2/29/24 - Video & Podcast Services including production & support

Info Items Issued By: Department of Fire Programs Opportunity Type: Quick Quote Category: Non-professional Services - Non-Technology Work Location: multiple / various site locations Website: Pre-Bid Conference: See solicitation documents for mandatory prebid/proposal conference/site visit. Summary: The Department of Fire Programs (VDFP) “Purchasing Agency” is seeking, a vendor to provide turn-key, professional media services inclusive of video production, podcast production, radio ad(s), and marketing support. This is for the agency headquarters, and work may be performed at multiple sites in the Commonwealth of Virginia inclusive of remote operations. For questions regarding this solicitation, please contact the purchasing department at 804-249-1964 or email purchasing@vdfp.virginia.gov Mandatory, On-site Pre-Bid Conference: The conference is scheduled for Tuesday 3/26/24 at 2:30 PM EST. Location details will be

confirmed via email as interested organizations / individuals express their interest to attend. Please email purchasing@vdfp.virginia.gov with your contact details, citing subject BPM047689. This will be an opportunity to discuss the vendor’s capabilities and how they meet our needs for the services in this specification. Please complete page 15 of this specification upon registering for in-person conference. Round Information: Amended solicitation to included updated, bid closing date to 4/12/24 at 5PM EST. Also provided clarity on question #51 from mandatory, onsite meeting. DocumentsQQ61749 - Addendum 1 - Effective 4-1-24.docxQQ61749 - Media - Soliciation - FY24 Amended.docxQQ - Media - Soliciation - FY24.docxQQ61749 - Media - Soliciation - FY24 Amended #2.docxQQ61749 - Addendum 2 - Effective 4-2-24.docxDocumentsDocumentSizeDescriptionPosted OnType QQ61749 - Addendum 1 - Effective 4-1-24.docx(45.16 KB)Addendum #14/1/24RFx Document QQ61749 - Media - Soliciation - FY24 Amended.docx(111.36 KB)Revised soliciation4/1/24RFx Document QQ - Media - Soliciation - FY24.docx(110.3 KB)Solicitation3/15/24RFx Document QQ61749 - Media - Soliciation - FY24 Amended #2.docx(109.93 KB)Revision #2 to soliciation4/2/24RFx Document QQ61749 - Addendum 2 - Effective 4-2-24.docx(45.39 KB)Addendum #24/2/24RFx Document Follow B2B Activity Unfollow B2B Activity Add B2B Posting There are no B2B messages to display There are no Questionnaires to display There are no Questionnaires to display There are no Questionnaires to display There are no Questionnaires to display Grid 1 - Response I1_1. Video production including planning, production and promotional services including the below: - 12 VDFP Tech Shows (5-10 minutes each) - 12 Training Videos (15-30 minutes each) - 6 Instructor Updates (5-10 minutes each) - 24 LMS Production and Voiceover Talent (annually) NIGP Code: Quantity: 1.00000 each Delivery Date: I1_2. Podcast production including the below: - 12 recording sessions to produce 60 minutes of show content each month to be released as 1 60-minute episode, 2 30-minute episodes or 4 15-minute episodes NIGP Code: Quantity: 1.00000 each Delivery Date: I1_3. Marketing support including the below: - Social Media post content to promote each video (30) and to promote the podcast each month (12) on VDFP social media channels -Podcast Analytics (4 - quarterly/annual reports) -Coordination to support the VDFP Marketing & Communications Manager NIGP Code: Quantity: 1.00000 each Delivery Date: I1_4. Additional Support including the below: -3 Staff Training Sessions covering Podcast, Media and Social Media -Archive and store new video footage and imagery NIGP Code: Quantity: 1.00000 each Delivery Date: Bid Tab Intent Award No Award No public Bid Information to display No public Intent Information to display No public Award Information to display No public No Award Information to display