. The State of New Hampshire shall be the sole determining factor of what meets or exceeds the required specifications. Unless otherwise specified by the Bureau of Purchase and Property in this bid invitation document, all equipment/items offered by the Vendor shall be new (and of the current model year, if applicable); shall not be used, rebuilt, refurbished; shall not have been used as demonstration equipment, and shall not have been placed https://www.nh.gov/treasury/state-vendors/index.htm https://apps.das.nh.gov/bidscontracts/bids.aspx Revised: 4/7/21 LMR 9 anywhere for evaluation purposes. The manufacturer(s) and/or model(s) indicated in this bid are equivalent to the type and quality required. You may bid different make(s) and model(s); however, your offer shall match or exceed the one(s) indicated and you shall demonstrate to the satisfaction of the purchasing Agency that they meet or exceed the minimum standards. Items that do not meet the minimum standards shall not be accepted. Product literature and specifications may be enclosed. SPECIFICATIONS: 1. Scope: This specification covers the State of New Hampshire Department of Transportations minimum requirements for a trailer mounted tow-behind Disc type Brush Chipper. 2. Requirements: General: All new current production equipment. All manufacturers standard equipment for the make and model offered, not in conflict with the requirements of this specification, must be furnished. 2.1 Chipper: The chipper shall be of a Disc design with a 40 diameter by 2 thick chipper disc and must be equipped with 2 knife pockets. Must have a throat opening of 14 by 17 with a capacity for 12 diameter wood. 2.2 Infeed: It shall be equipped with a hydraulic auto-feed system, capable of reverse, and must include a hydraulic lift cylinder and lock mechanism for the upper feed wheel. The infeed hopper shall be a minimum of 29 high by 45 wide and include a fold down feed tray with spring lift assist. 2.2.1 Infeed Winch: Shall be equipped with a hydraulically powered infeed winch system furnished with a minimum of 5/16 diameter by 200 of Amsteel (or equivalent) synthetic rope, a rated hook, and a line docking station. 2.3 Discharge: Chute shall be capable of 360-degree swivel, tool free adjustment, with a 12 adjustable chip deflector, and must include a clean out and inspection door. 2.4 Power unit: Shall be equipped with a liquid cooled Diesel Engine capable of producing 120 horsepower and must be Tier 4 Final emissions compliant. Minimum 29-gallon fuel tank with lockable fuel cap and gauge. Must be equipped with a low oil pressure automatic shutdown feature. Heavy duty 1000 CCA (minimum) battery in a lockable storage container. 2.5 Hydraulics: Must have a minimum of 13-gallon capacity hydraulic tank with lockable cap and sight gauge and shall include a gate valve at the tank and hydraulic pressure gauge. Hoses must be rated for 10,000 PSI burst pressure and be protected by hose guards in all wear areas. 2.6 Trailer: The trailer portion of the chipper shall be constructed of 3/16 by 2 by 6 (minimum) tubular steel and consist of a single 8,000-pound axle equipped with electric brakes, an adjustable height 2-1/2 forged pintle hitch, a 8,000-pound capacity tongue jack with foot pad, safety chains rated for trailers weight, and bolt on aluminum fenders. The Trailer shall be equipped with manufacturers standard tires/rims and must include a full- size spare tire and rim assembly with a bolt on mounting location. 12-volt Electrical system with DOT approved 4 function LED lights with a 7 blade RV style connector 2.7 Paint: Manufacturer standard paint scheme and color (yellow or orange preferred) Lead Free. 2.8 Training: The successful bidder shall provide, at no cost to the state, a minimum of 4 hours of on- site training for personnel in the safe operation and maintenance of equipment. Revised: 4/7/21 LMR 10 OFFER: Successful Vendor hereby offers to sell the required items to the State of New Hampshire at the following price: DELIVERED QTY UNIT DESCRIPTION UNIT COST EXT. COST 1 EA Tow Behind Brush Bandit Chipper 200xp 12-inch Disc Style $ $ TOTAL $ MFG/MAKE/MODEL Tow Behind Brush Bandit Chipper 200xp 12-inch Disc Style or equivalent or better______ DELIVERY TIME: Successful Vendor agrees to complete delivery of items within 30 days after receipt of Purchase Order or sooner to location noted on Page 8 FOB. Prices offered shall include all products and delivery costs. VENDOR CONTACT INFORMATION: Please provide contact information below for a person knowledgeable of and who can answer questions regarding, this bid response. ____________________________________ _______________________ __________________________ Contact Person Local Telephone Number Toll Free Telephone Number ____________________________________________ __________________________________________ E-mail Address Company Website __________________________________________ _______ __________________________________________________ Vendor Company Name Vendor Address Note: To be considered, bid shall be signed and notarized on front cover sheet in the space provided. The Bid Opening is open to the public online at the following: Microsoft Teams meeting Join on your computer, mobile app or room device Click here to join the meeting Meeting ID: 281 058 754 534 Passcode: xoziTh Download Teams | Join on the web Or call in (audio only) +1 603-931-4944,,697057221# United States, Concord Phone Conference ID: 697 057 221# Find a local number | Reset PIN Learn More | Meeting options https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTA0Nzk4OTUtMTgwZC00YmIwLWJiNDgtZmExNmNiMmEyNTdk%40thread.v2/0?context=%7b%22Tid%22%3a%22992deae9-1c4c-42c8-a310-5088af55ba74%22%2c%22Oid%22%3a%2238c1be48-01ca-4f4b-ba6a-518ae1f7eb41%22%7d https://www.microsoft.com/en-us/microsoft-teams/download-app https://www.microsoft.com/microsoft-teams/join-a-meeting tel:+16039314944,,697057221#%20 https://dialin.teams.microsoft.com/f7a647af-ea74-46b0-81b7-19cbfe838a27?id=697057221 https://dialin.teams.microsoft.com/usp/pstnconferencing https://aka.ms/JoinTeamsMeeting https://teams.microsoft.com/meetingOptions/?organizerId=38c1be48-01ca-4f4b-ba6a-518ae1f7eb41&tenantId=992deae9-1c4c-42c8-a310-5088af55ba74&threadId=19_meeting_ZTA0Nzk4OTUtMTgwZC00YmIwLWJiNDgtZmExNmNiMmEyNTdk@thread.v2&messageId=0&language=en-US