Interpretation and Translation Services

Login Bid Opportunity Detail Return to ListingSupplier Registration Bid Information Type Notice to Bidders Status Issued Number 24-024 Addendum 2 (Interpretation and Translation Services) Issue Date & Time 4/5/2024 02:00:02 PM (CT) Close Date & Time 4/26/2024 02:00:00 PM (CT) Time Left 6 hours 22 minutes 7 seconds Notes The City of Lincoln, Lancaster County and Lincoln-Lancaster County Public Commission are requesting bids from qualified companies to provide interpretation and translation services. Contact Information Name Brianne Crooks Address 440 South 8th Street Suite 200 Lincoln, NE 68508 Phone (402) 441-8314 Fax Email bcrooks@lincoln.ne.gov Bid Documents Document nameFormat Data pager Data pager 1 Page size: PageSizeComboBox select10152050 2 items in 1 pages Bid Invitation Acrobat / PDF Public Question & Answer Acrobat / PDF Bid Attachments File NameDescriptionFile Size Data pager Data pager 1 Page size:

PageSizeComboBox select10152050 8 items in 1 pages 24-024 Specifications.pdf Specifications79 KB Interpretation_HIPAA Business Associate Agreement.pdf Exhibit A - HIPAA Business Associate Agreement202 KB 24-024 Insurance Requirements.pdf Insurance Requirements39 KB Instructions to Bidders 11-2023.pdf Instructions to Bidders170 KB Special Provisions for Term Contracts - City & County.pdf Term Contract Provisions50 KB Proprietary-Info-Bids-2018.pdf Proprietary Information - Bids97 KB Contract - County_City_PBC Annual with combined expenditure.pdf SAMPLE CONTRACT195 KB attestation-form.pdf Attestation Form37 KB Bid Questions Question Can you please confirm the following bidding process is correct? For items with quantity greater than 1, we place our bid per the specified quantity, correct? AnswerIMPORTANT: Please ensure you are entering the price per the Unit of Measure (UOM) and not the quantity. The system will take your price per UOM and multiply it by the quantity. Example: When the UOM is minute, you will enter your price for one minute. Submitted4/19/2024 02:21:01 PM (CT) Question Will the city be rewarding the project to multiple vendors? AnswerYes.Submitted4/12/2024 12:35:50 PM (CT) Question For Document Translation, what is the City's interpretation of High Complexity vs Low Complexity?? How many words, the type of document, images that need to be translated within that document? Requesting further explanation so we can quote correctly. Thank you. AnswerPlease see previous questions for this answer.Submitted4/12/2024 12:35:11 PM (CT) Question 10. For document translation, can you provide the differentiate between high complexity and low complexity? AnswerA low complexity example would be a flier, or something used for promotion. A high complexity example would be instructions for a home COVID-19 test kit.Submitted4/12/2024 10:34:48 AM (CT) Question 9. What file types, content type, etc. will be submitted for translation? AnswerThe City provides documents in MS Word 95% of the time. Historically, Lancaster County has submitted brochures for translation.Submitted4/12/2024 10:34:42 AM (CT) Question 8. What percentage of your interpreting assignments are rush request, with less than 2 full business days’ notice? AnswerThe City utilizes interpretation services for medical and dental clinic visits and community meetings for other programs in the Department. 95% of these would be planned with more than 48 hours notice. The rush requests are estimated at 5% and are unplanned walk-in situations.Submitted4/12/2024 10:34:36 AM (CT) Question 7. What is the average length of an interpreting service requested? AnswerThe City estimates that most needs can be covered in one hour. Submitted4/12/2024 10:34:28 AM (CT) Question 6. What is the approximate number of calls per language for the last year for each of the required languages? AnswerWe do not track data in this manner. The City will estimate that Ukranian was most requested this past year. Submitted4/12/2024 10:34:20 AM (CT) Question 5. What challenges have you faced with similar scope of work from vendors you worked with? AnswerThe City experiences include lack of availability of interpreters from time to time and securing vendors who can accommodate new languages that occur with refugee influx.Submitted4/12/2024 10:34:15 AM (CT) Question 4. Based on historical data from past years and projections for 2024: What is the approximate volume of work needed per language per service (translation, over the phone interpretation, Video Remote interpretation)? If the data per language is not available, please provide any volume breakdowns you have AnswerPlease see previous questions for this answer.Submitted4/12/2024 10:34:07 AM (CT) Items 1 - 10 shown of 19 • Page 1 of 1 shown First < 1 2 > Last Event Invitations Supplier NameCityStateContact Data pager Data pager 12345678910... Page size: PageSizeComboBox select10152050 452 items in 31 pages 3rd Degree Screening, IncCouncil BluffsIA AAA TravelOmahaNEDENISE DETTMANABeam ConsultingIrvingTX AccuSource, Inc.CoronaCA Achieve3000, Inc.Red BankNJProposal ServicesAdorama Inc.New YorkNYBid DepartmentAkiva Technologies, LLCLeesburgVAChris CanarelliALC, Inc.RockvilleMD Alegna Inc.PeoriaILHosea WashingtonAleph Objects, Inc.LovelandCO All-E-RC, LLCMesaAZMike DonovanAllgamedrink LLCDallasTXBrian MooreALLOVER MEDIA, LLCPLYMOUTHMN AltairisTechnology Partners, LLCRichmondVAJulie SloughAltstadt Hoffman PlumbingEvansvilleINRay Witmeier Plan Holders Supplier Name CityStateContact NameEmailPhone Data pager Data pager 12 Page size: PageSizeComboBox select102050 33 items in 2 pages Asian Community & Cultural CenterLincolnNESheila Dorsey Vintonsheila@lincolnasiancenter.org(402) 477-3446Barbier InternationalPortlandOR rfp@barbierinc.com(503) 430-7710Cesco Linguistic ServicesDenverCO (303) 274-2634Community ActionLincolnNEDeanna Brileydbriley@communityactionatwork.org(402) 471-4515ConstructConnectCincinnatiOHMichael Stubbscontent@constructconnect.com(800) 364-2059Culturalink, LLCNorcrossGAYolanda RoblesYrobles@theculturalink.com(404) 480-4455CyraCom International, Inc.TucsonAZ (520) 745-9447Fox Translation ServicesHummelstownPADina Reeddina@foxtranslation.com(844) 369-8726Hybrid LynxTorontoONDeon du Plooydeon.duplooy@hybridlynx.com(888) 427-5999Interprenet, LtdChicagoIL (312) 928-1188Language Bridge LLClincolnNEKhalil Sultaniinfo@languagebridgellc.com(402) 314-8433Languages Translation ServicesColorado SpringsCODaniel S. Saboreinfo@advancedtranslationservices.com(253) 835-0107Lazar Translating & InterpretingWoodland HillsCAFrank Gallegosfrank@lazar.com(310) 453-3302LetzChat, Inc.West HillsCAMatthew Weismanmatt@letzchat.com(855) 967-1337Linguistica International Inc.South JordanUTRaymond Hsuraymond@linguisticainternational.com(801) 262-4550Lionbridge Technologies LLCWalthamMAJohn Drugan (781) 801-2929Lobato Construction, LLCBrightonCOJD Adamjdadam@lobatoconstruction.com(720) 708-6534Lutheran Family Services of Nebraska, Inc.OmahaNE (402) 342-7038MJAG Construction Services, LLCBellevueNEFelicia Whitemjagconstruction@gmail.com(531) 777-4703Nebraska Printing CenterLincolnNEBrad Bargenbrad@npcenter.com(402) 466-8521